HomeMy WebLinkAboutContract 57357-R2CSC No. 57357
CSC No. 57357-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 19, 2023
Wilson Bauhaus Interiors, LLC
Attn: Brandon Burgess
5051 Pulaski Street
Dallas, TX 75247
Re: Contract Renewal Notice — 2nd Renewal
Contract CSC No. 57357 (the "Contract")
Renewal Term No. 2: April 30, 2023 to April 29, 2024
The above referenced Contract with the City of Fort Worth expired on April 30, 2023.
Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties
for up to (2) one-year renewal terms. This letter will memorialize the collective desire of the parties
to renew the Contract for its second renewal term, which will begin immediately after the
Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return
this signed acknowledgement letter to the address set forth below acknowledging receipt of
the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at htt )://fortworthtexas.2ov/nurchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Anna Benavides
Anna Benavides (May 26, 2023 16:12 CDT)
(817) 392-8403
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
CSC No. 57357
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
William Johnson (Jut 1,202312:20 CDT)
Name:
William M. Johnson
Title:
Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By: Lauren Prieur(May 30, 202317:39 CDT)
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Department
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTO
By: _
Name randon Burgess
-
Title:
Date:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Anna Benavides (May 26, 2023 16:12 CDT)
Name: Anna Benavides
Title: Administrative Service Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jeremy Anato-Mensah
Title: Assistant City Attorney
AUTHORIZATION:
M&C: 22-0211
Date Approved: 03/29/2022
Form 1295 Certification No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
3/30/22. 8:27 AM M&C Review
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
FoRTWoRTH
Create New From This MSC
DATE: 3/29/2022 REFERENCE "M&C 22- LOG 13PMULTI COOP FURNITURE DESIGN
NO.: 0211 NAME: AND INSTALLATION TD CITY
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Agreement with Wilson Office Interiors, LLC. Using Various Cooperative
Agreements as an Authorized Dealer for Various Manufacturers for the Purchase, Design,
and Installation of Furniture for all City Departments for an Amount Up to $2,000,000.00
and Authorize Two Consecutive One -Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
is recommended that the City Council authorize an agreement with Wilson Office Interiors, LLC. using various cooperative agreement
as an authorized dealer for various manufacturers for the purchase, design, and installation of furniture for all city departments for an
amount up to $2,000,000.00 and authorize two consecutive one-year renewal options for the same annual amount.
DISCUSSION:
Staples Contract and Commercial LLC (Staples) will no longer be able to provide the installation and design of furniture for City of Fort
Worth (City) Departments. Due to the effects of COVID-19 Staples has changed their business model removing their design and
installation services. Because of this change, Staples has recommended Wilson Office Interiors, LLC to staff.
Staff recommends Wilson Office Interiors, LLC as we continue to look for a new vendor able to provide the purchase of furniture as well as
the installation and design. As Wilson Office Interiors, LLC will be used as an authorized dealer, City Departments will use the following
cooperative contracts:
- - _ -- - i- - - -- -_ - - - - -
Manufacturer Cooperative Contract Term Expiration
Allsteel, Inc. OMNIA Partners Contract No. R191802 April 30, 2023
The HON Company LLC. BuyBoard Contract No. 584-19 March 31, 2022
--- The HON Company LLC. [ OMNIA Partners Contract No. R191804 March 31, 2023
r- —Metalworks, Inc dba Great Openings TIPS Contract No. 210305 May 31, 2026
IF MooreCo Inc. ( TIPS Contract No. 200301 May 31, 2023
National Office Furniture OMNIA Partners Contract No. R191811 April 30, 2023
The maximum amount allowed under this agreement citywide will be $2,000,000.00, however the actual amount used will be based on the
need of the department and available budget.
RENEWAL OPTIONS: The agreement may be renewed for additional terms according to the cooperative agreement at the City's options
to renew. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to
satisfy the City's obligations during the renewal term.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies any state law requiring that the local government seek competitive bids for the purchase of items. BuyBoard, OMNIA, and
TIPS Contracts are competitively bid to increase and simplify the purchasing power of government entities.
BUSINESS EQUITY - A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, in the participating
departments' Operating Funds to support approval of the above recommendation and award of the contract. Prior to any expenditure
being incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
i Fund
Department
Account Project Program Activity Budget
Reference #
Amount
ID
ID Year
(Chartfield 2)
FROM
Fund
Department
Account
Project
Program Activity
i Budget
Reference #
Amount
ID
ID Year
(Chartfield 2)
Submitted for City Manager's Office by. Reginald Zeno (8517)
apps.cfwnet.org/council_packetlmc_review.asp?ID=29765&councildate=3/29/2022 1/2
3/30/22, 8:27 AM
Originating Department Head:
M&C Review
Anthony Rousseau (8338)
Additional Information Contact:
Cynthia Garcia (8285)
Taylor Dean (7648)
ATTACHMENTS
Form 1295 for 200301 & 210305.ndf (CFW Internal)
Form 1295 for 584-19, R191802, & R191811.ndf (CFW Internal)
SAMS Wilson Office Interiors, LLC.odf (CFW Internal)
apps.cfwnet.org/council_packeUmc_review.asp?ID=29765&councildate=3/29/2022 2/2
FORT WORTH.
Routing and Transmittal Slip
Transuortation & Public Works Department
DOCUMENT TITLE: Wilson Bauhaus Interiors, LLC Renewal #2
For: Office Furniture
M&C: 22-0211 CPN: CSO: 57357 DOC#:
Date:
To:
Name
1.
Anna Benavides
2.
Martin Phillips
3.
Lauren Prieur
4.
Jeremy Anato-Mensah
5.
William Johnson
6.
Ronald Gonzales
7.
Jannette Goodall
s.
Allison Tidwell
9.
Tabitha Giddings
10.
Erin Roden
Department
TPW- Signature
TPW- InitialsP
TPW- Signature
Legal- Signature
ACM- Signature
W`fi
CSO — Initial
CSO-Signature
CSO-Assign CSC
A-
TPW-Admin
Aviation
Initials Date Out
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ®No
RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs