HomeMy WebLinkAboutContract 56147-R2CSC No. 56147-A2
SECOND AMENDMENT OF
CITY SECRETARY CONTRACT NO. 56147
COOPERATIVE PURCHASE AGREEMENT BETWEEN
CITY OF FORT WORTH AND BWI COM ANIES, INC.
This SECOND AMENDMENT OF CITY SECRETARY CONTRACT NO. 56147 ("Second
Amendment") is made between the CITY OF FORT WORTH ("City"), a home -rule municipal corporation of
the State of Texas, acting by and through its duly authorized Assistant City Manager, and BWI COMPANIES,
INC. ("Vendor"), a Texas corporation, acting by and through its duly authorized representative. City and Vendor
are referred to herein individually as a ("Party") and collectively as the ("Parties").
WHEREAS, on October 20, 2020, City Council authorized M&C 20-0777, to allow City to enter into
non-exclusive purchase agreements with multiple vendors for the purchase of grounds maintenance equipment,
irrigation parts, supplies and installations for an annual combined amount of $725,000.00;
WHEREAS, on June 1, 2021, in alignment with BuyBoard Contract 611-20, the Parties entered into a
Cooperative Purchase Agreement for the purchase of grounds maintenance equipment, irrigation parts, supplies
and installations the same being City Secretary Contract ("CSC") No. 56147 ("Agreement");
WHEREAS, the Agreement provides an initial term of one year and one (1) one-year renewal option
("Renewal Term");
WHEREAS, on May 23, 2022, the Parties exercised the First Renewal Term and amended the Agreement
to increase the amount not to exceed from $135,000.00 to $193,898.00 for the purchase of additional grounds
maintenance equipment, irrigation parts, supplies and installations;
WHEREAS, it is the collective desire of the Parties to increase the total compensation to mirror the
annual combined amount of M&C 20-0777; and
NOW, THEREFORE, City and Vendor agree to amend the Agreement as follows:
I.
City and Vendor hereby agree to amend the total compensation of the Agreement to not exceed
$725,000.00. Vendor understands and agrees that the City will award non-exclusive purchase agreements to
multiple vendors for grounds maintenance equipment, irrigation parts, supplies and installations as outlined in
M&C 20-0777. Vendor further understands that the aggregate amount of all contracts awarded to multiple vendors
under M&C 20-0777 shall not exceed $725,000.00 and the City makes no promise or guarantee of the total
amount of work that will be assigned to Vendor under this Agreement.
II.
1. All terms and conditions of the Agreement that are not expressly amended pursuant to this
Second Amendment shall remain in full force and effect.
2. All terms in this Second Amendment that are capitalized but not defined shall have the same
meanings assigned to them in the Agreement.
OFFICIAL RECORD
(Signature Page Follows) CITY SECRETARY
FT. WORTH, TX
Second Amendment of CSC No. 56147 Page 1 of 2
IN WITNESS WHEREOF, the Parties hereto have executed this Second Amendment in multiples.
City:
By: op�
Name: Jesica McEachern
Title: Assistant City Manager
Date: May 12, 2023
Approval Recommended:
By: /aw fe-,
Name: Dave Lewis
Title: Acting Director
Park & Recreation Department
Approved as to Form and Legality:
BY: Nico Arias(A�pr 7,2�15:17CDT)
Name: Nico Arias
Title: Assistant City Attorney
Contract Authorization:
M&C: 20-0777
Form 1295: 2020-639887
Vendor:
Mr�:Lc�eG SaycdCe�
By: Michael Sandler (May 3, 202308:18 CDT)
Name: Mike Sandler
Title: Turf Coordinator
Date: May 3, 2023
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
Name: Matthew Quinn
Title: Management Analyst II
Park & Recreation Department
City Secretary
By:
Name: Jannette S. Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment of CSC No. 56147 Page 1 of 2
6/15/2021
M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FoH DATE: 10/20/2020 REFERENCE **M&C 20- LOG NAME: 13P611-20 GROUNDS
NO.: 0777 MAINTENANCE EQUIP CC PARD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Purchase Agreements with Multiple Vendors for Grounds Maintenance
Equipment, Irrigation Parts, Supplies and Installations Using a Cooperative Contract for
City Departments in the Combined Annual Amount Up to $725,000.00 and Authorize Two
Annual Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize purchase agreements with the vendors listed below
for grounds maintenance equipment, irrigation parts, supplies and installations using Texas
Association of School Boards (BuyBoard) Contract No. 611-20 for City Departments in the combined
annual amount up to $725,000.00 and authorize two annual renewal options.
DISCUSSION:
The Purchasing Division contacted all City departments to participate in a cooperative agreement for
grounds maintenance equipment, irrigation parts, supplies and installations; five departments
responded. Departments will purchase new equipment and replacement pieces from multiple vendors.
Staff recommends awarding multiple vendors offering a variety of products offered through BuyBoard
Contract No. 611-20. Recommended vendors and award amounts are listed below:
Vendor
Award
Amount
BWI Companies, Inc.
$135,000.00
Professional Turf Products, LP
$155,000.00
SiteOne Landscape Supply
$130,000.00
WinField United
$56,000.00
Ewing Irrigation Products, Inc
$56,000.00
Kinloch Equipment & Supply, Inc.
$43,000.00
LSM Outdoor Power
$22,000.00
KBW Supply, Inc.
$5,200.00
JHouston Holdings, LLC, dba, JRC
$8 500.00
Associates, LLC
MasterTurf Products and Services,
$1,400.00
Inc.
Hill Country Outdoor Power $6,000.00
Kubota Tractor Corporation $55,000.00
Austin Turf & Tractor 11$25,000.00
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28345&cou nciIdate=10/20/2020 1 /2
6/15/2021
M&C Review
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies state laws requiring that the local government seek competitive bids for purchase
of the items. BuyBoard contracts have been competitively bid to increase and simplify the purchasing
power of government entities.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This agreement will commence upon City Council approval, and end May 31, 2021 to coincide with
BuyBoard contract No. 611-20.
The BuyBoard Agreement may be renewed at the City's option for two additional one-year terms if
BuyBoard renews its contract. This action does not require specific City Council approval provided that
the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the participating departments' Operating and Capital Funds to support
the approval of the above recommendation and purchase agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program I Activity
Budget Reference # Amount
Year (Chartfield 2)
Budget Reference # Amount
Year (Chartfield 2)
Jay Chapa (5804)
Reginald Zeno (8517)
Cynthia Garcia (8525)
Cristina Camarillo (8355)
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