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HomeMy WebLinkAboutContract 57473-R1csc w 57473-R1 CITV OF FORT WORTH 'CONTRACT RENEWAL NOTICE April 19, 2023 Leon's Landscape Services, LLC Attn: Mireya Lopez or Whom It May Concem 1475 E Renfro Rd. Burleson, TX 76028 Re: Contract Renewal Notice —1st Renewal Invitation to Bid — Water Grounds Maintenance Contract CSC No. 57473 Original Contract Amount: $184,490.00 The above referenced contract with the City of Fort Wo 2023. This letter is to inform you that the rth, as renewed, expires April 24, Ci has to renew the contract in the original contra act ated e which will be effective upon n }ts right the designated Assistant City P ution by ty Manager. unchanged Please vex er. All other terms and conditions of the contract remain active or if retired, Providepda updated bounds Iwh n��orfnance and maintenance bonds remain in the space indicated se sign below and return this document, along withn this letter �a copy Of Your ecurrent insurance €ertifcate, to the undersigned. Please log onto PeopleSoit Purchasing at http://fortworthtexas eov/n»r�ha that your company information is correct and up-to-date. sing to ensure If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Shatabya eergland Contract Compliance Specialist -(817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Dana Burghd off (A 26, 202W.41 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: APPROVAL RECOMMENDED: CHristoohor ffarder By: Christopher H arder (Apr 21, 202313:43 CDT) Name: Chris Harder Title: Director, Water Department ATTEST: 4Fn� OR T �Ild a�oF o�09=0 By: ll � � dda� nEoA5a4p Name: Jannette S. Goodall Title: City Secretary CONTRACTORIVENDOR: By: Leon's Landscape Services, LLC Name: Title: m 0YI Date:02 -CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Shatabya Bergland Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Mack (Apr 25 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-0198 Date Approved: March 29,2022 Form 1295 Certification No.: 2022-852345 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 03/29/22 M&C FILE NUMBER: M&C 22-0198 LOG NAME: 13P21-0203 WATER GROUNDS MAINTENANCE CC WATER SUBJECT (ALL) Authorize Execution of an Agreement for Grounds Maintenance with Leons Landscape Service, LLC in an Annual Amount Up to $184,490.00 for the Initial Term and Authorize Four One -rear Renewal Optionsiorthe Same Amount forthe Water Department -RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement for grounds maintenance with Leons Landscape Service, LLC in an annual amount up to $184,490.00 for the initial term and authorize four one-year renewal options for the same amount for the Water Department. The Water Department approached the Purchasing Division to finalize an agreement for grounds maintenance services for their department at -locations throughout the City of fort Worth (City) on an "asaieeded" basis. To procure these services, Purchasing issued an Invitation to Bid (ITB) No. 21-0203 describing the types of services the department needs to maintain the properties. The ITB was advertised in the Fort Worth Star -Telegram on October 13, 2021, October 20, 2021 and October 27, 2021.The -City received a sole bid. The bid was evaluated on a best value criteria including pricing, contractor's qualification, experience, references and the availability of their resouces. The evaluation panel comprised of City staff reviewed the response and recommends awarding to Leons Landscape Services, LLC because their bid provided the best value offer and meets the City's needs for grounds maintenance atthe specified Water Department locations. Funding is budgeted in the Other Contractual Services account of the Water & Wastewater Department rollup within the Water & Sewer Operating Fund. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date_ RENEWAL TERMS: The contract may be renewed for up to four successive one-year term at the City's option. This action does not require specific City Council approval provide that the City Counciil has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. BUSINESS EQUITY: A waiver of the goat for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible - FISCAL INFORMATION 1-CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the avaitahifity of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Dana Burghdoff 8018 Originating Business Unit Head: Anthony Rousseau 8338 Christopher Harder 5020 Additional Information Contact: Cynthia Garcia 8525 Jeff Cope 8313 City of Fort Worth, Texas Mayor and Council Communication DATE: 03/29/22 M&C FILE NUMBER: M&C 22-0198 LOU NAME: 13P21-WW WATER GROUNDS MAINTENANCE CC WATER $OBJECT (ALL) Authorize Execution of an Agreement for Grounds Maintenance with Leon Landscape Service, LLC in an Annual Amount Up to $184,490.00 forthe Initial Terris and Authorize Four One -Year Renewal -Options forthe Same Amount far -the WaterVepartrnant RECOMMENDATION - It is recommended that the City Council authorize execution of an agreement for grounds maintenance with Leons Landscape Service, LLC in an annual amount up to $184,490.00 for the initial term and authorize four one-year renewal options for the same amount for the Water Department.