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HomeMy WebLinkAboutContract 56501-A1CSC No. 56501-Al AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 56501 WHEREAS, the City of Fort Worth (CITY) and CDM Smith, Inc., (ENGINEER) made and entered into City Secretary Contract No. 56501, (the CONTRACT) which was authorized by M&C 21-0767 on the 28th day of September, 2021 in the amount of $1,433,000.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Village Creek Water Reclamation Facility Primary Clarifiers Replacement Phase 1, CPN 103295; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $3,712,425.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $5,145,425.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas [VCWRF Clarifiers Replacement Phase 11 Prof Services Agreement Amendment Template [103295] Revision Date: November 23, 2021 Page 1 of 2 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth Dana zoo a doff Dana Burghdoff (Ju 2023 15:14 CDT) Dana Burghdoff Assistant City Manager DATE: J u n 6, 2023 APPROVAL RECOMMENDED: C�lY1�TtD,��IG�Y lfGiYG�G�Y Christopher HIrder (Jun 5, 2023 08:27 CDT) Christoher Harder, P. E. Director, Water Department Contract Compliance Manager: ENGINEER CDM Smith, Inc. je�mA1121- Stacy L . lfaraa Client Services Leaden DATE : I 1.7 J By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 5/30/2023 Farida Goderya, P. E. Senior Project Manager APPROVED AS TO FORM AND LEGALITY: Aar � Mark (Jun 5, 2023 15:29 CDT) Douglas W. Black Sr. Assistant City Attorney oavon�� a` FORT 4a 0 ATTEST: O•0000000° %° ono C ��l lµ"'w aanIl n�4i,%,44,Oq Jannette Goodall City Secretary City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Tate: November 23, 2C21 Page 2 of 2 M&C : 23-0408 Date: 05/23/2023 1295: 2023-1000022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX [VCWA9 Clarifiers f4e1..-. -nt Phase 11 [1032951 r smith 801 Cherry Street, Unit 33, Suite 1820 Fort Worth, Texas 76102 tel: 817 332-8727 March 10, 2023 Farida Goderya, PhD, PE Fort Worth Water Department 200 Texas Street Fort Worth, Texas Subject: Village Creek Water Reclamation Facility (VCWRF) Primary Clarifier Improvements City Project No. 103295; CSC No. 56501 Amendment No. 1 Rev4 Proposal - Final Design and Bid Phase Services Dear Farida: Enclosed please find revision 4 (Rev4) of CDM Smith's proposal for final design and bid phase services related to the Primary Clarifier Improvements Project. We have revised our proposal to reflect what we understand as our scope of work for the odor control rehabilitation coordination task as discussed in our conference call March 8, 2023. It is our understanding that the City is in the process of developing contract documents to procure a vendor or contractor to rehabilitate the existing Odor B Facilities chemical scrubber system and the City anticipates starting the rehab work in Fall 2023. CDM Smith will provide the City a memorandum defining the airflows assumed from each odor source with recommendations on operational strategies for existing fans or recommendations to replace the fans to match the required airflow for the new clarifier improvements with the objective to minimize cost to the Project and City. CDM Smith will coordinate our ductwork design with final rehabilitation scope of work. This effort is defined as Task 2.4.14 in the scope document and fee breakdown schedule. Additionally, we have removed all the additional services from revision 3 (Rev3) proposal per our meeting on February 28, 2023 and moved the design efforts to replace clarifiers 15 and 18 launder covers and repair existing odor control ductwork with the understanding these items may be alternative bid items. Please let me know if you have any questions. We are eager to move forward with final design as we understand time is if the essence to the City. Kind Regards, Project Manager IV Amy Robinson, PE, BCEE, CCM CDM Smith Inc. WATER + ENVIRONMENT +TRANSPORTATION+ ENERGY + FACILITIES ii smith Farida Goderya, PhD, PE March 10, 2023 Page 2 cc: Stacy Barna, CDM Smith Jessi Veach, CDM Smith Samir Mathur, CDM Smith Tony Sholola, FWWD David Townsend, FWWD Shannon Dunne, FWWD James McDonald, FWWD VC Primaries Amendment 1 Rev4 Final Design Cover Letter AMENDMENT 1 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN PHASE II FINAL DESIGN CITY PROJECT NO.: 103295 AMENDMENT 1 ATTACHMENT A REVISION 4 - FINAL Scope for Enqineerinq Desiqn Related Services for Wastewater Treatment Plant Improvements DESIGN SERVICES FOR VILLAGE CREEK WATER RECLAMATION FACILITY PRIMARY CLARIFICATION IMPROVEMENTS PHASE II FINAL DESIGN AND BID SERVICES CITY PROJECT NO.: 103295 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. PROJECT DEFINITION AND BACKGROUND The Fort Worth Water Village Creek Water Reclamation Facility (VCWRF) Primary Clarification Improvements Project "the Project" includes proposed improvements to the plant's existing infrastructure and modifications/construction of additional infrastructure for primary clarification improvements. The original contract included Phase I evaluation and preliminary design report and 30% design drawings. Based on the Preliminary Design and PDR and subsequent meetings with the City regarding Odor Control Improvements, the Project includes the following specific improvements: • Demolish Bar Screen Buildings 1 and 2 and Detritors 1-4 • Demolish Boxes G and H • Demolish Primary Clarifiers 1-12 • Demolish Primary Sludge Pump Stations 1 and 2 • Demolish Scum Pump Stations 1 and 2 • Rehabilitate Odor B Facilities (by the CITY) • Modify Plant Sewer #1 Structure • New Primary Clarifiers (PCs) 1-3 with launder covers • New Primary Sludge Pump Station 1 City of Fort Worth, Texas Amendment 1 Rev4 Amendment 1 Attachment A 03/08/2023 Page 1 of 12 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 • New Scum Pump Stations 1 and 2 • New launder covers and odor control ductwork for new Primary Clarifiers 1-3 • New West Diversion Box • New PC 1-4 Flow Meter Box • Yard piping and site civil improvements This Amendment 1 includes Phase II Final Design Phase and Bid Phase engineering services for the Project. It is understood that Phase III Construction Phase engineering services for the Project will be completed by ENGINEER under subsequent professional engineering services amendment or agreement by approval of the CITY. The Phase II Final Design services will be 9-month duration and Bid Phase Services will be 3-month duration from bid advertisement to preparing conformed documents. WORK TO BE PERFORMED BASIC SERVICES SCOPE OF WORK Phase II — Final Design and Bid Phase Services The scope of work for engineering services to be provided by the ENGINEER during completion of Phase II Final Design and Bid Phase for the Project is as described in Tasks 2.1 through 2.5 below. 2.1 Project Management During the Final Design and Bidding Phases of the Project, ENGINEER will perform project management duties and manage change, communicate, coordinate internally and externally as needed, and address issues with the CITY's Project Manager and others as necessary to make progress on the work. 2.1.1 General Project Management • Lead, manage and direct design team activities • Implement ENGINEER's quality assurance and quality control practices in performance of the work • Communicate internally among team members • Task and allocate team resources • Advise the CITY when the established project expectations cannot be met or when the engineering fee or construction cost will increase as a change directive from the CITY on the scope of the desired improvements. 2.1.2 Communications and Reporting • Prepare and submit invoices and progress reports monthly in the standard CITY format. City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 2 of 12 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 • Prepare and submit baseline Project design schedule initially, and Project design schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the CITY of Fort Worth's Schedule Guidance Document. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. • Coordinate with permitting authorities, other agencies and entities as necessary for the design of the proposed improvements and provide and obtain information needed to prepare the design. • Utilize CITY's BIM360 document management system to provide all documentation related to the project, including: - Monthly status reports of project progress Decision log and information needs documents - Meeting minutes - Draft and final documents - Other project documents • With respect to coordination with permitting authorities, ENGINEER will communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER will work with regulatory authorities to obtain approval of the final design. Task 2.1 Work Products • Up to 12 monthly invoices and progress reports (electronic .pdf file) • Up to 12 monthly schedule updates (electronic .pdf file) • Up to 12 monthly MWBE reports (electronic .pdf file) • Correspondence with permitting authorities (electronic .pdf file) 2.2 Project Meetings and Site Visits During the Final Design and Bidding Phases of the Project, ENGINEER will provide project meetings and site visits as follows: 2.2.1 Project Meetings Project progress meetings will be held during the course of the project with CITY staff to discuss aspects of the project presently underway, project schedule, and upcoming issues. These meetings will generally be about one hour in duration and are not intended to be formal presentations. It is assumed that up to three (3) of the ENGINEER's team members will attend the meetings to discuss pertinent issues. Twelve monthly progress meetings with the City are planned for this phase of the project. 2.2.2 Site Visits City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 3 of 12 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 ENGINEER will conduct site visits to field verify existing conditions, investigate site conditions, etc. When conducting site visits to the project location, the ENGINEER or its SUBCONSULTANTS will carry readily visible information identifying the name of the company and the company representative. 2.2.3 Review Workshops Review workshops will be held with CITY for each design milestone (60%, 90%) to obtain CITY comments. Review workshops will be 4-hour duration and be in -person meeting with WebEx virtual conferencing optional. Review comments will be logged with ENGINEER's responses and distributed with final documents. Task 2.2 Work Products Meeting agenda and summaries. (electronic .pdf file) 60% and 90% review comment log with responses. (electronic .pdf file) 2.3 TWDB Funding Assistance ENGINEER will provide support as required for CITY to complete and submit the Financial Assistance Application for federal financial assistance under the Clean Water State Revolving Fund (CWSRF) through the Texas Water Development Board (TWDB). 2.3.1 Environmental Review Coordination ENGINEER will provide support as required to coordinate with the TWDB to determine of this project can be considered a Category Exclusion (CE), which allows the project to be excluded from a full federal environmental review. ENGINEER will develop and provide necessary documentation to obtain a CE for the project. 2.3.2 Engineering Feasibility Report ENGINEER will develop an Engineering Feasibility Report (EFR), as a requirement for TWDB financial assistance, in accordance with the guidelines provided in TWDB-0556. ENGINEER will use the Preliminary Design Report developed for the Project to supplement similar information required in the EFR. ENGINEER will submit the draft EFR to the CITY for review and comment. After addressing CITY comments, ENGINEER will finalize the EFR, submit it to TWDB, and coordinate with TWDB for approval. After the document is approved by TWDB, ENGINEER will submit the final EFR with TWDB approval letter to the CITY. 2.3.3 Application for Financial Assistance ENGINEER will provide support as required for CITY to prepare the Financial Assistance Application as required by the TWDB to be reviewed by the TWDB for the release of construction funds for the Project. Additionally, ENGINEER will provide support to CITY in reviewing the Green Project Reserve to determine if the project has the potential to apply for green project funding. If CITY determines that the Project has the opportunity for Green Project funding, ENGINEER will prepare Green Project Reserve portion of the Financial City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 4 of 12 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 Assistance Application, as listed below. Portions of the Financial Assistance Application to be completed by CITY include: • General Information • Engineering • Environmental • Clean Water State Revolving Fund Information • Documentation of green project and project components for Green Project Reserve Portions of the Financial Assistance Application to be completed by the CITY include: • Legal • Financial 2.3.4 Design Plan Submittal Review and Coordination with TWDB ENGINEER will submit 100% complete plans (ready for bidding) to TWDB for their review and approval. ENGINEER will coordinate with TWDB to make any recommended changes or clarifications, as required for approval. Task 2.3 Work Products Engineering Feasibility Report (electronic .pdf file) 2.4 Final Design (60%, 90%, 100%) To progress and complete the Final Design of the Project and provide Contract Documents (drawings and specifications), ENGINEER will provide engineering design services as follows: 2.4.1 Update Influent Plant Hydraulics ENGINEER will update the plant Infoworks hydraulic model to accommodate yard piping changes (if any) to the primary clarification distribution box and influent lines beyond 30% design. The plant model will be used to assess the hydraulic impacts to the new Grit Facility and existing Headworks Facility. Additionally, the results of the plant model will be applied to the collection system model to assess the hydraulic impacts to the collection system upstream of the plant. Changes will be reflected in an updated hydraulic profile in the 60%, 90% and 100% deliverables. Task 2.4.1 Work Products • Hydraulic profile updates 2.4.2 New West Diversion Structure Computational Fluid Dynamics (CFD) Modeling ENGINEER will develop a computational fluid dynamics (CFD) model of the new west diversion structure to confirm the InfoWorks predicted water surface elevation in the structure and flow to the new and existing primary clarifiers across the design flow ranges. Results from InfoWorks will be used to set the downstream boundary conditions of the structure for flow splitting purposes to the existing six and new three clarifiers. Results of the modeling will be summarized in a brief technical memorandum. City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 5 of 12 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 Task 2.4.2 Work Products • CFD Technical Memorandum (electronic .pdf file) 2.4.3 Update Primary Effluent Hydraulics ENGINEER will develop AFT Fathom model of primary effluent piping and perform hydraulic evaluation of primary effluent piping from new and existing clarifiers to Primary Effluent Pump Stations (PEPS) 1 and 2 for 191 million gallons per day (mgd) AADF and associated P2HF to confirm primary effluent piping improvements recommended in PDR. Primary effluent hydraulics conclusions will be addressed in Final Design task 2.4.9. 2.4.4 PEPS 1 B Physical Hydraulic Modeling This task has been deleted from the scope of work. ENGINEER understands that PEPS improvements and/or expansion will be addressed as part of the future 191 mgd plant expansion. 2.4.5 D110 Tank Feasibility Evaluation ENGINEER will coordinate with D110 tank vendors and evaluation feasibility and potential construction cost and schedule savings to competitively bid D110 tanks with cast in place construction for the new clarifier structures. Results of evaluation will be summarized in a technical memorandum. Task 2.4.5 Work Products D110 Tank Feasibility Evaluation Technical Memorandum (electronic .pdf file) 2.4.6 Primary Effluent Pump Evaluation This task has been deleted from the scope of work. ENGINEER understands that PEPS improvements and/or expansion will be addressed as part of the future 191 mgd plant expansion. 2.4.7 Subsurface Utility Engineering (SUE) ENGINEER will engage a SUE subcontractor to obtain location information regarding existing subsurface features locations within the area of impacts to the proposed Project. Details regarding this scope of work are included below: Perform up to 17 Quality Level A test holes (average depth of 15 feet) using hydrovac equipment to confirm the horizontal and vertical location of existing subsurface features such as the three 36" primary effluent piping to PEPS1 B, two 54" primary effluent piping to PEPS1A, and two 48" storm drain piping) that cross proposed project sites or conveyances routing. To the extent possible, the test holes will be performed as close as possible to the anticipated crossing location. The test hole will be coordinated with the applicable utility company and required permissions or permits will be acquired. The location and results of the test holes will be surveyed and incorporated into the Project's base Auto CADD file and relevant information will City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 6 of 12 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 be reflected in the plan sheets and specifications. ENGINEER will prepare and submit a summary report of the SUE findings, signed and sealed by a licensed professional engineer in the State of Texas. The report will include site photographs, ground elevation and depth to opt of utility, elevation, horizontal location coordinates and material type of existing utility. Task 2.4.7 Work Products • Subsurface Utility Engineering Report (electronic .pdf file) 2.4.8 Supplemental Geotechnical Investigations and Evaluation ENGINEER will engage a geotechnical drilling subcontractor, and a supplemental field subsurface investigation will be scheduled. (An initial field program was performed during Preliminary Design Phase.) ENGINEER will develop a subsurface investigation plan, including 8 geotechnical test borings to supplement previous boring information throughout the project area. The test borings will generally be performed at/near the center of the clarifiers, as accessible due to existing structures and utilities. Perform vac -truck clearing for geotechnical borings. Vac truck clearing assumes to be up to 10-ft below ground surface. One (1) mobilization is planned for the field investigation, with the test borings assumed to be performed using a truck -mounted vehicle. - The test borings are anticipated to be advanced to approximately 75 feet below - grade (on average) using auger and wash -rotary drilling techniques. - Soil samples will be collected from the test borings continuously from the ground surface to 10 feet, and at 5-foot intervals thereafter to the planned depth of boring. Where bedrock is encountered in the test borings, rock coring will be performed to continuously to the planned depth of the boring. - Collected soil and rock samples from the test borings will be delivered to a geotechnical laboratory where selected samples will be subject to index, strength, consolidation, swell and corrosion testing, as applicable. - Upon completion of the subsurface investigation program, geotechnical boring logs and results from the geotechnical laboratory testing program will be prepared. - Based on the results of the geotechnical subsurface investigation described above, ENGINEER will perform engineering analyses to evaluate the existing subsurface conditions, as they relate to the design and construction of the proposed improvements. ENGINEER will provide geotechnical-related support and coordination to the design team as it relates to evaluating the potential use of AWWA D110 or D115 tank structures for the proposed clarifiers. If additional borings beyond those already included above are required City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 7 of 12 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 within the exact footprint of these proposed D110 or D115 structures (as recommended based on ACI 372), such borings would be performed during construction and following demolition of the existing clarifiers and associated infrastructure. ENGINEER will update the prior Geotechnical Report developed as part of Preliminary Design to provide as signed and sealed Final Geotechnical Report summarizing the original and supplemental subsurface investigations (including soil boring logs and laboratory testing results), analyses performed, and engineering recommendations for Project foundation design developed under this task. Task 2.4.8 Work Products • Final Geotechnical Report (electronic .pdf file) 2.4.9 Develop Final Design/Contract Documents Upon approval of the Preliminary Design Report and 30% Drawings, ENGINEER will prepare Final Design/Contract Documents (plans and specifications) for the Project components for CITY's use in bidding and construction of the Project, as follows: ENGINEER will provide design progression submittals at the approximate 60% and 90% design progression points for CITY review and confirmation of project intent. CITY shall provide consolidated set of review comments on plans and specifications for each review submittal, including a list of comments in spreadsheet form. CDM Smith will respond to one consolidated set of comments, addressing each item in CITY's review. For 60% design submittals, the approximate percent complete by discipline is assumed as follows: • General (hydraulic profile and process flow diagram) 80% • Civil/Site (yard piping, paving, grading, drainage) 75% • Geotechnical/Foundation 90% • Architectural 60% • Structural 60% • Process Mechanical 80% • Instrumentation/PMIDs 70% • Building Mechanical (HVAC and Plumbing) 50% • Electrical 20% • Specifications 60% For 90% design submittal, the approximate percent complete by discipline is assumed as follows: • General (hydraulic profile and process flow diagram) 90% • Civil/Si e (yard piping, paving, grading, drainage) 90% • Geotechnical/Foundation 90% • Architectural 90% • Structural 85% City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 8 of 12 • Process Mechanical • Instrumentation/PMIDs • Building Mechanical (HVAC and Plumbing) • Electrical • Specifications ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 95% 95% 90% 85% 90% Design progress drawings and specifications will be uploaded to designated project folder in Buzzsaw for City review. Task 2.4.9 Proiect Deliverables • 60% design drawings and specifications (seven hard copies and one electronic .pdf file) • 90% design drawings and specifications (seven hard copies and one electronic .pdf file) 2.4.10 Final Plans and Specifications Upon receipt of CITY comments on the 90% design drawings and specifications, ENGINEER will prepare final signed and sealed construction documents for bidding purposes. Signed and sealed documents will be used for CITY Building Department and TWDB review. ENGINEER will update drawings and specifications as necessary prior to bidding. Task 2.4.10 Project Deliverables • Final 100% design drawings and specifications 2.4.11 Regulatory Submittals ENGINEER will prepare and submit a Summary Transmittal Letter to TCEQ for the Project in accordance with TCEQ 217.6(c). We have assumed that TCEQ approval would be granted following the submittal of the Summary Transmittal Letter. If additional submittals, meetings, or additional work is associated with TCEQ approval, ENGINEER will prepare a contract amendment proposal for CITY consideration. ENGINEER will provide one hard copy of contract documents for Texas Water Development Board review and approval. Task 2.4.11 Work Products • TCEQ 217.6(c) Summary Transmittal Letter (electronic .pdf file) 2.4.12 Building Permit ENGINEER will attend Pre -Development Conference with Building Department at the approximate 60% design phase to receive preliminary comments from building permit review. ENGINEER will prepare and submit final plans for Building Department review. ENGINEER will submit on-line building permit application for the Project. Final plans will be City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 9 of 12 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 uploaded to building permit site. No hard copies will be submitted. ENGINEER will address building permit review comments and update drawings and specifications prior to bidding. Task 2.4.12 Work Products • Building Permit application submittal (electronic .pdf file). 2.4.13 Opinions of Probable Construction Cost (OPCC) The ENGINEER will prepare updated OPCCS at the 60% and 90% design submittals. The ENGINEER will prepare a final opinion of probable construction cost for the project. The 60% cost opinion will be a Class 3 estimate, per AACE International Recommended Practice No. 18R-97, with appropriate contingencies based on design progress completion. ENGINEER will update the 60% OPCC estimate to reflect changes/additions/deletions to project made between the 60% and 90%. The 90% cost opinion will be a Class 2 estimate, per AACE International Recommended Practice No. 18R-97, with appropriate contingencies based on design progress completion. The final cost opinion will be a Class 1 estimate, per AACE International Recommended Practice No. 18R-97, with appropriate contingencies based on design progress completion. Task 2.4.13 Work Products • 60% Opinion of Probable Construction Cost (one electronic .pdf file) • 90% Opinion of Probable Construction Cost (one electronic .pdf file) • Final Opinion of Probable Construction Cost (one electronic .pdf file) 2.4.14 Existing Odor Control Scrubber Rehabilitation Coordination ENGINEER will coordinate with the CITY regarding their efforts to rehabilitate the existing Odor Control B Facilities in the primary area. ENGINEER will provide the CITY a memorandum defining the air flows assumed from each odor source with recommendations on operational strategies for existing fans or recommendations to replace fans to match required airflow for the new clarifier improvements with the objective to minimize cost to the Project and CITY. Task 2.4.14 Work Products • Memorandum (one electronic .pdf file) 2.5 Bidding Assistance Services During the Bidding Phase of the Project, ENGINEER will provide the following engineering services: 2.5.1 Pre -Bid Meeting ENGINEER will conduct a pre -bid meeting. ENGINEER assumes pre -bid meeting will be at VCWRF and will include subsequent visit to Project site. It is assumed that the Pre -bid meeting and site visit will be 2-hours long. ENGINEER will have up to three project team members attending pre -bid meeting. 2.5.2 Clarifications/Addenda City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 10 of 12 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 ENGINEER will provide necessary interpretations and clarifications of contract documents from bidders during the bidding phase. If necessary, such clarifications will be included in Addenda. Up to two addenda are assumed. 2.5.3 Bid Opening/Recommendation of Award Engineer will attend Bid Opening, review and tabulate bids received and provide a summary of tabulation and any informalities noted for CITY's consideration in award of construction contract. 2.5.4 Conformed Documents ENGINEER will prepare conformed documents for the construction project, incorporating addenda items into the drawings and specifications, and provide ten sets of half-size plans and specifications and five sets of full-size drawing for use by the CITY and Contractor during construction. Task 2.5 Work Products • Pre -bid meeting minutes (electronic .pdf file) • Addenda (electronic .pdf file) • Bid Tab and Review Summary (electronic .pdf file) • Conformed documents (one electronic .pdf file, ten hard copies of half-size plans and specifications and five hard copies of full size drawing sets) PHASE II SCOPE OF WORK ASSUMPTIONS In developing this scope of work and associated task budgets discussed in this Amendment 1, ENGINEER has made the following assumptions outlined below. • ENGINEER will not proceed with Final Design activities without written approval by the CITY of the Preliminary Design Report and 30% Drawings. • The CITY's front end and technical specifications will be used. ENGINEER will supplement the technical specifications as needed. • Access to the project site is to be provided by the City of Fort Worth. • Plant staff will be available to assist in locating all plant -related or known utilities, as Texas One -Call service is not assumed to enter the plant property. • No soil or groundwater contamination is located at the site. If additional work is needed, a scope and fee for additional engineering services will be developed. • Work will conform to local, state, and federal requirements. Consideration will be given to Water Environment Federation (WEF) Manuals of Practice, Hydraulic Institute Standards, International Building Codes, and other applicable industry practices during the development of this project. • No confined spaced entry will be conducted as part of this Project. • Final design of dewatering and shoring retention systems will be by the Contractor. City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 11 of 12 ATTACHMENT A DESIGN SERVICES FOR VCWRF PRIMARY CLARIFICATION IMPROVEMENTS DESIGN CITY PROJECT NO.: 103295 • Delegated design for process mechanical, building mechanical, plumbing, and electrical system will be by the Contractor. • The existing power distribution system and existing plant standby power generator has enough capacity for new electrical loads associated with proposed improvements. • CITY will execute the construction under design/bid/build approach under one bid package. • ENGINEER assumes this project will fall under a Categorical Exclusion and no environmental reconnaissance is required for Clean Water State Revolving Fund CWSRF). If additional environmental reconnaissance is necessary and an Environmental Information Document (EID) is required, ENGINEER will prepare a contract amendment proposal for CITY consideration. • CITY will handle all CWSRF application submission and all coordination and communication with TWDB. If additional submittals, meetings, or additional work associated with TWDB approval is required in addition to the scope of work defined in Task 2.3, ENGINEER will prepare a contract amendment proposal for CITY consideration. • The CITY will rehabilitate the existing Odor Control B Facilities in the primary area, replace clarifiers 15 and 18 launder covers, repair existing odor control ductwork, supports and dampers, and improve any condensate management needed of existing underground 84-inch ductwork prior to construction of new primary clarifiers. It is ENGINEER's understanding that the Odor Control B Facilities rehabilitation efforts will start in Fall 2023 and be completed prior to the new primary clarifiers being in service to allow the primary clarifier improvements contractor to balance the primary area odor control system with new clarifiers. ENGINEER will coordinate new clarifier odor control ductwork design with CITY's rebuilt odor control system. If the CITY choses to proceed with design of new biotrickling filter system in lieu of rehabilitating the existing Odor B Facilities chemical scrubber system, ENGINEER will prepare a contract amendment proposal for CITY consideration. Further PEPS capacity evaluation and pump capacity expansion is not included in this scope of work. Therefore, ENGINEER will not perform PE pump performance field testing on existing primary effluent pumps individually at each of the three pump stations to gauge the remaining useful life, define the maximum total primary effluent flow that PEPS 1A, 1 B, and 2 can handle today, and confirm they can handle future PE flows from all the clarifiers. ENGINEER will not perform physical modeling of PEPS wet well B since no pump station improvements are included in this scope of work. However, future evaluation of PEPS capacity is warranted and can be postponed to a later project in conjunction with aeration basin expansion improvements. CITY review time for each design deliverables will be no longer than two weeks. City of Fort Worth, Texas Amendment 1 Rev4 Attachment A 03/08/2023 Page 12 of 12 I City of Fort Worth, Texas Mayor and council communication DATE: Tuesday, May 23, 2023 REFERENCE NO.: **M&C 23-0408 LOG NAME: BOVCWRFPCLARIFIERFD-CDM SUBJECT: (CD 5 / Future C❑ 5) Authorize Execution of Amendment No.1 in the Amount of $3,712,425.00 to an Engineering Agreement with CDM Smith, Inc., for the Final Design of the Village Creek Water Reclamation Facility Primary Clarifiers Replacement Phase 1 Project, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt, and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2023-2027 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment No. 1 in the amount of $3712,425.00 to City Secretary Contract No. 56501, an Engineering Agreement with CDM Smith, Inc., for the final design of the Village Creek Water Reclamation Facility Primary Clarifier Replacement Phase 1 project for a revised contract amount of $5,145,425.00; 2. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds from future debt for the Village Greer Water Reclamation Facility Primary Clarifiers Replacement Phase 1 project; and 3. Adopt the attached appropriation ordinance adjusting appropriations in the W&S Commercial paper Fund by increasing appropriations In the Village Creek Water Reclamation Facility Primary Clarifiers Replacement Phase 1 project (City Project No.103295) in the amount of $4,035,605.00 and decreasing appropriations in the W&S Commercial Paper project (City Project No. lJCMLPR) by the same amount to effect a portion of Water's Contribution to the Fiscal Years 2023-2027 Capital Improvement Program. DISCUSSION: Village Creek Water Reclamation Facility (VCWRF) currently has 18 primary clarifiers, consisting of 12 small 80-foot diameter clarifiers and 6 large 160-ft diameter clarifiers, located in the southeast corner of the plant. The 12 small primary clarifiers, which were constructed in 1956, '1963, and 1971, have outlived their useful lives and are in need of replacement. On September 28, 2021, Mayor and Council Communication (M&C 21-0767) the City Council authorized an engineering agreement with CDM Smith, Inc., (City Secretary Contract No. 56501) in the amount of $1,433,000.00 for process evaluation, technical memos, preliminary design, cost estimates, and assessment of additionaI/improve ment infrastructure necessary for the replacement of Primary Clarifiers 1-12. Amendment No. 1 includes the additional scope and fee to complete the final design, including plans and specifications for the replacement of the 12 small 80-foot Primary Clarifiers and necessary improvements along with additions to the infrastructure. CDM Smith, Inc,, is proposing to perform the necessary engineering design work for the VCWRF Primary Clarifier Replacement for a fee not to exceed $3,712,425.00. Staff considers this fee to be fair and reasonable. In addition to the contract amount, $323,180.00 is required for project management and material testing. This project will have no impact on the Water Department's operating budget when complete. This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim financing for this project until debt Is issued. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution. Under federal law, debt must be issued within approximately three years in order for these expenses to be reimbursable. Adoption of the attached resolution does not obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt bond proceeds. It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with hand covenants. The actions in the M&C will amend the City of Fort Worth's Fiscal Year 2023- 2027 Capital Improvement Program as follows: 60VCWRFPCLARIFIERPIFD-CDM Capital Fund Name Project FY2023 CIP Budget Change Revised Name Appropriations'°`utharity (IB ncrease/Decrease) 0 A 4 d t 56022- 103295 W&S VC Primary $0.00 This M&C Commercial Clarifies Paper REPLPH1 u ge $4,035,605.00 4,035,605.00 Funding will be budgeted in the W&S Commercial Paper project within the W&S Commercial Paper Fund for the purpose of funding the Village Creek Water Reclamation Facility Primary Clarifiers Replacement Phase 1 project after the sale of Water and Sewer bonds is completed.. Funding for the Village Creek Water Reclamation Facility Primary Clarifiers Replacement Phase 1 project: Existing Additional Fund Appropriations Appropriations Project Total* Fund 56022 - W&S Commercial $0.00 $4,035,605.00 $4,035,505.00 Paper - W&S Rev Bonds -- - - - - Series 2022- Fund $1,623,300.00 $0.00 $1,623,300.00 56020 _ Project Total $1,623,300.00 $4,035,605.00 ;$5,658,905.00 *Numbers rounded for presentation purposes. Business Lquity: CDM Smith, Inc., agrees to maintain its initial MIWBE commitment of 10 percent that it made on the original agreement and extend and maintain that same MIWBE commitment of 10 percent to this first amendment. Therefore CDM Smith, Inc. remains in compliance with the City's Business Equity Ordinance and attests to its commitment by its signature on the Acceptance of Previous MIWBE Commitment form executed by an authorized representative of its company. The VCWRF serves ALL COUNCIL DISTRICTS and is physically located in COUNCIL DISTRICT 5 and FUTURE COUNCIL DISTRICT 5. FISCAL INFORMATION 1 CERTIFICATION: The Director of Finance certifies that funds will be available after the sale of Water and Sewer bonds is completed in the UCMLPR project within the W&S Commercial Paper Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Commercial Paper Fund for the VC Primary Clarifier REPL PHI project to support the approval of the above recommendations and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIF-RS-(FIDs_).: TO _ _ Fund Department ccount Project Program c#ivity Budge# Reference # mount ID lD Year (Chartfield 2) F_ ROM Fund l Department ID rogram ctFWiity tsuage -- — - Year Kererence * mou (Chartfield 2) CERTIFICATIONS: Submitted -for City Manager'sOffice by, Originating Department dead: Additional Information Contact: Dana Surghdoff (8018) Claris Harder (5020) Farida Goderya (8214) ATTACHMENTS. 1. 60VCWRFPCLARIFIERFD-CDM 1295 Form.pdf (CFW Internal) 2, 60VCWRFPCLARIFIERFD-CDM APC Form.pdf (CFW Internal) 3, 60VCWRF-RCLARIFIERFf�-C-CDM MAP, (Public) 4. V F E F- QM d (CF=W Internal) 5. 60VGWRFPCI-ARIFIERPlFD-CDM FID Table (WCF 0.24.23).x1sx (CFW Internal) 6.60VCWRFPCLARIFIERP1 FD-CDM SAM.pdf (CFW internal) 7, ORD_.APP__60VCWRFPCLARIFIERFD-CDM 56022 A023(r3) .docx (Public) B. PBS CPN 103295.p�f (CFW Internal) 9.ldes.60VCWRFPCLARIFIERPIFD-CDM.docx (Public) 60VCWRFPCLARI FI ERPIF6-CDM FID Table 2&3) 56022 2&3) 56022 0600430 0700430 UCMLPR 103295 2023 2023 ($4,035,605.00) $4,035,605.00 2&3) 56022 0700430 5110101 103295 001430 9999 $242,400.00 Staff Costs 1) 56022 070C430 5540101 103295 001430 9999 $3,712,425.00 To pay Engineering Company 2&3) 56022 0700430 5330500 103295 001484 9999 $60,600.00 Soil Lab Consultant 2&3) 56022 0700430 5330500 103295 001484 9999 $18,180.00 TPW Staff 2&3) 56022 0700430 5110101 103295 001430 9999 $2,000.00 Public Outreach