HomeMy WebLinkAboutContract 54008-R3CSC No. 54008-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 4, 2023
Lone Star Auctioneers, Inc.
4629 Mark IV Parkway
Fort Worth, TX 76106
Re: Contract Renewal Notice
Contract No. CSC No. 54008 (the "Contract")
Renewal Term No. 3: June 9, 2023 to June 8, 2024
The above referenced Contract with the City of Fort Worth expires on June 8, 2023 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.goy/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
City of Fort Worth, Property Management Department
Denise Garcia
Purchasing Manager
(817) 392-6787
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By. Dana Burghdoff(Ma 9,202320:44 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
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By:
Name: Steve Cooke
Title: Director, Property Management
Department
ATTEST:
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By:
Name: Jannette S. Goodall
Title: City Secretary
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LONE STAR AUCTIONEERS, INC.
By: a
Name: Marilyn K. Burgess
Title: CEO and President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name
Title:
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Denise Garcia Nay 7, 202315:40 CDT)
Denise Garcia
Purchasing Manager
APPROVED AS TO FORM AND
LEGALITY:
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By: Richard A. McCracken (May 8, 202317:03 CDT)
Name: Richard McCracken
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 20-0353
Date Approved: 06/02/2020
Form 1295 Certification No.: 2020-575173
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
5/5/23, 3:37 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/2/2020 REFERENCE
NO..
CODE: P TYPE:
Official site of the City of Fort Worth, Texas
FART WORTH
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**M&C 20- LOG NAME: 13P20-0039 AUCTION
0353 SERVICES LSJ PMD
CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize the Execution of a Revenue Agreement with Lone Star Auctioneers, Inc. for
Auction Services of City Owned Vehicles and Equipment and Authorize Four Annual
Renewal Options for the Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a revenue agreement with Lone Star
Auctioneers, Inc., for auction services of City owned vehicles and equipment, and authorize four annual
renewal options for the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with
securing an agreement for auction services of City -owned vehicles and equipment that will be purchased on
an as -needed basis. Purchasing Staff issued an Invitation to Bid (ITB) that consisted of detailed
specifications describing services the auctioneer is to perform under this Revenue Agreement (Agreement).
The Bid was advertised in the Fort Worth Star -Telegram on December 24, 2019, January 1, 2020, January 8,
2020 January 15, 2020, January 22, 2020 and January 29, 2020. Thirty-six vendors were solicited from the
purchasing vendor database and three responses were received. The proposals were reviewed by an
evaluation committee consisting of staff from the Police Department and Property Management Department.
The evaluation factors included listing, vendors' qualifications and Governmental Auctions Industry
References, and experience with auctioning services. The committee provided ratings for all three
responses and the bid response from Lone Star Auctioneers, Inc. received the highest ratings and is
determined to provide the best value to the City of Fort Worth.
Lone Star Auctioneers, Inc. will be required to facilitate the sale of City -owned salvage, operational or non -
repairable vehicles, and equipment primarily during online internet auctions and at live public auctions. This
is a revenue generating agreement with auction proceeds credited to the appropriate City fund account
center.
PRICE ANALYSIS - Lone Star Auctioneers, Inc. offers 5\% on the collected selling price of each
vehicle. Overall, percentages being recommended are considered fair and reasonable. No guarantee has
been made that a specific amount of vehicles and equipment will be sold; however, 375 vehicles were sold in
the last two years, which generated a revenue of $1,013,635.00.
An administrative change order or increase may be made by the City Manager in an amount up to
$50,000.00 and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and expire
one year from that date.
RENEWAL OPTIONS - This Agreement may be renewed for four additional one-year renewal periods. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=27922&cou nciIdate=6/2/2020 1 /2
5/5/23, 3:37 PM
M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and execution of the
contract, funds will be deposited to the General Fund. The Property Management Department
(and Financial Management Services) is responsible for the collection and deposit of funds due to the
City.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID Year (Chartfield 2)
FROM _
Fund Department Account 1 Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
AUCTIONEER SERVICE EVALUATION.pdf (CFW Internal)
ITB 20-0039 Approved Waiver.pdf (CFW Internal)
Lone Star Auctioneers 1295.pdf (CFW Internal)
Lone Star Auctioneers Inc Sams.pdf (CFW Internal)
Lone Star FID table.xlsx (CFW Internal)
Reginald Zeno (8517)
Steve Cooke (5134)
Cynthia Garcia (8525)
LaXita Slack -Johnson (8314)
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