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Home My WebLink AboutContract 57331-R2CSC No. 57331-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 19, 2023 Wilson Bauhaus Interiors, LLC Attn: Brandon Burgess 5051 Pulaski Street Dallas, TX 75247 Re: Contract Renewal Notice — 2nd Renewal Contract CSC No. 57331 (the "Contract") Renewal Term No. 2: April 30, 2023 to April 29, 2024 The above referenced Contract with the City of Fort Worth expired on April 30, 2023. Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to (2) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its second renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Anna Benavides &.L_& Anna Ben avid es (May 26, 202316:12 CDT) (817)392-8403 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: WXX.-, �, Willi am Johnson 1, 202312:16 CDT) Name: William M. Johnson Title: Assistant City Manager Date: APPROVAL RECOMMENDED: By: Lauren Prieur(May 30, 202308:21 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST. bd999URb a F FORT °°a p l.c 9�pd /� � P°au nEZ A564G By: U Name: Jarmette S. Goodall Title: City Secretary CONTRACTOR: By: �— Name: ran on urgess Title: W@gidwat & CFig Date: /2- � CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 0..6..r. By: Anna Benavides(May 26,202316:12 CDT) Name: Anna Benavides Title: Administrative Service Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jeremy Anato-Mensah Title: Assistant City Attorney AUTHORIZATION: M&C: 22-0211 Date Approved: 03/29/2022 Form 1295 Certification No.: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 3/30/22, 8:27 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 3/29/2022 REFERENCE *"M&C 22- LOG 13PMULTI COOP FURNITURE DESIGN NO.: 0211 NAME: AND INSTALLATION TD CITY CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Agreement with Wilson Office Interiors, LLC. Using Various Cooperative Agreements as an Authorized Dealer for Various Manufacturers for the Purchase, Design, and Installation of Furniture for all City Departments for an Amount Up to $2,000,000.00 and Authorize Two Consecutive One -Year Renewal Options for the Same Annual Amount RECOMMENDATION: Official site of the City of Fort Worth, Texas FORT WORTH `11� It is recommended that the City Council authorize an agreement with Wilson Office Interiors, LLC. using various cooperative agreement as an authorized dealer for various manufacturers for the purchase, design, and installation of furniture for all city departments for an amount up to $2,000,000.00 and authorize two consecutive one-year renewal options for the same annual amount. DISCUSSION: Staples Contract and Commercial LLC (Staples) will no longer be able to provide the installation and design of furniture for City of Fort Worth (City) Departments. Due to the effects of COVID-19 Staples has changed their business model removing their design and installation services. Because of this change, Staples has recommended Wilson Office Interiors, LLC to staff. Staff recommends Wilson Office Interiors, LLC as we continue to look for a new vendor able to provide the purchase of furniture as well as the installation and design. As Wilson Office Interiors, LLC will be used as an authorized dealer, City Departments will use the following cooperative contracts: Manufacturer Cooperative Contract Term Expiration Allsteel, Inc. OMNIA Partners Contract No. R191802 April 30, 2023 The HON Company LLC. 1_— BuyBoard Contract No. 584-19 j March 31, 2022 The HON Company LLC. I OMNIA Partners Contract No. R191804 March 31, 2023 Metalworks, Inc dba Great Openings TIPS Contract No. 210305 May 31, 2026 MooreCo Inc. TIPS Contract No. 200301 May 31, 2023 National Office Furniture OMNIA Partners Contract No. R191811 April 30, 2023 The maximum amount allowed under this agreement citywide will be $2,000,000.00, however the actual amount used will be based on the need of the department and available budget. RENEWAL OPTIONS: The agreement may be renewed for additional terms according to the cooperative agreement at the City's options to renew. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. BuyBoard, OMNIA, and TIPS Contracts are competitively bid to increase and simplify the purchasing power of government entities. BUSINESS EQUITY - A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, in the participating departments' Operating Funds to support approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department 1 Account !, Project Program 1 Activity i Budget Reference # j Amount ID ID Year � (Chartfield 2) 1, FROM j Fund Department I Account 1 Project Program ! Activity Budget 1 Reference # I Amount ID ! ID j Year ; (Chartfield 2) j Submitted for Citv Manaaer's Office bv: Reginald Zeno (8517) apps.cfwnet.org/counciI_packet/mc_review.asp?ID=29765&councildate=3/29/2022 1/2 3/30/22, 8:27 AM Originating Department Head: M&C Review Anthony Rousseau (8338) Additional Information Contact: Cynthia Garcia (8285) Taylor Dean (7648) ATTACHMENTS Form 1295 for 200301 & 210305.pdf (CFW Internal) Form 1295 for 584-19. R191802. & R191811.Ddf (CFW Internal) SAMS Wilson Office Interiors. LLC.Ddf (CFW Internal) apps.cfwnet.org/counciI_packet/mc_review.asp?ID=29765&counciIdate=3/29/2022 2/2 FORT WORTH, Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Wilson Bauhaus Interiors, LLC Renewal #2 For: Office Furniture M&C: 22-0211 CPN: _ CSO: 57331 DOC#: Date: To: Name 1. Anna Benavides 2. Martin Phillips 3. Lauren Prieur 4. Jeremy Anato-Mensah 5. William Johnson h. Ronald Gonzales 7. Jannette Goodall s. Allison Tidwell 9. Tabitha Giddings 10. Erin Roden Department TPW- Signature A10 TPW- InitialsP TPW- Signature Legal- Signature ACM- Signature CSO - Initial 1�9- CSO-Signature 49F6- CSO-Assign CSC•- TPW-Admin Aviation Initials Date Out DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs