HomeMy WebLinkAboutContract 56890-A1DocuSign Envelope ID; F7E109E7-DC63-4FD1-98A8-41322C4F7OF5 CSC No. 56890-A1
AMENDMENT NO, 1
TO
CITY OF FORT WORTH CONTRACT 56890
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and Synergy Refrigeration, Inc. ("Contractor"), City and Contractor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on December 27, 2021, the Parties entered into City Secretary Contract
56890 to provide OEM parts, maintenance and repairs for gas compressors for the City of Fort
Worth Water Department ("Agreement") with an initial term ending December 26, 2022; and
WHEREAS, the Agreement has four authorized renewals for the term of December 27-
December 26 of each subsequent year; and
WHEREAS, the Agreement was first renewed on December 1, 2022, effective
December 27, 2022 through December 26, 2023; and
WHEREAS, the Parties wish to amend the Agreement, per M&C 23-0208, to increase
the contract amount by $25,000.00 thus increasing the 2022 renewal's contract and subsequent
renewal contract amount to $125,000.00.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
Section 3, "COMPENSATION" of the Agreement, as renewed and effective with the 2022
renewal, is hereby amended to read as follows:
City shall pay Contractor in accordance with the provisions of this Agreement and
Attachment B. The annual contract amount under this Agreement, per term, shall be the
amount up to $125,00Q.00 ("Contract Amount"), For any teen that is less than a full year,
the Contract Amount shall be pro -rated based on the number of calendar months in the
term and work performed. The Contract Amount shall not change in any subsequent
renewal period, except as provided in the ITB. Contractor shall not perform and additional
services or bill for expenses incurred for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City shall not be
liable for any additional expenses of Contractor not specified by this Agreement unless
City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: F7Ei09E7-DC634FD1-98A8-41322C4F70F5
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
2naita, gu'-'4h&)a E
By: Dana Burghdoff ( r 18, 20 07:29 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
chjY tovel- tfayoler
By: Christopher H rder (Apr 17, 2023 09:36 CDT)
Name: Chris Harder
Title: Water Director
4 naU
ATTEST: 6A
a /� aaQdgTEX6?ao
By: U
Name: Jannette Goodall
Title: City Secretary
Synergy Refrigeration, Inc.:
DoruSfgned by:
By:
FVV)6+�SWt l President
_
Name:
Title:
4/13/2023
Date:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
DBIack (Apr 18, 2023 08:37 GMT+2)
Name: Douglas Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0208
Date: 3/21/2023
1295:2023-971822
ATTEST:
Name:
Title:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
DocuS€gn Envelope ID: F7E109E7-DC63-4FD1-98A6-41322C4F70F5
-<-- N.
M&C Review
CITY COUNCILAGENDA
Create New From This M&C
DATE: 3/21/2023 REFERENCE **M&C 23- LOG NAME:
NO.: 0208
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORT WORTI-I
13PAMEND #1 21-0177 OEM
PARTS, MAINTENANCE &
REPAIRS WTR CH
NO
SUBJECT. (ALL) Authorize Execution of Amendment No. 1 to City Secretary Contract No. 56890 with
Synergy Refrigeration, Inc., for Original Equipment Manufacturer Parts, Maintenance and
Repairs to Increase the Annual Amount by $25,000,00 for a New Annual Amount Not to
Exceed $125,000.00 for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary
Contract No. 56890 with Synergy Refrigeration, Inc., for Original Equipment Manufacturer Parts,
Maintenance and Repairs to increase the annual amount by $25,000.00 for a new annual amount not
to exceed $125,000.00 for the Water Department.
DISCUSSION:
On July 28, 2021, the Purchasing Division issued an Invitation to Bid (ITB) 21-0177 to finalize an
annual agreement for Original Equipment Manufacturer (OEM) Parts, Maintenance, and Repairs for
gas compressors vital to operations at various water plants within the City. The agreement was
authorized with Synergy Refrigeration, Inc. for the Water Department for an annual amount of
$100,000.00.
The Water Department approached the Purchasing Division to increase the annual amount by
$25,000.00 due to increased maintenance requirements vital to the operation of various water plants.
Staff is now requesting authorization to amend the exisitng Purchase Agreement to increase the
annual amount by an additional $25,000.00, for a total amount not to exceed $125,000.00.
The maximum amount allowed under this agreement citywide will be $125,000.00 however the actual
amount used will be based on the need of the department and available budget.
Funding is budgeted in the Other Contractual Services account of the Wastewater Instrument &
Electric Department's Water & Sewer Fund, as approplated.
This amendment will not change any other agreement terms or conditions of the contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
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apps,cfwnet.org/council—Pac,keUmc review.asp?ID=30834&councltdaie=3/2112023 11/2
DocuSign Envelope ID: F7E109E7-DC63-4FD1-98A6-41322C4F70F5
MSC Review
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Reginald Zeno (8517)
Dana Burghdoff (8018)
Reginald Zeno (8517)
Heather Oakes (8354)
Anthony Rousseau (8338)
Christopher Ha (8066)
13PAMEND #>`1 21-0177 OEM PARTS, MAINTENANCE & REPAIRS WTR CH funds availability_pdf (CFW Internal)
FID Table - Synergy.xlsx (CFW Internal)
Revised Form 1295 Synergy Refgeration, Inc.pdf (CFW Internal)
Synergy Refrigeration Inc SAMS .prif (CFW Internal)
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