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HomeMy WebLinkAboutOrdinance 17250-10-2006Ordinance No. 17250-10-2006 AN ORDINANCE INCREASING APPROPRIATIONS IN THE CITY MANAGER'S OFFICE GENERAL FUND BUDGET IN THE AMOUNT OF $275,844 AND DECREASING THE FINANCE DEPARTMENT'S GENERAL FUND BUDGET BY THE SAME AMOUNT, FOR THE PURPOSE OF TRANSFERRING THE RECORDS MANAGEMENT DIVISION FROM THE FINANCE DEPARTMENT TO THE CITY MANAGER'S OFI=ICE; PROVIDING FOR A SEVERABkLITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES IN CONFLkCT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1 That in addition to those amounts allocated to the various City departments for Fiscal Year 2006- 2007 in the Budget of the City Manager, there shall also be increased appropriations in the City Manager's Office General 1=und Budget in the amount of $275,844 and decreasing the Finance Department's General Fund Budget by the same amount, for the purpose of transferring the Records Management Division from the Finance Department to the City Manager's Office. SECTION 2. That should any portion, section or part of a section of this ardinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full farce and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 17142 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4 This ordinance shall take effect upon adoption. APPROV D A5 FORM AND LEGALITY: Assistan it ttorney ADOPTED AND EFFECTIVE: October 31 2006 pity ®f ~~ ~/~rth, T"~xa~ Mayor and Council Communication COUNCIL ACTT®N: Approrreci on 10/31/2006 - Ordinance No. '17250-10-2006 ~ 17251-10-2006 DATE: Tuesday, October 31, 2006 LOG NAME: 03RECORDSMGMT REFERENCE NO.: **G-15471 SUBJECT: Adoption of Ordinance Amending Chapter 2. Administration, Article VIII. Records Management, Code of the City of Fort Worth and Supplemental Appropriation Ordinance Reallocating Appropriations far FY2006-07 Based on the Recommendations in the Maximus Study of the Finance Department Rl C©MMEN®AT10N: It is recommended that the City Council: 1. Adopt the attached ordinance amending Sections 2-279, 2-285, and 2-286 of Article VIII, Chapter 2, "Records Management" of the Code of the City of Fort Worth; and 2. Adopt the attached supplemental appropriation ordinance to transfer the Records and Information Management Division from the Finance Department to the City Manager's Office increasing appropriations for FY2006-07 by $275,844.00 in the City Manager's Office General Fund budget and decreasing the Finance Department General Fund budget by the same amount. ©1SCUSSION: On August 22, 2006, representatives from Maximus, Inc. presented the final report to the City Council an Finance Department Operational Review. One of the recommendations was #o transfer the Records and information Management Office from the Finance Department to another more suitable department such as the City Manager's Office (CMO). This recommendation is in line with local government Cade. In other cities similar to Fort Worth, the City Manager is the arch-custodian of the majority of the City`s records {Local Government Code, 201.003), just as he or she is the officer for public information (Government Code, 552.201). Each department director of the City maintains legal custody of their department records on behalf of the City Manager. Thus, the vast majority of information custody and management compliance accountability rests with and under the City Manager. As a result, it was decided that the Records and information Management Office will report to the new Assistant City ManagerlChief Financial Officer in the CMO effective October 2, 2006. This supplemental appropriation will simply transfer four existing full-time employees and the related operational budget of $275,844.00 from the Finance Department to the CMO. The attached change to City Code is necessary because the current Code calls for the Records and Information Management Office to be located in the Finance Department, reporting to the Finance Director. The Records and Information Management Office includes four full-time employees. This program is responsible for City-wide records management compliance, including retention scheduling and disposition, as well as coordinating responses to public information requests. Proposed changes will clarify and enhance the effectiveness of the City's records management program. These actions will have a zero net Lagnarne: 03RECORDSMGMT Page 1 of 2 effect to the General Fund. Upon approval of this M&C the General Fund budget and staffing in the affected departments will be as follows: F[NANCIr CMO ORIGINAL BUDGET $5,324,841 $5,279,013 RI=VISED BUDGi~T $5,048,997 $5,554,857 ORIGINAL AUTHORIZED POSITIONS fib 43 REVISED AUTHORIZED POSITIONS 64 47 i=iSCAI~.. INFGRMATIONICERTIFICATiON: The Finance Director certifies that upan approval of the above recommendatians and the adoption of the supplemental apprapriatinn ordinance, funds will be available in the FY2006-07 operating budget, as appropriated, of the General Fund. Td FundlAccountlCenters FROM IrundlAccountlCenters GG01 LZZLZ 092 519© $275,844.00 GG91 7ZZ7Z 013 80'€0 $275 844..00 Submitted fnr Cit Mang er's ®ffice b Karen Montgomery {6222} Originatinca ©e~artrnent Head: Bridgette Garrett (8518} Additional information Contact: Caroline Jones {2601) Logname: 03RECORDSMGMT Page 2 of 2