HomeMy WebLinkAboutContract 57206-A1CSC No. 57206-A1
AMENDMENT NO. 1 TO AGREEMENT
AGREEMENT FOR ARCHITECTURAL SERVICES
Future City Hall Program
STATE OF TEXAS
CITY SECRETARY CONTRACT NO 576206
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and BOKA Powell, LLC (Architect) made and
entered into City Secretary Contract No. 57206 (The Contract) which was authorized by
the City Council by M&C C-21-0903, the 30th day of
November, 2021, for architectural design services.
WHEREAS, further amendment is necessary to reimburse the Architect as part of
the architectural services agreement for additional design services for additional
scopes of work approved by City Council M&C C-23-0111, the 14th day of February,
2023.
NOW THEREFORE, City and Architect, acting herein by and through their
duly authorized representatives, enter into the following agreement which
amends the Contract: 1.
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional architectural services for the design and detailing of
additional areas of work related to the Future City Hall The cost of this
additional service is $1,208,743.00 including reimbursable expenses. The
scope of services is described more fully in BOKA Powell's letter dated
September 27th, 2022, subject: "Additional Services Request No. 01 ".
2.
Article II — Compensation, first paragraph, is amended as follows:
"The Architect shall be compensated in accordance with the Fee Schedule
shown in Attachment "A". Payment shall be considered full compensation for
all labor, materials, supplies, and equipment necessary to complete the services
described in Attachment "A". However the total fee paid by the City shall not
exceed a total of $6,669,022.00 unless the City and the Architect mutually
agree upon a fee amount for additional services and amend this Agreement
accordingly."
City of Fort Worth, Texas
Standard Agreement for Professional Services AMENDMENT
Revision Date: 2/22/2023
Page 1 of 2
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By:
Name:
Title:
C%anq BaLgk7doAc
Dana Burghdoff (Ap 3, 2023 09:21 CDT)
Dana Burghdoff, AICP
Assistant City Manager
Date: Apr 13, 2023
Approval Recommended:
By: Steve o ke (Apr 6, 2023 16:20 CDT)
Name: Steve Cooke
Title: Director, Property Management Dept.
Attest:
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
BOKA Powell, LLC
By. R Andrew Bennett (Apr 4, 2023 12:00 CDT)
Name: Andrew Bennett
Title: Partner
Date: Apr 4, 2023
City of Fort Worth, Texas
Standard Agreement for Architect r Services AMENDMENT
Revision Date: 2/22/2022
Page 2 of 2
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: 6.)1-ow. 4• 64�
Name: Brian Glass
Title: City Architect
Approved as to Form and Legality:
By:
Name
Title:
John B. Strong
Assistant City Attorney
Contract
Authorization: M&C:
23-0111
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Attachment A
IISeptember 27, 2022
Mr. Brian R. Glass, AIA
Chris W. Barnes Architectural Services Manager
John E. Orfield City of Fort Worth
R. Andrew Bennett 401 West 13th Street
Donald R. Powell Fort Worth, Texas 76102
8070 Park Lane
Re: Fort Worth Future City Hall
Suite300
Additional Services Request No. 01
Dallas, Texas 75231
BOKA Powell Project No. 21133.200
Tel 972.701.9000
Fax 972.991.3008
Dear Brian:
www.bokapowell.com
architecture We are requesting an Amendment to the fully
interiors Additional Services (ASR #1) for the Fort Worth
Garage, 161h Floor Interiors/FF&E/MEP, Green
planning Modernization, Terrace Canopy Structures, Tower
graphics This ASR modifies the contract sum as follows:
strategy
executed Agreement defined below and
Future City Hall project for a New Parking
Stormwater Infrastructure, Tower Elevator
Floor Penetrations and Site Wind Studies.
BOKA Powell 1611 Floor Interiors/FF&E......................................... $104,598.00
Purdy McGuire 161h Floor MEP.........................................................$11,935.00
JQ - Tower Floor Penetrations/Terrace Canopies...........................$27,841.00
BOKA Powell - Garage Architectural .............................................. $380,000.00
Carrillo Engineering - Garage Civil ................................................ $119,350.00
JQ - Garage Structural................................................................... $1967900.00
Purdy McGuire - Garage MEP..........................................................$307792.00
CCA - Garage Landscaping..............................................................$19,445.00
Essential Lighting - Garage Lighting................................................$18,480.00
RSM - Garage Signage & Wayfinding..............................................$31,900.00
WJE - Garage Code Review/Analysis..............................................$167170.00
ME - Garage Security & Technology................................................$16,500.00
Barbre - Garage Elevators...............................................................$18,900.00
Construction Cost Estimating - Garage............................................$257548.00
Access by Design - Garage Accessibility...........................................$5,500.00
Whitney & Whitney - Heavy Timber Structural Engineering ........... $25,383.00
Carrillo Engineering - 408 Permit Coordination.............................$44,000.00
CCA - Green Stormwater Infrastructure..........................................$197773.00
WJE - Council Chamber Fire Sprinkler Design Assist .....................$167500.00
Barbre - Tower Elevators Modernization........................................$59,978.00
RWDI - Wind Study...........................................................................$19,250.00
Total Additional Service Request No. 01...............................................
$1,208, 743.00
Terms and conditions will be as defined in our Agreement for Services dated March 4, 2022.
The following is an overall summary of project fees.
FEE SUMMARY
Original Fee Amount....................................................................$5,460,279.00
ASR No. 01 (New Garage/16 Flr/GSWI/Site Wind Studies) ..... $1,208,743.00
Dallas Revised Total Project Fee ........................................................ $6,669,022.00
Fort Worth
Austin
Denver
City of Fort Worth
Future City Hall
September 27, 2022
Page 2 of 2
If the above meets with your approval, please indicate your acceptance of this Additional
Service Request by signing below. Your signature below and your return of one copy to us for
our file will confirm your approval and will authorize us to proceed.
We appreciate the opportunity to provide you with these services. Please contact me if you have
any questions.
Sincerely, Approved and Accepted:
BOKA Powell, L.L.C. This day of 2022
Andrew Bennett, Al NCARB
Principal
Attachments: (Consultant Proposals)
City of Fort Worth
By:
Titl
"The Texas Board of Architectural Examiners, 333 Guadalupe, Suite 2-350, Austin, TX telephone: 512-305-9000,
has jurisdiction over individuals licensed under the Architects' Registration Law, Texas Civil Statutes, Article 249a."
2/21 /23, 9:42 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WORTH
REFERENCE **M&C 23- 21 FUTURE CITY HALL PM
DATE: 2/14/2023 NO.: 0111 LOG NAME: AND DESIGN
AMENDMENTS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 9 / Future CD 9) Authorize the Execution of Amendment No. 2, in the Amount of
$1,220,025.00, to a Professional Services Agreement with Athenian Group, LLC., for
Program Management Services for the Future City Hall Relocation Program, for a Total
Contract Amount of $6,108,743.00 and Authorize the Execution of Amendment No. 2, in
the Amount of $1,208,743.00, to a Professional Services Agreement with BOKA Powell,
LLC, Inc., for Architectural Design Services for the Future City Hall Relocation
Program, for a Total Contract Amount of $6,669,022.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 2, in the amount of $1,220,025.00, to a
professional services agreement with Athenian Group, LLC., for program management
services for the Future City Hall Relocation Program, for a total contract amount of
$6,108,743.00; and
2. Authorize the execution of Amendment No. 2, in the amount of $1,208,743.00, to a
professional services agreement with BOKA Powell, LLC, Inc., for architectural design services
for the Future City Hall Relocation Program, for a total contract amount of $6,669,022.00.
DISCUSSION:
(CD 9 / Furture CD 9) The purpose of this Mayor & City Council Communication (M&C) is to authorize
the execution of Amendment No. 2, in the amount of $1,220,025.00, to a professional services
agreement with Athenian Group, LLC., for program management services for the Future City Hall
Relocation Program, for a total contract amount of $6,108,743.00 and to authorize the execution of
Amendment No. 2, in the amount of $1,208,743.00, to a professional services agreement with BOKA
Powell, LLC, Inc., for architectural design services for the Future City Hall Relocation Program, for a
total contract amount of $6,669,022.00. At this time, no additional funds are requested and this M&C
will simply serve to allocate already budgeted funds.
On December 15th, 2020, the City Council authorized the acquisition of the former Pier 1 building,
located at 100 Energy Way, for use as the future City Hall (M&C 20-0910).
On June 22nd, 2021, the City Council authorized execution of Amendment No. 1 to the professional
services agreement with the Athenian Group, LLC , for multi -year project management services
associated with the relocation of City Hall to 100 Energy Way ( M&C 21-0429). The Athenian Group,
LLC has conducted a detailed assessment of the departments and functions associated with the
relocation. They have provided a written program and illustrated diagrams to make recommendation
regarding what departments functions would move to and where they would be located at the Future
City Hall.
On November 30th, 2021, the City Council authorized execution of Amendment No. 1 to the
professional services agreement with the BOKA Powell, LLC, in the not to -exceed amount of
$5,460,279.00, including reimbursable expenses, for design and construction administration services
associated with the relocation of City Hall to 100 Energy Way. This initial contract will accomplish the
majority of design work that has been affirmed so far, but amendments may be required as additional
work is defined.
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M&C Review
On December 2nd, 2021, the Athenian Group and the property Management Department issued a
request for Qualifications, to select Construction Manager at Risk (CMAR) team to provide
construction management and delivery of the construction required to build a new council chambers.
On May 24th, 2022 the City Council authorized execution of Amendment No. 1 to the CMAR
agreement with Linbeck Group, LLC, in the not to -exceed amount of $87,076,188.00, including
reimbursable expenses, for construction administration services associated with the relocation of City
Hall to 100 Energy Way. This initial contract will accomplish the majority of design work that has been
affirmed so far, but amendments may be required as additional work is defined.
Estimated Costs - The overall project costs are expected to be as described in the table below:
Future City Hall Program TOTALS
Initial Building Purchase $69,500,000.00
Professional Services (Project Management & Design Contract) $12,777,765.00
CMAR Construction Contract (Including Owner's Construction $87,076,188.00
Contingency Allowance)
Administrative Costs (Staff Time, Additional ITS, AV, Security,
Building Infrastructure, Major Maintenance, FF&E, and Moving $4,272,524.00
Costs)
Project Contingency $6,882,478.00
PROJECT TOTAL $180,508,955.00
This project is funded from a mix of funds, including Tax Note 2021 A. Tax Note 2022, ARPA, PEG,
Operational. Available resources within the General Fund will be used to provide interim financing until
debt is issued. Once debt associated with the project is sold, proceeds will reimburse the General
Fund.
Funding is budgeted in the Property Management Department's Tax Note 2021 A Funds for the
purpose of funding the amendments to the contracts for the City Hall Move 100 Energy Way project,
as appropriated.
There are several operating and maintenance costs associated with the Future City Hall. These costs
will be better defined as the phases are designed, and the sale of annexes and other downtown
facilities are realized. The annual operating and maintenance cost will be presented to City Council at
a future date.
Waiver of Building Permit Fees - In accordance with the City Code of Ordinances, Part 11, Chapter
7- 1 Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non -City
personnel on property under the control of the City of Fort Worth shall be exempt from the permit fees
only if the work is for action under a contract that will be or has been approved by City Council with
notes in the contract packages stating the fee is waived."
DIVERSITY AND INCLUSION BUSINESS EQUITY OFFICE: The program has several contracts that
each have individual business equity goals: Athenian Group, LLC is in compliance with the City's
Business Equity Ordinance by committing to 100\% MWBE participation on this project. The City's
MWBE goal on this project is 10\%. BOKA Powell agrees to maintain its initial M/WBE commitment of
25\% that it made on the original agreement and extend and maintain that same M/WBE commitment
of 25\% to this first amendment.
The new City Hall is to be located in COUNCIL DISTRICT 9 / Future COUNCIL DISTRICT 9 but will
benefit all council districts.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Grants Cap Projects Federal, Cable TV Peg, Tax Note 2021 A and Tax Notes
2022 Funds for the City Hall Move 100 Energy Way project to support the approval of the above
recommendation and execution of the contract. Prior to any expenditure being incurred, the Property
Management Department has the responsibility of verifying the availability of funds.
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M&C Review
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
1295 form signed.pdf (CFW Internal)
21 FUTURE CITY HALL PM AND DESIGN AMENDMENTS funds availability_.pdf (CFW Internal)
21 FUTURE CITY HALL PM AND DESIGN AMENDMENTS.xlsx (CFW Internal)
7894d1dd-936d-41bc-9e95-65ecbb28eb60.jpg (CFW Internal)
Acceptance of Previous MWBE Committment CSC57306 - BOKA - FCH 1.23.23 GV eSign.pdf (CFW Internal)
BOKA Powell SAMS Report.pdf (CFW Internal)
Form 1295 Certificate 100764831 AG Executed.pdf (CFW Internal)
Fort Worth City Hall - Map.PNG (CFW Internal)
Future City Hall PM and Design Amendments map.pdf (Public)
MWBE Prime Contractor Waiver-220313 (002),pdf (CFW Internal)
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