HomeMy WebLinkAboutOrdinance 26137-04-2023ORDINANCE NO. 26137-04-2023
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE CULTURE AND TOURISM CAPITAL PROJECTS
FUND, IN THE AMOUNT OF $1,5 00,000.00 , FOR THE PURPOSE OF FUNDING
EXECUTION OF THE DESIGN PROCUREMENT AGREEMENT FOR WRMC
SHEEP AND SWINE BARN RENOVATION PROJECT (CITY PROJECT NO.
104828); PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2022-2023 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Culture
and Tourism Capital Projects Fund, in the amount of $1,500 ,000 .00 , for the purpose of funding execution of
a design procurement agreement for the WRMC Sheep and Swine Barn Renovation project (City Project No .
104828).
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision , opinion or judgment shall in no way impair
the remaining portions , sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25773 -0 9-2022 and all other ordinances and
appropriation s amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE: April 25, 2023
CITY SECRETARY
Jannette S. Goodall
City Secretary
City of F ort Worth , T e x a s
Mayor and Council Communication
DA TE : 04/25/23 M&C FIL E NUMB ER: M&C 23-0331
LO G NAME : 251/vRMCSHEEPANDSWINEBARNIMP
S UB JE CT
(ALL) Authorize Execution of a Design Procurement Agreement with Event Facilities Fort Worth , Inc. in the Amount of $1 ,500 ,000 .00 for Architectural , Engineering and Design
Services for the VvRMC-Sheep & Swine Barn Renovation Project at the WII Rogers Memoria l Center, Adopt Appropriation Ordinances and Amend Fisca l Year 2023 Adopted
Budget and Fisca l Years 2023-2027 Capital Improvement Program
RECOMME ND ATION ·
It is recommended that the City Council :
1. Authorize execution of a Design Procurement Agreement with Events Facility Fort Worth , Inc. in the amount of $1 ,500 ,000.00 for architectural , engineering and design
services for the VvRMC-Sheep & Swine Barn Renovation project (City Project No. 104828) at the WII Rogers Memorial Center;
2 . Adopt the attached appropriation ordinance amending estimated receipts and appropriations in the Culture and Tourism Fund by eliminating a budgeted $156 ,101 .00
contributions to fund ba lance and increasing use of fund ba lance in the amount $1 ,343 ,899 .00 to provide a total of $1 ,500 ,000 .00 for the purpose of a transfer to the
Cu lture and Tourism Capita l Fund ;
3 . Adopt the attached appropriation ordina nce increasing estimated receipts and appropriations in the VvRMC-Sheep and Swine Barn Renovation project (City Project No.
104828) of the Culture and Tourism Capital Fund in the amount of $1 ,500 ,000 .000 associated with the execution of the design procurement agreement ; and
4. Amend the Fiscal Year 2023 Adopted Budget and Fiscal Years 2023-2027 Capital Improvement Program.
DI SCUSS IO N:
The purpose of this Mayor and Council Communication (M&C) is to take actions associated with the Design Procurement Agreement (DPA) for architectural , design, and
engineering services re lated to the reno vation and remode ling of the Sheep and Swine Barn and Livestock Handling Facilities (the Project) at the WII Rogers Memo ri al
Complex (VvRMC).
This Project represents one element in the larger capita l program for Public Events Department facilities , which includes substantia l investment at the VvRMC and t he Fort Worth
Convention Center over the next severa l years.
As with severa l past projects at VvRMC , the City is partnering with the private sector to make these improvements. Staff anticipates seeking City Council approva l later this year
for the issua nce and sa le of taxable revenue bonds for the estimated $40 ,000 ,000 .00 project and for necessary construction contracts . Worl< on the facility improvements wou ld
be targeted to begin in February of next year, immediately after the end of the 2024 Fort Worth Stock Show and Rodeo (FWSSR), with the Project completed in time for the 2025
FWSSR.
The plan would be for one half of the cost of repaying the revenue bonds to be supported by an increased rental payment under the lease of the Southwestern Exposition and
Livestock Show (SWELS) (City Secretary Contract No . 19725, as amended) for the FWSSR. The structure for this Project mirrors the previous Cattle Barn remodeling that
occurred in 2018 (M&Cs G-19020 , C-28361 , C-28498 , C-28559 , and 20-0089).
To make the aggressive schedu le worl<ab le , staff recommends entering into a DPA with the FWSSR non-profit support group-Events Faci lities Fort Worth Inc, (EFFW) -so
that they ca n begin that process. EFFWwill reta in a design consultant to provide architect and other professiona l disciplines (by direct or by subcontract), including but not
limited to architectura l and engineering services , surveyors, landscape architects, project management professiona ls, and geotechnical consultants for the design of
architectural , civi l, structura l, mechanical, uti lity, road, drainage, landscape , audio/visual , and furniture , fixtures & equipment systems to develop plans necessary for renovations
to Sheep Barn , Swine Barn , Show Arena and Livestock Hand ling Facilities , which are located on City owned WII Rogers Memorial Complex.
Under the agreement , the City agrees to reimburse EFFW for the actua l costs of the des ign consu ltants' services up to a maximum amount of one million five hundred thousand
do ll ars ($1 ,500 ,000 .00) (City 's Share). Although the pa y ment to EFFWis not expected to be made until after the bonds are authorized and so ld, approva l and execution of the
design procurement agreement requi res appropriated funds. Staff recommends using existing Cul ture & Tourism Fund balance as the interim appropriation authority and as t he
source to make progress payments if needed. Because the debt to be issued for the proj ect will be taxable , no reimbursement reso lution is needed for the City to reimburse
itself out of the bond proceeds after they are issued later this year.
Wth the DPA in place , next steps are as fo ll ows:
The City and SWELS will then negotiate an extension of the agreement to hold the FWSSR at VvRMC so that it includes the commitment to provide payments to repay 50 % of
the debt for the Project. The Culture and Tourism Funds wil l provide the necessary debt capacity and 50 % of the annua l debt service payments .
The action in this M&C wi ll amend the Fiscal Year 2023 Adopted Budget as approved in connection with Ordinance 25773-09-2022 , Section Section 2. Specia l Revenue
Funds , as listed on page 7.
Fund/ Department
Budget Ca tegory
Cu lture and Tourism Fund
Revenues
Cu lture and Tourism
Transfer from Genera l Fund
Use of Fund Ba lance
Tota l Revenues
Expenditures
Culture and Tourism
FY202 3 Adopted Budg et
$46 ,366 ,717.00
$46 ,366 ,717.00
$42 ,431 ,499 .00
Authority
M&C 23-0221
25FWCVB2023CONTRACT
M&C 22-0984
25FWCVB2023CONTRACT
ThisM&C
25FWCVB2023CONTRACT
25FWCVB2023CONTRACT
M&C 22-0984
M&C 23 -0221
Budg et Adjustment Revised FY2023 Budg et
$2 ,596,047 .00 $48 ,962,764 .00
$120 ,000.00 $120,000 .00
$136 ,000 .00 $136 ,000 .00
($136,000 .00) ($136,000.00)
$1 ,343 ,899.00 $1 ,343 ,899 .00
$4,059 ,946.00 $50 ,426 ,663.00
$3 ,200 ,000 .00 $45 ,631 ,499.00
$120 ,000 .00 $120 ,000 .00
$136 ,000.00 $136 ,000 .00
$573 ,467.00 $573 ,467.00
Transfer to Ge nera l Fund
T ransfer to Capita l Fund
Transfer to VERF
Tra nsfer to IT Refresh Capital
Tran sfer to Debt Fund
$9 43 ,581.00
$500 ,000.00
Co ntribution to Fund Balance /Net Position
$179 ,155.00
$44 ,054 .00
$798,907 .00
$1 ,469 ,52 1.00
Total Expenditures
Capital Fund
Name Project Name
WRMC-Sheep &
30 101 -Cu lture & Swine Barn
Tourism Capita l Renovation project
Projects (City Project No.
104828)
$46,366,717.00
FY202~ ~IP Authority
Appropriations
$ -This M&C $
FISCAL INFORMATION/ CERTIFICATION :
Thi s M&C
25FWCVB2023CONTRACT
25FWCVB2023CONTRACT
Thi s M&C
Budget
Adjustment
M&C 23-0221
Revised FY2023
Budget
1,500 ,000.00 $ 1,500,000.00
$1,500,000 .00
($3,200 ,000.00)
($136 ,000 .00)
($156 ,101.00)
$2 ,022 ,580.00
$4,059,946.00
$943 ,581 .0 0
$500 ,000.00
$1,500 ,000.00
$17 9 ,155.00
$44 ,054.00
$798,907 .00
($1,730,479.00)
($136 ,000.00)
($156,101 .00)
$2 ,022 ,580.00
$50,426 ,663.00
Th e Director of Fina nce certifies th at funds are currently available in th e Culture & Tourism Fund and upon approva l of th e above recommendation s and adoption of th e
appropriation ordinances , fun ds will be available in th e Culture & Tourism Ca pital Fund for th e WRMC-Sheep and Swine Barn Ren project. Prior to an expe nd iture being
incurred , th e Public Events Department has the respo ns ib ility of verifying th e avail ab il ity of funds.
Submitted for City Manager's Office by: Wlliam Johnson 5806
Originating Business Unit Head : Michael Crum 2501
Additional Information Contact : Keith Chiso lm 2525
Expedited