HomeMy WebLinkAboutOrdinance 26136-04-2023ORDINANCE NO. 26136-04-2023
AN ORDINANCE REALLOCATING AND INCREASING ESTIMATED RECEIPTS
AND APPROPRIATIONS IN THE CULTURE AND TOURISM FUND BY
DECREASING CONTRIBUTIONS TO FUND BALANCE IN THE AMOUNT OF
$156,101.00 AND INCREASING USE OF FUND BALANCE IN THE AMOUNT
$1,343,899.00 FOR THE PURPOSE OF A TRANSFER TO THE CULTURE AND
TOURISM CAPITAL FUND IN THE AMOUNT OF $1,500,000.00; PROVIDING
FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE
OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2022-2023 in the
Budget of the City Manager, there shall also be reallocated and increased estimated receipts and appropriations
in the Culture and Tourism Fund, by decreasing contributions to fund balance in the amount of$156,101.00
and increasing use of fund balance in the amount $1,343,899.00 for the purpose of a transfer to the Culture
and Tourism Capital Fund in the amount of $1,500,000 .00 .
SECTION 2.
That should any portion, section or part of a section ofthis ordinance be declared invalid , inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions , sections , or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25773-09-2022 and all other ordinances and
appropriations amending the same except in those instances where the provis ions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
Assistant City Attorney
ADOPTED AND EFFECTIVE: April 25, 2023
City of Fort Worth , Texas
Mayor and Council Communication
DA TE: 04/25/23 M&C FILE NUMBE R: M&C 23-0331
LOG NAM E: 25WRMCSHEEPANDSVV1NEBARNIMP
SU BJECT
(ALL) Authorize Execution of a Design Procurement Agreement with Event Facilities Fort Worth , Inc. in the Amount of $1 ,500 ,000 .00 for Architectural , Engineering and Design
Services for the WRMC-Sheep & Swine Barn Renovation Project at the VI/Ill Rogers Memorial Center, Adopt Appropriation Ordinances and Amend Fiscal Year 2023 Adopted
Budget and Fiscal Years 2023-2027 Capital Improvement Program
R EC OMM EN DATI O N:
It is recommended that the City Council :
1. Authorize execution of a Design Procurement Agreement with Events Facility Fort Worth , Inc. in the amount of $1 ,500 ,000 .00 for architectural , engineering and design
services for the WRMC-Sheep & Swine Barn Renovation project (City Project No. 104828) at the \Nill Rogers Memorial Center;
2 . Adopt the attached appropriation ordinance amending estimated receipts and appropriations in the Culture and Tourism Fund by eliminating a budgeted $156 ,101 .00
contributions to fund ba lance and increasing use of fund balance in the amount $1,343 ,899.00 to provide a total of $1 ,500 ,000 .00 for the purpose of a transfer to t he
Culture and Tourism Capital Fund ;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the WRMC-Sheep and Swine Barn Renovation project (City Project No.
104828) of the Culture and Tourism Capita l Fund in the amount of $1 ,500 ,000 .000 associated with the execution of the design procurement agreement; and
4. Amend the Fisca l Year 2023 Adopted Budget and Fiscal Years 2023-2027 Capital Improvement Program.
DI S CU SSION :
The purpose of this Mayor and Council Communication (M&C) is to take actions associated with the Design Procureme nt Agreement (DPA) for architectural , design , and
engineering se rvices related to the renovation and remodeling of the Sheep and Swine Barn and Livestock Handling Facilities (the Project) at the \Nill Rogers Memorial
Complex (WRMC).
This Project represents one element in the larger capital program for Public Events Department facilities , which includes substantial investment at the WRMC and the Fort Worth
Convention Center over the next several years .
As with several past projects at WRMC, the City is partnering with the private sector to make these improvements. Staff anticipates seeking City Council approval later this year
for t he issuance and sale of taxable revenue bonds for the estimated $40,000 ,000 .00 project and for necessary construction contracts. Work on the faci lity improvements wou ld
be targeted to begin in February of next year, immediately after the end of the 2024 Fort Worth Stock Show and Rodeo (FWSSR), with the Project completed in time for the 2025
FWSSR .
The plan wou ld be for one half of the cost of repaying the revenue bonds to be supported by an increased rental payment under the lease of the Southwestern Exposition and
Livestock Show (SWELS) (City Secretary Contract No. 19725, as amended) for the FWSSR. The structure for this Project mirrors the previous Cattle Barn remodeling that
occurred in 2018 (M&Cs G-19020, C-28361 , C-28498 , C-28559 , and 20-0089).
To make the aggressive schedule workab le , staff recommends entering into a DPA with the FWSSR non-profit support group -Events Facilities Fort Worth Inc, (EFFW) -so
that they can begin that process. EFFWwill retain a design consultant to provide architect and other professional discip lines (by direct or by subcontract), including but not
limited to architectural and engineering services , su rveyors, landscape architects, project management professionals, and geotechnical consultants for the design of
architectura l , ci vil , structural , mechanical , utility, road , dra inage, landscape , a udio/vis ual, and furniture , fixtures & equipment systems to develop plans necessary for renovations
to Sheep Barn , Swine Barn , Show Arena and Livestock Hand ling Facilities, which are located on City owned \Nill Rogers Memorial Complex.
Under the agreement, the City agrees to reimburse EFFW for the actual costs of the desig n consultants' services up to a maximum amount of one mi lli on fi ve hundred thousand
dollars ($1,500 ,000 .00) (City's Share). Although the payment to EFFW is not expected to be made until after the bonds are authorized and sold , approval and execution of the
design procurement agreement requires appropriated funds. Staff recommends using existing Culture & Tourism Fund ba lance as the interim appropriation authority and as the
source to make progress payments if needed. Because the debt to be issued for the project will be taxable , no reimbursement resolution is needed for the City to reimburse
itself out of the bond proceeds after they are issued later this year.
VVith the DPA in place , next steps are as follows:
The Ci ty and SWELS w ill then negotiate an extension of the agreement to hold the FWSSR at V\/RMC so that it includes the commitment to provide payments to repay 50 % of
the debt for the Project. The Cu lture and Tourism Funds will provide the necessary debt capacity and 50% of the annua l debt service payments.
The action in th is M&C will amend the Fiscal Year 2023 Adopted Budget as approved in co nn ection with Ordinance 25773-09-2022 , Section Section 2 . Special Revenue
Funds , as listed on page 7.
Fund / Department
Budget Category
Cu lture and Tourism Fund
Revenues
Cu lture and Tourism
Transfer from General Fund
Use of Fund Balance
Total Revenues
Expenditures
Culture and Tourism
FY2023 Adopted Budget
$46 ,366 ,717.00
$46 ,366 ,717.00
$42 ,431,499.00
Authority
M&C 23-0221
25FWCVB2023CONTRACT
M&C 22-0984
25FWCVB2023CONTRACT
This M&C
25FWCVB2023CONTRACT
25FWCVB2023CONTRACT
M&C 22-0984
M&C 23-0221
Budget Adjustment Revised FY2023 Budget
$2,596 ,047 .00 $48 ,962 ,764 .00
$120 ,000 .00 $120,000.00
$136 ,000 .00 $136,000 .00
($136,000 .00) ($136 ,000 .00)
$1,343 ,899.00 $1,343 ,899 .00
$4,059 ,946.00 $50 ,426 ,663 .00
$3 ,200 ,000 .00 $45,631,499.00
$120 ,000 .00 $120 ,000.00
$136 ,000 .00 $136 ,000.00
$573 ,467 .00 $573,467.00
Transfe r to Ge nera l Fund
Transfer to Capital Fund
Transfer to VERF
Transfer to IT Refresh Capita l
Transfer to Debt Fund
Contribution to Fund Ba lan ce /Net Position
Total Expenditures
Capital Fund
Name
30101 -Culture &
Tourism Capital
Projects
Project Name
WRMC-Sheep &
Swine Barn
Renovation project
(City Project No .
104828)
$943 ,581.00
$500 ,000.00
$179 ,155.00
$44 ,05 4 .00
$798 ,907.00
$1,46 9,521.00
$46,366,717.00
FY202~ ~IP Authority
Appropriations
$ -This M&C $
FISCAL INFORMATION/ CERTIFICATION:
Thi s M&C
25FWCVB2023 CONTRACT
25FWCVB2023CONTRACT
Thi s M&C
Budget
Adjustment
M&C 2 3-0221
Revised FY2023
Budget
1,500 ,000.00 $ 1,500 ,000 .00
$1 ,500 ,000 .00
($3,200 ,000.00)
($136 ,000.00)
($156 ,10 1.00)
$2 ,022 ,580 .00
$4 ,059,946.00
$943 ,581.
$500 ,000.
$1 ,500 ,000 .
$179 ,155.1
$44 ,054.1
$798 ,907 .(
($1,730 ,479.0
($136 ,000.0 1
($15 6 ,101 .01
$2 ,022 ,580 .0
$50,426 ,663.0
Th e Director of Finance certifies that funds a re curren tly available in the Cu lture & Tourism Fund and upon approval of the above recommendations and adoption of th e
appropriation ordinances , fund s will be ava ilab le in th e Cu lture & Tourism Capita l Fund for th e WRMC-Sheep and Swine Barn Ren project. Prior to an expenditure being
in curred , th e Public Events Departmen t has th e responsibility of verifying th e availa bility of fund s.
Submitted for City Manager's Office by: Wlliam Johnson 5806
Originating Business Unit Head: Michael Crum 2501
Additional Information Contact: Keith Ch iso lm 2525
Expedited