HomeMy WebLinkAboutContract 59461City Secretary Contract No. 59461
FORT WORTH(,
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the City of Fort Worth ("City"), a Texas home -rule municipal corporation, acting by and through
its duly authorized Assistant City Manager, and PRP Services, L.L.C. d/b/a Municipal Mosquito
("Vendor"), a Texas limited liability company, acting by and through its duly authorized representative,
each individually referred to as a "party" and collectively referred to as the "parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A — Scope of Services;
3. Exhibit B — Price Schedule;
4. Exhibit C — Vendor
5. Vendor's Bid Response to City's RFP No 23-0014;
and
6. Exhibit D — Verification of Signature Authority Form.
Exhibits A, B, C, and D, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B,
C, or D and the terms and conditions set forth in the body of this Agreement, the terms and conditions of
this Agreement shall control.
1. Scope of Services. Vendor shall provide City with mosquito spraying services
("Services"), which are set forth in more detail in Exhibit "A," which is attached hereto and incorporated
herein for all purposes.
2. Term. This Agreement begins on the date the Assistant City Manager signs this
Agreement ("Effective Date") and expires one year from the Effective Date ("Expiration Date"), unless
terminated earlier in accordance with this Agreement ("Initial Term"). City will have the option, in its sole
discretion, to renew this Agreement under the same terms and conditions, for up to four (4) one-year
renewal option(s) (each a "Renewal Term").
3. Comuensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit `B," which is attached hereto and incorporated herein for all purposes. Total
compensation under this Agreement will not exceed NINETY-NINE THOUSAND DOLLARS
($99,000.00). Vendor will not perform any additional services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the additional costs for such
services. City will not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
4. Termination.
Vendor Services Agreement
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX Page 1 of 16
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-aooronriation of Funds. hi the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obliizations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
Vendor Services Agreement Page 2 of 16
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Indenendent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
Liabilitv and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION -VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTSAND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor Services Agreement Page 3 of 16
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
Vendor Services Agreement Page 4 of 16
10.2
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
General Reauirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
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(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws. Ordinances. Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
To VENDOR:
PRP Services, LLC d/b/a Municipal Mosquito
Patrick Prather, Executive Director
705 N Bowser RD Ste 118
Richardson TX 75081
Phone: 817-266-4776
14. Solicitation of Emnlovees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
Vendor Services Agreement Page 6 of 16
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. vernmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. verning Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. adings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or Exhibits A, B, and C.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
Vendor Services Agreement Page 7 of 16
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationalitv Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. OwnershiD of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authoritv. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in ComDanv Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
Vendor Services Agreement Page 8 of 16
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Bovcotting Energv Comuanies. Vendor acknowledges that, in
accordance with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S.,
S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10
or more full-time employees unless the contract contains a written verification from the company that it:
(1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the
contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms
by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To
the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor:
(1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this
Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, as added
by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited from entering into a contract for goods or
services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the
City with a company with 10 or more full-time employees unless the contract contains a written verification
from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the
contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity"
and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274
of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
32. Comuliance with Public Information Act Reauests. The requirements of Subchapter
J, Chapter 552, Government Code, may apply to this Agreement and Vendor agrees that the
Agreement can be terminated if Vendor knowingly or intentionally fails to comply with a
requirement of that subchapter. Vendor acknowledges that section 552.371 of the Texas Government
Code applies to this Agreement if: (1) this Agreement has a stated expenditure of at least $1 million in
public funds for the purchase of good or services by the City; or (2) this Agreement results in the
expenditure of at least $1 million in public funds for the purchase of goods or services by the City in a fiscal
year of the City. To the extent that section 552.371 of the Texas Government Code applies to this
Agreement, Vendor shall comply with section 552.372 of the Texas Government Code by: (1) preserving
Vendor Services Agreement Page 9 of 16
all contracting information relating to this Agreement as provided by the records retention requirements
applicable to the City for the duration of the Agreement; (2) promptly providing the City any contracting
information related to this Agreement that is in the custody or possession of Vendor on request of the City;
and (3) on completion of the Agreement, either (a) providing at no cost to the City all contracting
information related to the Agreement that is in the custody or possession of Vendor; or (b) preserving the
contracting information relating to the Agreement as provided by the retention requirements applicable to
the City.
33. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
34. Entirety of Agreement. This Agreement, including all attachments and exhibits, contains
the entire understanding and agreement between City and Vendor, their assigns and successors in interest,
as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby
declared null and void to the extent in conflict with any provision of this Agreement.
[SIGNATURES ON FOLLOWING PAGE]
Vendor Services Agreement Page 10 of 16
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
By:
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Valerie Washington (May 7,202317:17 CDT)
Name:
Valerie Washington
Title:
Assistant City Manager
Date:
May 7, 2023 , 2023
APPROVAL RECOMMENDED:
By: CMW(M 023 09:14T)
Name: Cody Whittenburg
Title: Code Compliance Assistant Director
ATTEST:
A g By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
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PRP Services, L.L. C. d/h/a Municipal Mosquito
By:
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Patrick Prather (May 4, 202317:33 CDT)
Name:
Patrick Prather
Title:
Executive Director
Date:
May 4, 2023 , 2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By:
Name: Wyndie Turpen
Title: Code Compliance Superintendent
APPROVED AS TO FORM AND LEGALITY:
By: Richard A. McCracken (May 5, 202310:03 CDT)
Name: Richard McCracken
Title: Senior Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
Form 1295: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement Page 11 of 16
1*14111:311W.1
SCOPE OF SERVICES
SCOPE OF WORK
1.1. Consulting — (on an as -needed basis only) to assist City staff during town hall, public, City Council, and
similar public education and outreach meetings. Consultations shall provide educational training regarding
mosquitoes, vector control, and emerging mosquito -borne diseases to our staff involved in the mosquito
program and City stakeholders.
1.2. Mosquito Surveillance — (on an as -needed basis only) identify and conduct adult mosquito surveillance.
The City has other partners that will be conducting this service.
1.3. Adulticiding — to utilize the right application methodology to control the spread of West Nile Virus
(WNV) and other mosquito -borne illnesses and the mosquito population in high -risk areas (I.e. areas with
WNV-positive mosquito pools) of Fort Worth. Vendor must be ready to conduct mosquito adulticiding
missions within 24 hours of notification from City representative or sooner if an urgent Public Health
response arises.
1.4. Targeted ground spraying - use general ultra -low -volume (ULV) fogging technique to effectively control
mosquitoes and the spread of all mosquito -borne illnesses including West Nile Virus (WNV). The material
of choice will be a water -based insecticide that offers very low toxicity, low odor, rapid biodegradation,
and first-rate mosquito mortality. Materials that fit this specification will be applied using an ULV
technique and in strict compliance with all U.S. EPA, and Texas Department of State Health Services
Regulations.
1.5. Vendor must have the equipment and ability to conduct the following type of application during targeted
ground spraying missions:
1.5.1. Backpack Ultra Low Volume or Mist
1.5.2. UTV Fogging
1.6. Equipment and spraying will be charged by the mile and/or linear mile.
1.7. Vendor must have the equipment and ability to conduct the following type of mosquito surveillance:
1.7.1. Gravid Traps
1.7.2. Gravid Traps with Identification
1.7.3. BG Sentinel Traps
1.7.4. BG Sentinel Traps with Identification
1.7.5. Mosquito pool tests
1.8. Reporting — Vendor shall provide written documentation of all services provided to the City of Fort Worth
including invoices of services showing the description of such services and associated costs. In addition,
Vendor shall submit a map outlining all areas larvacided and/or adulticided. All reports, invoices, and map
shall be submitted within 5 business days of the completion of work to the designated City representative.
1.9. Vendor shall have the personnel and equipment capacity to conduct multiple spray missions in different
parts of the City simultaneously.
1.10. Vendor shall have all required licenses in the State of Texas to carry out larviciding and adulticiding
missions in the City; i.e. Texas Department of Agriculture Licensed Structural pesticide applicator.
Entomologists or Board -Certified Entomologists are preferred, but not required.
1.11. Vendor shall perform Services within 24 hours of the City making the request.
1.12. Vendor shall provide the spraying services at any requested location in Fort Worth.
Vendor Services Agreement Page 12 of 16
EXHIBIT B
PAYMENT SCHEDULE
Line item
Item description
UOM
nit Cost
1
Mosquito Surveillance -
EA
$134.00
Gravid Trap
2
Mosquito Surveillance -
EA
$174.00
Gravid Trap with
Identification
3
Mosquito Surveillance -
EA
$156.00
BG Sentinel Trap
4
Mosquito Surveillance -
EA
$176.00
BG Trap with
Identification
5
Mosquito Surveillance -
EA
$59.00
Test Pool
6
Flat Rate for Consulting
V 1
Included
7
Flat Rate for Retainer
V 1
$265.00
8
Larviciding - Inspection
DH
$150.00
and treatment Mile
9
Larviciding - Truck
DH
$918.00
Mounted Liquid
application Mile
10
Larviciding - UTV
DH
$1080.00
Mounted Mile
11
Larvidicing - Backpack -
DH
$237.00
Per 0.25 linear Mile
12
Adulticiding - Truck ULV
DH
$48.00 mid -rate*
Mile
13
Adulticiding - UTV
DH
$180.00 mid -rate*
Mounted ULV Mile
14
Adulticiding - Backpack
DH
$195.00 max rate*
ULV per 0.25 Linear Mile
15
Adulticiding - Backpack
DH
$800.00 max -
Residual Mist Mile
rate*
16
Adulticiding - Residual
DH
$90.00 max -rate*
Barrier Spray - Per 200
linear feet
Vendor Services Agreement Page 13 of 16
Activity
Minimum Label Rate
Mid Label Rate of
Maximum
of AppJlcation
Application
Labei Rate of
Application
Adulticiding —
*Not Recommended for
$48.04 per linear
$54.00 per
Truck ULV Per Mile
Disease Response
mile
linear mile
*"Nuisance Control Only
$44.00 per linear mile
Adulticiding —
*Not Recommended for
$180_00 per linear
$200.00 per
UTV-NIOLinted kJLV
Disease Response
mile
linear mile
Per Mile
"Nuisance Control Only
$160.00 per linear mile
Adulticiding —
"Not Recommended for
"Nat Recommended
$195.00 0.25
Backpack ULV Per
Disease Response
for Disease
linear mile
D25 Linear Mile
"Nuisance Control Only
Response
$185.00 0.25 per- linear
"Nuisance Control
mile
Only
$'190.00 per 0.25
linear mile
Adulticiding- "Not Recommended for "Nat Recommended $800.00 per
Backpack Residual Disease Response for Disease linear mile
Mist Per Kle "*Nuisance Control Only Response
$780.00 per linear rnile ""Nuisance Control
Only
$790.00 per linear
mile
Adulticiding- "Not Recommended for "Not Recommended $90.00 per
Backpack Residual Disease Response for Disease 200 Linear
Mist Per 200 Linear "Nuisance Control Only Response Feet
Feet *"Nuisance Control
$85.00 per 200 linear Only
feet
$87.00 per 200
linear feet
1 *14111:31we]
VENDOR'S BID RESPONSE CITY'S RFP NO 23-0014
EXHIBIT D
VERIFICATION OF SIGNATURE AUTHORITY
PRP SERVICES L.L.C. DBA MUNICIPAL MOSQUITO
705 N BOWSER RD STE 118
RICHARDSON, TX 75081
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor.
Name:
Position:
Signature
2. Name:
Position:
Signature
Name:
Position:
Signature
Name: Patrick Prather
Signature of President / CEO
Other Title:
Date:
ORT WO RT H CH
RFP Cover Sheet
PURCHASING DIVISION
REQUEST FOR PROPOSALS (RFP) No. 23-0014
For Mosquito Spraying Services Issued:
December 14, 2022
PROPOSAL SUBMISSION DEADLINE: January 12. 2022 by 1:30PM Local Time
NO LATE PROPOSALS WILL BE ACCEPTED
Proposal shall be delivered/mailed to: Legal Name, d/b/a and address of Proposer
submitting the Proposal:
The Senior Purchasing Manager
City of Fort Worth PRP Services, LLC d/b/a Municipal Mosquito
Purchasing Division, Lower Level, City Hall,
200 Texas Street, Fort Worth, Texas 76102 705 N Bowser Rd Ste 118, Richardson, TX 75081
Note: Return this Cover Sheet with the Proposal
Pre -Proposal Conference will be held:
City Hall — Development Conference Room
1:00 PM (local time) December 20, 2022
Webex:
Meeting number (access code): 2553 976 3296
Meeting password: xgVMUmYg659
Mobile Device - +1-469-210-7159„25539763296##
For additional information/clarifications regarding
this RFP, please see Section 5.0.
Assigned Buyer: Jesus Fernandez
FMSPurchasinoRes ponses(a).fortworthtexas.gov
Authorized Person: Patrick Prather
Title: Executive Director
LSignature:
Contact Person Name: Patrick Prather
Phone: (817) 266-4776 Fax:( )
Email: info@municipalmosquito.com
Bidder/Supplied ID with City of Fort Wort/ Federal
ID Number (TIN): 20-5014374
Will contract be available for Cooperative Agreement use? (See Section 29) Yes _ X_ No
• PDF or Adobe or electronic signature is acceptable on this RFP cover page. The Authorized
Person, by his/her signature, represents that he/she is submitting a binding proposal and is
authorized to bind. By signing and submitting, acknowledges that he/she has received and read
the entire document packet, including all documents incorporated by reference, and agrees to be
bound by the terms therein.
• Proposals must be received in the Purchasing Office by 1:30 P.M., "Proposal Submission
Deadline" AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN ORDER TO BE
CONSIDERED. Late bids will be returned or destroyed.
• Proposals must be submitted in a sealed envelope WITH THE RFP NUMBER, RFP TITLE AND
PROPOSER'S LEGAL NAME WRITTEN ON THE OUTSIDE OF THE ENVELOPE. In case of
courier, it should be on the outside of the courier's shipping envelope.
• Bids will be opened and read aloud publicly at 2:OOPM in the Council Chambers.
4UNICIPAL
OSQUITO
Fort Worth Purchasing Division
ATTN: RFP No. 23-0014 for Mosquito Spraying Services
Purchasing Division, Lower Level, City Hall
200 Texas Street, Fort Worth, Texas 76102
RE: RFP No. 23-0014 Mosquito Spraying Services
To Whom It May Concern,
Jan 12, 2023
PRP Services L.L.C. d/b/a Municipal Mosquito is submitting a proposal for the above
referenced Mosquito Spraying Services project.
Municipal Mosquito certifies that all information furnished in the provided proposal,
including prices, will remain valid for a period of not less than one hundred and eighty
(180) days from the date set for the opening thereof and will remain property of City of
Fort Worth. In addition, Municipal Mosquito has reviewed and acknowledges any and all
addendums to RFP No. 23-0014.
The following representative may contractually obligate Municipal Mosquito and
negotiate any terms of the contract:
Patrick Prather, Executive Director
214-612-8044 (o)
972-322-7669 (c)
469-533-0388 (f)
patrick@municipalmosquito.com
The following representative(s) may be contacted for clarification of any terms of the
contract:
Patrick Prather, Executive Director
214-612-8044 (o)
972-322-7669 (c)
469-533-0388 (f)
patrick@municipalmosquito.com
Cordially,
Patrick Prather, Entomologist
Executive Director
Tyler Fair, Director of Operations
214-612-8044 (o)
972-979-1605 (c)
469-533-0388 (f)
tyler@municipalmosquito.com
2
TABLE OF CONTENTS
Original Fort Worth RFP Cover Page 1
Cover Letter 2
Executive Summary 4-5
Company Background & Qualifications 6-9
Approach For Completing and Managing The Project 10-19
List of Available Assets and Personnel 20-21
Consulting and Education Training 22
References 23
Exceptions 24
Cost Schedule Summary — Exhibits B&C Sealed Envelope
Conflict of Interest Questionnaire 25
Addendum 26-27
Document Checklist — Attachment D 28
3
EXECUTIVE SUMMARY
Executive Narrative
PRP Services, LLC d/b/a Municipal Mosquito was founded in April 2006 as a general services
company specializing in integrated mosquito management geared toward the needs of municipalities
and other public entities. Contract vector control was not yet widely accepted in North Texas, but a
few municipalities recognized the efficiency of hiring an expert contractor to provide larval and adult
mosquito surveillance and control services. Not much changed until July 2012 when suddenly the two
largest cities in Tarrant County, as well as Tarrant County itself, required contracted vector control
services and executed contracts with PRP Services. The 2012 West Nile Virus outbreak was
devastating for the metroplex, and area governments vowed to become better prepared moving
forward. Municipal Mosquito began an education initiative in 2013 and helped to begin building the
Integrated Mosquito Management network of programs now thriving in greater DFW. Many other
municipalities and counties executed contracts with Municipal Mosquito over the following mosquito
seasons, and now 2023 finds Municipal Mosquito as the most capable, and Texas' largest, mosquito
services company.
Local Ownership
Municipal Mosquito is locally owned, and our staff, family, and friends live and work in the cities and
neighborhoods we protect. These unique contractor and resident relationships create for our staff a
deeper personal accountability regarding the public health services we perform each day.
Dedication to Education
Municipal Mosquito offers seasonal opportunities for university students seeking internship
experience in the Public Health field. Our company has initiated programs offering students hands-on
experience of Integrated Mosquito Management (IMM) including all facets of IMM programs including
surveillance, identification, and control. Due to the extensive training and experience gained with
Municipal Mosquito, several of our intern alumni have been hired by area municipalities, counties,
and state agencies. While workers can be found in many places, aiding students in gaining hands-on
public health experience is our declared mission. Our mission is creating great benefits for Texas'
public health sector.
Client Education
As evidence of our passion for client and citizen education, Municipal Mosquito entomologists and
Executive Staff have educated over 2100 Texas municipal staff, elected officials, and area residents
since 2006. Town Hall meetings, Council presentations, certification courses, webinars, visual media,
the Western Gulf Master Vector Borne Disease Management Course, and the North Texas Mosquito
Education Seminars have distributed vital information to help our Texas neighbors make more
informed decisions regarding mosquito -borne illnesses and public health directives. We are proud of
these learning initiatives and will continue to provide locally pertinent education on endemic and
emerging vector -borne diseases.
4
Conclusion
Municipal Mosquito is an experienced Integrated Mosquito Management service company with vast
knowledge of every requirement of this proposal. Our impeccable service history and novel treatment
methods are unmatched among area service providers. Our entomologists and key employees train
our skilled staff to provide service with integrity, safety, responsiveness, and thoroughness. Should
Municipal Mosquito be awarded any activities of this RFP, all contractual obligations will be followed,
as required, with no exceptions.
STATEMENT OF UNDERSTANDING
Municipal Mosquito staff have thoroughly reviewed this Request for Proposal and issued Addendum
and understand that the City of Fort Worth Code Compliance Department is seeking a contracted
mosquito spraying services partner. This qualified partner should possess technical mastery of adult
mosquito control activities, mosquito surveillance, mosquito species identification, mosquito borne
disease testing, and other activities necessitated by West Nile virus positive trap locations. The
partner contractor should also possess the ability to assist the city staff with educational outreach
materials placement, larval control, concise reporting, and all aspects of an Integrated Mosquito
Management program.
19
COMPANY BACKGROUND AND QUALIFICATIONS
Experience of Company
Municipal Mosquito currently contracts with the Dallas, Denton, and Tarrant County Health
Departments and the major cities of Fort Worth, Frisco, Denton, Dallas, Richardson, Grand Prairie,
and over forty (40) other area municipalities across nine (9) counties. Municipal Mosquito is the
North Texas mosquito spraying services company of choice.
Management Team Qualifications and Experience
Municipal Mosquito staff members all possess extensive field knowledge. Municipal Mosquito is
owned and operated by an entomologist and an executive staff with a variety of qualifications
including one PhD in Entomology, two Board Certified Entomologists, one Registered Sanitarian, two
Masters of Public Health, and a Certified Mosquito Identification Specialist. In addition to our
Executive Staff, Municipal Mosquito fields licensed and highly trained technicians every day. As with
all Municipal Mosquito client entities, daily and weekly operational needs will be appropriately staffed
by reliable and professional public health professionals.
Municipal Mosquito entomologists offer over 85 years of combined field experience to the cities of
North Texas and Municipal Mosquito has provided uninterrupted North Texas mosquito service for
over 16 years. Our impeccable service history, integrated management approach, dedication to
education, and flexible service offerings make us a proven and completely qualified Integrated
Mosquito Management contract service provider for the Fort Worth Contract for Mosquito Spraying
Services.
Management Team Roles
Municipal Mosquito's key staff members are listed below along with their operational role.
Patrick Prather, Entomologist
President / Executive Director
Vector control program design and implementation, consulting, education, technical and safety
training, field operations integrity
Tyler Fair
Director of Operations
Daily operations oversight, field operations integrity, logistical planning, safety training, staff selection
Mike Swan, Board Certified Entomologist
Technical Director
Vector control program design and implementation, field research and testing, consulting, education,
technical and safety training, software development
Kayleen Thomason, RS, MPH
Public Health and Arboviral Intelligence
Mosquito identification and disease testing data management, data systems compliance, intern
selection and coordination, program training, education coordinator
Hadis Hosseinzadehnaseri, M.S., MPH, CPH
Vector Research and Laboratory Manager
Identification laboratory management, laboratory safety, insectary supervision, insecticide
susceptibility testing, surveillance programs management, field services implementation and
management
R
William Sames, PhD in Entomology, Board Certified Entomologist
Medical Entomology Subject Matter Expert
Management Team Biographies
Patrick Prather, Entomologist
Patrick graduated from Texas A&M with a degree in Entomology in 1998. He then began a career in
the pest management field. In May of 2006, Patrick opened Rid All Pest Control of Fort Worth and
began to build his business. As
part of this business, Patrick initiated Integrated Mosquito Management programs for two
municipalities in Tarrant and Denton counties. Rid All eventually morphed into Entex Pest Solutions
and Municipal Mosquito, and the two initial cities are still under
contract today along with numerous other municipalities in the area. Patrick holds many public health
certifications and is also a Certified Applicator through the Texas Department of Agriculture Structural
Pest Control Service, as well as a Texas Department of Agriculture Public Health Commercial
Applicator.
Tyler Fair
Tyler graduated from the University of Arkansas with a Bachelor of Architecture in 1999 and has over
twenty years of experience in contract, personnel, and operations management. He began his career
in Houston and San Antonio and in 2006, he relocated to Dallas where he has since managed
projects in the construction and building industries. Tyler joined Municipal Mosquito to assist with the
company's 2020 West Nile virus response and was involved in all facets, from site assessment to
overnight vector control, before accepting the position of Director of Operations in January 2021.
Tyler is a tremendous talent for personnel and contract management.
Mike Swan, BCE
Mike began his career in 1976 at Texas A&M University as a service technician. In 1979, he earned
his Bachelor of Science in Entomology. Since then, he has worked in many aspects of the pest
control industry from owning a company, to supervising an "in house" pest management program for
Plano schools, to developing program designs for service and training. Mike joined B&G Chemical &
Equipment in March of 2004 to work in the sales and service departments of their vector control
business in the Western U.S. supplying vector control products and equipment. Mike also managed
Mosquito Management Services, Inc., a company associated with B&G that provided contract
mosquito control service programs to local cities and home -owner associations. In December of
2007, Mike joined Electronic Data Solutions as the Eastern U.S. GIS Vector Control specialist. His
focus was sales and support of Sentinel GIS software designed specifically for the mosquito control
industry. In August of 2012 he began with Entex Pest Control / Municipal Mosquito managing the
commercial and mosquito control operations. Mike brings over 45 years of experience and is board
certified by the Entomological Society of America (B.C.E.). He is also a Texas Certified Applicator in
the categories of Structural Pest Control, Termite, Lawn & Ornamental, and Weed Control through
the Texas Department of Agriculture.
Kayleen Thomason, RS, MPH
Kayleen graduated with a Bachelor of Science degree in Biomedical Sciences from Texas A&M in
2004. She then graduated with a master's degree in public health specializing in Environmental and
Occupational Health in 2006. During her graduate program, she worked as a laboratory assistant in
Texas A&M's Toxicology Lab from 2004-2006. She also worked with the Department of Homeland
Security's Foreign Animal and Zoonotic Disease Division where she helped develop a document
regarding infectious disease containment from 2005-2006. In March 2008, Kayleen took a position
F
Management Team Biographies — continued
with Tarrant County Public Health as an Environmental Scientist. For the next five years, Kayleen
worked in several areas ranging from environmental inspections to storm water management, with a
primary emphasis as the Tarrant County Mosquito Surveillance Program Manager. This provided her
with experience in pesticide application, surveillance, equipment management, public outreach,
public education, and coordination of the 43 cities in Tarrant County. Kayleen joined Municipal
Mosquito in April 2013. Kayleen is a State of Texas Registered Sanitarian as well as a Certified
Applicator registered with the Texas Department of Agriculture Structural Pest Control Service.
Hadis Hosseinzadehnaseri, M.S., MPH, CPH
Hadis graduated from the University of North Texas Health Science Center with a Master of Public
Health with a concentration in Environmental and Occupational Health
in December 2017. She is Board Certified in Public Health by the National Board of Public Health
Examiners and holds a Master of Science in Oceanography and Bachelor of Science in Cellular and
Molecular Biology from Mazandaran University, Babolsar, Iran. She started working at Municipal
Mosquito during her MPH practicum as a research assistant and was later promoted to Vector
Research and Lab Coordinator. She is currently studying the climatic effects on vector borne disease
prevalence alongside her role in laboratory work, safety methods, and environmental sustainability
instructions for an environmentally friendly workplace. Hadis is certified through the Western Gulf
Center of Excellence as a Master Vector -Borne Disease Manager, the American Mosquito Control
Association as a certified Trainer for the Integrated Mosquito Management Curriculum, and the
University of Florida Extension Advanced Mosquito Identification Course as a Certified Mosquito
Identification Specialist.
Seasonal Staff
Municipal Mosquito hires local employees and students as seasonal field employees. Seasonal staff
are fully trained in all aspects of Integrated Mosquito Management operations. All field staff members
are trained to operate equipment safely and independently, and work under licensing through the
TDA Commercial Public Health category.
Company Qualifications — Certifications
As described in the staff biography section, Municipal Mosquito staff members are certified through
various Industry and Public Health organizations. These Industry and Public Health certifications are
available upon request due to page number limitations.
LICENSING
Texas Department of Agriculture
Municipal Mosquito is licensed through both Texas Department of Agriculture Structural Pest Control
Service and AG Commercial Pesticide Applicator Public Health category. Multiple staff are licensed
TDA SPCS technicians or Certified Applicators as well as AG Commercial Pesticide Applicators
Public Health category. All seasonal field staff work under one AG Commercial Applicator License
through Affidavits of Supervision. Both available forms of licensing allow both larval and adult
mosquito control services to occur wherever and whenever required. All licenses and associated
records are available for review.
Structural Pest Control Service
Municipal Mosquito holds a current TDA SPCS Business License with four Certified Applicators and
one Technician. This licensing allows structural application and application to private properties.
Please see the below applicable SPCS license numbers below:
R
Name: License No:
Patrick Prather Certified Applicator 0561625
Michael Swan Certified Applicator 0562583
Kayleen Thomason Certified Applicator 0674012
Commercial Pesticide Applicator
Public Health Category (12)
Municipal Mosquito also operates under current TDA Commercial Applicator Licensing. This licensing
allows application of mosquito control products for public entities, but not private property. Select field
staff are licensed through TDA while most field personnel are trained and supervised through the
TDA Direct Supervision Affidavit. Training is conducted annually on public health product labeling and
usage. Please see the applicable TDA AG Category 12 license numbers below:
Name: License No:
Patrick Prather Commercial Applicator 0714984
Hadis Hosseinzadehnaseri Commercial Applicator 0808713
Field Staff Direct Supervision Affidavits (Form #Q570)
E
APPROACH FOR COMPLETING AND MANAGING THE PROJECT
Methodology for Delivery of Services
Municipal Mosquito has provided North Texas cities and counties the listed services of this scope of
service, as well as numerous other specialized mosquito abatement services, for over 16 years. All
potential service items of this proposal are thoroughly understood, and Municipal Mosquito has
earned a reputation of reliable performance through execution of each item in this Scope of Service.
Consultinq
Municipal Mosquito staff intimately understand the challenges of managing West Nile Virus and
associated mosquito vectors in North Texas. Consulting is the basis for all other activities of an IMM
program. Extensive operational experience offers unique and reliable scientific consultative
knowledge that is offered to client entities. Department staff education, elected official briefings, Town
Hall support, mapping and data interpretations, and citizen complain assistance are all instances of
Municipal Mosquito staff assisting Code Compliance personnel through personal consultations. Our
experience is available to ensure success of vector mosquito control efforts.
Mosquito Surveillance
Mosquito Species Targeted for Control
This proposal is focused towards controlling the spread of mosquito borne diseases, not nuisance
biting mosquitoes. Municipal Mosquito does not intend to promise the eradication of all mosquitoes
within the City, but instead provide a scientific management approach to identifying mosquito borne
disease hotspots and controlling the infected mosquitoes.
The adult mosquito species targeted for control by Municipal Mosquito are known disease -vector
mosquitoes present throughout North Texas. The local mosquito species currently of concern are
Culex quinquefasciatus, Culex restuans, Culex tarsalis, Aedes aegypti, and Aedes albopictus. The
listed Culex species are known vectors of West Nile Virus while the Aedes species vector a myriad of
diseases including Zika virus, Chikungunya virus, Dengue virus, and Yellow Fever.
Equipment Used in Surveillance and Monitoring
Mosquitoes are collected utilizing specialized traps known as the Reiter Gravid Trap. These traps are
deployed since they select toward blood -fed, and thus potentially virus infected, female mosquitoes.
Different types of traps are used for other purposes, but West Nile virus surveillance programs, such
as the City of Fort Worth, require the Reiter Gravid Trap. Municipal Mosquito always maintains
enough Reiter Gravid traps, batteries, and components to accommodate multiple large client
cities/counties at any one time.
Adult Mosquito Surveillance Methodology
Gravid traps are set on designated afternoons and collected the next morning. The mosquito
samples are transported to either Municipal Mosquito's Identification Laboratory or the designated
County Public Health Laboratory. Chain of custody forms are maintained and the mosquito samples
are identified to species, enumerated by sex, and segregated by species and number into sample
pools, as applicable, for disease testing. Only known disease vectors are subjected to RT-PCR
testing.
10
Arboviral Disease Testing
Municipal Mosquito enjoys an exclusive relationship with an independent third -party laboratory that
provides real time RT-PCR testing with results available the same day as sample pool submission.
This laboratory is known to Texas Department of State Health and Human Services as well as all
North Texas County staff, and test results are accepted as equivalent to regional laboratories. Test
results will be provided to Code Compliance staff in a timely manner should testing be required
outside of the TCPH laboratory.
Mosquito Trap Assets Owned and Available
Different types of traps collect different species of adult mosquitoes and are utilized for different
purposes. The table below lists our currently owned trap inventory:
Type
Quantity
Reiter Gravid Trap & 6V
72 ea.
Batteries
CDC Miniature Light Trap w/
21 ea.
CO2 Reservoir & 6V Batteries
BG Sentinel Trap — Gen. 1w/
40 ea.
CO2 , Skin Lure, and 12V
Batteries
BG GAT Trap
25 ea.
Ovicups 500 ea
Adult Mosquito Control
Use
West Nile virus disease monitoring
Light and CO2 baited - Nuisance mosquito
monitoring
Aedes spp. monitoring (Zika vector monitoring)
Aedes spp. monitoring
Aedes spp. egg collection
Control of the Adult Mosquito Population
Street level truck -mounted Ultra -Low Volume (ULV) Fogging generally does not reach the entirety of
a treatment zone with effective levels of insecticide. Although truck mounted ULV is necessary to
treat large swaths of territory, areas away from roads remain untreated. In the case that a treatment
map contains off -pavement areas inaccessible to a truck's product, an Integrated Mosquito
Management (IMM) approach is necessary. To provide an IMM solution, Municipal Mosquito
specializes in methods for full mission coverage including truck -mounted ULV fogging, Utility Terrain
Vehicle (UTV) mounted ULV fogging, UTV-mounted thermal fogging, backpack -mounted misting or
ULV fogging, and handheld thermal fogging. Each of these methods can be deployed as a
standalone application or in conjunction with other application methodology to ensure complete area
coverage.
Backpack ULV and Misting
Backpack -mounted ULV fogging or misting is optimal for small treatment areas and areas only
accessible by foot. Municipal Mosquito offers both a ULV fogging and residual misting platform
suited for these areas. While ULV fogging provides a point -in -time treatment, backpack -mounted
misting delivers residual treatments directly to hard -to -reach harborage areas.
UTV (Utility Terrain Vehicle) Fogging
UTV-mounted ULV fogging is available for areas that cannot be safely accessed by truck. While
trucks are restricted to roadways, trained technicians can treat greenbelts, creek areas, and city
parks effectively with the aid of UTV-mounted ULV foggers.
11
Municipal Mosquito pioneered the use of this technique in North Texas and is the only service
provider currently offering this type of application. Ruggedized Phoenix 500 ATV foggers are bolted
into UTVs that are fully equipped for the safety of our staff to deliver adulticide treatment to the areas
of heaviest mosquito concentrations where trucks cannot tread. These machines are serious off -road
vehicles, but they deliver the dependable results of truck mounted ULV Fogging.
This UTV-mounted ULV service is also routinely used by area Parks departments to treat areas
before festivals or large gatherings. Since heavy trucks will damage turf and irrigation, the UTV
service is ideal for protecting the public on an appropriate scale.
Truck -Mounted ULV Fogging
Truck mounted ULV is utilized to ensure coverage across entire neighborhoods rather than targeted
sites. Our ULV fogging fleet employs GPS technology to ensure proper flow rate and heightened
control. When combined with our other Adult Mosquito Control services, we're able to access and
treat all public areas of any treatment zone, for any fogging mission.
Truck Mounted ULV Automatic Variable Flow Control
The entirety of Municipal Mosquito's fleet of Phoenix 800 and 1800 ULV Fogger models are equipped
with GPS enabled automatic variable flow control. The GPS unit controls chemical flow, adjusting to
the correct flow rate as related to ground speeds, from approximately 3 mph through 22 mph. When
the truck is below or above this speed range, an alarm sounds and the pump is automatically shut off,
thus stopping chemical dispersal. Should the GPS signal be lost, the remote indicates lost signal and
reverts to the calibrated 10 mph flow rate. The fogger blower is immediately switched off and the
vehicle ceases operations until GPS signal is re-established.
Dosage rate control is established through fogger calibration. To calibrate for GPS variable flow, the
procedure is as follows:
To calibrate the flow of the machine, you do so in "Calibrate" mode. When in calibrate mode, the
pump is running at the same rpm as it would in a fixed flow situation, or 10 mph flow. The calibration
is not done by adjusting the box but is done by adjusting the pump stroke. When you calibrate and
adjust the flow of the pump, you are setting the 10 mph flow rate. This sets that point on a linear
equation to the rate you wish it to apply at 10 mph. When in GPS mode, it uses that single data point
and automatically moves up and down the linear equation from that point as the vehicle's speed is
increased or decreased.
After the calibration process is complete, locks are placed on to the control box to prevent tampering
or inadvertent alteration of the calibration settings.
Mission Coverage and Completion
Should a condition exist that requires the City request adult mosquito control, Municipal Mosquito will
review the service request including geographic area, desired treatment method, calculated linear
miles, and special provisions. This information will be utilized to implement control strategies and
schedule the Municipal Mosquito vehicle(s) needed for effective mission completion over the
prescribed area. Climactic conditions, day(s) of the week, and neighborhood density/type are among
the first conditions considered when planning an adult mosquito control mission.
Note: Municipal Mosquito refers to an individual spray action for a singular response zone as a
Fogging Event. Combined Fogging Events comprise the Fogging Mission.
12
City of Fort Worth will be responsible for providing notice of treatment to businesses and residents
within the response zone. Start and end times should be announced to provide Municipal Mosquito
an operational window suitable to make applications near peak mosquito host seeking times and
relative resident inactivity. The operational time window for each fog -event will be coordinated with
Fort Worth staff.
Route Selection
The fog -event route is determined by wind direction with considerations for local business hours, day
of the week, and resident density. Daily meetings are held to review the proposed fog -event routes,
along with possible alternate routes with technicians. Since wind direction may change night to night,
different routes may be selected over the consecutive nights of a fogging mission to best utilize wind
direction to ensure uniform treatment coverage. Should a known interruption exist, such as late -night
joggers, scheduled social gatherings, dog walkers, or late business hours that may render completion
of a certain area difficult, a different fog event start time may be assigned to that route.
Driver Selection
Technicians are trained to assess field events to prevent citizen incident or complaint while treating
all prescribed areas of the fog -event map. Certain fog -events with increased route complexity or
special provisions are assigned to senior technicians. Each technician is equipped with a handheld
anemometer as well as web enabled public -access weather station monitoring. At the time and place
of fog -event commencement, wind direction and velocity readings are taken to ensure the legality of
application. Should wind speed increase above labeled thresholds during any fogging -event, our
technicians will cease application and take wind readings to determine wind velocity. In this case,
time will be given to allow wind to decrease so the fogging event may continue to 100% coverage.
Supervisors must be contacted, and approval granted, before a fog -event cancellation for wind or
inclement weather. In the case that a fogging event is postponed due to high wind or precipitation,
Fort Worth staff will be notified immediately as directed.
General Adult Mosquito Control ULV Points
When evidence of West Nile virus is present in the area, ultra -low volume (ULV) adulticiding is an
effective means to control mosquitoes and WNV as part of an integrated management program. The
product of choice for ULV applications is a water -based synergized permethrin that offers a very low
toxicity and odor, rapid biodegradation, and proven mosquito mortality. This material will be applied
using a ULV technique and in strict compliance with all U.S. EPA, Texas Department of Agriculture,
and Texas Department of State Health Services Regulations.
Municipal Mosquito continues to innovate in Adult Mosquito Control since our staff realizes Mosquito
Disease Management is far more than driving a "spray truck" down a street. Our Integrated Mosquito
Management approach focuses on targeted application as a critical component, and possible first
step, before truck mounted ULV fogging.
Response Vehicle Availability
Trucks- Municipal Mosquito maintains a large fleet of vehicles capable of completing adult mosquito
control missions throughout our nine -county service area. At least two of these trucks will always be
guaranteed as needed for Fort Worth fogging events. This vehicle readiness extends beyond
mechanical readiness to include TDA SPCS license number compliance, beacon light compliance,
and proper coverages under the Fort Worth insurance requirements. Service history with many local
13
counties and client cities will reveal our ability to deploy trucks within a few hours of notification, and
certainly within twenty-four hours.
Beginning in 2015, our company has contracted to lease additional vehicles to meet short-term
workloads beyond the scope of our standing fleet. This agreement provides truck delivery within
hours of notification and the trucks are fully insured and outfitted in a matter of hours to meet the
needs of the mission.
Municipal Mosquito's trucks are not decaled with any contact information or company logos. Our
goal is to support the client city by augmenting their existing public health program. Our intention is
to not appear to the citizen as a hired contractor, rather as a part of the City's disease response
program.
UTV Platform
Since 2006, and especially since the 2012 West Nile virus outbreak, our staff has developed and/or
modified treatment techniques, such as off -road ULV fogging and targeted backpack ULV and
misting. These treatment methods, also available within a 24-hour notice period, were developed to
ensure full coverage for North Texas green spaces and active -lifestyle communities. Municipal
Mosquito's entomologists developed these non-standard techniques to directly target and treat
disease when truck mounted ULV may be ineffective due to access or neighborhood composition.
Municipal Mosquito warehouses two all -terrain UTVs in Richardson, Texas while other service
providers do not have these resources available locally or at all. These UTV vehicles are deployed
almost daily (and nightly) to access, inspect, and treat areas inaccessible by truck. Areas that have
been treated utilizing UTV in Fort Worth include, but are not limited to greenbelts, utility easements,
fitness trails, creeks, riparian areas, unimproved parks, and established parks.
UTV Safety
For treatment of difficult areas, suitably rugged machines are demanded in addition to operator
knowledge. Drainage easements, riparian areas, and greenbelts are generally not maintained and
can be treacherous terrain. Municipal Mosquito UTVs are specially equipped for the types of areas
where they are utilized, however, problems do exist with off -pavement missions. UTVs are utilized
because of limited access, and for this very reason, the drivers and machines must be fully capable
of self -recovery without the assistance of a larger vehicle. Should a vehicle become incapacitated,
the onboard foggers or application equipment, and the chemical they contain, cannot be abandoned
and left unsecured. Chemical responsibility is one of the reasons Municipal Mosquito outfits these
vehicles for occupant safety and reliability. The UTVs are equipped with 4x4 wheel drive, fully
armored undercarriages, roll -cages for occupant protection, high output lights for clarity at night in
difficult terrain, winches capable of front or rear attachment, and outfitted with shovels, chains, and
straps for self -recovery. UTVs are also fitted with front and rear facing beacon lights to alert citizens
to application activities.
The UTV application platform carries additional concerns of properly rated equipment, trailer
maintenance, and full insurance coverages for trailers and off -road vehicles.
In addition to the reliability and safety of the off -road machines, trailer safety is vital to safe UTV
operations. Since these vehicles are being towed by trucks transporting chemicals, properly rated
trucks, tandem axel trailers with properly rated and secure hitches, as well as spare tires are a
necessity.
14
Backpack / Handheld Platforms
When areas are even inaccessible to all -terrain UTVs, Municipal Mosquito staff penetrates the
treatment area on foot with ULV, misting, or thermal backpack and handheld units to ensure
mosquito harborage areas are thoroughly and correctly addressed. Given recent attention toward
Zika virus vector response, Municipal Mosquito maintains a large arsenal of backpack and handheld
units warehoused in Richardson.
Due to the fact that the above -mentioned assets are warehoused locally, response time for Fort
Worth has never been, and never will be, greater than next day. During emergency situations, same
day response is always available. A list detailing available equipment can be found in the List of
Equipment section of this proposal.
ULV Equipment and Trucks
At this time, Municipal Mosquito utilizes and owns eleven truck mounted Phoenix ULV Foggers.
These models include the 500ATV, 800, and 1800HD. This range of Phoenix Fogger models
enables specific machines, if needed, to be calibrated to different flow rates or different chemicals
according to client need.
GPS Tracking Accountability
GeoTab real-time GPS tracking/monitoring is operational on all Municipal Mosquito trucks to provide
better real-time routing for fog events and accountability for routes travelled. Municipal Mosquito's
software available for recording GPS monitoring of all fogging missions includes FoggerMap and
MapPath. Non-proprietary shape files will be provided for both software platforms in the Requested
Documentation section of this proposal.
Technician Experience
Municipal Mosquito technicians (vehicle operators) are well trained and highly skilled. All field staff
wear appropriate clothing including highly visible long-sleeved shirts with MOSQUITO CONTROL
visibly printed in offset colors. All our technicians are trained in talking points in the event that citizen
interaction occurs while they are in the City. Most technicians who provide adult mosquito control for
our company have over three mosquito seasons of experience while some have more than ten
seasons to their credit.
Since Municipal Mosquito is licensed through both Texas Department of Agriculture Structural Pest
Control Service and TDA Public Health, all technicians applying insecticides are licensed and trained
appropriately. Continuous state mandated and internal training, coupled with well -organized
operational and safety practices, ensure all technicians are capable of undertaking each adult
mosquito control mission assigned to them.
Safe truck operation, fogger operation, chemical handling, personal protective equipment usage,
chemical spill response, personal security and awareness, and environmental caution is repeatedly
trained, reviewed, and practiced by each technician. Proper documentation and reporting of
chemical usage and any adverse conditions is standard operational training for every field employee.
Safety Strategy
Municipal Mosquito is a professional IMM company with a lengthy history of compliance with federal
and state agency regulations. State and local regulatory inspections have never identified any
infraction related to chemical storage, usage, or application record keeping. All staff is trained
15
through both state mandated and internal programs to ensure compliance with the EPA, TCEQ, TDA
SPCS, OSHA, and FIFRA regulations. Proper personal safety equipment is issued to each
technician and available on all service trucks. Fire extinguishers, eye wash, product labels, and
chemical spill kits are standard on each vehicle. Safe and correct usage of these safety items is
ensured through ongoing documented training.
Federal chemical label directions are always followed to determine proper usage sites, delivery
methods, application rates, chemical mixing rates, storage, and container disposal. All chemical
applications are recorded on TDA SPCS approved forms, issued to the customer per TCEQ, TDA,
TDA SPCS regulations, and archived for the prescribed amount of time. When in the field, all
chemical materials are stored in locked toolboxes on the trucks and only in quantities needed to work
a given shift.
Product labels are reviewed and technicians complete brief quizzes during daily field operations and
organized weekly training seminars to acknowledge their understanding. Safe chemical handling is a
part of the culture at Municipal Mosquito. Product labels are the law and adherence is strict.
Due to this culture of strict adherence to safety protocols, Municipal Mosquito has an impeccable
safety record with no chemical spills, chemical accidents, or TDA state complaints to date.
Chemical Storage, Transport
The Municipal Mosquito warehouse features separated chemical storage with required markings and
ventilation. Our distribution company warehouses the bulk of our material and delivers product
weekly, or as need dictates. This system is enacted so that the Municipal Mosquito warehouse never
stores unneeded or extraneous amounts of chemical.
Municipal Mosquito's trucks are equipped with locking toolboxes for insecticide product storage.
These toolboxes are locked at all times while the technician is not immediately proximate to the
vehicle. The materials are locked into the toolbox and secured into an upright position during
transportation. All ULV chemical tanks are equipped with a lockable metal shield over the filler cap.
Chemical Mixing / Loading
All chemical mixing is performed at the Richardson, Texas office for daily, or nightly, mosquito control
activities. For the ULV foggers, our company has invested in a "mixing station". This station
automatically mixes water and chemical concentrate through an injector that works using volumetric
proportioning, ensuring that the chemical mixture remains the same concentration regardless of
variations in pressure and flow. Chemical tanks on truck mounted ULV foggers are simply filled with
a hose and nozzle, much like a gas pump. The desired #AI/AC rate is preset and the water powered
unit mixes the product safely and precisely. After filling, the metal filler cap shield is padlocked into
place to prevent unauthorized access or tampering.
Should field mixing be necessary for hand-held or backpack units, sufficient water is carried on the
trucks and the mixing occurs on level ground in a well -lit and secluded location. Proper personal
protective equipment such as splash shields, goggles, gloves, Tyvek sleeves, and respirator are all
available in company vehicles and all technicians are trained in their proper use.
16
Chemical Disposal
If a chemical or chemical container needs disposal, this disposal process is always performed in strict
accordance with the requirements listed on the individual product's label.
Safety Training
Municipal Mosquito is founded on a culture of safety. Our company requires ongoing and
documented safety training through scheduled safety meetings and inspections.
According to the type of licensing, an employee may undergo the TDA SPCS mandated 20 hours of
classroom and 40 hours of On-the-job training before applying chemicals without the direct
supervision of a licensed individual. Some technicians are trained and work under the Director of
Operations' TDA AG Public Health license. For those technicians, form #Q570 is completed and the
technician additionally completes from 8 to 12 hours of supervised OJT before working without direct
supervision.
Documented internal training is performed on proper use of off -road vehicles, trailer towing and
backing, personal protective equipment, respirator fit training, fire extinguisher use, spill response,
and spill kit usage. Also, to prepare for potential hostile citizen and animal interactions, an outside
security advisor is retained to train staff in situational awareness, conflict avoidance, and dog
avoidance.
Larval Mosquito Control
Control of Mosquito Larvae and Mosquito Development Areas
Municipal Mosquito is extremely familiar with mosquito larval inspection and control throughout North
Texas. Municipal Mosquito will inspect and treat any City owned property when directed. These sites
are typically, but not limited to, greenbelts, creeks, public parks, retention/detention ponds, drainage
areas, storm drains, City facilities, and citizen complaint areas.
The inspections and/or treatments included site assessment, treatment or elimination of larval
development sites, field identification of mosquito larvae, and the use of appropriate larvicide
product(s) for each site and growth stage of the larvae present. Rates are billed per hour of
inspection and treatment.
Reportinq
Adult Mosquito Control Reporting
Municipal Mosquito will provide the City of Fort Worth detailed electronic Service Reports and
invoices to reflect all services completed 24 hours post -completion. The electronic Service Report will
include the service address or area along with the appropriate city contact for receiving reports.
Treatment details listed on the Service Report will include the date of treatment, pests controlled,
time application commenced and terminated, product name(s) and amount(s) used, and weather
information while services were conducted. There will be a separate Service Report for each
treatment date so that the City of Fort Worth can effortlessly view the full data set for each fog event.
An invoice will be attached to the Service Report and provided to the City of Fort Worth. The invoice
will reflect treatment date(s), total number of miles treated, and the treatment area. A Purchase Order
Number will be included on all Invoices, as requested by the City and purchasing department.
17
Electronic reporting will also contain a digital image of treatment site(s) that includes a downloadable
link for a non-proprietary shape file to be opened through GIS or Google Earth. This downloadable
link, also known as a .KML file, will include treatment details such as including service area, time in
and time out, technician, truck identification, temperature, wind speed, wind direction, total miles and
acreage treated, chemical used, and vehicle speed. All mapping coordinates are included within the
text of this .KML file for the City to have full accountability of the entire spray mission. Please find
examples of this report in the Requested Documentation section.
Larval Control Reporting
The reporting process for larviciding will document the larviciding activities performed during the
requested mission and detail the areas inspected, areas treated, number of larvae found in each
area, any comments regarding the areas, and the product(s) used for treatment. Any other
larviciding information will be provided upon request.
Spray Reporting and Application Records
Municipal Mosquito conveys spray reporting application records through various methods and all
reporting will be compliant with the specifications of this RFP. The first method is by a TDA SPCS
compliant service report found under the Requested Documentation section of this proposal, along
with a written explanation of each entry field. The second reporting method is the mission summary
pulled from the software program and the third reporting method is a final GPS mapping file
presented to City of Fort Worth. All reporting will occur, as directed, within 24 to 36 hours of fogging
mission completion.
Report details for specific reporting components:
Spray Area -This information will be shown graphically via the GPS mapping file, which corresponds
to the City -generated treatment area. Total trip miles will be located on the service report as well as
the mission summary, with a delineation between total trip miles and total treated miles. Total acres
treated will also be on the written report and the mission summary.
Chemical(s) Used- This information will be found on both the written service report and the mission
summary along with the amount of chemical applied and referenced by the EPA registration number
and trade name.
Time/Date of Application(s)- Every chemical application will be reported with the date of the
application and the commencement and termination times of the spray event. This information will be
available across the report types to reference specific applications.
Adverse Event- Should an adverse event occur, this information will be found on the written service
report produced by the technician. The notes section of the report is utilized for this purpose in the
field and Municipal Mosquito will supply a separate Adverse Incident report to Fort Worth. The
information included will be the location, type of event, time, resolution action, time of supervisor
notification, and the name of any external agency involved or notified and their responding official.
Spill Response- Should a chemical spill ever occur, the same procedure is followed as an Adverse
Event. Reporting is the same and any information is inputted into the same area of the forms.
All reporting will be certified as correct and supplied to Fort Worth within 36 hours of Spray Mission
Completion. Recorded GIPS data reports will be made available in the format requested.
Arboviral Disease Testing Reporting
Weekly, or as needed, mosquito disease testing reporting to Code Compliance generally occurs as
follows:
1) A phone call is placed from Municipal Mosquito staff to the designated Code Compliance
contact. This phone call conveys the number of positive traps as well as specific trap locations. This
call is made to quickly convey testing results so that preparations can be initiated for educational
outreach or adult mosquito control.
2) Emailed reports follow this phone call later the same day. PDF copies of laboratory
submission forms are emailed as well as a spreadsheet indicating present mosquito species, sex
ratios, and disease test results. This report contains refined data and provides an overview of a
specific batch of mosquito samples.
3) An action / recommendation report follows with the weekly calculated Vector Index and
associated recommendations per trap location. This report digs into the previously presented data
and provides action recommendations for a specific batch of mosquito samples.
4) Weekly data will be communicated to TCPH for consolidation and State reporting purposes. In
order to release Fort Worth mosquito data to another agency, a waiver must be executed allowing
Municipal Mosquito to share Fort Worth owned mosquito trap data.
Multiple Mission Capabilitv
Municipal Mosquito is certainly capable of conducting multiple adult or larval mosquito control
missions in one night. Since 2012, Municipal Mosquito staff have performed multiple simultaneous
missions involving truck mounted ULV, UTV Mounted ULV, and backpack ULV in Fort Worth.
Municipal Mosquito is the only contract mosquito services provider in North Texas that can boast of
never once failing to complete an assigned mission, on the night assigned, for any reasons other
than winds above threshold or precipitation.
19
CURRENTLY AVAILABLE EQUIPMENT AND PERSONNEL
Assets Currently Warehoused in Richardson, Texas
Current Vehicle Fleet — Trucks
Ram full size pick-up truck (2500) with 6' bed and towing package
Ram full size pick-up truck (1500) with 8' bed and towing package
Ram full size pick-up truck (1500) with 8' bed and towing package
Ram full size pick-up truck (1500) with 8' bed and towing package
Ram full size pick-up truck (1500) with 8' bed and towing package
Nissan Frontier mid -size pickup truck with 6' bed
Nissan Frontier mid -size pickup truck with 6' bed
Nissan Frontier mid -size pickup truck with 6' bed
*additional trucks are rapidly available and outfitted as previously described
Current Vehicle Fleet — UTV/ATV
John Deere Gator 825i 4x4 UTV
John Deere Gator 825i 44 UTV
John Deere Gator 620i 44 UTV
*all machinery is fully insured providing pollution and liability coverages
Current Fleet — Trailers
12' tandem axel flatbed trailer
14' tandem axle flatbed trailer
16' tandem axel flatbed trailer
*all trailers are inspected, equipped with 5,000 lb
commercial policies
Application Equipment
Al Mist Sprayer (large scale liquid larviciding)
Phoenix Porta-Pak mister backpacks
Maruyama Mister backpack
Twister ULV/LV backpacks
Phoenix 500 ULV Foggers
Phoenix 800 ULV Fogger
Phoenix 1800 ULV Fogger
Igeba T34 Thermal Fogger
Colt Handheld ULV Generator
Handheld Larvicide Applicators
Motorized Backpack Sprayers
safety rated hitch, spare tire, and insured under our
5
1
2
3
6
2
1
1
25
3
Auxiliary Equipment
Mitsubishi Propane -Powered Lift Truck (forklift)
*While not application equipment, this piece of machinery is invaluable for maintaining flexibility
between application platforms while helping to avoid downtime stemming from mechanical issues. If
needed, spray units are rapidly moved between vehicles to ensure the correct vehicle and platform
are matched to the pending mission.
Surveillance Equipment
Larval dippers 25
Adult mosquito traps Listed on Page 11
20
Personnel Utilized to Fulfill This Project
Field Staff
Municipal Mosquito currently services over forty municipal clients across nine counties and seasonal
staff are hired to fulfill daily service obligations. Some staff return yearly and have been with
Municipal Mosquito since 2013 while students or professionals may work for a season to gain field
experience. Since contractor responsibilities under this Scope of Service will vary between weeks
through the season, different numbers of staff may be needed to fulfill directives. As with all Municipal
Mosquito client entities, daily and weekly operational needs will be appropriately staffed by reliable
public health professionals. All staff assigned to this Fort Worth contract will be fully trained and
capable of legally applying larval and adult mosquito control materials.
Laboratory Staff
As previously stated in this proposal, Certified Mosquito Identification Specialists and/or
entomologists will conduct speciation of all mosquito samples. Some specialized multi -year seasonal
employees are utilized for mosquito identification on high -volume days with all output verified by the
Laboratory Manager.
Technical Staff
All report interpretation, action recommendations, and report transmission will be conducted by
members of Municipal Mosquito's management and technical staff. Numerous technical experts
comprise the team that will provide input toward surveillance trends, action thresholds, control
strategies, and control evaluation. Many years of vector control experience for various agencies
ensure scientifically valid and area appropriate recommendations.
21
CONSULTING AND EDUCATION TRAINING
As a part of the Consulting fee, Municipal Mosquito provides direct benefit to Code Compliance staff
with admittance into the annual North Texas Mosquito Education Seminar. This seminar is hosted by
Municipal Mosquito and Texas A&M Agril-ife and presents speakers from the national and state
vector control community. This seminar is consistently the largest mosquito education seminar in the
Southwest and delivers information pertinent to North Texas.
Municipal Mosquito provides consulting services with Fort Worth GIS and/or Code Compliance staff
to generate appropriate terrain maps, current street maps, digital route maps, and other mapping
required for effective mosquito surveillance and control. Consultation also includes discussion with
Code Compliance staff for information and history regarding mosquito numbers, previous West Nile
positive locations, vulnerable populations, vulnerable neighborhoods, sensitive sites, species profiles,
and problem locations prior to initiating any treatment services.
Upon request from Code Compliance staff, Municipal Mosquito will also provide one or more
mosquito control Subject Matter Experts to Code Compliance staff or meetings. Municipal Mosquito
will assist City staff during Town Hall, City Council, and similar public education and outreach
meetings. Municipal Mosquito will also brief the City Council as requested. Our staff is happy to
accommodate any request for public education regarding disease prevention or mosquito ecology.
22
ATTACHMENT - B
REFERENCE SHEET
Bidders shall provide a reference list of a minimum of three (3) current customers who the
bidder has recently supplied comparable items and services over a recent twelve (12) month
period. The City will be the sole judge of references. Please use additional sheets if necessary.
1. Company's Name
City of Frisco
Name of Contact
Jazalyn Harp, R.S.
Title of Contact
Environmental Health Supervisor
Present Address
6101 Frisco Square Boulevard
City, State, Zip Code
Frisco, TX 75034
Telephone Number
(972) 292-5384 Fax Number ( )
Email
jharp@friscotexas.gov
2.
Company's Name
Tarrant County Public Health
Name of Contact
Sabrina Vidaurri, M.S., R.S.
Title of Contact
Associate Director- Health Protection & Response
Present Address
1101 S. Main Street
City, State, Zip Code
Fort Worth, TX 76104
Telephone Number
(817) 321-5315 Fax Number( )
Email
savidaurri@tarrrantcounty.com
3. Company's Name
Dallas County Health and Human Services
Name of Contact
Scott Sawlis
Title of Contact
Mosquito Control Manager, Public Health Laboratory
Present Address
2377 N. Stemmons Freeway
City, State, Zip Code
Dallas, TX 75207
Telephone Number
(972) 225-8993 Fax Number( )
Email
scott.sawlis@dallascounty.org
4. Company's Name
City of Fort Worth
Name of Contact
Gwynne Turpen, R.S.
Title of Contact
Consumer Health Superintendent
Present Address
200 Texas Street
City, State, Zip Code
Fort Worth, TX 76102
Telephone Number
(817) 392-6982 Fax Number( )
Email
wyndie.turpen@fortworthtexas.gov
23
EXCEPTIONS TO RFP NO. 23-0014 MOSQUITO SPRAYING SERVICES
PRP Services, LLC d/b/a Municipal Mosquito has thoroughly reviewed RFP No. 23-0014 and
does not list any exceptions or modifications of any listed service line items.
24
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
J Name of vendor who has a business relationship with local governmental entity.
Not Applicable
J
Check this box if you are filing an update to a previously filed questionnaire. (The law r=quires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
Not Applicable
Name of Officer
41 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
F]Yes El No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
E]Yes 71 No
Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
Not Applicable
J
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in S on 7 3(a 2)(B), excluding gifts described in Section 176.003(a-1).
71
January 12, 2023
SignatureW vendor -doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
25
ADDENDUM TO REQUEST FOR PROPOSAL NO. 23-0n14
Mosquito Spraying Services
PURCHASING DIVISION
ADDENDUM NO. 1
REQUEST FOR PROPOSAL (RFP): 23-0014
BID OPENING DATE: January 12, 2023 (UNCHANGED)
DATE ISSUED: January 3, 2022
RFP No. 23-0014 issued December 14, 2022, is hereby amended as follows:
1. Line Item #16 "Adulticiding- Residual Barrier Spray — Per 200 Linear Mile" on Exhibit B has now
been changed to read "Adulticiding- Residual Barrier Spray — Per 200 Linear Foot".
2. Questions and Answers document is hereby incorporated, in full text on page 2 of this addendum.
All other terms and conditions remain unchanged.
Jesus Ferv,,2V Odez
Jesus Fernandez
BUYER
.................................................................................
By the signature affixed below, Addendum No. 1 is hereby incorporated into and made part of the above
referenced Request for Proposal.
COMPANY NAME: PRP Serve d/b/a Municipal Mosquito
SIGNATURE:
NOTE: Company name and signature must be the same as on the original bid documents. Failure to return
this form with your sealed bid may constitute grounds for rejection of your offer.
26
Questions and Answers
Q1 Line item 5 (Mosquito Surveillance — Test Pool), please state standards for test pool
composition (quantity per pool, etc), turn -around time, and methodology.
Al Our preferred method of testing is Reverse Transcription Polymerase Chain Reaction (RT- PCR).
The test pool is up to 50 mosquitos. Test results must be provided to the Code Compliance
Division no more than 7 days from the day the trap was set.
Q2 Line items 6 and 7 (Flat Rate for Consulting/Retainer), typically these items are invoiced per
annum. Please clarify the quantity, currently listed as "8".
A2 The quantity of 8 listed on line items 6 and 7 is an estimated quantity of services potentially needed
during the mosquito season (May -October).
Q3 Line item 16 (Adulticiding — Residual Barrier Spray), typically this adulticiding method is invoiced
per linear feet (often per 200') rather than by linear mile. Please clarify the intended unit of
measurement for this line item.
A3 This Adulticiding method has been revised to state Per Linear Feet. Please see #1 of this
addendum and RFP 23-0014 Final Bid Document V2.
Q4 Please define the units of measurements currently abbreviated as "V1" and "DH". A4
The unit of measure for V1 is Flat Fee and DH is Miles.
RFP 23-0014 Mosquito Spraying Services Addendum No. 1 — Page 2 of 2
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ATTACHMENT D
DOCUMENTATION CHECKLIST
*Proposer shall complete the below to aid in responsiveness*
Refer to Section 33.0 for more information on the below required documents.
Reauired Documents Document Attached? Page Number(s) of
Yes/No Bid Response
*Answering No to the *Bidder will need to
below will result in the number each page
bid beinq deemed non- of their proposal.*
completed and signed original Request for Proposals (RFP)
)ver Sheet.
Executive Summary detailing the Firm's interest and
understanding of the project.
Provide Firm's background, licenses, qualifications and
experience including experience related to the requirements
within this RFP, past performance with projects of similar size
and scope, relevant past work and any related items. Provide
experience of the project team members of the Firm or sub -
consultant Firms who will actually be performing services
described in this RFP.
Methodology and approach for completing the services
List of number of personnel and equipment
A short summary of how contractor will provide the consulting/
education training.
A completed reference sheet, Attachment B
Any and all exceptions to the RFP must be listed on an item -
by -item basis and cross-referenced. If there are no exceptions,
the Firm must expressly state that no exceptions are taken.
Cost Schedule Summary, Exhibit B
A completed and signed original Conflict of Interest
Questionnaire, Attachment A;
Any addendums sent out after the release of the bid. Should
there be any, the signed addendums will not be included in the
page count.
14.2.11 Any other document included in the Solicitation
requiring completion or execution by the Bidder.
A completed Document Checklist, Attachment D
Scanned Copy of all required documents
YES 1
YES 4 & 5
YES 6-9
YES 10 - 19
YES 20 & 21
YES 22
YES 23
YES 24
YES Separate Sealed
Envelope labeled
"Pricing"
YES 25
YES 26 & 27
YES N/A
YES 28
YES
r: