HomeMy WebLinkAboutContract 59411-R1DocuSign Envelope ID: B3AA4E64-6646-4EE4-82DC-F3ABDB4F768A
CSC No. 59411-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 19, 2023
LumenServe, Inc.
Attn: Legal Dept
4818 E. Ben White Blvd., #107
Austin, TX 78741
Re: Contract Renewal Notice
Contract No. CSC No. 59411 (the "Contract')
Renewal Term No. 1: June 1, 2023 to May 31, 2024
The above referenced Contract with the City of Fort Worth expires on June 1, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httDs://www.fortworthtexas.cov/departments/finance/nurchasinc.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Amy McCormick
IT Finance Contract Technician
200 Texas Street
Fort Worth, TX, 76102
Amy.mccormick@fortworthtexas.gov
(817) 392-6082
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
DocuSign Envelope ID: B3AA4E64-6646-4EE4-82DC-F3ABDB4F768A
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
Valerie Washington (May 30,202315:37 CDT)
Name:
Valerie Washington
Title:
Assistant City Manager
Date:
May 30, 2023
LumenServe, Inc.
DocuSigned by:
By: I- V"A 9 A & (6') P4
Name: Terrell Alan (Bear) Poth
Title: President & CEO
Date: 5/19/2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0348
Approval Date: 05/09/2023
Form 1295: 2023-978540
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Lawrence (May 26, 2023 12:50 CDT)
Name: Larry Crocket
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
5/10/23, 9:06 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 5/9/2023 REFERENCE
NO..
CODE: C TYPE:
Official site of the City of Fort Worth, Texas
FORT WORTH
**M&C 23- LOG NAME: 04LUMENSERVE LED
0348 TOWER LIGHTING SYSTEM
CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of an Agreement with LumenServe, Inc. to Replace the
Existing Communication Tower Lighting with LEDs and Provide Monitoring, Repair,
Replacement, and Compliance Reporting to the FAA, in an Amount Up to $178,556.00 for
the First Year with Four Annual Renewal Options using a Cooperative Agreement for the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize execution of an agreement with LumenServe, Inc. to
replace the existing communication tower lighting with LEDs and provide monitoring,
repair/replacement, and compliance reporting to the FAA, in an Amount Up to $178,556.00 for the
First Year with Four Annual Renewal Options using The Interlocal Purchasing System 200105 for the
Information Technology Solutions Department.
DISCUSSION:
The City of Fort Worth's Information Technology Solutions Department maintains the communications
towers throughout the city. Each tower supported by the IT Solutions Department is outfitted with
warning lights to alert approaching aircraft of the tower.
The conversion from standard tower lighting to the LumenServe tower lighting and monitoring system
will improve horizontal visibility and provide remote monitoring plus reporting to the FAA. The change
in lighting will reduce the vertical light intrusion in nearby residential areas and reduce the impact on
migrating birds. LumenServe provides a full turnkey solution. This agreement includes the LED lighting
systems, installation, engineering services, FAA filings, decommissioning the old lighting systems, and
system monitoring.
Staff has examined similar systems and recommends the LumenServe system. Review of the system
would bring the City's radio towers up to the standards outlined in the FAAAdvisory CircularAC70-
7460-1 M.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. The Interlocal Purchasing System Multiple Award Contracts
are competitively bid to increase and simplify the purchasing power of government entities.
BUSINESS EQUITY - A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
SUCCESSOR CONTRACTS - In the event that a cooperative agreement is not renewed, staff would
cease making purchases at the end of the last purchase agreement coinciding with the valid
cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would
cease making purchases when the last appropriation expires, regardless of whether the then -current
purchase agreement has expired. If the cooperative contract is extended, this M&C authorizes the City
to purchase similar products and services under the extended contract. If the cooperative contract is
not extended, but a new cooperative contract is executed with LumenServe, Inc. with substantially
similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the
products under the new cooperative contract.
AGREEMENT TERM - Upon City Council's approval, this agreement shall begin upon execution and
expire in accordance with the terms and conditions of TIPS Contract 200105 or its successor
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contracts.
M&C Review
RENEWAL OPTIONS - The Agreement may be renewed for four additional one-year terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
Funding is budgeted in the ITS Capital Fund for the purpose of funding the FY23 Tower Light project,
as appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY23 ITS Tower Light project to support the approval of
the above recommendation and execution of an agreement. Prior to any expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manaqer's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Kevin Gunn (2015)
04LUMENSERVE LED TOWER LIGHTING SYSTEM funds availabilitv.pdf (CFW Internal)
FID Table LumenServe attached to M&C.XLSX (CFW Internal)
LumenServe Form 1295 Certificate SIGNED.pdf (CFW Internal)
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