HomeMy WebLinkAboutContract 41160-A1!r fly .EC
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TRACT NO. __ /
City of For. Worth
Annual Renewal Agreement
May 28, 2013
Hub International Rigg
777 Main St Ste C-50
Fort Worth, TX 76102
Attn: Ju li Willmott & Sylvia Smallwood
Email Address:Willmottiwrigg.com
Phone #: 817-820-8220
Fax#:
REQUEST TO EXERCISE RENEWAL OPTION
Hub International Rigg
Current Contract #: CS 41160
P.O. #: 12-00072828
Your contract will expire on 09/30/2013 If you agree to extend the existing contract for an additional 12-month
period, please mark the appropriate box, sign below and return to the Purchasing Division within 48 hours.
Final approval is dependent upon the Purchasing Manager and fund availability. A Notice of Blanket Award
with the new purchase order number will be forwarded to you upon completion of the renewal process.
Please return Your signed renewal letter along with a copy of your current insurance certificate.
Please make any changes on this document including nanne, address, email address and/or phone number.
In addition, you may Ioc onto BuySpeed Online at httpJ/fortworthtexas riov/purchasii1Q and update Your
company information immediately.
If you have any questions concerning this correspondence, please contact the undersigned at 817-392-8381.
Thank you for your prompt attention and for your continued interest in doing business with the City of Fort
Worth,
Sincerely,
Pamela Kenney
Purchasing Division
Financial Management Services Department
817-392-8381 -- Direct
817-392-8440 — FAX
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From: 10/01/13 through 9/30/14
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Purchasing Manager
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City of Fort Worth, Texas
Mayor an • ouncil ommunication
COUNCIL ACTION: Approved on 10/5/2010
DATE: Tuesday, October 05, 2010 REFERENCE NO.: **C-24508
LOG NAME: 13INSBOR2010
SUBJECT:
Authorize the City Manager to Execute a Broker of Record Agreement with Hub International Rigg to
Procure Property, Boiler and Machinery, 1-4nvironmental and Other Lines of Insurance, as Well as Provide
Consulting and Actuarial Services Pertaining to Insurance —Related Matters for a Fee of $132,000.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a Broker of Record Agreement with Hub International Rigg to
procure property, boiler and machinery, environmental and other lines of insurance, as well as provide
consulting and actuarial services pertaining to insurance —related matters for a fee of $132,000.00; and
2. Authorize the Broker of Record Agreement with Hub International Rigg to begin October 1, 2010 and
expire September 30, 2013, with options to renew for two additional one—year periods at an annual fee of
$44,000.00.
DISCUSSION:
This action will designate Hub International Rigg as the City's broker to provide consulting and brokerage
services associated with the placement and administration of all property insurance, boiler and machinery,
environmental liability insurance and other casualty insurance as needed In addition, the Broker of Record
will arrange and coordinate actuarial services for general, auto, law enforcement and employment practices
liability claims. The Broker of Record will also arrange and coordinate property appraisal services loss
control services and a periodic audit of the City's Risk Management program.
In response to a Request for Proposal (RFP), five firms submitted proposals. A selection committee
comprised of Risk Management Law and HR staff members evaluated the proposals and recommend the
proposal from Hub International Rigg as being the most advantageous to the City. The term of the agreement
is three years for a total fee of $132,000.00, paid by the City at an annual fee of $44,000.00.
M/WBE – Hub International Rigg is in compliance with the City's M/WBE Ordinance by committing
to 55 percent M/WBE participation on this contract. The City s M/WBE goal on this contract is 11 percent.
RENEWAL OPTIONS – This agreement may be renewed for up to two successive one—year terms at
the City's option. This action does not require specific City Council approval, provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Risk Management Fund
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
FE71 539120 0137130 $44.000.00
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. fundingvenfication.doc
2. MWBE Comp Memo.pdf
Karen Montgomery (6222)
Lena Ellis (8517)
Nancy McKenzie (7744)