HomeMy WebLinkAboutContract 57596-R1CSC No. 57596-Rl
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
April 11, 2023
Leonard's Farm & Ranch Store, Inc
Attn: James Vaughn
7321 Camp Bowie West Blvd.
Fort Worth, TX 76116
Re: Contract Renewal Notice
Contract No. CSC No. 57596("Contract")
Renewal Term No. 1: May 23, 2023 to May 22, 2024
The above referenced Contract with the City of Fort Worth expires on May 22, 2023 (the
"Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual
consent of the parties for up to Four (4) one-year renewal terms. This letter will memorialize the
collective desire of the parties to renew the Contract for its First renewal term, which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Matthew Quinn 817-392-5758
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewul Page 1 of2
V. 1.0
ACCEPTED AND AGREED:
CITY OF FORT WO TH:
By: Cyg'
Name: Jesica McEachern
Title: Assistant City Manager
Date: April 25, 2023
APPROVAL RECO NDED:
By. & e fa-,
Name: Dave Lewis
Title: Interim Director
Park & Recreation Department
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Title: City Secretary
Leonard's Farm & Ranch Store, Inc
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By: James Vaughn (Apr 21, 02316:30 CDT)
Name: James Vaughn
Title: President
Date: 04/21/2023
CONTRACT CO LIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Lo
Name: Matthew Quinn
Title: Management Analyst II
APPROVED AS TO FORM AND LEGALITY:
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By: Nico Arias (Apr 18, 2023 11:28 CDT)
Name: Nico Arias
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0058
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewul Page 2 of2
V. 1.0
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/25/22 M&C FILE NUMBER: M&C 22-0058
LOG NAME: 13P 21-0136 GROUNDS MAINTENANCE MINOR EQUIPMENT JC
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Agreements with Leonard's Farm & Ranch Store, Inc. and Lawn & Garden Warehouse for Grounds
Maintenance Equipment and Supplies in a Combined Annual Amount Up to $650,000.00 for City Departments and Authorize Four One -Year
Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive agreements with Leonard's Farm & Ranch Store, Inc. and Lawn &
Garden Warehouse for grounds maintenance equipment and supplies in a combined annual amount up to $650,000.00 for City Departments and
authorize four one-year renewal options for the same annual amount.
DISCUSSION:
The Park & Recreation, Public Events, Water, Transportation & Public Works, and Fire Department approached the Purchasing Division for
assistance with securing an agreement for commercial grade minor equipment and related maintenance items for grounds maintenance
throughout the City on an "as -needed" basis. Purchasing staff issued an Invitation to Bid (ITB) No. 21-0136 on August 31, 2021 with submissions
due by September 16, 2021.
The ITB was advertised in the Fort Worth Star -Telegram on September 1, 2021, September 8, 2021 and September 15, 2021. The City received
three bids: A&B Lawn & Garden was deemed non -responsive due to not receiving 50% or more of the evaluation points. Staff recommends
awarding to the other two vendors under a multiple award because their bids provide the best value and will meet the City's needs to obtain the
equipment necessary to perform grounds maintenance by City staff.
AGREEMENT TERMS - Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date
RENEWAL TERMS: This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City
Council approval provide that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
BUSINESS EQUITY:A waiver of the goal for M/WBE subcontracting requirements is approved by the Diversity and Inclusion Department, in
accordance with Ordinance No. 225165-10-2021 (the Business Equity Ordinance), because the application of the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the City Department's
Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred,
the City Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Reginald Zeno 8517
Valerie Washington 6192
Originating Business Unit Head: Tony Rousseau 8338
William Johnson 7801
Additional Information Contact: Cynthia Garcia 8525
Jeff Cope 8313