HomeMy WebLinkAboutContract 54272-A5CSC No. 54272-A5
FIFTH AMENDMENT TO CITY SECRETARY CONTRACT NO.54272
This Amendment ("Amendment") is entered into by and between the City of Fort Worth
("City") and Center for Transforming Lives ("Agency") by and through their respective duly
authorized agents. City and Agency may be referred to individually as "Party" and collectively as
"Parties."
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development ("HUD") through the Community Development Block Grant Program
("CDBG-CV"), Program No. B-19-MC-48-0010, Catalog of Federal Domestic Assistance No.
14.218;
WHEREAS, City has received an additional allocation of CDBG grant monies under the
Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act) referenced by HUD as
"CDBG-CV";
WHEREAS, the CDBG regulations and related HUD guidance publications establish all
requirements for the CDBG-CV funds except for those specifically described in this Contract as
deriving from the CARES Act;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of
the budget, subject to written approval by the Director of the City's Neighborhood Services
Department;
WHEREAS, the Agency requested an amendment to extend the term of the agreement
through June 30, 2023 and amend Exhibit A;
WHEREAS, the Agency requested an amendment to Exhibit B to reallocate budget line
items of salaries/fringe benefits, contract labor, telephones, training/professional development and
other -direct assistance; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
The first sentence of SECTION 3. TERM of this Agreement is amended and replaced in
its entirety with the following: "The term of this Contract begins on the Effective Date and
terminates June 30, 2023 unless earlier terminated as provided in this Contract."
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No.5 to CSC No. 54272
Center for Transforming Lives 5 1 % (CDBG-CV) Page 1
II.
EXHIBIT "A" PROGRAM SUMMARY, attached to the Contract, and EXHIBIT `B" —
BUDGET, attached to the Contract are hereby amended and replaced in its entirety with EXHIBIT
"A" and EXHIBIT `B," Revised 04/11/23, attached hereto.
This Amendment is effective as of January 1, 2023 and Agency may request
reimbursement for allowable costs, including pre -award costs, directly related to implementation
of the Microenterprise Employment Program, as authorized by the CARES Act and CPD Notice
FR-6218-NO I .
IV.
All terms and conditions of the Contract not amended herein remain unaffected and in full
force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms
not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No.5 to CSC No. 54272
Center for Transforming Lives 5 1 % (CDBG-CV) Page 2
ACCEPTED AND AGREED:
CENTER FOR TRANSFORMING LIVES
Carol Klocek (May 11, 2023 16:05 CDT)
By:
Carol Klocek, Chief Executive Officer
ATTEST: �cFBFoaTp°a
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By.
Jannette Goodall City Secretary
M&C: 20-0330
1295 Certification No. 2020-622390
Date: May 19, 2020
RECOMMENDED:
By:
Victor Turner, Neighborhood Services Director
CITY OF FORT WORTH
'5�C4—
By:
Fernando Costa, Assistant City Manager
APPROVE AS TO FORM AND
LEGALITY:
By:
Jessika Williams
Assistant City Attorney
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
i
Charletta Moaning, Senior Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No.5 to CSC No. 54272
Center for Transforming Lives 5 1 % (CDBG-CV) Page 3
CENTER FOR TRANSFORMING LIVES EXHIBIT "A"
MICROENTERPRISE SUPPORT PROGRAM PROGRAM SUMMARY
PROGRAM SUMMARY
(CDBG-CV)
DECEMBER 1, 2020 to $121,754
JUNE 30, 2023
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program will provide targeted outreach, coaching, education, and customized technical
assistance to Fort Worth households impacted by COVID-19 who are using entrepreneurship as a
strategy to generate/supplement income. Program will provide cohort -based services to assist
entrepreneurs with re -tooling their business model to comply with "Stay home, Work Safe"
practices, assist with informal/non-registered businesses to develop business plans, create legal
structures other services.
One on one sessions with an assigned Microenterprise and a Financial Coach will be provided as
participants develop and execute their economic mobility plans; and when applicable, childcare
and transportation assistance needed for employment/business-related services.
CDBG-CV funds will be used to pay for 60% salary for the Microenterprise Program Coordinator
and 20% of the salary for the Financial Coach. Fringe Details include FICA, SUTA, Health/Dental,
Retirement, and Workers' Compensation. CDBG funds will also be used to purchase a laptop with
accessories, monthly supplies, mileage, printer, software for electronic processes, marketing, and
printing. Funds will be paid to partners for subject matter expertise provided to participants, and
costs associated with certifications/licenses/trainings/Fees for business structure.
Agency's Program office is at 512 W. 41h Street, Fort Worth, TX 76102, Monday through Friday,
8:00 AM to 5:00 PM. To prevent the spread of COVID-19, services will primarily be provided
virtually. Services may also be offered during the evenings and/or weekends based on the needs
of participants.
REGULATORY CLASSIFICATION:
IDIS Matrix Code(s) and Service Category: 05H Employment Training
National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2)
CDBG CV PB PSA CONTRACT 2020 - EXHIBIT "A" - PROGRAM SUMMARY Page 1
Center for Transforming Lives
Regulatory Citation(s): 24 CFR 570.201(e)
REGULATORY CLASSIFICATION:
Coronavirus Aid, Relief, and Economic Security Act of 2020
Agency will maintain documentation which verifies that 51 % of clients served by the Program are
LMI Households. CTL's outreach will prioritize (not exclude) services to populations across race
and gender where the greatest inequities exist. Coaching and small business training program for
unemployed and under employed residents.
In addition, Agency must document client eligibility for CARES Act assistance by maintaining
records of client need directly related to and/or caused by the Coronavirus Pandemic, as well as
other eligibility documentation further described in Exhibit "A" — Program Summary.
PROGRAM GOALS:
Minimum Number of Clients to be Served: The Program must serve a minimum of 45
Unduplicated Clients as shown by the monthly reports on Attachment III.
CDBG CV PB PSA CONTRACT 2020 - EXHIBIT "A" - PROGRAM SUMMARY Page 2
Center for Transforming Lives
EXHIBIT "B" - BUDGET
Account Grant BudEet I Increase Decrease Total
PROGRAM PERSONNEL
Salaries
1001
$
48,061.53
$ 8,267.02
$ $
56,328.55
FICA
1002
$
3,548.97
$ 703.89
$ $
4,252.86
Life/Disability Insurance
1003
$
-
$ $
-
Health/Dental Insurance
1004
$
3,017.65
$ 296.23
$ $
3,313.88
Unemployment -State
1005
$
29.41
$ $
29.41
Worker's Compensation
1006
$
370.14
$ 29.56
$ $
399.70
Retirement
1007
$
666.65
$ 471.76
$ $
1,138.41
SUPPLIES AND SERVICES
Office/Program Supplies
2001
$
-
$ -
$ $
Postage
2002
$
-
$
$ $
Printing
2003
$
108.31
$
$ $
108.31
Computers
2004
$
432.90
$
$ $
432.90
Books
2005
$
$
$
MISCELLANEOUS
Contract Labor (City needs copy of
contract before expenses can be
reimbursed)
3001
$
54,858.58
$
$ 1,388.52 $
53,470.06
Food Supplies
3002
$
-
$
$ - $
-
Teaching Aids
3003
$
$
$ $
Craft Supplies
3004
$
$
$ $
Field Trip Expenses
3005
$
$
$ $
Mileage
3006
$
$
$ $
-
Other (training/professional
development, professional
memberships, respectively)
3007
$
$ 948.43
$ $
948.43
Other()
3008
$
$ -
$ $
-
FACILITY AND UTILITIES
Telephone
4001
$
189.87
$
$ 6.37 $
183.50
Electric
4002
$
$
$ - $
Gas
4003
$
$
$
Water and Wastewater
4004
$
$
$ $
Solid Waste Disposal
4005
$
$
$ $
Rent (City needs copy of lease
before expenses can be reimbursed)
4006
$
$
$
$
Cleaning Supplies
4007
$
$
$
$
Other (Hot Spot and Data Plan) -
$50 purchase, $10/month
4008
$
$
$
LEGAL, FINANCIAL
INSURANCE
Fidelity Bond or Equivalent
5001
$
$
$
$
Directors and Officers
5002
$
$
$
$
General Commercial Liability
5003
$
$
$
$
Othero
5004
$
$
$
$
DIRECT ASSISTANC
Other -
Certifications/Licenses/Trainings/Fe
es for Business Structure- estimated
$750/participant
6001
$
10,470.00 $
$
9,322.00 $ 1,148.00
BUDGET TOTAL
$
121,754.01 $
10,716.89 $
10,716.89 $ 121,754.01
FUNDING A: Texas Financial Education Endowment (TFEE)
FUNDING B: City of Arlington CDBG-META
FUNDING C: Private (Fundraising/Foundation/Corporations)
FUNDING D: Other City of Fort Worth CDBG-CV Funding
CDBG CV 51 % CONTRACT - EXHIBIT "B" -
CENTER FOR TRANSFORMING LIVES Page 1
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
FORTWORTII
DATE: 5/19/2020 REFERENCE M&C 20- LOG NAME: 19NS CARES ACT HUDFUNDS
NO.: 0330 SUBTSAMEND1
CODE: C TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: Approve a Substantial Amendment to the City's 2019-2020 Annual Action Plan for the Use
of Federal Grant Funds in the Amount of $6,810,056.00 to be Awarded by the U.S.
Department of Housing and Urban Development from the Coronavirus Aid, Relief, and
Economic Security (CARES) Act Community Development Block Grant, Emergency
Solutions Grant, and Housing Opportunities for Persons with AIDS Programs; Authorize
Amendment to Citizen Participation Plan to Reduce Public Comment Period for CARES
Act Related Activities from Thirty Days to Five Days; Authorize Execution of Related
Contracts; Adopt Attached Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council:
1. Approve a Substantial Amendment to the City's 2019-2020 Annual Action Plan for submission
to the U.S. Department of Housing and Urban Development for the use of federal grant funds
in the Amount of $6,810,056.00 to be awarded through the CARES Act Community
Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons
with AIDS programs, including allocations of grant funds to particular programs and activities
as detailed below;
2. Approve an amendment to the City's Citizen Participation Plan to reduce the public comment
period for CARES Act related activities from thirty days to five days;
3. Authorize the City Manager or his designee to execute contracts for eighteen -month terms
with the nonprofit agencies listed in Tables 1, 2 and 3 below for CARES Act Community
Development Block Grant (CDBG-CV), Emergency Solutions Grant (ESG-CV), and Housing
Opportunities for Persons with AIDS (HOPWA-CV) grant funds, contingent upon receipt of
funding and satisfactory completion of all regulatory requirements;
4. Authorize the City Manager or his designee to extend contracts for up to one year if an
agency or department requests an extension and such extension is necessary for completion
of the program, or to amend contracts if necessary to achieve program goals, provided any
amendment is within the scope of the program and complies with City policies and all
applicable laws and regulations governing the use of federal grant funds; and
5. Adopt the attached appropriation ordinance increasing the estimated receipts and
appropriations to the Grants Operating Federal Fund in the amount of $6,810,056.00
consisting of $4,360,291.00 in CARES Act Community Development Block Grant (CDBG-CV)
funds, $2,202,959.00 in CARES Act Emergency Solutions Grant (ESG-CV) funds, and
$246,806.00 in CARES Act Housing Opportunities for Persons with AIDS (HOPWA-
CV) funds, all subject to receipt of such funds.
DISCUSSION:
The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27,
2020 to respond to the many impacts of the COVID-19 public health emergency. The CARES Act
includes provisions to help local governments prevent, prepare for and respond to the coronavirus,
including providing for additional allocations of formula grant funds under the Community Development
Block Grant (CDBG), Emergency Solutions Grant (ESG), and Housing for Persons with AIDS
(HOPWA) programs administrated by the U.S. Department of Housing and Urban Development
(HUD). The City was notified on April 9, 2020 of awards of $4,360,291.00 in CDBG-CV funds,
$2,202,959.00 in ESG-CV funds, and $246,806.00 in HOPWA-CV funds. All of these funds must be
used to prevent, prepare for, and respond to the coronavirus.
In order to allow local governments to act quickly to use the funds, the CARES Act also provides for
certain waivers of federal statutes and regulations governing these programs, including a waiver of the
customary 30-day public comment period for Substantial Amendments to the Consolidated Plan and
Action Plan and a waiver of the standard 15\% limitation on public services activities for the CDBG
program. The CARES Act also instructed HUD to make additional awards of further CDBG-CV and
ESG-CV funds to state and local governments based on factors such as economic and housing market
disruption resulting from coronavirus, risk of transmission of the illness, number of coronavirus cases,
and rates of homelessness. It is anticipated that the second allocation of ESG-CV funds for local
governments will be announced by June 30, 2020, and the second allocation of CDBG-CV funds will
be announced later this year.
To receive the initial award of CARES Act funds from HUD, the City must revise its Citizen Participation
Plan to allow for a five-day public comment period for CARES Act related activities, and must prepare
and submit a Substantial Amendment to its 2019-20 Action Plan which tells how the CDBG-CV, ESG-
CV, and HOPWA-CV funds will be used. The proposed Citizen Participation Plan Amendment is
attached to this M&C.
On April 29, 2020, the Community Development Council (CDC) as the City's advisory body for the use
of CDBG, ESG and HOPWA funds, approved a recommendation that the City's Citizen Participation
Plan be revised to authorize a five-day public comment period for Substantial Amendments related to
the Coronavirus response. The CDC also approved a Substantial Amendment Action Plan for CARES
Act grant funds based on the following principles:
Addressing needs which HUD grant funds are uniquely qualified to meet and that other funding
sources cannot serve (housing).
Addressing the most urgent needs (food, shelter) and the needs of populations most sensitive to
COVID-19 (elderly).
Reliance on existing allocation processes and existing nonprofit partners to increase the speed and
simplicity of service delivery and to reduce administrative challenges and compliance concerns.
Consistency with local priority needs and goals previously established in the City's 2018-2022
Consolidated Plan.
Using these principles, three key activities were approved by the CDC for CARES Act funds:
emergency rental assistance, services for the elderly, and employment -related services. Emergency
rental assistance activities address both the Consolidated Plan goals for affordable housing and
homeless services and may include homelessness prevention and rapid rehousing for persons
already homeless. Services for the elderly address the Consolidated Plan goals for aging in place.
Employment -related services address the Consolidated Plan goal for poverty reduction.
The CDC also approved a two-tier process for allocation of these CARES Act funds. Tier One funds
totaling $2,546,754.00 are recommended to be awarded directly to agencies for the activities listed in
the Tables below so that services can begin as quickly as possible. Tier Two funds totaling
$2,924,143.00 ($457,664.00 in ESG-CV and $2,466,479.00 in CDBG-CV) will be awarded for the
three above -listed priority activities through a competitive Request for Proposal process that identifies
additional service -delivery partners by the end of May, for CDC review and approval in early June, and
subsequent City Council approval.
A 5-day public comment period was held from May 4, 2020 to May 10, 2020. Notice of this public
comment period was published in the Fort Worth Star -Telegram, posted on the City's website, and
distributed through the City News and other ongoing communications activities of the City Community
Engagement Office. Any comments received are maintained by the Neighborhood Services
Department in accordance with federal regulations.
A summary of funding recommendations approved by the CDC is provided below. A spreadsheet of
funding recommendations is also attached. This Substantial Amendment Action Plan for use of CARES
Act funds under the CDBG-CV, ESG-CV, and HOPWA-CV programs will be submitted to HUD following
City Council approval.
Indirect costs are not being charged to these grants, as the Neighborhood Services Department
Indirect Cost rate was zero in the City's most recent Cost Allocation Plan.
CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG-CV)
It is recommended that $4,360,291.00 of CDBG-CV funds be allocated as follows:
Emergency Rental Assistance Programs: $1,866,479.00
These funds will be awarded on a competitive basis to agencies that administer emergency rental
assistance consistent with a program model that provides up to three months of rental assistance
for households with incomes at or below 80\% of Area Median Income (AMI) who are late on their
rent or unable to pay next month's rent. Eligible clients will pay 30\% of current income toward
their rent, will provide proof of income for all household members, will provide proof of reduction
and/or loss of income due to the COVID-19 crisis; will provide a copy of their current lease; and will
obtain verification of landlord's acceptance of terms and conditions of City rental assistance.
Services for the Elderly: $300,000.00
These funds will be awarded on a competitive basis to agencies that provide services to elderly
persons to reduce their risk of COVID-19, such as in -home meals or other services, transportation,
health and wellness -related services, and the like.
Employment -related Services: $300,000.00
These funds will be awarded on a competitive basis to agencies that provide services addressing
COVID-related unemployment, such as job placement, training, coaching, and/or direct assistance
to support employment or remove barriers to employment, such as child care, certifications, work
clothing or tools, and related items.
General Administration: $872,058.00
Costs of planning for, administering, reporting on, and monitoring all activities paid for with CDBG-
CV funds.
Direct Awards to Public Services Agencies ($1,021,754.00): Contracts are recommended for the
following agencies and programs in the following amounts:
I TABLE 1: CDBG-CV AGENCIES
AGENCY
Housing Channel
Center for Transforming Lives
PROGRAM
Emergency Rental Assistance
Emergency Rental Assistance
Meals on Wheels Home Delivery of Meals/Food
Center for Transforming Micro -Enterprise
Lives Support
TOTAL CDBG-CV CONTRACTS
CARES ACT EMERGENCY SOLUTIONS GRANT (ESG-CV)
It is recommended that $2,202,959.00 of ESG-CV funds be allocated as follows:
AMOUNT
$350,000.00
$350,000.00
$200,000.00
$121,754.00
$1,021,754.00
Rapid Rehousing Programs: $457,664.00
These funds will be awarded on a competitive basis to agencies that provide rapid rehousing
assistance and accompanying support services to homeless persons living in shelters or on the
streets.
Administration: $220,295.00
Costs of planning for, administering, reporting on, and monitoring all activities paid for with ESG-CV
funds.
Direct Awards to Public Service Agencies: $1,525,000.00
Contracts are recommended for the following agencies and programs in the following amounts:
TABLE 2: ESG-CV AGENCIES
AGENCY
Presbyterian Night Shelter of Tarrant
County
True Worth Place
The Salvation Army, a Georgia
Corporation
PROGRAM AMOUNT
Shelter Operations/Services $230,000.00
Day Shelter $120,000.00
Operations/Services
Homelessness Prevention $75,000.00
SafeHaven of Tarrant County Rapid Re -Housing $100,000.00
Day Resource Center Rapid Re -Housing $375,000.00
Presbyterian Night Shelter of Tarrant Rapid Re -Housing
County p g $300,000.00
The Salvation Army, a Georgia Corporation Rapid Re -Housing $325,000.00
TOTAL ESG-CV CONTRACTS $1,525,000.00
CARES ACT HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA-CV)
It is recommended that $246,806.00 of HOPWA-CV funds be allocated as follows:
City's Neighborhood Services Department Community Action Partners (CAP) Program, Tenant Based
Rental Assistance (TBRA) $77,332.00
Grant Administration: $14,808.00
Costs of planning for, administering, reporting on, and monitoring all activities paid for with
HOPWA-CV funds.
Direct Awards to Public Service Agencies: $154,666.00
Contracts are recommended for the following agencies and progams in the following amounts:
TABLE 3: HOPWA-CV AGENCIES
AGENCY PROGRAM AMOUNT
Tarrant County Samaritan Supportive Services, Facility -Based $77,333.00
Housing, Inc. Housing Operations, Administration
Short Term Rent Mortgage and Utility
AIDS Outreach Center Assistance, Supportive Services, $77,333.00
Administration
TOTAL HOPWA-CV $154,666.00
CONTRACTS
All figures have been rounded to the nearest dollar for presentation purposes.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department will be
responsible for the collection and deposit of funds due to the City. Prior expenditures being incurred the
Neighborhood Services Department has the responsibility to validate the availability of funds prior to an
expenditure being made. These are reimbursement grants.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ( ID , Year (Chartfield 2) i
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
I ID i ID I I Year (Chartfield 2) i
Submitted for Citv Manager's Office bin
Originating Department Head:
Fernando Costa (6122)
Victor Turner (8187)
Additional Information Contact:
Barbara Asbury (7331)
ATTACHMENTS
19NS CARES ACT HUDFUNDS SUBTSAMEND1 REC5.docx
CARES Act Citizen Participation Plan Amendmt 5dav final.docx
CARES Act Proposed Budoet Allocations.xisx