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Home My WebLink AboutContract 53914-R3CSC No. 53914-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 16, 2023 Brian Polackoff VAIRKKO Technologies, LLC 13200 Strickland Road, Suite 114-223 Raleigh, NC 27613 Re: Contract Renewal Notice City Secretary Contract Number 53914 (the "Contract") Renewal Term No. 3: May 15, 2023 to May 14, 2024 The above referenced Contract with the City of Fort Worth will expire on May 14, 2023. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin on May 15, 2023. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at httD://fortworthtexas.fov/Durchasin2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, (�R�2NLClLlL2 (/6t/CB2 Charmaine Baylor Sr. IT Business Planner Water Department Charmaine.bavlorawfortworthtexas.,2ov (817) 392-6629 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Paget of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH Dana Emmko# By: Dana Burghdoff (MW9, 2023I(Y53 CDT) Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. . By: Richard LisenbLe (May 1, 202316:12 CDT) Name: Richard Lisenbee Title: Senior IT Manager, Water Department APPROVED AS TO FORM AND LEGALITY: By: Christopher arder (May 9, 202314:32 CDT) Name: Christopher Harder Title: Director, Water Department By: 4,04vUIlnn� 1 FOR.*o o Name: Taylor Paris ATTEST: Title: Assistant City Attorney p�� d~o g.1d Ovo o=d QQQ* aoo 000*�d � n�p5oa By: Name: Jannette Goodall Title: City Secretary VAIRKKO TECHNOLOGIES, LLC By: Brian Polackoff (May 1, 2021117:14 EDT) Name: Brian Polackoff Title: Vice President, Sales OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 Proposal Date: Monday, March 22, 2021 Proposal #: 90A4C2F9-5056-3CCB-461 EFB9D3B12856E Organization: City of Fort Worth - Water Dept 200 Texas St. Fort Worth, TX 76102 Proposal Expires On: 07/01/2023 Subscription Term: 1 Year Proposed To: Name: E.J. Williams Phone: 817 392-2425 Email: edward.williams@fortworthtexas.gov Thank you for your interest in VAIRKKO - the leader within the industry and used daily by thousands across the globe. Below you will find your personalized proposal details. Got Questions? Give Brian Polackoff a call at (919) 278-7620 . Qty Item Description Unit Total Monthly User -Based Fees 1000 VAIRKKO Certification Cloud Track trainings, certifications and more to help achieve compliance with auto alerts, document storage & more 1000 VAIRKKO Classroom Training Cloud Collect staff registrations, track classroom training hours, classes and topics quickly and easily 1000 VAIRKKO Priority Support: Email Easily create support tickets via our help desk system and/or email to ask questions; Unlimited Incidents 1000 VAIRKK0 Priority Support: KB and Access to detailed knowledge base articles and pre-recorded tutorial Videos videos 24/7 1000 VAIRKKO Priority Support: Phone 1000 VAIRKKO Standard API Access One -Time Fees 1 VAIRKKO Initial Data Import 1 VAIRKKO Initial Data Import 1 VAIRKKO Recorded Launch Pack Sessions Contact our Support team using our free 800 number to ask questions. Unlimited Incidents (M-F 8a to 6p EST) Access your data within your VAIRKKO Account through our Secure RESTful API Importing of All Your Certification/Training Template Names and Employee Training Data, etc. Importing all of your employee information including names, locations, departments, contact details, etc. Recording of all your training sessions during your launch pack will be made available to you and your team $0.49 $490.00 $0.42 $420.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 VAIRKKO Monday, May 1, 2023 3:55:02 PM EDT I Page 1 of 2 VAIRKKO Train The Trainer: Onboard Includes up to ten hours of one-on-one expert coaching to ensure your $0.00 $0.00 Coaching - 10 Hrs. success Sub - Total Amount: $910.00 Additional Details Total Term Service Fees: $10,920.00 USD Total One -Time Fees: $0.00 USD Thank you for the opportunity to prepare this proposal for your business. If you have any questions or would like me to make any changes to this quote please just let me know. - Thank you again, Brian Our products come with 100% satisfaction guarantee. 13200 Strickland Rd I Suite 114-233 1 Raleigh NC, 27613, US Phone: 888-290-0671 1 Fax: 919-800-35456 VAIRKKO Monday, May 1, 2023 3:55:02 PM EDT I Page 2 of 2 VAIRIG(K"'I Proposal Date: Tuesday, March 29, 2022 Proposal #: 7487EEBE-5056-34CC-FBDBAE52E0848D95 Organization: City of Fort Worth - TPW 200 Texas Street Fort Worth, TX 76102 Proposal Expires On: 07/01/2023 Subscription Term: 1 Year Proposed To: Name: Garry Brandenburg Phone: (817) 392-2562 Email: garry.brandenburg@fortworthtexas.gov Thank you for your interest in VAIRKKO - the leader within the industry and used daily by thousands across the globe. Below you will find your personalized proposal details. Got Questions? Give Brian Polackoff a call at (919) 278-7620 . Qty Item Description Unit Total Monthly Flat Product -Based Fees 1 VAIRKKO eSignature Consecutive Senders: Collect Digital Signatures, have employees fill out forms $0.00 $0.00 online, signature workflows and more Monthly User -Based Fees 500 VAIRKKO Certification Cloud Track trainings, certifications and more to help achieve compliance with auto $0.49 $245.00 alerts, document storage & more 500 VAIRKKO Classroom Training Collect staff registrations, track classroom training hours, classes and topics $0.42 $210.00 Cloud quickly and easily 500 VAIRKKO Priority Support: Easily create support tickets via our help desk system and/or email to ask $0.00 $0.00 Email questions; Unlimited Incidents 500 VAIRKKO Priority Support: KB Access to detailed knowledge base articles and pre-recorded tutorial videos 24/7 $0.00 $0.00 and Videos 500 VAIRKKO Priority Support: Contact our Support team using our free 800 number to ask questions. Unlimited $0.00 $0.00 Phone Incidents (M-F 8a to 6p EST) 500 VAIRKKO Standard API Access Access your data within your VAIRKKO Account through our Secure RESTful API $0.00 $0.00 One -Time Fees 1 VAIRKKO No Training Option Don't want training? No Worries; Our system is Quick and Easy To Learn. Plus $0.00 $0.00 our Support is FREE! VAIRKKO Monday, May 1, 2023 3:56:25 PM EDT I Page 1 of 2 Additional Details Thank you for the opportunity to prepare this proposal for your business. If you have any questions or would like me to make any changes to this quote please just let me know. - Thank you again, Brian Polackoff Sub - Total Amount: $455.00 Total Monthly Service Fees: $455.00 USD Total One -Time Fees: $0.00 USD Our products come with 100% satisfaction guarantee. 13200 Strickland Rd I Suite 114-233 i Raleigh NC, 27613, US Phone: 888-290-0671 1 Fax: 919-800-35456 VAIRKKO Monday, May 1, 2023 3:56:25 PM EDT i Page 2 of 2 DOCUMENT TITLE M&C: TO: Monty Hall EJ Williams Rick Lisenbee Brian Polackoff Jan Hale Chris Harder Taylor Paris Dana Burghdoff Ron Gonzales Jannette Goodall Allison Tidwell Rick Lisenbee FORT WORTH, Routing and Transmittal Slip Water Department VAIRKKO Third Renewal of Vendor Services Agreement CPN: CSO: 53914-R3 DOC #: Assistant Director-TPW Training Administrator Contract Compliance Manager Vendor — Vairkko Deputy Director -Water Director -Water Assistant City Attorney Assistant City Manager City Secretary Intake City Secretary City Secretary Filer Senior Water IT Manager Needs to be notarized: ❑ YES x NO Action Required: ❑ As Requested ❑ For Your Information x Signature/Routing and/or Recording ❑ Comment ❑ File FOR CMO USE ONLY: Routing to CSO x YES 0 NO Role Approver Approver Signer Signer Approver 1 Signer �hh Signer Signer Approver RR Signer Form Filler Accepter EXPLANATION Attached for your review is the third renewal to CSC 53914, the City's agreement with VAIRKKO Technologies, LLC. The agreement provides the Training and Certification Management System, the Classroom Cloud software, and the maintenance, support, and professional services of these products, for use by the Water Department and TPW. The "not to exceed" amount will remain $19,915.00 and the agreement has unlimited renewals. If you have any questions or concerns, please call or email me. Charmaine Baylor Sr. IT Business Planner, Water IT Fort Worth Water Department Phone: (817) 392-6629 Email: Charmaine.bavlor(dfortworthtexas.f4ov