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Home My WebLink AboutContract 55907-R2CSC No. 55907-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 30, 2023 Carahsoft Technology Corporation Attn: Legal Department 1493 Sunset Hills Road, Suite 100 Reston, VA 20190 Re: Contract Renewal Notice Contract No. CSC No. 55907 (the "Contract") Renewal Term No. 2: June 23, 2023 to June 22, 2024 The above referenced Contract with the City of Fort Worth expires on June 22, 2023 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas. og v/depwiments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Katie May Administrative Assistant 200 Texas Street Fort Worth, TX, 76102 Katherine.may&fortworthtexas. gov (817) 392 - 8894 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Name: Title: Valerie Washington (Apr 26, 202316:15 CDT) Valerie Washington Assistant City Manager Date: Apr 26, 2023 Carahsoft Technology Corporation: By: Name: Kristina Smith Title: Contracts Director Date: 04/18/2023 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Akz�"� Steven Vandever (Apr 25, 2023 13:11 CDT) By: Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: By: Name: Jannette Goodall Title: City Secretary n poa>°nca °F °Ko°aa o°O�° oAaa cbntEz4ea4 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 GOVERNMENT- PRICE QUOTATION carahsof . Granicus at Carahsoft 11493 SUNSET HILLS ROAD I SUITE 100 I RESTON, VIRGINIA 20190 PHONE (703) 871-8500 I FAX (703) 871-8505 I TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM I GRANICUS@CARAHSOFT.COM G GRANICUS TO: Angela Estrada FROM: Mandi Queen Sr. Contract Compliance Specialist Granicus at Carahsoft City of Fort Worth 11493 Sunset Hills Road 275 W 13th St Suite 100 2nd Floor Reston, Virginia 20190 Fort Worth, TX 76102 USA EMAIL: Angela.Estrada@fortworthtexas.gov EMAIL: Mandi.Queen@carahsoft.com PHONE: (817) 392-2431 PHONE: (571) 662-3051 FAX: (703) 871-8505 TERMS: DIR Contract No. DIR-TSO-4288 QUOTE NO: 38173048 Expiration Date: February 21, 2025 QUOTE DATE: 03/14/2023 FTIN: 52-2189693 QUOTE EXPIRES: 06/22/2023 Shipping Point: FOB Destination RFQ NO: Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above SHIPPING: ESD Payment Terms: Net 30 (On Approved Credit) TOTAL PRICE: $74,684.91 Texas VID#:1522189693700 Sales Tax May Apply TOTAL QUOTE: $74,684.91 LINE NO. PART NO. DESCRIPTION QUOTE PRICE CITY EXTENDED PRICE RENEWING SUBSCRIPTION FEES 1 607-EDSM-GD-251B Digital Communication Management (DCM) 2000000- 2999999 Potential Users (Annual Subscription Fee) Granicus - EDSM-GD-251 B Start Date: 06/23/2023 End Date: 06/22/2024 SUBTOTAL: Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: 06/23/2023 - 06/22/2024 Please add the Contracts 4 on the PO Contract Number: TX DIR-TSO-4288 $74,684.91 TX DIR 1 $74,684.91 $74,684.91 TOTAL PRICE: $74,684.91 TOTAL QUOTE: $74,684.91 CONFIDENTIAL QUOTE DATE: 03/14/2023 PAGE 1 of 1 QUOTE NO: 38173048 G GRAN ICUS 408 St. Peter St, Suite 600 St. Paul, MN 55102 ORDER DETAILS THIS IS NOT AN INVOICE Granicus Order Form for Fort Worth TX Granicus Contact: Justine Torres Email: justine.torres@granicus.com Order #: Q-259020 Prepared On: 10 Mar 2023 ORDER TERMS Order Form Prepared for Fort Worth TX Currency: USD Payment Terms: All fees set forth in the Quote from reseller/distributor to Client are due and payable in accordance with those terms. Use of the Products is governed by the terms of the Granicus Master Subscription Agreement or such other Agreement as agreed to by the parties. Current Subscription End Date: 22 Jun 2023 Period of Performance: 06/23/2023 - 06/22/2024 The subscription includes the following domains) and subdomain(s): www.fortworfhgov.org Order #: Q-259020 Prepared: 10 Mar 2023 Page 3 of 7 G GRAN ICUS Order Form Prepared for Fort Worth TX PRODUCT SUMMARY The specifications and terms within this Order Form are specific to the products and volumes contained herein. NOTE: Fees for the below Products will be as set forth in the quote from an authorized reseller. Renewing Subscriptions Solution Billing Frequency-Quantity/Unit Communications Cloud Annual 1 Each Communications Cloud Tier: for up to 0 potential users. Order #: Q-259020 Prepared: 10 Mar 2023 Page 4 of 7 G GRANICUS PRODUCT DESCRIPTIONS Order Form Fort Worth TX Solution Description Communications Cloud The Cloud is a Software -as -a -Service (SaaS) solution that enables government organizations to connect with more people. By leveraging the Cloud, the client will be able to utilize a number of different outreach mediums, including email, SMS/text messages, RSS feeds, and social media integration to connect with its target audiences. The Cloud includes: • Unlimited email sends with industry -leading delivery and management of all bounces • Support to upload and migrate existing email lists • Access to participate in the GovDelivery Network • Ability to send mass notifications to multiple devices • 24/7 system monitoring, email and phone support during business hours, auto -response to inbound messages from end users, and emergency support • Text -to -subscribe functionality • Up to 2 Web -hosted training sessions annually • Up to 50 administrators • Up to 1 GovDelivery account(s) • Access to a complete archive of all data created by the client for 18 months (rolling) • Up to 3 hours of message template and integration development • Up to 100 subscription topics • Up to 100,000 SMS/text messages per year from a shared short code within the United States* *International numbers are not supported. SMS/text messages not used in the period of performance will not carry over to the following year. GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Order #: Q-259020 Prepared: 10 Mar 2023 Page 5 of 7 G ORANICUS Order Form Fort Worth TX Granicus a perpetual, non -cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). Data obtained through the Granicus Advanced Network. o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network. o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt -In. During the last 10 calendar days of the Client's subscription, the Client may send an opt - in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt -in will not be transferred with the subscriber list provided to the Client upon termination. UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY): • Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll -free number within the United States (International numbers not supported). Short Codes are recommended for Text -to -Subscribe functionalities, if enabled where available, for an additional fee. • Client must have explicit opt -in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order #: Q-259020 Prepared: 10 Mar 2023 Page 6 of 7 G GRANICUS TERMS 8, C ON N d NONE Order Form Fort Worth TX • Terms and Conditions are in accordance with the Granicus Texas Department of Information Resources agreement DIR-TSO-4288 and takes precedence over all other conflicting terms and conditions incorporated herein. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Fort Worth TX to provide applicable exemption certificate(s). • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-259020 dated 10 Mar 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein. • Updates to Shared Short Codes for SMS/Text Messaging: Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll -free number within the United States (International numbers not supported). Short Codes are recommended for Text -to -Subscribe functionalities, if enabled where available, for an additional fee. Client must have explicit opt -in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order #: Q-259020 Prepared: 10 Mar 2023 Page 7 of 7