HomeMy WebLinkAboutContract 59487CSC No. 59487
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Prophet
Corporation dba STEM Supplies ("Vendor") and the City of Fort Worth, ("City"), a Texas
home -rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed
in the order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A — Seller's Quote;
3. Exhibit B — Cooperative Agency Contract; and
4. Exhibit C — Conflict of Interest Questionnaire.
Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. Vendor agrees to provide City with the services and goods
included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase
Agreement, including all exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of this Agreement. Total payment made under this Agreement for the first year
by City shall not exceed Fifty Thousand Dollars ($50,000.00). Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this Agreement
unless City requests and approves in writing the additional costs for such services. City shall not
be liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
The term of this Agreement shall be for one year beginning on May 1, 2023 and ending
on April 30, 2024. City shall be able to renew this agreement for four one-year renewal options by
written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3) years after final payment
under this Agreement, or the final conclusion of any audit commenced during the said three years,
have access to and the right to examine at reasonable times any directly pertinent books,
documents, papers and records, including, but not limited to, all electronic records, of Vendor
involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that
City shall have access during normal working hours to all necessary Vendor facilities and shall be
provided adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of
the transmission, or (3) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
To CITY:
To VENDOR:
City of Fort Worth STEM SUPPLIES
Attn: Jesica McEachem, Assistant City Manager Attn: Ryan Reimers, CFO
200 Texas Street 2525 Lemond St. SW
Fort Worth, TX 76102-6314 Owatonna, MN 55060
Facsimile: (817) 392-8654 Facsimile: NA
With copy to Fort Worth City Attorney's Office at
same address
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
By:��
Name: Jesica McEachern
Title: Assistant City Manager
Date: 05/26/2023
APPROVAL RECOMMENDED:
By:
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Name: Marilyn Marvin
Title: Interim Library Director
ATTEST:
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Name: Jannette Goodall
Title: City Secretary
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Prophet Corporation dba STEM Supplies:
By:
N e: David Robey
Title: Sales Representative
Date: 05/08/2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: �
Name: Timothy Shidal
Title: Administrative Services Manager
APPROVED AS TO FORM AND LEGALITY:
Andtya PHiIlins
Andrea Phillips (May 15, 2 2313:47 CDT)
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT A
--FL- ��21 Quote
Quote #: QT121235
Quote Date: 24-Apr-2023
Expire Date: 24-May-2023
Ship To: Contact Name: April Jacquez
City of Fort Worth Library
500 West 3rd Street
Fort Worth TX 76102
United States
Shipping Contact:
Bill To:
City of Fort Worth Library
500 West 3rd Street
Fort Worth TX 76102
United States
Billing Contact:
Sales Manager: David Robey STEM Supplies
davidrobey@stem-supplies.com
Tel: 855-826-4528
Fax: 855-826-5677
Quote Total:
$13,536.90
Item availability may change hourly based on incoming orders. Please place your order quickly to ensure fast
shipment of your product(s).
Item
35-547 Itty Bitty City
Note: Pricing reflects sourcewell contract
Qty Qty Est Ship Extended
Requested Available Date Unit Price Price
90 0 18- $150.41 $13,536.90
May-202
3
Subtotal: $13,536.90
Shipping, Handling & Processing: $0.00
Estimated Sales Tax: $0.00
Quote Total: $13,536.90
Order prepayment may be required. We offer 30-day terms on approved credit. Full payment terms and wire transfer
information are available by request.
Unconditional 100%Satisfaction Guarantee
Your satisfaction is our #1 priority. If you are not satisfied with your
l00% Unconditional 100% purchase for any reason at anytime, contact us and we will replace the
Satisfaction Guarantee product, credit your account, or refund the purchase price. No
questions. No hassles. No exclusions. No kidding!
Phone: 855-826-4540 Fax: 855-826-5677
customercare@stem-supplies.com
1111111111111111111111111111
QT121235
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Sourcewell �
Solicitation Number: RFP #040121
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Prophet Corporation dba STEM Supplies, 2525 Lemond St. SW,
Owatonna, MN 55060 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for STEM Curriculum Solutions and Equipment with
Related Accessories, Supplies, and Services from which Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires June 1, 2025, unless it is cancelled
sooner pursuant to Article 22. This Contract may be extended up to one additional one-year
period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
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All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor's dealers and
distributors must agree to assist the Participating Entity in reaching a resolution in any dispute
over warranty terms with the manufacturer. Any manufacturer's warranty that is effective past
the expiration of the Vendor's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will
make available to Sourcewell a means to validate or authenticate Vendor's authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract. This list may be updated from time -to -time and is incorporated into this Contract by
reference. It is the Vendor's responsibility to ensure Sourcewell receives the most current
version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
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time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
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restatement must include all Equipment, Products, and Services offered, even fort hose
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor's employees maybe required to perform work at government -
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however, Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.
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Vendor's acceptable forms of payment are included in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Vendor, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entitles may require the use of a
Participating Addendum; the terms of which will be worked out directly between the
Participating Entity and the Vendor. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other
necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
• Customer Name (e.g., City of Staples Highway Department);
• Customer Physical Street Address;
• Customer City;
• Customer State/Province;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address;
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Vendor may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Vendor's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party. For any conflict between the attached Proposal and the
terms set out in Articles 1-22, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
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respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys' fees,
arising out of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
I_A1►10144:14011JIL1aa:Z9]»:71VA
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty -free, worldwide, non-exclusive right and
license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Vendor's Trademarks in advertising and promotional materials for the
purpose of marketing Vendor's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents (collectively "Permitted Sublicensees") in advertising and
promotional materials for the purpose of marketing the Parties' relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective
sublicensees.
3. Use, Quality Control.
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a. Sourcewell must not alter Vendor's Trademarks from the form provided by
Vendor and must comply with Vendor's removal requests as to specific uses of its
trademarks or logos.
b. Vendor must not alter Sourcewell's Trademarks from the form provided by
Sourcewell and must comply with Sourcewell's removal requests as to specific uses
of its trademarks or logos.
C. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's Trademarks only in good faith and in a dignified manner consistent
with such party's use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher
level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
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• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor
will maintain insurance covering all owned, hired, and non -owned automobiles in limits
of liability not less than indicated below. The coverage must be subject to terms no less
broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or
equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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EXHIBIT B
040121-STM
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella
coverage over Workers' Compensation, Commercial General Liability, and Commercial
Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Vendor will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Vendor's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide
certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
Rev.10/2020 12
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EXHIBIT B
040121-STM
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require
additional requirements based on specific funding specifications. Within this Article, all
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EXHIBIT B
040121-STM
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis -Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
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EXHIBIT B
040121-STM
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
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EXHIBIT B
040121-STM
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
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EXHIBIT B
040121-STM
22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.
Sourcewell
DocuSigned by:
.may
By; CDFD2A139DD6489...
Jeremy Schwartz
Title: Chief Procurement Officer
5/25/2021 1 8:51 PM CDT
Date:
Approved:
�DocuSigned by:
E
:
By:
7E42B8F817A64CC...
Chad Coauette
Title: Executive Director/CEO
6/8/2021 1 4:40 PM CDT
Date:
Rev.10/2020
Prophet Corporation dba STEM Supplies
DocuSigned by:
Er�MA, r6OAWs
By;5B98DDD853D344B .
Ryan Reimers
Title: CFO
6/8/2021 1 2:26 PM PDT
Date:
17
Page 20 of 40
EXHIBIT B
RFP 040121 - STEM Curriculum Solutions and Equipment with
Related Accessories, Supplies, and Services
Vendor Details
Company Name: Prophet Corp.
Does your company conduct
business under any other name? If Gopher, Gopher Performance, Moving Minds, Play with a Purpose, STEM Supplies
yes, please state:
2525 Lemond Street SW
Address:
PO Box 998
Owatonna, MN 55060
Contact:
Ryan Reimers
Email:
ryanreimers@gophersport.com
Phone:
800-847-5331 1522
Fax:
888-319-7452
HST#:
411796468
Submission Details
Created On:
Submitted On:
Submitted By:
Email:
Transaction #:
Submitter's IP Address
Wednesday March 17, 2021 10:22:18
Thursday April 01, 2021 12:03:24
Ryan Reimers
ryanreimers@gophersport.com
a002a81d-aa21-4a79-b2d7-5ce268318717
209.170.226.146
Bid Number: RFP 040121 Page 21 of 40
EXHIBIT B
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Please do not merely
attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark "NA" if
the question does not apply to you (preferably with an explanation).
Line
Item
Question
Response
1
Proposer Legal Name (and
Prophet Corporation d/b/a STEM Supplies
applicable d/b/a, if any).
2
Proposer Address:
2525 Lemond St SW, Owatonna, MN 55060
3
Proposer website address.
www.stem-supplies.com
4
Proposer's Authorized
Ryan Reimers, CFO, 2525 Lemond St SW, PO Box 998, Owatonna, MN 55060,
Representative (name, title,
ryanreimers@gophersport.com, (507) 444-1522
address, email address & phone)
(The representative must have
Matt Ginskey, VP Marketing, 2525 Lemond St SW, PO Box 998, Owatonna, MN 55060,
authority to sign the "Proposer's
mattginskey@gophersport.com, (507) 444-1506
Assurance of Compliance" on
behalf of the Proposer and, in the
event of award, will be expected
to execute the resulting contract):
5
Proposer's primary contact for this
Rachel Fees, STEM Supplies Brand Manager, 2525 Lemond St SW, PO Box 998, Owatonna,
proposal (name, title, address,
MN 55060, rachelfees@stem-supplies.com, (952) 746-9611
email address & phone):
6
Proposer's other contacts for this
Jesse Stapp, Brand Sales Manager, 2525 Lemond St SW, PO Box 998, Owatonna, MN 55060,
proposal, if any (name, title,
jessestapp@gophersport.com, (855) 500-3620
address, email address & phone):
Table 2: Company Information and Financial Strength
Line Question Response*
Item
Bid Number: RFP 040121 Page 22 of 40
EXHIBIT B
Provide a brief history of your company,
STEM Supplies is a business unit under the 73-year-old, Minnesota -based company,
including your company's core values,
the Prophet Corporation. In early 2018, STEM Supplies was formed to expand how
business philosophy, and industry longevity
the Prophet Corporation serves the educational community who have a growing need
related to the requested equipment, products
for STEM products and services. The implementation of science, technology,
or services.
engineering, and mathematics in educational and government spaces is more than a
phase, and rather, a fundamental part of 21st century learning skills. As a leader in
serving educational institutions, the Prophet Corporation wanted to help organizations
implement high -quality STEM products that give real -world applications to learning
and has done this through STEM Supplies.
The integration of science, technology, engineering, and mathematics (STEM) in
education is crucial to building 21st century skills like problem solving, critical
thinking, and technical literacy. STEM is taught differently than other topics,
embracing a hands-on and kinesthetic approach to learning. Students benefit from
STEM when taught through engaging equipment that puts the learner in the role of a
real -world STEM professional. STEM pedagogy creates a pipeline that leads
students to develop skills crucial for the STEM workforce and for any challenge
ahead, and STEM Supplies is proud to be a supporter in that process.
STEM Supplies was formed to embrace these STEM ideologies. Our products give
students the opportunity to learn complex science, technology, engineering, and math
ideas through engaging hands-on and inquiry -based pedagogy no matter where
learning happens. Our high -quality equipment is an integral part of the traditional
classroom, a STEM lab, a makerspace, or out in the field. In addition to equipment
and tools, we provide teaching resources, curriculum, and activities recognizing that
STEM is more than a flashy robot, but instead, an entire methodology to expand
students' skill sets and knowledge.
At STEM Supplies, we also recognize that STEM needs to be made accessible for
all students. For this reason, we only sell products that are scalable across different
grade -levels, learning abilities, class sizes, and institutions. We believe that all
students should have a fair and equitable STEM education, and we are proud to
provide equipment and resources that students and educators alike can relate to and
engage in.
Our company's core values are Kindness and Respect, Integrity, Customer
Satisfaction, Accountability, Initiative, Sales and Profit Growth, and Fun. These values
are evident in the products we provide and the relationships we have with our
customers. Our customers tell us they love us because of our innovative products,
our truly great service, and our Unconditional 100% Satisfaction Guarantee. We get
excited by the challenge of inventing new ways to improve the results and increase
the enjoyment of STEM education. We strive to be the easiest, most trustworthy
company for our customers to do business with.
8
What are your company's expectations in the
We expect an increase in business as a result of new customers who may buy
event of an award?
exclusively from vendors on the Sourcewell Contract, as well as increases in sales to
our existing customers who may choose to use the Sourcewell Contract instead of
the more time-consuming bid process. We also expect Sourcewell to provide us with
any contact information about active Sourcewell accounts that we could use for sales
and marketing activities to make those agencies aware that they can now purchase
STEM Supplies equipment using their Sourcewell agreement. Ultimately, we hope to
get high -quality STEM products into more classrooms and institutions to further
STEM instruction and understanding.
9
Demonstrate your financial strength and
Prophet Corp is a privately -owned corporation registered in MN and has been
stability with meaningful data. This could
continually in existence since 1947. We own our 180,000 square foot distribution
include such items as financial statements,
center and headquarters, which we built new in 2008 and where most of our almost
SEC filings, credit and bond ratings, letters
two hundred team members work. We supply equipment to the majority of US K-12
of credit, and detailed reference letters.
school districts every year. We also supply equipment to thousands of other
Upload supporting documents (as applicable)
institutions each year including city, state and not -for -profit entities.
in the document upload section of your
response.
The second to last sentence in Sourcewell's RFP document states " Financial
information provided by a Proposer is not considered trade secret under the
statutory definition". Since we are a privately -owned corporation, we prefer not to
provide detailed financial information that would become public record in accordance
with Minnesota Statutes Section 13.591. Instead we included separately a PDF with
some key financial ratios from our auditor, a recent Dun and Brad Street credit
report on our company, and a reference letter from our commercial bank Wells Fargo.
Bid Number: RFP 040121 Page 23 of 40
EXHIBIT B
10
What is your US market share for the
Most of the market is supplied by privately -owned companies like us, so market
solutions that you are proposing?
share information is difficult to accurately ascertain. We believe the STEM Supplies
brand to hold a competitive share in the market due to our depth and breadth of
STEM, STEAM, and makerspace product assortment. STEM Supplies is unique in
the market because we carry so many different products from all STEM topic areas,
whereas many competitors are niche to technology only or STEM products are only
a small part of their business. Our entire business is focused around STEM and we
have the ability to serve many different institutions with our assortment.
Through our parent company, the Prophet Corporation, and all of our school -serving
brands, we have long-established relationships with the vast majority of school
districts in the United States. All of our brands provide educational products to
schools, and that gives us a very good understanding of the needs of educators.
Additionally, STEM Supplies serves many institutions outside of the K-12 sphere
including military bases (Child Development Centers, DoDEA schools, Youth Activity
Centers, etc.), government agencies, parks and recreation programs, public libraries,
museums, zoos, Boys & Girls Clubs, YMCAs, and more. Altogether, we recognize
that STEM education is not restricted to the classroom and have a deep
understanding of how STEM functions in both formal and informal spaces. This
makes us able to serve a large community of the US market.
11
What is your Canadian market share for the
We have been selling into Canada since STEM Supplies was formed in 2018. Like
solutions that you are proposing?
in the US, we believe that we hold a competitive share in the market and are able
to supply our wide -variety of STEM offerings to this market just as easily as we can
in the United States.
12
Has your business ever petitioned for
No
bankruptcy protection? If so, explain in detail.
13
How is your organization best described: is it
We are both a manufacturer and a dealer. We have products manufactured for us
a manufacturer, a distributor/dealer/reseller, or
under our own brand names (example: STEM Supplies brand FabricationStation) and
a service provider? Answer whichever
we are the exclusive seller of these types of products. We also sell other company's
question (either a) or b) just below) best
products (example: Copernicus brand STEM Maker Station) as a distributor. In both
applies to your organization.
cases, the vast majority of the products we sell are used by the customer right out
a) If your company is best described as
of the box.
a distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer
The products we distribute are from various manufacturers, all of which we have an
of the products proposed in this RFP. If
agreement with to sell their products. Our long-standing partnerships with these
applicable, is your dealer network
manufacturers allow us to offer excellent selection and pricing to our customers. Each
independent or company owned?
manufacturer is carefully selected based on product assortment and quality. Our
b) If your company is best described as
ability to offer many different products from a variety of manufacturers offers our
a manufacturer or service provider, describe
customers greater flexibility and a wider variety of choices to purchase everything
your relationship with your sales and service
they need for their entire project. This makes STEM Supplies a convenient one stop -
force and with your dealer network in
shop, something our customers truly value in making their purchasing process simple
delivering the products and services
and hassle -free.
proposed in this RFP. Are these individuals
your employees, or the employees of a third
party?
14
If applicable, provide a detailed explanation
No specific licenses or special certifications are required to sell the type of
outlining the licenses and certifications that
institutional equipment we offer. We follow all state and federal (including Canada)
are both required to be held, and actually
rules and laws that apply to us concerning business registration, sales tax collection,
held, by your organization (including third
sales tax remittance, tax filing, and other requirements as called for.
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
15
Provide all "Suspension or Debarment"
None
information that has applied to your
organization during the past ten years.
Bid Number: RFP 040121 Page 24 of 40
EXHIBIT B
Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response*
16
Describe any relevant industry awards or
The Prophet Corporation was pleased to receive the ICMI (International Customer
recognition that your company has received
Management Institute) Best Contact Center for 2018. In 2019, our Vice President of
in the past five years
Logistics was awarded the 2019 Supply & Demand Chain Executive Pros to Know
which is awarded to "the leaders and innovators shaping the profession and making
a substantial impact of their companies".
17
What percentage of your sales are to the
2018 — 1%
governmental sector in the past three years
2019 — 1%
2020 — 3%
2021 YTD — 6%
18
What percentage of your sales are to the
2018 — 93%
education sector in the past three years
2019 — 83%
2020 — 83%
2021 YTD — 89%
19
List any state, provincial, or cooperative
STEM Supplies does not currently hold any cooperative purchasing contracts for
purchasing contracts that you hold. What is
STEM curriculum solutions and equipment with related accessories and services as
the annual sales volume for each of these
outlined in this request for proposal. The Sourcewell agreement would be our sole
contracts over the past three years?
focus!
20
List any GSA contracts or Standing Offers
Prophet Corporation is a Small Business Contract Holder with the U.S. General
and Supply Arrangements (SOSA) that you
Services Administration (GSA). Contract Number: GS-03F-034GA
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Table 4: References/Testimonials
Line Item 21. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name
Contact Name
Phone Number*
Woodsfield Elementary School
Mike Elliott
740-472-0953
Kentucky State University
Travella Free
502-597-6261
Montebello Unified School District
Daniel De La Vega
562-743-2827
Kempsville Middle School
Mary Sutteduety
757-648-4733
Table 5: Top Five Government or Education Customers
Line Item 22. Provide a list of your top five government, education, or non-profit customers (entity name is optional),
including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar
volumes from the past three years.
Entity Name
Entity Type *
State /
Province *
Scope of Work*
Size of Transactions *
Dollar Volume Past Three
Years
NA
Education
California - CA
Robotics and computer science
Largest order is over
>$240K
equipment for schools throughout
$200K
the district for a new curriculum
adoption program
NA
Education
North Carolina -
Robotics equipment for career
Average order is over
>$160K
NC
and technical education programs
$150K
throughout the district
NA
Education
Illinois - IL
STEM equipment for schools
Average order is over
>$90K
throughout the district
$30K
NA
Education
California - CA
Robotics and coding equipment
Average order is over
>$70K
$70K
NA
Education
California - CA
3D printing and general
Average order is over
>$40K
STEM/makerspace equipment
$40K
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
Bid Number: RFP 040121 Page 25 of 40
EXHIBIT B
of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third
party), and any overlap between the sales and service functions.
Line
Item
Question
Response*
23
Sales force.
We have a 40-person sales and customer service team who have overlapping
responsibility for servicing our customers. All our sales and customer service team is
located in Minnesota. Our sales team travels frequently all around the US and Canada
to exhibit at trade shows, perform trainings for our customers and personally visit with
customers or prospective clients.
24
Dealer network or other distribution methods.
All our customer interactions, service and distribution are handled directly by Prophet
Corporation employees. We prefer to be directly involved with our customer's project
and maintain sole ownership and involvement in all aspects of the ordering &
fulfillment process in order to ensure the customer receives the best experience
possible.
We have a team of over 20 employees working in our distribution center and five
working in our logistics department. Nearly all our products are distributed directly
from our 160,000 square foot distribution center located in Minnesota. In 2008, we
built our headquarters and incorporated as many energy -efficient best practices as
was financially feasible.
Everything in our distribution center is meticulously organized for efficiency. This is
how we are able to get 95% of our orders received by 4PM CST out the door the
same day. Customers can expect to receive our in -stock products within 4 business
days. In 2016, we implemented new packing machines that are integrated into our
systems and automatically create cartons based on the size of the order. This
technology separates us from other distribution centers and keeps our operations
energy -efficient.
25
Service force.
As stated previously we have 40-person sales and customer service team. Our
customer service team is one of the most well -trained, friendly, and efficient as
demonstrated by our ICMI Best Contact Center award. The two most frequent pieces
of feedback from our customers is how easy/friendly we are to work with and how
efficient the ordering process is. We take pride in the relationship we have with our
customers and take personal ownership to ensure their project is a success. With our
100% Unconditional Satisfaction Guarantee and high -quality products, we don't often
have a need to repair a product that we've sold to a customer, and if a need for
repair arises, we'll work with the customer to address their needs as quickly as
possible. We will provide a replacement product or replacement components when
needed at no charge, in accordance with our 100% Unconditional Satisfaction
Guarantee.
26
Describe in detail the process and
We service customers through any method they choose to contact us (phone, email,
procedure of your customer service
website, conference, etc.) with the same commitment to providing an excellent
program, if applicable. Include your
experience. During the hours of 7AM-5PM CST, phone calls are answered within 10
response -time capabilities and
seconds by a real person 99+% of the time. 90% of customer inquiries by emails are
commitments, as well as any incentives that
responded to in one hour. Chat is handled almost instantly through our website. Those
help your providers meet your stated
we interact with by phone and chat are asked to rate their experience with their
service goals or promises.
agent and 98% of our interactions result in a 5-star rating from the customer. We
utilize advanced workforce management measurement and feedback tools to ensure
we are staffed properly, that the team is trained properly and that we are consistently
achieving our high standards of performance.
27
Describe your ability and willingness to
We service all parts of the United States and US Territories and are willing and able
provide your products and services to
to provide all our products and services to meet any customer need or request.
Sourcewell participating entities in the
United States.
28
Describe your ability and willingness to
We service all parts of Canada and are willing and able to provide all our products
provide your products and services to
and services to meet any customer need or request.
Sourcewell participating entities in Canada.
29
Identify any geographic areas of the United
NA - we service all parts of the US, US territories, and Canada.
States or Canada that you will NOT be
fully serving through the proposed contract.
30
Identify any Sourcewell participating entity
NA - there are no sectors that we will not be able to service through the contract.
sectors (i.e., government, education, not -for -
profit) that you will NOT be fully serving
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
Bid Number: RFP 040121 Page 26 of 40
EXHIBIT B
31 Define any specific contract requirements JAK, HI and US Territories will have access to our entire product assortment, but the
or restrictions that would apply to our transportation charges and the amount of time required for delivery will be different
participating entities in Hawaii and Alaska than in the contiguous 48 states.
and in US Territories.
Table 7: Marketing Plan
Line
Item
32
Question
Describe your marketing strategy for
promoting this contract opportunity.
Upload representative samples of your
marketing materials (if applicable) in
the document upload section of your
response.
Response
STEM Supplies markets in the US and Canada through a variety of methods to our target
audiences. We will be able to utilize each of these methods to help promote the
Sourcewell contract and the advantages of utilizing a cooperative purchasing agreement.
1) Catalog Marketing — our 128-page catalog is circulated 3-5 times per year and remains
a highly effective way to reach new and existing customers in the US and in Canada.
Upon award, we will highlight this contract in our next upcoming catalog, as well as all
future catalogs, reaching hundreds of thousands of potential users each year.
2) Website — We would create a dedicated landing page that provides details about the
contract and Sourcewell as an organization. We will make this page easily accessible on
our website and link to it from our catalog, emails, and social media posts.
3) Email — Within 15 days of award, STEM supplies would send emails to both current
customers and additional contacts in our extensive email database to announce the new
award and provide details on where to learn more about the agreement. We would
continue to promote our Sourcewell partnership in email as appropriate throughout the
length of the agreement.
4) Social Media — Immediately following the award, STEM Supplies would announce the
partnership on our social media channels (Facebook, Twitter, and Instagram). We would
continue to feature Sourcewell on social channels throughout the length of the contract.
5) Sales — Within 30 days of award we would conduct a targeted sales call campaign to
reach current Sourcewell users and top customers to inform them of our newly awarded
contract and the benefits of this contract. We would also continue to mention Sourcewell
on any future call campaigns from our sales team as a way to introduce cooperative
purchasing and the advantages of the Sourcewell award.
6) Conferences — Upon award of the contract, we would incorporate Sourcewell into our
presence at all conferences and trade shows. This would be done with signage in our
booth and literature to share with customers.
In addition to external marketing efforts, we would make considerable internal efforts to
ensure the contract is maximized. Once the contract is agreed upon and executed, all staff
would be trained and educated on the contract details, the benefits of the contract, and
how to best inform our customers of the benefits of using the Sourcewell agreement while
purchasing goods and services from STEM Supplies.
Bid Number: RFP 040121 Page 27 of 40
EXHIBIT B
33
Describe your use of technology and
We invest heavily in our websites to ensure that they are easy -to -find, easy -to -navigate,
digital data (e.g., social media,
easy -to -search and easy -to -shop. We understand the importance of the digital experience in
metadata usage) to enhance
today's buying process. We attract shoppers to our sites in numerous ways:
marketing effectiveness.
1) Search Engine Optimization — Our website is constantly being optimized to ensure
search engines like Google and Bing are showing goods, services, and resources from
STEM Supplies to potential buyers.
2) Digital Advertising — We invest in various forms of online advertising from multiple ad
platforms to attract customers that are looking for STEM/STEAM goods and services (e.g.
Google ads). We target our core customers in education and government with our
advertising campaigns.
3) Content Marketing — We provide articles and blogs written by STEM educators to share
with our customers in an effort to help educate them and solve their most common
problems. We promote this content through social media, email and through search engine
optimization.
4) Email marketing — We actively email our customers and potential customers to keep
them informed on new equipment and services. We have built an expansive email
database that keeps us top of mind with our market and we utilize a marketing automation
platform as an email service provider to ensure excellent deliverability of all our campaigns.
5) STEM Universe — In 2019, STEM Supplies built STEM Universe, an online professional
learning network. This site allows educators to upload and access lesson plans, STEM
activity videos, grant templates, and other STEM resources as a way of connecting with
the STEM community. We are able to promote our products through pedagogy using this
site.
We are currently launching a new web platform in 2021. Our new platform is a leader in
the industry and will help provide our customers with an even faster and friendlier web
experience. We have invested significantly in this project as a reflection of our commitment
to providing a great digital experience.
We utilize the Salesforce CRM platform to capture leads, track opportunities and manage
contact information for our customers. We have utilized Salesforce for many years and
continue to invest in the platform to optimize it for our business.
34
In your view, what is Sourcewell's role
We would expect Sourcewell to inform its existing registered users that they can now
in promoting contracts arising out of
easily and efficiently purchase top STEM, STEAM, and makerspace equipment from STEM
this RFP? How will you integrate a
Supplies. If Sourcewell has an in -market sales team that promotes the use of the
Sourcewell-awarded contract into your
Sourcewell agreement to its member agencies, we would expect Sourcewell to inform
sales process?
those agencies of our new status, as well as invite us to participate periodically in face-to-
face sales calls with agencies that have a pending opportunity for our products and
services.
We will incorporate the Sourcewell contract into our sales process by raising awareness of
the contract to our customers. This will happen in various stages of the sales process and
by various means (phone, face-to-face, digital communications). We will work to identify if
the customer currently utilizes the Sourcewell contract and talk to them about the benefits
to their procurement process. Additionally, STEM Supplies actively works with groups who
have STEM funding and grants, and we would align our conversations with these entities
to include information about Sourcewell. We would inform customers how they can use
their grant awards to make purchases with STEM Supplies using their Sourcewell
contracts. Having the experience of our current contract with our other business unit,
Gopher (Contract Number: 071819-PRO), we feel well-equipped to speak to the benefits of
using Sourcewell and would incorporate that into our sales process immediately.
35
Are your products or services
Yes, we utilize EqualLevel and have many customers that order from us via e-procurement.
available through an e-procurement
EqualLevel is a cloud -based e-procurement marketplace that easily integrates with
ordering process? If so, describe your
customers procurement processes. https://www.equallevel.com/about/
e-procurement system and how
governmental and educational
customers have used it.
Table 8: Value -Added Attributes
Line Question Response*
Item
Bid Number: RFP 040121 Page 28 of 40
EXHIBIT B
36
Describe any product, equipment,
In 2020, STEM Supplies started the Start2STEM program, a comprehensive equipment,
maintenance, or operator training
curriculum, and professional development service. STEM Supplies created this service to
programs that you offer to
easily introduce STEM into schools, recognizing that starting a STEM program can be a
Sourcewell participating entities.
daunting task for teachers, schools, and districts. As part of the Start2STEM program,
Include details, such as whether
schools have the option to add professional development training for $129 per participant.
training is standard or optional,
One major benefit of this training program is that teachers have the ability to have a
who provides training, and any
personalized conversation about implementing STEM programming into their unique school
costs that apply.
while learning how this STEM coursework will function under their standards and their school
needs.
During this training workshop, participants learn about the best practices for using the
equipment in their Start2STEM kit and executing lesson plans in the kit's curriculum manual
to reach the most learning objectives. The curriculum manual is aligned to the Next
Generation Science Standards, K-12 CSTA Computer Science Standards, and Common
Core Math Standards — all widely -accepted standards in STEM education. The training helps
educators navigate these standards and scale the lessons based on student grade level and
class size. These training workshops are led by our STEM Supplies Brand Manager, Rachel
Fees, who holds a masters in STEM education and previously conducted teacher
professional development workshops as her full-time career when previously employed by the
United States Naval Academy STEM Center for Education and Outreach for over four years.
Since we are equipped to handle training through our Start2STEM program, we are also
available to help any customers looking to attain additional information about their products.
Our Brand Manager and our STEM Sales Representative are both exceptionally
knowledgeable about our equipment and services and are ready to provide informational
sessions about equipment and help with the purchasing process. These types of trainings
and information sessions would be at the request of the customer.
37
Describe any technological
We constantly are investing in and adopting new technologies that either improve the
advances that your proposed
experience for our customers (faster ordering, faster shipping, faster service) or that improve
products or services offer.
the function or durability of the product (new designs, new materials, etc.). Additionally, the
nature of our products provides technological advances for education. We carry a wide
range of technology products (e.g. robotics platforms, drones, virtual reality, 3D printers, etc.)
that increase technical literacy and help all learners to develop technical skill sets through
hands-on applications.
38
Describe any "green" initiatives
We pay significant attention to minimizing our product packaging. We have invested
that relate to your company or to
meaningfully in technologies that allow us to minimize the size of the boxes used to ship our
your products or services, and
orders. We use airbags to protects items in the shipping box instead of environmentally
include a list of the certifying
hazardous packing peanuts. We eliminate dead space in packaging in order to ensure
agency for each.
customers receive damage free products, which eliminates the need for inconvenient and
earth -unfriendly return and replacement shipments. We recycle both in our office and in our
warehouse. We built our current building in 2007-2008 and incorporated as many energy -
efficient best practices as was financially feasible, including very high efficiency heating and
cooling systems, radiant heating in the floors of our office, and motion -detecting florescent
lighting in our warehouse.
39
Identify any third -party issued eco-
NA
labels, ratings or certifications that
your company has received for the
equipment or products included in
your Proposal related to energy
efficiency or conservation, life -cycle
design (cradle -to -cradle), or other
green/sustainability factors.
40
Describe any Women or Minority
NA
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.
Bid Number: RFP 040121 Page 29 of 40
EXHIBIT B
41
What unique attributes does your
We provide only the most innovative and highest -quality assortment of products for
company, your products, or your
institutions. We introduce hundreds of products each year designed specifically so that
services offer to Sourcewell
professionals and nonprofessionals can get more enjoyment and benefit from science,
participating entities? What makes
technology, engineering, and mathematics. All of our products are kinesthetic in nature,
your proposed solutions unique in
meaning that learning is done by active participation and engagement. Our products' hands -
your industry as it applies to
on approach to STEM makes lasting impressions on students, educators, and STEM
Sourcewell participating entities?
professionals alike.
Within our product selection, a customer will find a wide selection of products only found
from STEM Supplies. Each Only From STEM Supplies (OFSS) product is designed
specifically to promote learning by doing, taking a kinesthetic approach to STEM education.
Our OFSS product assortment covers all STEM topic areas, making STEM not just a
course, but an experience that relates teachings to many real -world STEM applications.
Additionally, STEM, STEAM, and makerspace products are our entire business. While others
have just a single category of STEM products, we have built our entire business around
STEM/STEAM education. This means that we carry all of the products that an institution
needs for implementing a high -quality STEM or STEAM program, making a quicker, easier,
and friendlier shopping experience for the customer. We carry a great assortment of national
brand items in addition to our OFSS offerings making STEM Supplies truly a one -stop shop
for STEM education.
We feel our service is the best in the industry! Our customers love our customer service
team for their friendliness, care and efficiency. Stocked products are on their way to each
customer the same day the customer places the order (when order is received by 4PM).
These stocked products arrive at almost any location in the 48 states no more than 4
business days after the order is received. Of course, many locations receive their order in 1
or 2 business days after ordering. Additionally, we back everything we sell with our
Unconditional 100% Satisfaction Guarantee.
Our company is built around servicing K-12 and other government entities at the city, state,
and national level. The Prophet Corporation has been serving these institutions for over 70
years and we know what it takes to make a customer's experience simple, fast, and
excellent. As a brand, STEM Supplies does everything it can to put the customer first by
supplying a wide range of products, providing informed suggestions for our customers'
unique needs, and helping institutions every step of the purchasing process.
Bid Number: RFP 040121 Page 30 of 40
Table 9: Warranty
EXHIBIT B
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line
Item
Question
Response
42
Do your warranties cover all products, parts, and
We offer our customers an Unconditional 100% Satisfaction Guarantee on all
labor?
of the products we sell. This is our promise so that should there be any
issue with the product, we will do our best to resolve that problem as quickly
and efficiently as possible. Our guarantee provides general coverage above
and beyond the manufacturer's warranty so that the customer is fully satisfied
with their product. If they are not satisfied, we will work with them to resolve
the problem. Based on the type of product, the course of action may vary
from a full replacement of the product to a refund or to replacement parts.
With STEM Supplies, the customer will always be taken care of!
43
Do your warranties impose usage restrictions or
Our generous Unconditional 100% Satisfaction Guarantee and the
other limitations that adversely affect coverage?
manufacturer's warranty only stipulates that the products were used for their
intended purpose. These do not include any minor cosmetic changes or wear
and tear from normal use of the product, or misuse or abuse of the product.
All manufacturing guidelines should be followed for proper use. For any
damage incurred on products used not for their intended purpose we will
work with the customers to get replacement parts and correct the problem,
but there may be additional costs associated with those services.
44
Do your warranties cover the expense of
Generally, most warranty repairs are most efficiently handled by the customer
technicians' travel time and mileage to perform
(missing parts, replacement parts, etc). For larger claims, we will work with
warranty repairs?
the manufacturer on the customer's behalf to have the problem resolved at
little to no cost under the warranty. Because of the large range of types of
warranty claims, this is handled on a case -by -case scenario.
45
Are there any geographic regions of the United
NA
States or Canada (as applicable) for which you
cannot provide a certified technician to perform
warranty repairs? How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
46
Will you cover warranty service for items made by
If we sold the product to the customer, and there is a warranty claim with
other manufacturers that are part of your proposal,
the manufacturer, we resolve the warranty claim with the manufacturer on the
or are these warranties issues typically passed on
customer's behalf.
to the original equipment manufacturer?
47
What are your proposed exchange and return
We offer our customers an Unconditional 100% Satisfaction Guarantee on
programs and policies?
what we sell. If a product we sold fails to perform as advertised when used
as intended, we replace the product or refund the purchase price. In certain
situations where it is more appropriate, we provide replacement parts to the
customer instead of replacing the entire product.
48
Describe any service contract options for the items
NA
included in your proposal.
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response
49
What are your payment terms (e.g., net 10, net 30)?
Net 30
50
Do you provide leasing or financing options, especially
Schools and other publicly funded agencies are automatically
those options that schools and governmental entities may
extended credit terms with no application process required. We offer
need to use in order to make certain acquisitions?
lease and financing options for the purchase of capital items through
a third party that requires completion of a short financing application.
51
Briefly describe your proposed order process. Include
We will use a Sourcewell-specific price code on orders for
enough detail to support your ability to report quarterly
customers using the Sourcewell agreement. This price code will
sales to Sourcewell as described in the Contract template.
populate the correct price on the customer's order and make it very
For example, indicate whether your dealer network is
simple to create 100% accurate quarterly reporting on Sourcewell
included in your response and whether each dealer (or
sales.
some other entity) will process the Sourcewell participating
entities' purchase orders.
52
Do you accept the P-card procurement and payment
P-Cards are accepted. There are no additional costs when a
process? If so, is there any additional cost to Sourcewell
customer wants to pay with a P-Card.
participating entities for using this process?
Bid Number: RFP 040121 Page 31 of 40
Table 11: Pricing and Delivery EXHIBIT B
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line
Item
Question
Response -
53
Describe your pricing model (e.g., line -item discounts or
Line item discounts of 10% off our current published price on all
product -category discounts). Provide detailed pricing data
items in categories other than technology. Any technology products
(including standard or list pricing and the Sourcewell
(e.g. robotics, drones, 3D printers, virtual reality, etc.) will be
discounted price) on all of the items that you want
discounted at a rate of 5%. These items are outlined in the
Sourcewell to consider as part of your RFP response. If
supplemental document: Pricing and Delivery — STEM Supplies.
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the document
Our published price on products changes annually and rarely does a
upload section of your response.
product or group of products change price more than one time each
year. In instances where pricing changes, the Sourcewell contract
proposed price would be applied. Our published prices for U.S.
Customers are published in U.S. dollars. Our published prices for
Canadian customers are published in Canadian dollars.
54
Quantify the pricing discount represented by the pricing
For all science, engineering, mathematics, makerspace, and
proposal in this response. For example, if the pricing in
multimedia items, there will be a 10% off discount of our current
your response represents a percentage discount from
published price. For any technology product, STEM Supplies will
MSRP or list, state the percentage or percentage range.
honor a 5% discount. An additional volume tiered discounting
strategy will also be made available regardless of the product type
(as noted in our response to the question #55 for any quantity or
volume discounts or rebate programs offered).
STEM Supplies offers transparent direct -to -customer pricing. Our
products are priced in accordance with what we believe is a great
market value and, more importantly, a price we can offer to help
educators get the most for the dollars they are able to spend. For
more than 70 years, Prophet Corporation has been about offering
fast, friendly, and customer -oriented service, and we believe there is
no better way to accomplish that than by starting with pricing that
we can stand by with integrity and confidence. We believe in a
simple and transparent pricing model and are pleased to offer this
added discount through Sourcewell to help schools accomplish their
transition to the 21st Century classroom
55
Describe any quantity or volume discounts or rebate
STEM Supplies will offer an additional rebate for orders of the
programs that you offer.
following size:
1% rebate on orders whose total is between $25,000 and $49,999
2% rebate on orders whose total is between $50,000 and $99,999
3% rebate on orders whose total is greater than $100,000
Rebates are paid in the same currency in which the invoices were
paid.
56
Propose a method of facilitating "sourced" products or
We can easily procure and supply products that we don't normally
related services, which may be referred to as "open market"
stock from our existing suppliers. In those situations, we would
items or "nonstandard options". For example, you may
calculate a published price for the product according to the same
supply such items "at cost" or "at cost plus a percentage,"
method we calculate the published prices on other items from that
or you may supply a quote for each such request.
supplier. Then we would apply the Sourcewell discount to arrive at
the Sourcewell customer's final price.
57
Identify any element of the total cost of acquisition that is
Any sales tax required to be collected will be charged according to
NOT included in the pricing submitted with your response.
the laws of each taxing authority and the tax-exempt status of each
This includes all additional charges associated with a
customer. We are also experienced in working with tax exempt
purchase that are not directly identified as freight or
organizations, and those exemptions would be honored for eligible
shipping charges. For example, list costs for items like pre-
tax-exempt Sourcewell customers.
delivery inspection, installation, set up, mandatory training, or
initial inspection. Identify any parties that impose such costs
and their relationship to the Proposer.
58
If freight, delivery, or shipping is an additional cost to the
Orders that ship by parcel method from our warehouse using our
Sourcewell participating entity, describe in detail the
standard delivery method will ship with no additional shipping
complete freight, shipping, and delivery program.
charges (exclusions for Alaska, Hawaii, Canada and other remote
locations apply). Orders that ship by truck will have freight charges
calculated and presented to the customer at the time of order. If the
shipping location has no loading dock, and the order requires
shipment by truck, a Iiftgate-equipped truck is required for delivery
and an additional $90 is added to the cost of shipping. Expedited
or overnight shipping charges, if needed, will be calculated at the
time of the order. Any additional shipping/delivery services that are
requested will have the charges calculated at the time of the order.
Bid Number: RFP 040121 Page 32 of 40
EXHIBIT B
59 Specifically describe freight, shipping, and delivery terms or
programs available for Alaska, Hawaii, Canada, or any
offshore delivery.
60 Describe any unique distribution and/or delivery methods or
options offered in your proposal.
Table 12: Pricing Offered
Parcel shipments to Alaska, Hawaii and many Canadian addresses
will have 17% of the merchandise total added to the order as the
shipping charge. Parcel shipments to parts of Canada identified
as "Remote Locations" by Fed Ex will have shipping charges
calculated at the time of the order. Truck shipments to Alaska,
Hawaii and Canada will have shipping charges calculated at the
time of order.
Orders for stocked products received by 4PM CST are packed and
shipped the same day. Because of our location, many orders for
stocked products shipping by parcel within the 48 states arrive to
the customer 2 business days after the order is shipped and 95+%
arrive within 4 business days. We strive to ship the customer's
order complete one time for their convenience. We are happy to
consolidate multiple orders into a single shipment or to divide and
deliver a single order to multiple locations. We use over -engineered
shipping materials and methods, including high crush strength boxes,
properly packed and filled boxes with no voids, and extra packaging
(like shrink-wrapping or wooden crating as needed) to ensure
product arrives undamaged to the customer.
Line
Item
The Pricing Offered in this Proposal is:
Comments
61
c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
departments.
Table 13: Audit and Administrative Fee
Line
Item
Question
Response
62
Specifically describe any self -audit process or program that you
We will create a Sourcewell-specific price code to be used
plan to employ to verify compliance with your proposed Contract
on Sourcewell orders that will allow us to easily track the
with Sourcewell. This process includes ensuring that Sourcewell
orders placed. We will have internal reporting to ensure that
participating entities obtain the proper pricing, that the Vendor
the code is being applied properly and that the customer is
reports all sales under the Contract each quarter, and that the
receiving the correct pricing. If a customer wants to use the
Vendor remits the proper administrative fee to Sourcewell.
contract it will be required for them to reference the
Sourcewell contract number. With this code, it will be simple
to provide error free reporting to calculate all sales under the
contract each quarter and to remit to Sourcewell the agreed -
to administrative fee.
63
Identify a proposed administrative fee that you will pay to
1.5% of net sales on orders invoiced and paid where
Sourcewell for facilitating, managing, and promoting the Sourcewell
customer uses the Sourcewell Contract.
Contract in the event that you are awarded a Contract. This fee is
typically calculated as a percentage of Vendor's sales under the
Contract or as a per -unit fee; it is not a line -item addition to the
Member's cost of goods. (See the RFP and template Contract for
additional details.)
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line Question Response
Item
Bid Number: RFP 040121 Page 33 of 40
EXHIBIT B
64
Provide a detailed description of the
equipment, products, and services that you
are offering in your proposal.
STEM Supplies carries products designed to immerse students in STEM and
STEAM principles while connecting student learning to the real world. Our products
encourage learning through doing, while promoting creativity, inquiry, and collaboration.
We offer several major product categories: science, technology, engineering,
mathematics, makerspace, and multimedia. Under each of these categories, we have
several subcategories which expand over the vast topic areas present in real -world
STEM applications (outlined in question 65).
We have a large selection of products that are manufactured by us and exclusive to
STEM Supplies. The fact that you can't find these products anywhere else helps set
us apart from other suppliers. Each of these products centers around a kinesthetic
approach, recognizing that STEM learning is best conveyed when students can put
themselves in the role of a STEM professional. Each product is used through hands-
on engagement of a STEM topic area and supports 21st century learning skills
required by a robust STEM education or career.
In addition to products, we support our customers with makerspace consultation,
lesson plans and curriculum, toolkits, and other resources. STEM Supplies
understands that STEM pedagogy goes beyond products and requires supplemental
resources for a well-rounded learning experience. We have spent a significant time
as a company building these services for our customers and customers know that
they can depend on us for the latest information and support in STEM or STEAM
education.
65
Within this RFP category there may be
3D Printing
subcategories of solutions. List subcategory
Aerodynamics and Aerospace
titles that best describe your products and
Alternative Energy
services.
Architecture
Art
Banners & Posters
Biology and Life Science
Books and Instructional Materials
Buildings Blocks & Kits
Chemistry
Coding and Robotics
Computer Science
Device Charging and Storage
Drones
Earth and Space Science
Electricity and Magnetism
Engineering and Structures
Environmental Science
Forces and Motion
Forensics
Fractions and Ratios
Geometry
Hydraulics and Pneumatics
Light and Sound
Makerspace
Math Games
Meteorology and Weather
Microscopes
Modeling Kits
Motors
Numbers and Quantity
Oceanography
Origami and Art
Physics/Physical Science
Physical Education STEM Packs/STEM Sports
Pollutants
Probability
Renewable Energy
Sensors
Simple and Complex Machines
Storage and Mobile Carts
STEM Labs and Curriculum
STEAM and STEM Kits
Tables and Workspaces
Teaching Accessories and Hardware
Tools
Video Production and Animation
Virtual Reality
Bid Number: RFP 040121 Page 34 of 40
EXHIBIT B
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line
Item
Category or Type
Offered
Comments
66
Teaching resources, curriculum, kits, videos, and
f. Yes
STEM Supplies offers a wide variety of teaching resources (e.g.
Do -it -Yourself (DIY) activities
f No
books), curriculum (e.g. Start2STEM program), kits (e.g. CreateKit
Machines Kit), videos (on STEM Universe), and DIY activities (e.g.
Bristlebots). See "Table 14B Depth and Breadth Products and
Services — STEM Supplies" document attached for full details.
67
Sight, sound, and sensory learning tools
Yes
STEM Supplies carries several different physics, waves, optics, and
r No
sound activities. See 'Table 14B Depth and Breadth Products and
Services — STEM Supplies" document attached for full details.
68
Makerspace and fabrication laboratory (Fab Lab)
Yes
Makerspace is one of our major product categories. We offer
equipment and products
r No
building kits, tools, and other solutions for makerspaces and
fabrication laboratories. See "Table 14B Depth and Breadth Products
and Services — STEM Supplies" document attached for full details.
69
Robotics, Al, and coding equipment and products
r Yes
Technology is our top -selling category and we carry a wide variety of
r No
national robotics, computer programming, drones, and more. We are
unique in that we also carry unplugged computer science activities,
recognizing that the fundamentals of computer programming can be
taught without a computer, making these concepts more accessible
and not dependent on internet or connectivity. See 'Table 14B Depth
and Breadth Products and Services — STEM Supplies" document
attached for full details.
70
Design tools and educational or production -grade
f• Yes
STEM Supplies offers several different models of 3D printers for
3D printers
r No
varying needs. We also have a number of modeling and design
tools like a vacuum former. See 'Table 14B Depth and Breadth
Products and Services — STEM Supplies" document attached for full
details.
71
Virtual reality or simulation devices and
Yes
STEM Supplies offers virtual reality packs as well as several video
applications
r No
production products. See "Table 14B Depth and Breadth Products
and Services — STEM Supplies" document attached for full details.
72
Industrial and technical equipment or tools
c Yes
STEM Supplies has several offerings for tools and safety equipment,
r No
held at industry standards. See 'Table 14B Depth and Breadth
Products and Services — STEM Supplies" document attached for full
details.
73
Agricultural or plant science equipment and
c Yes
STEM Supplies has several plant science kits. See 'Table 14B
products
r No
Depth and Breadth Products and Services — STEM Supplies"
document attached for full details.
74
Renewable or alternative energy educational
Yes
STEM Supplies offers several alternative energy products that cover
products
r No
topics like wind enery, solar energy, and fuel cells. See "Table 14B
Depth and Breadth Products and Services — STEM Supplies"
document attached for full details
75
Technology and services related to the solutions
c Yes
STEM Supplies offers hardware that supports distance learning,
described above, including hardware and
r No
professional development training opportunities through our
software, training, professional development,
Start2STEM program, and licenses for some technology platforms. All
accreditation, certification or credentialing,
items carry by STEM Supplies are backed by our 100%
installation, maintenance or repair, support, and
Unconditional Satisfaction Guarantee. See 'Table 14B Depth and
warranty programs
Breadth Products and Services — STEM Supplies" document
attached for full details.
Bid Number: RFP 040121 Page 35 of 40
EXHIBIT B
Table 15: Industry Specific Questions
Line
Item
Question
Response
76
If you are awarded a contract, provide a few
1) Growth in institutional customer count
examples of internal metrics that will be tracked to
measure whether you are having success with the
2) Change over time in number of accounts using the Sourcewell Contract
contract.
3) Sales growth of those accounts using the Sourcewell Contract vs. sales
growth for all other institutional accounts (stratified by customer type)
4) Average order size of accounts using the Sourcewell Contract vs.
average order size of all other institutional accounts (stratified by customer
type)
5) Order frequency of accounts using the Sourcewell Contract. vs order
frequency of all other institutional accounts (stratified by customer type)
77
Describe the ways in which your offering may be
Nearly all of our products are ready to implement out of the box. For any
customized and deployed.
of our "Only From STEM Supplies" offerings, lesson directions are included
and give instruction for modifying the activities and learning objectives
based on students' grade level or abilities. These lessons also provide
additional content to extend the activity, and we take pride in developing
curriculum that makes the equipment as engaging as possible. Many of the
products that we resell also come with curriculum and guidance so a
customer is always informed on the best practices for using that item.
Through our Start2STEM program, customers can choose an equipment -only
package, equipment plus curriculum manual package, or an all-inclusive
equipment, manual, and professional development package. We work with
educators to help them customize their program to fit their needs.
Additionally, through services like our makerspace consultation and design,
we can work directly with customers to provide unique product
recommendations based on information about their school, district,
makerspace, classroom, fabrication lab, or STEM space. After collecting
some initial information, STEM Supplies provides the customer a list of
recommendations based on class size, space layout, local standards, and
several other factors all within three business days. We continually work
with the customer to update these recommendations until a perfect solution
is achieved.
78
Describe how your offerings integrate with other
All products at STEM Supplies are scalable for different class sizes,
curricula, platforms or solutions.
institutes, or municipalities. We have customers who come from schools,
government agencies, public libraries, science museums, zoos, and more
because our offerings integrate with their varying curricula, platforms, and
solutions. Due to their hands-on nature, our products are the perfect
addition to most curricula. Several of our product offers are explicitly
aligned to the Next Generation Science Standards which are widely used K-
12 national science standards, although nearly all of our products could be
used in an NGSS classroom. Many of our robotics offers connect via
Bluetooth to Apple, Microsoft, or other computer and tablet platforms,
meaning a customer does not need to purchase additional technology to
integrate these products. We have the ability to work with customers to
help them determine the best equipment that aligns with their teaching,
standards, or institution.
79
Identify any certification(s) or accreditation(s) that your
NA
business or the products included in your proposal
have attained or received.
80
Describe service and support standards for your
We offer our customers an Unconditional 100% Satisfaction Guarantee on
products (i.e. replacement plans, parts, etc.).
the products we sell. If at any point a customer is unsatisfied with their
product, we will work with them to replace parts or refund the order.
81
Describe the ways in which your products are
Many of our products are offered in individual, group, and class sizes which
scalable to the size of a school, educational
gives our customers the flexibility to purchase based on the size of their
institution, or municipality.
institution or their STEM program. Our sales and customer service
departments are all trained to work with customers to determine the
appropriate amount of supplies needed to successfully run STEM activities.
Furthermore, we offer a free online makerspace consultation form where a
customer can fill out information for their unique space. Based on their
expressed school size and expectations, a STEM Supplies representative
responds within three days with a list of product recommendations catered
to their space and budget.
Bid Number: RFP 040121 Page 36 of 40
IW14iI1111N813
Table 16: Exceptions to Terms, Conditions, or Specifications Form
Line Item 82. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a
Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The
contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail.
Proposer's exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Contract Section
Term, Condition, or Specification
Exception or Proposed Modification
Table 2
Financial strength and stability with
"Financial information provided by a Proposer is not considered trade
meaningful data
secret under the statutory definition". Since we are a privately -owned
corporation, we prefer not to provide detailed financial information that would
become public record in accordance with Minnesota Statutes Section
13.591. Instead, we included separately a PDF with some key financial
ratios from our auditor, a recent Dun and Brad Street credit report on our
company.
The document containing financial ratios is marked confidential and shall not
be shared with outside parties.
Table 5
Top Five Government or Education
We have listed the average order size and last 3 year's sales volume with
Customers
each of the 5 customers and ask that it be
withheld from the public record. Sales data like total volume with a
company's largest customers is universally considered proprietary
information and making that information available to a company's
competitors serves no benefit to the public or this RFP process.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Financial Document - Financial Documents - STEM Supplies.pdf - Wednesday March 31, 2021 17:08:22
• Marketing Document - Marketing Plan - STEM Supplies.pdf - Wednesday March 31, 2021 16:59:37
• Warranty - Warranty - STEM Supplies.pdf - Wednesday March 31, 2021 17:17:38
• Value Added Attributes - Value Added Attributes - STEM Supplies.pdf - Thursday April 01, 2021 09:04:28
• Pricing - Pricing and Delivery - STEM Supplies.pdf - Wednesday March 31, 2021 17:01:31
• Additional Document - Table 14B Depth and Breadth Product Services - STEM Supplies.pdf - Thursday April 01, 2021 09:16:15
Bid Number: RFP 040121 Page 37 of 40
Proposer's Affidavit
EXHIBIT B
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this
solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
a. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: https://www.treasury.aov/ofac/downloads/sdniist.pdf;
b. Included on the government -wide exclusions lists in the United States System for Award Management found at:
https:Hsam.00v/SAM/; or
c. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 040121 Page 38 of 40
EXHIBIT B
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
r- By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Ryan Reimers, Corporate Vice President and Chief Financial Officer, The
Prophet Corporation
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and pages
attachments (if
applicable)
Addendum_10_STEM_Curriculum_Solutions_and_Equipment_RFP_040121 r
Tue March 23 2021 04:37 PM
Addendum_9_STEM_Curriculum_Solutions_and_Equipment_RFP_040121 r
Fri March 19 2021 12:24 PM
Addendum _8_STEM Curriculum _Solutions _and_Equipment_RFP_040121 r
Thu March 18 2021 07:55 AM
Addendum_7_STEM_Curriculum_Solutions_and_Equipment_RFP_040121 r
Tue March 16 2021 03:58 PM
Addendum _6_ STEM _Curriculum_Solutions_and_Equipment_RFP_040121 r
Mon March 15 2021 10:13 AM
Addendum _5_ STEM _Curriculum _Solutions _and_Equipment_RFP_040121 r
Thu March 4 2021 06:21 PM
Addendum _4_ STEM _Curriculum_Solutions_and_Equipment_RFP_040121 r
Mon March 1 2021 01:27 PM
Addendum _3_ STEM _Curriculum _Solutions _and_Equipment_RFP_040121 r
Fri February 26 2021 12:12 PM
Addendum_2_STEM_Curriculum_Solutions_and_Equipment_RFP_040121 r
Wed February 17 2021 07:58 AM
Addendum _1_ STEM _Curriculum _Solutions _and_Equipment_RFP_040121 r
Wed February 10 2021 04:12 PM
Bid Number: RFP 040121 Page 39 of 40
EXHIBIT C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code,
Date Received
by avendorwha has abusiness relationship as defined by Section 176.001(1-a)with a local
governmental entity and the vendor meets requiremen#s under Section 176.13M(a).
By law this questionnaire must be filedwith the records administrator of the local governmental
entity not later than the 7th business day after the date the vendor becomes aware of facts
that require the statement to be filed_ See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.008, Local
Government Code_An offense under this section is a misdemeanor.
t 34ame of vendor wh0 has a business relattonshlp with local governmental entity.
N/A
Check this box if you are tiling an update to a previously filed questionnaire.
{The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date on which you became aware that the originally fled questionnaire was
incomplete or inaccurate.]
3
Name of local government off Joer about whom the information In tuts section is being disclosed.
N/A
Name of Officer
This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the vendor has an
employment or other business relationship as defined by Section 176-001 (1 -a), Local Government Code. Attach additional
pages to this Form CIQ as necessary.
A_ Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the vendor?
Yes Fx I No
B. I the vendor recenving or likely to receive taxable income, other than investment income, from or at the direction of the total
government officer named in this section AND the taxable income is not received from the local governmental entity?
Yes Ex I No
C_ Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership interest of fine percent ar mare?
Yes FX ] No
D. Describe each employment or business and family relationship with the local government officer named in this section.
n/a
Sgnatuie of vendor doing business wire me governmenial entity Date
Adopted 8?7:'20 t 5
Page 40 of 40