HomeMy WebLinkAboutContract 52902-CO4CSC No. 52902-004
F" RT W" R,r H City of Fort Worth
Change Order Request
Project Name: Churchill Rd Water and Sanitary Sewer Improvements City Sec No.: 1 52902
Project No.(s):1 100888 NTP 12/2/2019 CityProj.No.:l 100888
Project Description:
Installation of Water and Sanitary Sewer Improvement on Churchill Rd between White Settlement Rd and River Oaks Blvd
Contractor: Flow -Line Construction, Inc. Change Order# ® Dale: 1 4/12/2023
City Project Mgr._ Lawrence Hamilton City Inspector; I Carmen Drake
Phone Number: 817 392 2626 Phone Number: 817-392-8347
Dept.
Original Contract Amount
Extras to Date
Credits to Date
Pending Change Orders (in M&C Process)
Contract Cost to Date
Water
Sewer
Totals
Contract Time
(Calender days)
$6,522,745.00
$1,614,210.00
$8,136,955.00
720
$459,672.80
$64,532.88
$524,205.68
0165
$6,982,417.80
$1,678,742.88
$8,661,160.68
885
Amount of Proposed Change Order
$0.00
$218,287.50
!
$218,287.50
021
Revised Contract Amount $6,982,417.80 $1,897,030.38
Original Funds Available for Change Orders $130,455.00 $48,426.00
Remaining Funds Available for this CO $0.00 $0.00 !
Additional Funding (if necessary) $210,787.50
CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%)
$8,879,448,18
906
$178,881.00
$210,787.50
9.12%
$10,171,193.75
JUSTIFICATION (REASONS) FOR CHANGE ORDER
Change Order No. 4 will provide for the replacement of a deteriorated sanitary sewer main that was encountered during construction, the
replacement of additional concrete collars that were removed during paving activities, additional traffic control, and the installation of an
additional drop manhole.
Staff recommends the addition of 21 calendar days for the change order.
It is nndprOnnd and nnrPad that tha acrantanr..A. of this Champ nrder by the rnntrartor constitutes an accord and satisfaction and renresents Davment
in full (both time and money) for all costs arisinq out of, or incidental to, the above Change Order.
Contractor's Company Name
Contractor Name
77 Conlr for -nature
D to
Flow -Line Construction, Inc.
Eduardo Hernandez
Z
I Mn9nector . I Date I Pwiect Manager - /; A I _ Date I
Director Waldf Dept) Date Eon tructlon Su PeNisor Water Dept) Daate
Apr 21, 2023 1/ ^23
Senior Assistant City Attorney Date Assistant City Manager Date
Apr24,2023 Apr 24,2023
vuun�u r�uuvn ku i-'cyuucul OFFICIAL RECORD
M&C Number 23-0253 M&C Date Approved 2023 CITY SECRETARY
FT. WORTH, TX
F(o) P -F Wo P.-Y V 1
-;� —
City of Fort Worth
Change Order Additions
Project Name I Churchill Rd Water and Sanitary Sewer Improvements
Project No,(s): 100888
Project Installation of Water and Sanitary -Sewer on Churchill Rd bi
Description Blvd.
City Sec No.: 1 52902
No. 43801 City Proj, No.: 100888
While Settlement Rd and River Oaks
Contractor Flow -Line Construction, Inc. 11 Change Order:® Date: 4/1212023
City Project Mgr. Lawrence Hamilton City Inspectlr Carmen Drake
ADDITIONS
DEPT
;Qt
Unit
Unit Cost
Total
4
8" PVC (C900 DR18) (Sewer Pipe)
Sewer
783
LF
$200.00
$156,600.00
23
Concrete Collar
Sewer
30
EA
$750.00
$22,500.00
27
4' Drop Manhole
Sewer
1
EA
$10,000.00
$10,000,00
30
Traffic Control
Sewer
6
EA
$3,100.00
$18,600.00
53
Cement
Sewer
38.50
TN
$275.00
$10,587.50
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Page 2 of 4
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Water
Sewer
$218,287.50
Additions Sub Total
$218,287.50
IFc))R-F WoR-FM City of Fort Worth
-� Change Order Deletions
Project Name I Churchill Rd Water and Sanitary Sewer Improvements City Sec No,: 52902
Project No.(s): 100888 DOE No. D3g City Proj. No.: 100888
Project Description Installation of Water and Sanitary Sewer Improvement on Churchill Rd betw$en White Settlement Rd and River
Oaks Blvd.
Contractor Flow -Line Construction, Inc. Change Order; ® pate 411212023
City Project Mgr. Lawrence Hamilton City Inspector: I Carmen Drake
I
DELETIONS
ITEM IDESCRIPTION I DEPT I Qty JUnit I Unit Cost ITotal
i
Page 3 of 4 1 IDeletions Sub Total I
MIWBE Breakdown for this Change Ord
MWBE Sub I Type of Service I ; I Amount for this CO
Total 1 $0.00
Previous Change Orders
Co# DATE AMOUNT
Total $0.00
Page 4 of 4
.Contract Compliance Manager
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Signature
Lawrence Hamilton
Name of Employee
Senior Professional Engineer
Title
ATTEST:
Jannette Goodall
City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Guy of Vor� Workh, Texas
Mayor and Councfl Commuoo Uon
DATE: Tuesday, April 11, 2023
LOG NAME: 60CHURCHILLROADC04-FLOWLINE
REFERENCE NO.: **M&C 23-0253
SUBJECT:
(CD 2 / Future CD 2 and City of River Oaks) Authorize Execution of Change Order No. 4 in the Amount of
$218,287.50 to a Contract with Flow -Line Construction, Inc. for the Churchill Road Water and Sanitary
Sewer Improvements for a Revised Contract Amount of $8,879,448.18, and Adopt Appropriation Ordinance
to Effect a Portion of Water's Contribution to the Fiscal Years 2023-2027 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
Authorize execution of Change Order No. 4, in the amount of $218,287.50, to City Secretary
Contract No. 52902, a contract with Flow -Line Construction, Inc. for the Churchill Road Water and
Sanitary Sewer Improvements project for a revised contract amount of $8,879,448.18; and
Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water & Sewer Bond 2017A Fund, in the amount of $218,288.00, from available funds, for Churchill
Road Water and Sanitary Sewer Improvements (City Project No.100888) to effect a portion of
Water's contribution to the Fiscal Years 2023-2027 Capital Improvement Program.
DISCUSSION:
On September 24, 2019, Mayor and Council Communication (M&C) 19-0197 authorized a contract with
Flow -Line Construction, Inc., (City Secretary Contract No. 52902) in the amount of $8,136,955.00 for the
Churchill Road Water and Sanitary Sewer Improvements project. The agreement was subsequently
revised by Change Order No. 1 with a net total amount of $22,705.70, administratively authorized on
September 3, 2021, that provided for installation of special levee backfill material, relocation of a manhole
at the levee and an additional storm water pollution prevention plan. Change Order No. 2 in the amount of
$405,066.09 authorized on April 26, 2022 (M&C 22-0318) that provided for the installation of additional
backfill material that was installed at the levee crossing as required by the United States Army Corps of
Engineers, the installation of 8, 16, and 24-inch ductile iron pipe encasing pipes instead of 8, 16, and 24-
inch PVC pipe encasing pipes as specified at the time of bid opening, additional excavation and backfill of
bore pits in order to clear a gas main conflict, and additional backfill material that was necessary on the
project due to unstable material that was encountered during construction and Change Order No. 3 in the
amount of $96,433.89, administratively authorized September 27, 2022, that provided additional pavement
quantities and the installation of additional 1-inch meters on the project.
Change Order No. 4 will provide for the replacement of a deteriorated sanitary sewer main that was
encountered during construction, the replacement of additional concrete collars that were removed during
paving activities, additional traffic control, and the installation of an additional drop manhole.
Staff has reviewed and verified the quantities for the additional work under this Change Order No. 4.
It is the practice of the Water Department to appropriate its Capital Improvement Program plan throughout
the fiscal year, instead of within the annual budget ordinance, as projects commence, additional funding
needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in
support of the Water's portion of the City of Fort Worth's Fiscal Years 2023-2027 Capital Improvement
Program, as follows:
60CHURCHILLROADC04-FLOWLINE
I Capital
ProjectFFY20--23
CIP
Authority
Budget
Revised
Fund
Name
priations
Change
FY2023
Name
I
Budget
,I
i
(Increase/
ecrease)-
Decrease)-:
-- --- -.
Fund
56011 —
100888 —
Water &
Churchill
$0.00
This M&C'
$218,288.00
$218,288.00
Sewer
RD WL &
Bond
SS Improv
I
i
2017A
Funding for the Churchill Road Water and Sanitary Sewer Improvements project is depicted in the table
below:
Existing Additional
Fund
Appropriations A ro riations
[project Total*
W&S Capital
Projects -Fund I
$35,400.00 $0.00
$35,400.00
56002 '
Water and Sewer
Bond 2017A- Fund
$1,058,871.00 $218,288.00
$1,277,159.00
56011
W&S Water &
Sewer Bond 2020A
$8,903,938.00 $0.00
$81903,938.00
- Fund_56_01_7_
Project Total
_ _
$9,998,209.00
$218,288.00
-- - -
$10,216,497.00
_ — --
*Numbers rounded for presentation purposes.
Funding is currently available in the Unspecified -All Funds project within the Water & Sewer Bond 2017A
fund for the purpose of funding the Churchill RD WL & SS Improv project.
Business Equity: Flow -Line Construction, Inc. agrees to maintain its initial M/WBE commitment of four
percent that it made on the original contract and extend and maintain that same M/WBE commitment of
four percent to all prior change orders up to and inclusive of this Change Order No. 4. Therefore, Flow -
Line Construction, Inc. remains in compliance with the City's M/WBE Ordinance and attests to its
commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an
authorized representative of its company.
The project is located in COUNCIL DISTRICT 2/FUTURE COUNCIL District 2 and CITY OF RIVER OAKS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified - All Funds
project within the Water & Sewer Bond 2017A Fund and upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
Water & Sewer Bond 2017A Fund for the Churchill RD WL & SS Improv project to support the approval of
the above recommendation and execution of the change order. Prior to an expenditure being incurred, the
Water Department has the responsibility of verifying the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
- - --- -----
Fund Department �Accountj Project Program1Activity� Budget j Reference # mount
ID I ID I Year I Chartfield 2
FROM _ 1 _ _ , _
--- _. p Ip _--- j ---- - _ ._� .--�-�`--- j- g---------- -yl---Year.-- _;----(Chartfield 2) ---I -----
Fund De artment Account Pro'ect Pro ramr�__
ivit Bud et Reference # Amount
.-
CERTIFICATIONS:
Submitted for City Manager's Office by: Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Lawrence Hamilton (2626)
ATTACHMENTS
1.60CHURCHILLROADC04-FLOWLINE UPDATE.pdf (CFW Internal)
2.60CHURCHILLROADC04-FLOWLINE 1295.pdf (CFW Internal)
3. 60CHURCHILLROADC04-FLOWLINE APC Form.p�jt (CFW Internal)
4.60CHURCHILLROADC04-FLOWLINE FID Table (WCF 02.24.23) sx (CFW Internal)
5. 60CHURCHILLROADC04-FLOWLINE FID Table (WCF 03.13.23) sx (CFW Internal)
6. 60CHURCHILLROADC04-FLOWLINE Map aff (Public)
7. 60CHURCHILLROADC04-FLOWLINE SAM.pdf (CFW Internal)
8.ORD.APP 60CHURCHILLROADC04-FLOWLINE 56011 A023(r2).docx (Public)
9. PBS CPN 100888.pdf (CFW Internal)
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