HomeMy WebLinkAboutContract 56419-A1 (2)CSC No. 56419-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 56419
This First Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Assima, Inc. ("Vendor"), Buyer and Vendor may be referred to
individually as a Party and collectively as the Parties.
WHEREAS, on October 4, 2021 the Parties entered into City Secretary Contract 56419
to provide professional services for a Training Content Development System
(` `Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to include Attachment C-2 to add
professional services in the amount of $90,000.00.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Attachment C-2 for professional services at the
one-time cost of $90,000.00 for a total contract cost of $160,000.00 for fiscal year 2023. The
annual subscription amount will remain at $70,000.00.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
First Amendment to Fort Worth City Secretary Contract No. 56419 CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
to
. I J&l —
Valerie Washington (May30, 2023 10.39 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: May 30, 2023
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
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Name: Jannette Goodall
Title: City Secretary
VENDOR:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
M
Name: David Zellmer
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0386
Approved: 5/23/2023
1295:2023-1015114
Assima, In�cj ATTEST:
By: 0� / 6 By:
Name:cam f, Name:
Title: I'— Title:
Date: /1?14�'
OFFICIAL RECORD
First Amendment to Fort Worth City Secretary Contract No. 56419 CITY SECRETARY
FT. WORTH, TX
Attachment C-2
ssima fa
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Assirna Professional Services City of Ft Worth April 202
Strictly confidential
Assirna Train — UPK Support
Assima Professional services
Target• Estimated Project scope 45 working day
• date
s
• Proposed discounted rate (-$400) for One (1) Instructional Designer @ $1,400/day
• Proposed discounted rate (-$1600) for Two (2) Instructional Designers $2,000/day*
* One time offer, limited to 45 work days. $2,000 daily rate includes two Instructional Designers a s s i m a
M&C Review
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CITY COUNCIL AGENDA
Create New From This MSC
Official site of the City of Fort Worth, Texas
FORTWORTI1
11 -
REFERENCE **M&C 23- 04AMEND CITY SECRETARY
DATE: 5/23/2023 NO.: 0386 LOG NAME: CONTRACT 56419 ASSIMA
PROFESSIONAL SVS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to CSC No 56419 with Assima, Inc. for Professional
Services for a Training Content Development System for a One -Time Cost of $90,000.00
and for an Annual Total Cost of $160,000.00 for the Information Technology
Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to CSC No. 56419 with Assima,
Inc. for Professional Servcies for the Training Content Development System for a one time cost of
$90,000.00 for the Information Technology Solutions Department.
DISCUSSION:
The Information Technology Department is requesting an amendment to the agreement with Assima,
Inc. for professional services to prepare training documents for the City's current training content
system. Currently, the City uses Oracle User Productivity Kit (UPK) as the training content system to
provide training to employees. This system is now at the end of its life and becoming obsolete,
therefore, the system needs replacement.
The purpose of this M&C is to authorize an Amendment to City Secretary Contract 56419 with
Assima, Inc. This is to engage two instructional designers to assist in the revision of PeopleSoft
Financials training materials in anticipation for the PeopleSoft Upgrade (PUM46) scheduled to go live
in July, 2023 for the Information Technology Solutions Department.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and
expire one year from that date.
Funding is budgeted in the Consultant & Other Professional Services account of the Information
Technology Solutions Department's Info Technology Systems Fund.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Info Technology Systems Fund. Prior to
any expenditure being incurred, the Information Technology Solutions Department has the
responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year , (Chartfield 2)
http://apps.cfwnet.org/counc'l 5/24/2023
M&C Review
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Submitted for City Manager's Office by:
Oriciinatinci Department Head:
Additional Information Contact:
Valerie Washington (6192)
Kevin Gunn (2015)
Donlen Ruffin (2017)
ATTACHMENTS
04AMEND CITY SECRETARY CONTRACT 56419 ASSIMA PROFESSIONAL SVS funds availability.pdf (CFW
Internal)
Assima 1295 2023-05-02.pdf (CFW Internal)
FID Table Assima.XLSX (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31014&councildate=5/23/2023 5/24/2023