HomeMy WebLinkAboutContract 49492-R4CSC No. 49492-R4
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 4, 2023
Tyler Technologies, Inc.
Attn: Legal Dept
5101 Tennyson Parkway
Plano, TX 75024
Re: Contract Renewal Notice
Contract No. CSC No. 49492 (the "Contract")
Renewal Term No. 4: July 31, 2023 to July 30, 2024
The above referenced Contract with the City of Fort Worth expires on July 31, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at https://www.fortworthtexas..og v/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Amy McCormick
IT Finance Contract Technician
200 Texas Street
Fort Worth, TX, 76102
Amy.mccormick@fortworthtexas.gov
(817) 392-6082
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
Name:
Title:
Date:
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Valerie Washington (May 12, 2023 14:28 CDT)
Valerie Washington
Assistant City Manager
May 12, 2023
Tyler Technologies, Inc.
$herry Clark
By. Sherry Clark May4,20231--.
Name: sherry Clark
Title: Group General Counsel
Date: May 4, 2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
7
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By: '��F'' Sal
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0469
Approval Date: 06/14/2022
Form 1295: n/a
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name
Title:
Steven Vandever (May 4, 2023 14:14 CDT)
Steven Vandever
Sr. IT Solutions Manager
City Secretary:
By:
Name
Title:
Jannette Goodall
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagc 2 of 2
M&C Review
Page 1 of 2
ACITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
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REFERENCE **M&C 22- 13PPOLICE ECITATION
DATE: 6/14/2022 NO.: 0469 LOG NAME: SOFTWARE AND
HARDWARE
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 49492 with Tyler Technologies
to Purchase Additional eCitation Software Licenses and Associated Hardware Using a
Cooperative Agreement in the Amount of $1,200,000.00 and Authorize Four One -Year
Renewals in an Amount Up to $250,000.00 for the Police Department through the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract No.
49492 with Tyler Technologies to purchase additional eCitation software licenses and associated
hardware using cooperative agreement Sourcewell Contract No. 090320-TTI in the amount of
$1,200,000.00 authorize four one -Year renewals in an amount up to $250,000.00 for the Police
Department through the Information Technology Solutions Department.
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The City of Fort Worth's Police Department currently provides a combination of electronic and paper
citations to the Municipal Court Services Department. Approval of this Mayor and Council
Communication (M&C) will provide the Police Department the software licensing to rollout electronic
citation software, mobile printers, and associated hardware for the installation on Police Mobile Data
Computers (MDCs) in Police vehicles and other applicable computer systems throughout the
department.
The benefits to the City from this system will be: reduced time spent on traffic stops and parking
citations; increased officer and violator safety; elimination of data entry errors on citations; elimination
of data entry into court and public safety records systems; reduction of the total cost of processing
citations; complete citation, statistical and mapping reports; and automatic document completion of
suspect's information from driver's license, vehicle identification number or registration sticker.
The Police Department funded $600,000.00 in Fiscal Year 2021 and an additional $600,000.00 in
Fiscal Year 2022 as part of the five-year Information Technology Solutions Department (ITS) Capital
Plan. Funds were provided from the Crime Control & Prevention District. Funding is budgeted in
the ITS Other General Government Department's ITS Capital Fund for the purpose of funding the
FY22 PD eCitation project, as appropriated.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM: Upon City Council's approval, this agreement will become effective and expire
November 2, 2024, in accordance with Tyler Technologies Sourcewell Contract No. 090320-TTI.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30022&councildate=6/14/2022 6/14/2022
M&C Review
Page 2 of 2
RENEWAL TERMS: The Agreement may be renewed annually in accordance with Sourcewell
Contract No. 090320-TTI, for an amount up to $250,000.00 for maintenance and support of existing
and additional eCitation software licenses. The renewal action will not require City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during
the renewal terms.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY22 PD eCitation project to support the approval of the
above recommendation and execution of the amendment. Prior to any expenditure being incurred,
the IT Solutions Department has the responsibility to validate the availability of funds.
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Fund Department Account Project Program Activity 1 Budget Reference # Amount
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Fund Department Account Project Program Activity Budget Reference # Amount
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Submitted for City Manager's Office by.
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Reginald Zeno (8517)
Valerie Washington (6192)
Kevin Gunn (2015)
Anthony Rousseau (8338)
Cynthia Garcia (8525)
Ashley Kadva (2047)
13PPOLICE ECITATION SOFTWARE AND HARDWARE funds availability.pdf (CFW Internal)
FID Table Police eCitation Project 103895.xlsx (CFW Internal)
SAMs.PNG (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30022&councildate=6/14/2022 6/14/2022