HomeMy WebLinkAboutContract 56950-A3CSC No. 56950-A3
AMENDMENT NO.3
TO
CITY OF FORT WORTH CONTRACT 56950
This Third Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Carahsoft Technology Corporation ("Vendor"), Buyer and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on January 7, 2022 the Parties entered into City Secretary Contract 56950
to provide an implementation of Questica Budget software system ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to include Questica software
system implementation, support and training the amount of $15,746.25
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Exhibit F-3 for Private Data Access Hosting
Service in the amount of $15,746.25. Upon execution of this Second Amendment, the total amount
of the contract will be $1,372,334.85.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 56950 Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
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By: Valerie Washington (May 15, 202314:11 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: May 15, 2023
APPROVAL RECOMMENDED:
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By: S.Trotter (May 15, 2023 09:37 CDT)
Name: Kevin Gunn
Title: Director, IT Solutions Department
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Carahsoft Technology Corporation
By:
K.
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Name: Lorin Krzywicki
Title: Director
Date: May 9, 2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: David Zellmer
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 21-0936
Approved: December 14, 2021
1295:2021-827940
ATTEST:
By:
Name: Stephanie Stallings
Title: Team Lead
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 56950 Page 2 of 2
CITY COUNCIL AGENDA
DATE: 12/14/2021 REFERENCE **M&C 21- LOG NAME:
NO.: 0936
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FoRTWORm
03BUDGET SOFTWARE
REPLACEMENT
NO
SUBJECT. (ALL) Authorize Execution of an Agreement with Carahsoft Technology Corporation, for
the Purchase and Implementation of Questica Budget Software, Utilizing Texas
Department of Information Resources Cooperative Contract DIR-TSO-4288 For An
Amount Up to $1,346,189.00 for the First Year and Five Annual Renewals up to
$305,135.00 For the Planning and Data Analytics Department and Adopt the Attached
Appropriation Ordinances in the Amount of $1,346,189.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an agreement with Carahsoft Technology Corporation for procurement
and implementation of Questica Budget, budgeting software, in an amount up to
$1,346,189.00.
2. Adopt the attached appropriation ordinance to increase appropriations in the General Fund in
the amount of $1,346,189.00, reducing from fund balance for the purpose of transferring to
the ITS Capital Projects Fund; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the ITS Capital Projects Fund in the amount of $1,346,189.00, transferred from available
funds in the General Fund, for the purpose of funding the ERP IT programmable project (City
Project No. P00093).
DISCUSSION:
The Planning and Data Analytics Department (P&DA) is responsible for the development of the City's
annual operating and capital budget. The current budget software is at end of life for support and
requires replacement. P&DA engaged the Information Technology Solutions Department (ITS) to
assist in a review of replacement software platform.
After the Departments' review, staff recommends replacing the current on premise software with a
software -as -a -solution platform from Questica, Inc. sold by Carahsoft Technology Corporation using
the Texas Department of Information Resources (DIR) cooperative purchasing contract DIR-TSO-
4288. The new software will satisfy the City's needs and includes the operating budget function,
capital budget function, budget book/reporting function, and citizen engagement function.
By approving the execution of the agreement and adopting the appropriation ordinances,
$1,346,189.00 will be transferred from the fund balance of the General Fund to the ITS Capital
Projects Fund for the costs associated with the project.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS - In the event the DIR agreement is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the
City Council were to not appropriate funds for a future year, staff would stop making purchases when
the last appropriation expires, regardless of whether the then -current purchase agreement has
expired.
The City will initially use the DIR contract to make purchases authorized by this M&C. The
Cooperative Contract is set to expire on February 21, 2025. If DIR-TSO-4288 is extended, this M&C
authorizes the City to purchase similar equipment and supplies under the extended contract. If DIR-
TSO-4288 is not extended but DIR executes a new cooperative contract with Carahsoft Technology
Corporation and with substantially similar terms, this M&C authorizes the City to purchase the
equipment and supplies under the new DIR contract. If this occurs, in no event will the City continue to
purchase goods and services under the new agreement for more than three (3) years without seeking
Council approval.
BUSINESS EQUITY - A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM - Upon City Council's approval, this agreement will become effective and expire
February 21, 2023 in accordance with the DIR contract. The agreement will renew on an annual basis
thereafter.
RENEWAL OPTIONS - This agreement may be renewed for up to five one-year renewal terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the General Fund and upon
approval of the above recommendations and adoption of the attached appropriation ordinances,
funds will be available in the ITS Capital Fund for the ERP IT project to support the approval of the
above recommendations and execution of the agreement. Prior to an expenditure being incurred, the
Planning & Data Analytics Department has the responsibility of verifying the availability of funds.
W
Fund Department
Account Project
Program Activity Budget
Reference # I Amount
ID
ID
I Year
(Chartfield 2)
FROM
Fund Department
Account Project
Program Activity Budget
Reference # I Amount
ID
ID
Year
(Chartfield 2)
Submitted for Citv Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Fernando Costa (6122)
Mark McAvoy (6222)
03 BUDGET SOFTWARE REPLACEMENT.docx (CFW Internal)
03BUDGET SOFTWARE REPLACEMENT 10100 A022(r2).docx (Public)
03BUDGET SOFTWARE REPLACEMENT 30112 A022(r3).docx (Public)
03BUDGET SOFTWARE REPLACEMENT FID TABLE.xlsx (CFW Internal)
Form 1295 Certificate 2021-827940 sianed.pdf (CFW Internal)
Government Price Quotation
Exhibit F-3
Questica at Carahsoft
carahsoft,
Questica 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190
Where brilliant begins. PHONE (703) 871-8500 i FAX (703) 871-8505 i TOLL FREE (888) 66CARAH
WWW.CARAHSOFT.COM i SALES@CARAHSOFT.COM
TO: Ashley Clement FROM: Brittney Vance
City of Fort Worth Questica at Carahsoft
200 Texas St 11493 Sunset Hills Road
3rd Floor City Hall Suite 100
Fort Worth, TX 76102 USA Reston, Virginia 20190
EMAIL: ashley.clement@fortworthtexas.gov EMAIL: Brittney.Vance@carahsoft.com
PHONE: (817) 392-8505 PHONE: (571) 662-3094
FAX: (703) 871-8505
TERMS: DIR Contract No. DIR-TSO-4288 QUOTE NO:
38655464
Expiration Date: February 21, 2025 QUOTE DATE:
04/13/2023
FTIN: 52-2189693 QUOTE EXPIRES:
05/12/2023
Shipping Point: FOB Destination RFQ NO:
Credit Cards: VISA/MasterCard/AMEX
Remit To: Same as Above SHIPPING:
ESD
Payment Terms: Net 30 (On Approved Credit) TOTAL PRICE:
$15,746.25
Texas VID#:1522189693700
Sales Tax May Apply
TOTAL QUOTE:
$15,746.25
LINE NO. PART NO. DESCRIPTION QUOTE PRICE
QTY EXTENDED PRICE
ONE-TIME FEE
1 OB-WV-PM-01-679 Implementation $242.25 TX DIR
50 $12,112.50
FH Black to provide data validation checks and
reconciliation support
Questica - QB-WV-PM-01
2 QB-WV-PM-01-679 Implementation $242.25 TX DIR
15 $3,633.75
Aftercare Support — Capstone Training
Questica - QB-WV-PM-01
SUBTOTAL:
$15,746.25
TOTAL PRICE:
$15,746.25
TOTAL QUOTE:
$15,746.25
CONFIDENTIAL QUOTE DATE: 04/13/2023
PAGE 1 of 2 QUOTE NO: 38655464
Government Price Quotation
Questica at Carahsoft
1 Questica 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190
�0 Where brilliant begins. PHONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (888) 66CARAH
WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM
LINE NO. PART NO. DESCRIPTION
• Pricing valid through: May 12. 2023
• Above pricing in US dollars
• Applicable Taxes Extra
• Payment Terms:
o To be charged in full on the Quote Acceptance Date
Joint Onboarding — FH Black to provide data validation checks and reconciliation support
carahsoft.
QUOTE PRICE QTY EXTENDED PRICE
Aftercare Support — Capstone Training
Capstone Training will be created after Project Completion. With Capstone Training, FHB will create a custom training video that demonstrates key functions within your
Workiva platform based on your specific implementation and process
Limitations:
Limitations include, but are not limited to, the following points:
• Anything not explicitly mentioned in the above specification cannot be assumed as part of the work to be performed. Anything outside of the above scope of work is
outside this project's scope and will need to be identified and quoted separately.
CONFIDENTIAL QUOTE DATE: 04/13/2023
PAGE 2 of 2 QUOTE NO: 38655464