Loading...
HomeMy WebLinkAboutContract 59543CSC No. 59543 CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT THIS CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a home - rule municipal corporation of the State of Texas, acting by and through its duly authorized representative, and CIVILIAN DIVISION, LLC, a Texas limited liability company, acting by and through, Curtis Kinsey, its duly authorized representative ("Contractor"). WHEREAS, City, through its Stormwater Division of the Transportation and Public Works Department ("Stormwater"), has sought to contract for channel mowing and maintenance services within the City; WHEREAS, through ITB No. 23-0019 the City solicited bids to award a service agreement for mowing and grounds maintenance services on an as -needed basis in the City; WHEREAS, Contractor was the successful bidder after demonstrating the best value based on the other submissions; WHEREAS, City and Contractor wish to set out terms of Contractor's mowing and grounds maintenance services; NOW, THEREFORE, in consideration of the covenants and agreements contained in this Agreement, City and Contractor hereby agree as follows: SECTION 1 CONTRACT DOCUMENTS The contract documents shall include the following: 1. This Channel Mowing and Grounds Maintenance Services Agreement 2. Exhibit A — Contract Specifications 3. Exhibit B — Price Schedule 4. Exhibit C — City of Fort Worth Bid Solicitation (ITB No. 23-0019) 5. Exhibit D — Contractor's Response to City of Fort Worth ITB No. 23-0019. 6. Exhibit E — Insurance All Exhibits attached hereto are incorporated herein and are made a part of this Agreement for all purposes. In the event of any conflict between the Exhibits and the terms and conditions of this Agreement, this Agreement shall control. SECTION 2 SCOPE OF WORK 2.1 Contractor shall provide mowing and grounds maintenance services ("Services") to the City in accordance with the Contract Specifications set forth in Exhibit A, which is attached hereto and incorporated herein for all purposes. 2.2 Contractor understands and agrees that the City makes no promise or guarantee of the total amount of work that will be assigned to Contractor under this Agreement. The City of Fort Worth Bid Solicitation ("Bid Solicitation") and the Contractor's Response ("Contractor's Response") are attached hereto as Exhibit "C" and "D," respectively, and incorporated herein for all purposes. OFFICIAL RECORD Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement CITY SECRETARY Page 1 of 24 Rev. 11/18 FT. WORTH, TX SECTION 3 TERM OF AGREEMENT 3.1 Term. This Agreement shall begin as of the date this Agreement is signed by all parties herein ("Effective Date") and shall expire on September 30, 2023, ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term"). Upon the expiration of the Initial Term, the Agreement shall renew automatically under the same terms and conditions for up to four (4) one-year renewal periods (October 1 to September 30) unless City or Vendor provides the other party with notice of non -renewal at least 60 days before the expiration of the Initial Term or renewal period. However, if funds are not appropriated, the City may cancel the Agreement 30 calendar days after providing written notification to the Contractor. SECTION 4 INVOICES AND PAYMENT 4.1 City shall pay Contractor in accordance with the terms herein and within Exhibit `B," — Price Schedule of this Agreement. Total payment made under this Agreement per term (either the Initial Term, or any Renewal Term thereafter) shall be in the amount up to Two Hundred and Twenty -Six Thousand Dollars and 00/100 cents ($226,000.00). Contractor shall not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Contractor not specified by this Agreement unless City first approves such expenses in writing. 4.2 The City will issue a written work order within the City's VUEWORKS software establishing the locations, schedule, and fee to be paid to the Contractor for each mowing area as referenced within the the Price Schedule in Exhibit B to be completed by Contractor ("Work Order"). Contractor shall perform the Services in accordance with each Work Order issued by the City. Each Work Order will include a map of the areas to be serviced and a description of the services requested. The City may issue an amended Work Order to address any changes in the work to be performed after a Work Order has been issued. Except as otherwise specified in this Agreement, the fee established in each Work Order shall be based upon the prices that are reflected within Exhibit `B" herein. 4.3 Contractor shall submit type written or computer printed invoices to the City which include the Contractor's name, address and telephone number, and identify the service location, the agreed price for the Project Area contained in the Work Order, and the City's issued purchase order and release number. Contractor shall submit all invoices to the City within two (2) weeks of completing the work. 4.5 Contractor shall submit all invoices to: The centralized Accounts Payable department for the City of Fort Worth at supplierinvoices(i� fortworthtexas. aov 4.6 The City may complete a visual inspection of the Work to verify that it was completed in accordance with this Agreement. City agrees to pay all invoices for accepted work within 30 day of receiving the invoice. The City will only pay for work that is completed in accordance with the terms and specification contained in this Agreement. Contractor shall not be paid for any Incomplete Work or for failure to complete a location within the Cycle dates for each mowing Cycle. The City shall notify Contractor of any error in an invoice no later than the 21 s` day after the date the City receive the invoice. Contract for Channel Mowing and Grounds Maintenance Services Agreement 2 of 24 Rev. 11/18 SECTION 5 LIABILITY AND INDEMNIFICATION 5.1 CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL DAMAGES, INCLUDING, BUT NOT LIMITED TO, PROPERTY LOSS, PROPERTY DAMAGE AND PERSONAL INJURY, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE ACTS OR OMISSIONS OF CONTRACTOR, OR ITS DIRECTORS, OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS, CONTRACTORS, EMPLOYEES, PATRONS, GUESTS, INVITEES, OR PROGRAM PARTICIPANTS. CONTRACTOR HEREBY EXPRESSLY RELEASES AND DISCHARGES CITY FROM ANY AND ALL LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO, PROPERTY DAMAGE AND LOSS AND PERSONAL INJURY ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE SERVICES PERFORMED BY CONTRACTOR UNDER THIS AGREEMENT. 5.2 INDEMNIFICATION — CONTRACTOR, AT ITS SOLE COST AND EXPENSE, AGREES TO AND DOES HEREBY DEFEND, INDEMNIFY, PROTECT, AND HOLD HARMLESS CITY AND CITY'S OFFICERS, REPRESENTATIVES, AGENTS EMPLOYEES, AND SERVANTS (COLLECTIVELY, "INDEMNITEES") FOR, FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES, DAMAGES, LOSSES, LIENS, CAUSES OF ACTION, SUITS, JUDGMENTS AND EXPENSES (INCLUDING, BUT NOT LIMITED TO, COURT COSTS, ATTORNEYS' FEES AND COSTS OF INVESTIGATION), OF ANY NATURE, KIND OR DESCRIPTION ARISING OR ALLEGED TO ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY (1) RELATING TO THE SERVICES PERFORMED UNDER THIS AGREEMENT BY CONTRACTOR OR ANY OF ITS OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS; (2) BY REASON OF ANY OTHER CLAIM WHATSOEVER OF ANY PERSON OR PARTY OCCASIONED OR ALLEGED TO BE OCCASIONED IN WHOLE OR IN PART BY ANY ACT OR OMISSION ON THE PART OF CONTRACTOR OR ANY OF ITS OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS; OR (3) BY ANY BREACH, VIOLATION OR NONPERFORMANCE OF ANY COVENANT OF CONTRACTOR UNDER THIS AGREEMENT (COLLECTIVELY, "LIABILITIES"). 5.3 If any action or proceeding shall be brought by or against the City in connection with any such liability or claim, Contractor, on notice from City, shall defend such action or proceeding at Contractor's expense, by or through attorneys reasonably satisfactory to City. 5.4 It is agreed with respect to any legal limitations now or hereafter in effect and affecting the validity or enforceability of the indemnification obligations under this Section, such legal limitations are made a part of the indemnification obligation and shall operate to amend the indemnification obligation to the minimum extent necessary to bring the provision into conformity with the requirements of such limitations, and as so modified, the indemnification obligation shall continue in full force and effect. 5.5 Contractor agrees to notify City promptly upon the receipt of any claim or lawsuit brought in connection with any injury, death, or damages related to Services performed under this Agreement. Contractor agrees to make its officers, representatives, agents, and employees available to City, at all reasonable times, for any statements and case preparation necessary for the defense of any claims or litigation for which City may be responsible hereunder. Contract for Channel Mowing and Grounds Maintenance Services Agreement 3 of 24 Rev. 11/18 SECTION 6 INSURANCE REOUIREMENTS 6.1 Contractor shall abide by the insurance requirements set forth in Exhibit "E", which is attached hereto and incorporated herein for all purposes. SECTION 7 AUDIT 7.1 Contractor agrees that the City shall, until the expiration of three (3) years after the termination or expiration of this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of Contractor involving transactions relating to this Agreement. Contractor agrees that the City shall have access during normal working hours to all necessary Contractor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Contractor reasonable advance notice of intended audits. 7.2 Contractor further agrees to include in any contractor and subcontractor agreements hereunder a provision to the effect that the contractor and subcontractors agree that the City shall, until the expiration of three (3) years after the expiration or termination of the contract or subcontract, have access to and the right to examine any directly pertinent books, documents, papers, and records of such contractor or subcontractor involving transactions of the contract or subcontract, and further that City shall have access during normal working hours to all contractor and subcontractor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this paragraph. City shall give the contractor and subcontractor reasonable advance notice of intended audits. SECTION 8 TERMINATION 8.1 Termination for Convenience. This Agreement may be terminated without cause by the City upon delivery of written notice to Contractor. This Agreement may be terminated without cause by the Contractor thirty (30) days after delivery to the City of written notice of such intent to terminate. 8.2 Termination for Cause. Unless stated elsewhere in this Agreement, Contractor shall be in default under this Agreement if Contractor breaches any term or condition of this Agreement and such breach remains uncured after ten (10) calendar days following receipt of written notice from the City referencing this Agreement. 8.3 Fiscal Funding Out. Notwithstanding anything to the contrary, if, for any reason, at any time during the term of the Agreement, the Fort Worth City Council fails to appropriate funds sufficient for the City to fulfill its obligations under this Agreement, the City may terminate the portion of the Agreement regarding such obligations to be effective on the later of (i) ninety (90) calendar days following delivery by the City to Agreement of written notice of the City's intention to terminate or (ii) the last date for which funding has been appropriated by the Fort Worth City Council for the purposes set forth in this Agreement. 8.4 Other Remedies. Any termination of this Agreement as provided in this Agreement will not relieve Contractor from paying any sum or sums due and payable to City under this Agreement that remains unpaid and due at the time of termination, or any claim for damages then or previously accruing against Contractor under this Agreement. Any such termination will not prevent City from enforcing the payment of any such sum or sums or claim for damages by any remedy provided for by law, or from recovering damages from Contractor for any default under the Agreement. All City's rights, options, and remedies under this Agreement will be construed to be cumulative, and not one of them is exclusive of the Contract for Channel Mowing and Grounds Maintenance Services Agreement 4 of 24 Rev. 11/18 other. City may pursue any or all such remedies or any other remedy or relief provided by law, whether or not stated in this Agreement. No such termination shall relieve City from any obligation it may have to Contractor hereunder and City may pursue any and all rights and remedies or relief provided by law, whether or not stated in this Agreement. SECTION 9 LICENSES AND PERMITS 9.1 Contractor shall, at its sole expense, obtain and keep in effect all licenses and permits necessary for its operations. SECTION 10 NOTICES 10.1 All notices required or permitted under this Agreement may be given to a party personally or by mail, addressed to such party at the address stated below or to such other address as one party may from time to time notify the other in writing. Any notice so given shall be deemed to have been received when deposited in the United States mail so addressed with postage prepaid: CITY: 103201:AM4N07:4 City of Fort Worth Civilian Division LLC d/b/a GI -Mow Transportation and Public Works Department Curtis Kinsey, Owner Stormwater Division 4170 Willman Ave Attn: Vegetation Supervisor Richland Hills, TX 76180 4100 Columbus Trail Fort Worth, Texas 76133 With conies to: City Attorney's Office City of Fort Worth 200 Texas Street Fort Worth, Texas 76102 Or to such other address as such party may hereafter designate by notice in writing addressed and mailed or delivered to the other party hereto. SECTION 11 NONDISCRIMINATION 11.1 Contractor shall not engage in any unlawful discrimination based on race, creed, color, national origin, sex, age, religion, disability, marital status, citizenship status, sexual orientation or any other prohibited criteria in any employment decisions relating to this Agreement, and Contractor represents and warrants that to the extent required by applicable laws, it is an equal opportunity employer and shall comply with all applicable laws and regulations in any employment decisions. SECTION 12 VENUE AND CHOICE OF LAW 12.1 Contractor and City agree that this Agreement shall be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. Contract for Channel Mowing and Grounds Maintenance Services Agreement 5 of 24 Rev. 11/18 SECTION 13 THIRD -PARTY RIGHTS AND ASSIGNMENTS 13.1 The provisions and conditions of this Agreement are solely for the benefit of the City and Contractor, and any lawful assign or successor of Contractor, and are not intended to create any rights, contractual or otherwise, to any other person or entity. 13.2 Contractor agrees that it will not subcontract or assign all or any part of its rights, privileges or duties hereunder without the prior written consent of the City, and any attempted subcontract or assignment of same without such prior consent of the City shall be void. SECTION 14 BINDING COVENANTS 14.1 Subject to the limitations contained herein, the covenants, conditions and agreements made and entered into by the parties hereunder are declared to be for the benefit of and binding on their respective successors, representatives and permitted assigns, if any. SECTION 15 INDEPENDENT CONTRACTOR 15.1 It is expressly understood and agreed that Contractor and its employees, representative, agents, servants, officers, contractors, subcontractors, and volunteers shall operate as independent contractors as to all rights and privileges and work performed under this Agreement, and not as agents, representatives or employees of the City. Subject to and in accordance with the conditions and provisions of this Agreement, Contractor shall have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its employees, representative, agents, servants, officers, contractors, subcontractors, and volunteers. Contractor acknowledges that the doctrine of respondeat superior shall not apply as between the City and its officers, representatives, agents, servants and employees, and Contractor and its employees, representative, agents, servants, officers, contractors, subcontractors, and volunteers. Contractor further agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise between City and Contractor. It is further understood that the City shall in no way be considered a Co -employer or a Joint employer of Contractor or any employees, representative, agents, servants, officers, contractors, subcontractors, and volunteers of Contractor. Neither Contractor, nor any officers, agents, servants, employees or subcontractors of Contractor shall be entitled to any employment benefits from the City. Contractor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of employees, representative, agents, servants, officers, contractors, subcontractors, and volunteers. SECTION 16 AMENDMENTS, CAPTIONS, AND INTERPRETATION 16.1 Except as otherwise provided in this Agreement, the terms and provisions of this Agreement may not be modified or amended except upon execution of a written amendment to this Agreement executed by the Assistant City Manager and Contractor and filed with the City Secretary's Office. 16.2 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. Contract for Channel Mowing and Grounds Maintenance Services Agreement 6 of 24 Rev. 11/18 16.3 In the event of any dispute over the meaning or application of any provision of this Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly for or against any party, regardless of the actual drafter of this Agreement. SECTION 17 GOVERNMENTAL POWERS AND IMMUNITIES 17.1 It is understood that by execution of this Agreement, the City does not waive or surrender any of its governmental powers or immunities. SECTION 18 AUTHORIZATION AND COUNTERPARTS AND ELECTRONIC SIGNATURES 18.1 By executing this Agreement, Contractor's agent affirms that he or she is authorized by Contractor or its general partner to execute this Agreement and that all representations made herein with regard to Contractor's identity, address, and legal status are true and correct. 18.2 This Agreement may be executed in several counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. A signature received via facsimile or electronically via email shall be as legally binding for all purposes as an original signature. SECTION 19 SEVERABILITY AND NO WAIVER 19.1 It is agreed that in the event any covenant, condition or provision herein contained is held to be invalid by any court of competent jurisdiction, the invalidity of such covenant, condition or provision shall in no way affect any other covenant, condition or provision does not materially prejudice either Contractor or City in connection with the right and obligations contained in the valid covenants, conditions or provisions of this Agreement. 19.2 The failure of either party to insist upon the performance of any term or provision of this Agreement or to exercise any right granted hereunder shall not constitute a waiver of that party's right to insist upon appropriate performance or to assert any such right on any future occasion. SECTION 20 COMPLIANCE WITH LAWS 20.1 This Agreement is subject to all applicable federal, state and local laws, ordinances, rules and regulations, including, but not limited to, all provisions of the City's Charter and ordinances, as amended. 20.2 If City notifies Contractor or any of its officers, agents, employees, contractors, or subcontractors, of any violation of such laws, ordinances, rules or regulations, Contractor shall immediately desist from and correct the violation. SECTION 21 SOLE AGREEMENT 21.1 This Agreement, including any exhibits attached hereto and any documents incorporated herein, contains the entire understanding and agreement between the City and Contractor, and any lawful assign and successor of Contractor, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. Contract for Channel Mowing and Grounds Maintenance Services Agreement 7 of 24 Rev. 11/18 SECTION 22 PROHIBITION ON BOYCOTTING ISRAEL 22.1 If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. SECTION 23 IMMIGRATION NATIONALITY ACT 23.1 Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. SECTION 24 PROHIBITION ON BOYCOTTING ENERGY COMPANIES 24.1 Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. SECTION 25 PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND AMMUNITION INDUSTRIES 25.1 Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade Contract for Channel Mowing and Grounds Maintenance Services Agreement 8 of 24 Rev. 11/18 association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. (SIGNATURES ON FOLLOWING PAGE) Contract for Channel Mowing and Grounds Maintenance Services Agreement 9 of 24 Rev. 11/18 IN WITNESS WHEREOF, the parties have executed this Agreement in multiples in Tarrant County, Texas. EXECUTED to be effective on the Effective Date herein. CITY OF FORT WORTH WiKiarn Johnson (Ju 6,2023 19:21 CDT) William Johnson Assistant City Manager Recommended: Lauren Prieur (Jun 6, 2023 07:35 CDT) Lauren Prieur, Director Transportation and Public Works Department APPROVED AS TO FORM AND LEGALITY: Thomas Royce Hansen Assistant City Attorney dovoaUU oq4 FORd � OC opoo T ATTEST: �� o °?9�dd �o OVo g=0 o e i ce Oan� nEXA?o4p Jannette S. Goodall City Secretary M&C: 23-0301 Date: Form 1295: CIVILIAN DIVISION, LLC Curtis Kinsey (Jun 2, 2 L52 CDT) Name:Curtis Kinsey Title: Owner Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including all performance and reporting requirements. Name: Traci Akin Title: Sr. Administrative Assistant OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract for Channel Mowing and Grounds Maintenance Services Agreement 10 of 24 Rev. 11/18 EXHIBIT A SCOPE OF WORK The work covered under this Agreement consists of, but is not limited to, mowing, herbicide treatments, and maintenance services of approximately 117,040 linear feet of creek channels and other miscellaneous items to be performed as outlined herein. Contractor is responsible for providing the services listed within this Scope of Work ("services") on each area listed within Exhibit `B" ("Project Areas") as requests for services are issued via a Work Order by the City for the different types of services identified herein. The Work Order shall include maps of the specific Project Areas and a description of specific services to make it clear what areas and work the Contractor is required to provide. The Contractor shall leave all Project Areas with a finished appearance. All grass and weeds growing in expansion joints or in cracks in concrete shall be removed. Turf adjacent to or under obstacles must be maintained at the same height as adjoining turf areas. Upon execution of this Agreement, Contractor shall provide a mowing and maintenance schedule for each Project Area that provides relative dates and times as to when the Contractor believes such services, as described herein, should occur. The City will use such mowing and maintenance schedule throughout the Term of the Agreement to determine when to issue Work Orders for the different Project Areas under the Agreement. 1. OUANTITY OF SERVICES. - The Agreement will be based on up to three (3) mowing cycles for most Project Areas per Term. Certain High Visibility Areas and other identified lots will require much higher frequency of services throughout the Term as identified within Exhibit B of this Agreement. Work Orders shall be issued by City based on a proposed breakdown schedule provided by Contractor upon execution of this Agreement with the following parameters: o Mowing each year shall normally occur in early -Spring and ends when terminated by Storm Water Management. o Usually, the season will end after the first hard freeze. - All Project Areas identified within Exhibit B that require up -to 3 mowing cycles per term shall not be serviced less than forty-five (45) calendar days after the last service was provided for that Project Area. This shall not include any re -mowing at the completion of the initial cycle (or 21 days following the notice of incompletion of mow, whichever is less), when necessary to secure effective mow as required by these specifications. - Contractor agrees to use, and update as required, the City's current work order management system (VUEWORKS) to track and record locations maintained. Use of this system is through the Mobile Vue app. - The quantities listed on the bid solicitation are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered, via Work Order, by an authorized City employee providing a purchase order number and then received as required and accepted by the City. Contractor will be responsible for mowing and servicing the entirety of each Project Area. The City may add or remove locations at any time. Contract for Channel Mowing and Grounds Maintenance Services Agreement 11 of 24 Rev. 11/18 2. WORK ORDER COMPLETION TIME: - Work Orders will be issued to the Contractor by City for services to be performed under this Agreement. Work Orders will consist of a written list of specified Project Areas to be serviced, Project Area addresses, as well as maps depicting each Project Area. The Contractor shall start services within ten (10) calendar days of receiving a written Work Order. The Work Order shall be deemed complete when the services in the Project Area are finished in accordance with the specifications in this Scope of Work. The City's designated Project Manager, or representative thereof, will inspect and approve the Project Areas that have been invoiced for payment by Contractor. - The time of completion of each individual Work Order is an essential element of this Agreement. Each Work Order issued will have a maximum allowed number of calendar days for the completion of that specific Work Order. - The Contractor agrees to complete the services within the allotted number of calendar days identified within the Work Order. Should the Contractor fail to complete a service in the given amount of calendar days as specified on each individual Work Orders or if the Contractor fails to begin the services within ten (10) days of notice, liquidated damages in the amount of $650.00 shall be charged. Time of completion will be subtracted from the final pay estimate of that particular work order. The actual installed quantities amount will be used in determining the amount of calendar days allowed. 3. GENERAL MOWING REOUIREMENTS: Contractor shall: - in dry conditions, cut all vegetation for each of the Project Areas up to three times per Term of this Agreement, as requested via a Work Order from City, including in the bottom of any channel; - cut vegetation adjacent to the wet areas from the toe line extending a minimum of two (2) feet into the channel bottom, if deemed necessary by the designated Contract Administrator; - establish a cutting path to traverse one hundred (100) percent of the designated area; - be responsible for re -cuts or areas not uniformly cut at no additional cost to the City; - not mow when soil conditions cannot support the weight of the equipment and mowing causes rutting of the soil or slope; - cut or remove vegetation around drainage interceptor structures, outfall pipes, surrounding bridge guardrails, pilings and other obstructions where mowers are unable to cut at no additional costs to the City; - use appropriate equipment based on the site conditions; - not leave equipment within thirty (30) feet of streets during non -working hours; - store materials and equipment that will be remaining at a specified Project Area in an orderly manner; and - be responsible to repair damage caused by the mowing operation at no additional cost to the City. Contract for Channel Mowing and Grounds Maintenance Services Agreement 12 of 24 Rev. 11/18 **In the event a citizen claims that damage has been caused to private property, the Contractor will be required to provide a written response to the City describing their contact with the complainant and intentions regarding the claimed damages. The City will require the Contractor to submit their response by e-mail or fax within 24 hours of notification. ** City shall not be responsible for theft, damage or vandalism to equipment stored on the jobsite. 4. TYPES OF MOWING: Contractor shall provide the following mowing services: 4.1 CHANNEL MOWING: - The cutting areas for all channels will include, but not be limited to, the side slopes, channel bottoms and top of slope from left right-of-way line to the right-of-way on the right. Channel mowing under this agreement may consist of, but is not limited to, the following types of channel mowing as described below. Each Work Order submitted by the City will identify the Project Area to be mowed. 4.1.1 CATEGORIES OF CHANNEL MOWING: - Category One: Channels within this category generally contain wide berms, subtle slopes, and easy access from roads or other channels. Due to the channel condition, large conventional cutting machinery may be used. Actual equipment used will be determined by the Contractor based on site conditions. - Category Two: Channels within this category generally contain narrow berms, steep slopes, and may have little or no access on one or both sides from roads or other channels. Due to the channel condition, large conventional cutting machinery will be limited. Consultant will use alternative equipment such as slope mowers or weedeaters. Actual equipment used will be determined by Contractor based on site conditions. - Category Three: Channels within this category generally contain little or no berm, extremely steep or vertical slopes and limited access from roads or other channels. Due to the channel condition, large conventional cutting machinery cannot be used. Weed -eaters and other small equipment may be necessary. Actual equipment used will be determined by the Contractor based on site conditions. 4.2 BUY-OUT LOT MOWING: Contractor shall: - mow primary lawn areas and all areas within the designated boundaries using a finish type mower or other equipment as determined to provide satisfactory results; - mow grass areas to a height of at least four -inches (4"). Missed strands of grass or areas not uniformly cut shall be re -cut at no additional cost to the City; - complete all mowing within the estimated mowing schedule, weather permitting, unless notified otherwise by the City; - mechanically trim fringe left by mowers around trees, shrubs, fences and other raised objects; Contract for Channel Mowing and Grounds Maintenance Services Agreement 13 of 24 Rev. 11/18 - take steps to prevent unnecessary damage to trees that may be caused by string trimmer(s); - edge all curbs, walks and drives adjacent to mowed areas; - remove all mowing debris from street(s) and gutter(s) adjacent to mowed areas; - mow all grass areas adjacent to the property boundaries such as roadside ditches, utility easements, etc. may require mowing at the discretion of the designated Contract Administrator; - mow all grass areas adjacent to the property boundaries such as roadside ditches, utility easements, etc. may require mowing at the discretion of the designated Contract Administrator; and - be responsible for ruts, holes and other disfigurement(s) of mowed areas caused by the Contractor's mowing equipment and Contractor shall repair the Project Areas to their original condition. 4.3 DETENTION POND MOWING: - Detention basin mowing will be the least difficult of the mowing categories; all cutting can be accomplished with tractors and minimal handwork by Contractor. - Mower cutting height shall be adjusted to no less than eight (8) inches. - The Contractor will be responsible for mowing back slope swales, side and detention basin bottoms at the discretion of the City representative. The Contractor shall complete all mowing within the estimated mowing schedule, weather permitting, unless notified otherwise by the City. 5. HERBICIDE TREATMENT SERVICES: - Contractor will be responsible for providing herbicide treatments to each Project Area once per Term of this Agreement upon written Work Order issued by City. - Contractor must be licensed by the Texas Structural Pest Control Board and the Texas Department of Agriculture. Copies of the licenses and a listing of the license numbers shall be provided to City before execution of this Agreement. - The treatment each year shall normally occur in late -Spring or in mid -Fall and shall include all service locations included in the agreement. - Spot Treatments shall be made within forty-five (45) calendar days following completion of the initial treatment reflected above (or 21 days following the notice of incompletion of kill, whichever is less), when necessary to secure effective kill as required by these specifications. 6. FIELD OUALITY CONTROL SERVICES: 6.1 During first cycle only, after Notice to proceed, Contractor must meet with the Contract Administrator prior to commencement to outline the mowing procedures and plans to perform the work and provide for the safety of the general public. The City will determine any Restricted Maintenance Areas and will be mowed as directed by the City and, if damage to these areas occurs, the Contractor will be responsible to restore them to their original condition. Contractor shall contact the designated Contract Administrator at the completion of each unit for an inspection of the finished site. Contract for Channel Mowing and Grounds Maintenance Services Agreement 14 of 24 Rev. 11/18 - "Debris" includes, but is not limited to, plastic, cans, tires, bottles, cardboard, rags, limbs and branches, rocks, and other similar solid materials and foreign debris which are not intended to be present as part of the landscape. - Contractor is required to remove debris from locations identified by the designated Contract Administrator and shall be disposed of in an approved landfill at no additional cost to the City. - Debris shall be removed from buy-out lots, all channel and basin berms, side slopes and bottoms as specified in the specifications. - Contractor will be responsible for removal and disposal of both organic and inorganic debris. Organic debris may include, but not be limited to, downed trees and limbs, yard trimmings and drifts. Inorganic debris may include, but not be limited to, household appliances, shopping baskets, tires, construction debris and furniture. - Contractor will not be required to pick up more than three (3.0) cubic yards (size of a refrigerator or Volkswagen Beetle) per call out per location. Any debris loads larger than three cubic yards (Illegal dumping) at any site shall be given notice to the designated Contract Administrator to coordinate pick-up and disposal. - If payment is owed to the Contractor of illegal dumping removal, it will be determined by quantities shown on the landfill or recycling center tickets provided to the designated Contract Administrator. The City reserves the right to inspect all collected debris before it is disposed of for verification of payment. - Contractor is responsible, at no additional cost to the City, for damage to both the City and private property caused by the debris removal operation. 6.3 BRUSH AND "JUNK" REMOVAL: - Contractor will be required to cut, remove and dispose of brush, limbs and'junk" trees along fence lines which are within the creek channel floodway limits. These junk trees are typically mixed with the brush and should be no larger than two (2) Inches in diameter. - Cutting of brush will be accomplished by mowing, weed eating, machetes or other methods based on field conditions in a manner which will not damage fences. - Cutting of brush will be accomplished by mowing, weed eating, machetes or other methods based on field conditions in a manner which will not damage fences. - All concrete areas, such as concrete rip -rap embankments or bottoms that are within the limits of the area specified for the channel, where weeds or grass is growing in the expansion joints must be trimmed every cycle. - If Contractor comes across trees greater than two (2) inches in diameter in the channel, in or along the banks or fence line, Contractor is to leave it and notify the designated Contract Administrator to determine whether to remove or leave in place. If it is to be removed, it may be done by the City. 6.4 JOBSITE: - Typically, right-of-way access is available to all jobsites. In the absence of direct access, the designated Contract Administrator will provide instructions to obtain access. Contract for Channel Mowing and Grounds Maintenance Services Agreement 15 of 24 Rev. 11/18 - Contractor will be responsible for all equipment, storage, application, and recordkeeping. In addition, Contractor shall confine all materials and refuse generated during operations to the work site until it can be properly disposed. On -site materials, tools, and/or equipment shall be stored in an orderly manner. If scattered in adjacent areas, materials must be collected and returned to the site or otherwise satisfactorily disposed of. All trash, including lunch bags, drinking cups, etc. generated by the Contractor must be disposed of by the Contractor. - The Contractor upon completion of the work must clear the work area of all items. The City does not assume responsibility for any materials, tools and equipment stored on or about the work site. All effort is subject to final acceptance by the designated Contract Administrator. - The Contractor shall provide adequate protection to all persons (Contractor employees, City personnel, and the public), adjacent property, and utilities, and shall avoid interference with the public, property, and facilities. Contractor shall furnish all barricades, warning lights and other safety devices necessary for the safety and protection of the public and shall remove them upon completion of each assignment. Courtesy to homeowners, landowners, and the City personnel is required at all times. The Contractor shall report all accidents and complaints concerning contact with the general public to the designated Contract Administrator within twenty-four (24) hours. A written summary must be furnished in not more than forty-eight (48) hours of the incident. Contractor shall assume full responsibility for any loss of, or damage to, private and City property by its employees or agents and will reimburse the appropriate party. 6.5 HAZARDOUS CONDITIONS: - The Contractor is required to notify the Contract Administrator immediately of any hazardous conditions and/or damage to City property. 6.6 SUPERVISION OF WORKCREW: - Contractor shall provide supervision of all work crews while performing work under this Agreement. On -site supervision is not required as long as communication equipment is provided which enables the work crew to communicate with a project supervisor at all times. Each work crew shall have a designated person on the work site that has the authority to respond to inquiries about work details or priorities. 6.7 INSPECTION AND ACCEPTANCE: - Contract Administrator will be responsible for making inspections, monitoring the Contractor's activities and ensuring the work is performed in accordance with the Agreement specifications. The Contract Administrator shall record, process and submit all pertinent information to the Agreement file for determination of termination of Agreement or for non -renewal. Copies of documents related to inadequate performance will be submitted to the Purchasing Department. - In the event the Contractor fails to perform according to the terms of this Agreement, the Department head or his/her designee will notify the Contractor, in writing, of its failures. - The City reserves the right to terminate this Agreement, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Payment to the Contractor will be based on actual quantities of work performed and accepted by the City. Contract for Channel Mowing and Grounds Maintenance Services Agreement 16 of 24 Rev. 11/18 6.8 EQUIPMENT: - Contractor shall have available all equipment and material upon arrival at job site or prove that Contractor has access to all equipment necessary to perform all work outlined in this Agreement. Failure to do so is cause for termination of this Agreement. - City reserves the right to thoroughly inspect and investigate the establishment, facilities, business reputation, and other qualification of any bidder and reject any bid, irrespective of price, if it shall be determined lacking in any of the essentials necessary to assure acceptable standards of performance. - All mowers and equipment shall be operated by a responsible individual and shall be in good operating condition and maintained to provide a clean, sharp cut of the vegetation. 6.9 PHOTOGRAPHIC EVIDENCE: - The Contractor shall take photographs of each parcel of land prior to commencement of work; and immediately after completion of the work from the same location as the before picture. - Use a measuring device as described in the RFP attached as Exhibit "C". - Position the measuring device to accurately show the overall height of the grass/weeds on the entire property. - Use the same measuring device in the before and after photos. measuring device shall be placed in the grass/weeds to be cut. The device shall remain in place for the duration of the mow to provide consistent before and after documentation. - Photographs shall: o Be in color from a digital camera, set to have current date embedded on photos. o Include the same landmarks in both the before and after pictures with the same angle and scale. o Provide a panoramic view of the property to be mowed. o Show the measuring device in each before and after photograph. The before picture will be taken prior to commencement of work that accurately depicts the average overall height of the grass/weeds on the property. 7. CONTRACT ADMINISTRATION: - Contract administration will be performed by the City's Transportation/Public Works Department ("TPW"). - In the event the Vendor fails to perform according to the terms of the Agreement, The Department head of TPW or his/her designee will notify the Vendor, in writing, of its failures. A meeting may be arranged to discuss the Vendor's deficiencies. A written cure notice may be prepared giving the Vendor 14 calendar days to cure any deficiency. - In the event the Vendor continues with unsatisfactory performance, the department will promptly notify the Purchasing Manager who will take appropriate action to cure the performance problem(s), which could include cancellation, termination for convenience or default. If the agreement is terminated for default, the Vendor may be held liable for excess cost and/or liquidated damages. Contract for Channel Mowing and Grounds Maintenance Services Agreement 17 of 24 Rev. 11/18 - The Vendor will be paid only those sums due and owing under the agreement for services satisfactorily rendered, subject to offset for damages and other amounts which are, or which may become, due and owing to the City. - The City reserves the right to terminate this agreement, or any part hereof, for its sole convenience. In the event of such termination, the Vendor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this agreement, the Vendor shall be paid a percentage of the agreement price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Vendor can demonstrate to the satisfaction of the City using its standard record keeping system, have resulted from the termination. However, in no event shall the total of all amounts paid to the Vendor exceed the agreement price. The Vendor shall not be reimbursed for any profits which may have been anticipated, but which have not been earned up to the date of termination. Contract for Channel Mowing and Grounds Maintenance Services Agreement 18 of 24 Rev. 11/18 EXHIBIT B PRICE SCHEDULE City will produce Work Orders on the VueWorks software system based on the prices listed on the following page for each Project Area. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 19 Frequency Grounds Maintenance Price Herbicide Treatment Price Channel Maintenance Mowing Linear Ft per Linear Ft. per Year per Linear Ft (Once per year) Channel Maintenance Mowing and Services, per 125,000 3 $0.10 $0.07 attached specifications Herbicide Treatment Price Frequency Grounds Maintenance Price NE Quad Acreage per Location per Year per Location per Service Once per year 1100 N BEACH ST 0.28 3 $200.00 $200.00 8725 RACQUET CLUB DR 0.03 3 $100.00 $100.00 2000 KATY RD 0.35 3 $200.00 $200.00 2022 N RIVERSIDE DR 0.06 3 $100.00 $100.00 2400 ALLIANCE GATEWAY FWY 0.48 3 $200.00 $200.00 6601 FRIENDSWAY DR 0.36 3 $175.00 $175.00 5600 KROGER DR 1.66 3 $420.00 $420.00 3237 TOM ELLEN ST 0.88 3 $250.00 $250.00 13501 INDEPENDENCE PKWY 2.55 3 $525.00 $525.00 2300 GRACE AVE 0.52 3 $200.00 $200.00 4700 LAKE HAVASU TRAIL 1.09 3 $300.00 $300.00 2555 NE 33RD STREET 0.29 3 $100.00 $100.00 4401 GOLDEN TRIANGLE BLVD 1.72 3 $420.00 $420.00 4335 GOLDEN TRIANGLE BLVD 0.92 3 $200.00 $200.00 5700 KROGER DR 3.27 3 $900.00 $900.00 13101 SPINNING GLEN ST 0.13 3 $150.00 $150.00 10501 BEACH STREET 0.51 3 $180.00 $180.00 3112 SPRINGDALE RD 0.28 3 $150.00 $150.00 5600 NORTH TARRANT PKWY 0.21 3 $150.00 $150.00 900 N BEACH ST 0.59 3 $250.00 $250.00 2801 NORTHERN CROSS BLVD 0.34 3 $200.00 $200.00 3400 DESERT MESA 1.35 3 $390.00 $390.00 3005 SELMA STREET 0.09 3 $100.00 $100.00 Herbicide Treatment Price Frequency Grounds Maintenance Price NW Quad Acreage per Location per Year per Location per Service (Once per year) 500 BONDS RANCH RD 0.62 3 $200.00 $200.00 2300 MEACHAM BLVD 0.97 3 $300.00 $300.00 2501 WARFIELD AVE 0.43 3 $175.00 $175.00 3601 DEEN RD 0.30 3 $150.00 $150.00 2500 BRENNAN AVE 1.22 3 $275.00 $275.00 4932 SPOON DRIFT DR 1.29 3 $275.00 $275.00 20 4428 BARBARA RD 1.14 3 $275.00 $275.00 4425 OVID DR 0.58 3 $165.00 $165.00 9201 CLIFFORD ST 0.52 3 $160.00 $160.00 200 NE 29TH ST 0.55 3 $185.00 $185.00 4701 BOAT CLUB RD 1.12 3 $275.00 $275.00 209 LEE AVE 0.11 3 $150.00 $150.00 77 RIVER HILL LN 0.80 3 $200.00 $200.00 3000 ROOSEVELT AVE 0.66 3 $175.00 $175.00 101 N CHAPEL CREEK BLVD 0.56 3 $170.00 $170.00 6300 TEN MILE BRIDGE RD 0.02 3 $100.00 $100.00 8600 HARMON RD 1.03 3 $270.00 $270.00 5201 N MAIN ST 4.61 3 $1,100.00 $1,100.00 1300 E NORTHSIDE DR 3.25 3 $900.00 $900.00 2500 CANTRELL SANSOM RD 1.52 3 $350.00 $350.00 12850 SINGLETON 1.81 3 $475.00 $475.00 737 SALIDA ROAD 0.24 3 $150.00 $150.00 I5900 CROMWELL MARINE CREEK RD 1.63 3 $275.00 $275.00 4500 WHITE SETTLEMENT RD 0.51 3 $175.00 $175.00 5819 BOWMAN ROBERTS RD 0.73 3 $175.00 $175.00 7440 BLUE MOUND RD 0.46 3 $150.00 $150.00 7824 VINCA CIR 0.11 3 $100.00 $100.00 4501 BLUE MOUND RD 0.69 3 $175.00 $175.00 309 NE 34TH ST 1.99 3 $510.00 $510.00 1209 TYRA LANE 0.39 3 $225.00 $225.00 10025 PEPPERTREE LN 1.77 3 $325.00 $325.00 1709 VELDA KAY LANE 0.39 3 $150.00 $150.00 Herbicide Treatment Price SE Quad Acreage Frequency per Year Grounds Maintenance Price per Location per Service per Location (Once per year) 4600 EASTLAND ST 1.95 3 $425.00 $425.00 4701 EASTLAND ST 0.36 3 $175.00 $175.00 5800 E ROSEDALE ST 1.00 3 $220.00 $220.00 6117 WILLARD RD 0.10 3 $125.00 $125.00 4300 FAIRLANE AVE 0.77 3 $250.00 $250.00 2500 GLEN GARDEN AVE 0.54 3 $175.00 $175.00 1217 E SHAW ST 0.10 3 $150.00 $150.00 5800 TENSION DR 0.15 3 $125.00 $125.00 5221 NOLAN ST 0.25 3 $150.00 $150.00 2016 BELZISE TER 0.06 3 $100.00 $100.00 21 �029NELLST 1.02 3 $275.00 $275.00 1800 MCKENZIE ST 0.46 3 $160.00 $160.00 1200 MISSISSIPPI AVE 0.13 3 $120.00 $120.00 �124 SHACKLEFORD ST 0.22 3 $125.00 $125.00 1550 WICHITA ST 0.15 3 $120.00 $120.00 1817 BIDEKER AVE 0.26 3 $140.00 $140.00 755 CAMPUS DR 0.60 3 $210.00 $210.00 ]414 HENDRICKS ST 0.30 3 $175.00 I $175.00 ]401 E ALTAMESA BLVD 3.58 3 $910.00 I $910.00 �812 E FAIRFAX AVE 0.70 3 $210.00 I $210.00 �7528 EASTLAND ST 0.39 3 $175.00 I $175.00 7100 LLOYD AVE 1.18 3 $320.00 I $320.00 5720 E ROSEDALE ST 0.74 3 $275.00 I $275.00 5000 PARKER HENDERSON RD 0.20 3 $150.00 I $150.00 3500 S. RIVERSIDE DR I 0.51 3 $185.00 I $185.00 )�912 BURLESON RETTA RD I 0.22 3 $150.00 I $150.00 10300 OLD BURLESON RD I 0.75 3 $225.00 ' $225.00 =)O DEMA LN 0.80 3 $230.00 $230.00 %321 EDERVILLE RD 0.86 3 $240.00 $240.00 1201 WESLEYAN ST 0.24 3 $150.00 $150.00 1035 VILLAGE CREEK 1.71 3 $315.00 $315.00 1236 E BUTLER 0.71 3 $275.00 $275.00 �000 EAST LOOP 820 FWY 0.11 3 $125.00 $125.00 �408 BOOKER T ST 0.27 3 $125.00 $125.00 �700 ROSEDALE ST 0.64 3 $175.00 $175.00 �900 WEILER BLVD 1.07 3 $305.00 $305.00 ]737 YOLANDA DRIVE 0.54 i 3 $250.00 $250.00 erbicide Treatment Price Frequency Grounds Maintenance Price SW Quad creage per Location per Year per Location per Service (Once per year) 7137 ASPEN WOOD TRL I 2.89 3 $505.00 I $505.00 800 SHARONDALE ST 1.25 3 $325.00 I $325.00 3300 5 JONES ST I 0.27 3 $175.00 I $175.00 2800 COUNTRY CREEK LN I 0.55 3 $250.00 I $250.00 8048 CLEARBROOK CIR 1.42 3 $350.00 I $350.00 8000 OLD GRANBURY RD ! 0.12 3 $150.00 I $150.00 I6029 RAYBURN DR 1.66 3 $400.00 I $400.00 2101 YATES ST 2.07 3 $450.00 I $450.00 22 5600 LOVELL AVE 0.25 3 $150.00 $150.00 4041 CLAYTON E RD 0.44 3 $205.00 $205.00 3559 WILLIAMS RD 0.21 3 $150.00 $150.00 2901 LAKE COMO DR 0.44 3 $200.00 $200.00 9001 BUTTERWICK ST 0.15 3 $150.00 $150.00 4400 GLACIER ST 0.57 3 $125.00 $125.00 7100 CAMP BOWIE BLVD 0.07 3 $100.00 $100.00 7000 CALMONT AVE 0.12 3 $120.00 $120.00 8412 CHAPIN RD 1.76 3 $355.00 $355.00 4900 WESTLAKE DR 3.41 3 $925.00 $925.00 4751 WESTCREEK DR 6.24 3 $1,870.00 $1,870.00 9002 IMAGE CIRCLE 0.47 3 $225.00 $225.00 3825 5 JONES ST 0.15 3 $175.00 $175.00 4501 COLUMBUS TRL 0.34 3 $200.00 $200.00 6701 CROWLEY RD 0.05 3 $100.00 $100.00 4012 OLD BENBROOK HWY 0.65 3 $275.00 $275.00 3100 SUFFOLK DR 0.28 3 $225.00 $225.00 �7801 CROWLEY RD 0.98 3 $295.00 $295.00 8601 CROWLEY ROAD 4.01 3 $1,105.00 $1,105.00 9705 SANTA PAULA 0.17 3 $125.00 $125.00 8800 CAMP BOWIE BLVD 1.60 3 $375.00 $375.00 1701 PARK PLACE AVE 1.34 3 $350.00 $350.00 755S TRAIL LAKE DR 3.46 3 $800.00 $800.00 10601 RANCHO VIEJO 0.24 3 $150.00 $150.00 5712 POSADA 0.17 3 $150.00 $150.00 2912 CLIFFRIDGE LN 0.21 3 $125.00 $125.00 1250 EDGECLIFF ROAD 1.02 3 $325.00 $325.00 3501 ALTA MERE BLVD 0.68 3 $225.00 $225.00 8901 CAMP BOWIE WEST BLVD 3.17 3 $905.00 $905.00 401 W RENDON CROWLEY RD 0.51 3 $215.00 $215.00 9513 SANTA PAULA DR 0.42 3 $200.00 $200.00 7000 LAKESIDE DRIVE 0.62 3 $220.00 $220.00 6500 ALTAMESA BLVD 0.33 3 $175.00 $175.00 1900 W BOLT STREET 0.05 3 $100.00 $100.00 Frequency Grounds Maintenance Price Herbicide Treatment Price HIGH VISIBLE AREA. PARCEL LOTS Acreage per Location per Year per Location per Service (Once per year) 2203 Western Ave. 0.18 46 $46.00 $46.00 23 2205 Western Ave. 0.18 46 $46.00 $46.00 2209 Western Ave. 0.18 46 $46.00 $46.00 2213 Western Ave. 0.18 46 $46.00 $46.00 2217 Western Ave. 0.17 46 $46.00 $46.00 2221 Western Ave. 0.18 46 $46.00 $46.00 2212 Carleton Ave 0.18 46 $46.00 $46.00 2216 Carleton Ave 0.18 46 $46.00 $46.00 2220 Carleton Ave 0.18 46 $46.00 $46.00 2224 Carleton Ave 0.18 46 $46.00 $46.00 2300 Carleton Ave 0.18 46 $46.00 $46.00 Frequency Grounds Maintenance Price Herbicide Treatment Price ADDITIONAL LOTS Acreage per Year per Location per Service per Location (Once per year) 1321 E. Powell Ave. - 21 Day turn 0.13 17 $S0.00 $50.00 935 E. Harvey St. - 21 Day turn 0.13 17 $50.00 $50.00 2248 Blandin St. - 21 Day turn 0.48 17 $75.00 $75.00 3001 Hollis St. - 21 Day turn 0.74 17 $100.00 $100.00 2012 NE 36th St. - 21 Day turn 0.18 17 $50.00 $50.00 2013 NE 36th St. - 21 Day turn 0.19 17 $50.00 $50.00 5728 Fathom Dr. - 21 Day turn 0.12 17 $50.00 $50.00 6104 South Ridge Rd. - Once per Quarter 1.08 4 $90.00 $90.00 6105 South Ridge Rd. - Once per Quarter 3.2 4 $270.00 $270.00 24 EXHIBIT C CITY OF FORT WORTH BID SOLICITATION (ITB/RFP NO.23-0019) CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 25 FORT WORTH. COVER PAGE Event ID CFW01-23-0019 Event Round Version 1 1 Event Name ITB Channel Mowing Services Start Time 01/31/2023 08:00:00 CST Finish Time 02/16/2023 13:30:00 CST Page 1 Invited: EVENT DETAILS Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas St. (Lower Level Rm 1500) Fort Worth TX 76102-6314 United States Email Event Description The City of Fort Worth seeks bids to finalize an agreement for channel mowing services for the Transportation and Public Works Department on an as needed basis. Submission Requirements and Deadlines All companies/individuals wishing to do business with the City of Fort Worth must register as a Bidder on the PeopleSoft Supplier Portal. Please visit https://www.fortworthtexas.gov/departments/finance/purchasing/register for more information. Assigned Buyer: Eugene Chandler FMSPurchasingResponses@fortworthtexas.gov A pre -bid conference will be held in -person and via WebEx on Wednesday February 8, 2023 at 9:OOAM (Local Time). Attendance at pre -bid conferences is not mandatory but strongly encouraged. In -Person Address: City of Fort Worth- City Hall 200 Texas St Fort Worth, TX 76102 Located on the Lower Level at the North end of the building, across from the elevators in the Development Services Conference Room LL1201. Webex: Phone Number: 1-469-210-7159 Meeting Number: 2557 601 3245 Meeting Link: https://fortworthtexas.webex.com/join/Eugene.Chandierfortworthtexas.gov Bids are solicited for furnishing the merchandise, supplies, services and/or equipment as set forth in this solicitation. Completed Bids including one executed original and one USB flash drive containing electronic versions of all bid documents must be received in the Purchasing Division by 1:30 P.M., February 16, 2023, and then publicly opened and read aloud at approximately 2:00 P.M. in the Council Chambers. Bids must be submitted in a sealed envelope WITH THE BID NUMBER AND BIDDER COMPANY NAME WRITTEN ON THE OUTSIDE OF THE ENVELOPE, addressed to the Purchasing Manager. YOUR BID MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30pm DEADLINE IN ORDER TO BE CONSIDERED. Bids shall be mailed or hand delivered to the following address: City of Fort Worth, Purchasing Division, Lower Level, City Hall, 200 Texas Street, Fort Worth, Texas 76102 Bids delivered by special courier (i.e. Federal Express, Special Delivery, etc.) are to be marked on the outside of the courier's shipping envelope "Bid No. 23-0019 Channel Mowing Services" AND MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN ORDER TO BE CONSIDERED. Late bids will be returned or destroyed; they will not be opened nor considered in the evaluation of the bid. Bids may be withdrawn at any time prior to the official opening. Bids may not be altered, amended or withdrawn after the official opening. The undersigned agrees, if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms, conditions and scope/specifications contained in this document. The period for acceptance of this bid will be 120 calendar days after the bid opening date. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 26 FORT WORTH. COVER PAGE CONTINUED Event ID CFW01-23-0011 Event Round Version 1 1 Event Name ITB Channei Mowing Services Start Time 01/31/2023 08:00:00 CST Page Invited: EVENT DETAILS 2 Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas St. (Lower Level Rm 1500) Finish Time Fort Worth TX 76102-6314 02/16/2023 13:30:00 CST United States Email: FMSPurchasingResponses@fortworthtexas.gov Solicitation Documents: Cover Page Bid Submission Signature Page"" Price Submittal" Part 1 Instructions Part 2 Scope of Services/Specifications Exhibit 1 - Measuring Device Exhibit 2 - Maps 1-50 (attached as separate document) Exhibit 3 - Maps 51 - 100 (attached as separate document) Exhibit 4 - Maps 101 -138 (attached as separate document) Attachment A - Conflict of Interest Disclosure Requirement"" Attachment B - Consideration of Location of Bidder's Principal Place of Business (if applicable)"" Attachment C - Bidder's Contact Information" Attachment D - Lot Locations with pricing for each lot/parcel (attached as separate document) Attachment E - Bidder Qualification Questionnaire"" Attachment F - Documentation Checklist Attachment G- Draft Vendor Services Agreement (attached as separate document) ""Required to be completed and submitted. See Section 14.2, Part 1 for all required documents that need to be submitted. Failure to submit all items will be grounds for rejection of a bid as non -responsive to the specifications. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 27 FORT WORTH. CITY BID SUBMISSION SIGNATURE PAGE Event ID Page Invited: EVENT DETAILS CFW01-23-0019 3 Event Round Version Submit To: City of Fort Worth 1 1 FINANCIAL MANAGEMENT SERVICES Event Name FINANCE - City Hall Purchasing ITB Channel Mowing Services 200 Texas St. (Lower Level Rm 1500) Start Time Finish Time Fort Worth TX 76102-6314 01/31/2023 08:02:00 CST 02/16/2023 13:30:00 CST United States Email: FMSPurchasingResponses@fortworthtexas.gov The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet sections defined above including all documents incorporated by reference, and agrees to be bound by the terms therein. Legal Company Name: Company Address: City, State, Zip: Vendor Registration No. Printed Name of Officer or Authorized Representative: Title: Signature of Officer or Authorized Representative: Date: Email Address: Phone Number: Federal Identification Number (FID): Will agreement be available for Cooperative Agreement use*? Yes No CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 28 FORT WORTH. PRICE SUBMITTAL Event ID Page CFWII-23-1111 4 Event Round Version 1 1 Event Name ITB Channel Mowing Services Start Time Finish Time 01/31/2023 08:02:00 CST 02/16/2023 13:30:00 CST Line Details Line: 1 Description: Qtv Channel Maintenance Mowing and Services, 125,000 linear 1.00 feet, per attached specifications, total annual cost. Line: 2 Description: Qtv Northeast Quadrant Mowing (Per Parcels), total annual cost 1.00 from Attachment D Line: 3 Description: Qtv Northwest Quadrant Mowing (Per Parcels), total annual cost 1.00 from Attachment D Line: 4 Description: Qty Southeast Quadrant Mowing (Per Parcels), total annual cost 1.00 from Attachment D Line: 5 Description: Qtv Southwest Quadrant Mowing (Per Parcels), total annual cost 1.00 from Attachment D Line: 6 Description: Qtv High Visibility Area Mowing (Per Parcels) total annual cost 1.00 from Attachment D Line: 7 Description: Qtv Additional Lots Mowing (Per Parcels) total annual cost from 1.00 Attachment D Line: 8 Description Qty Herbicide treatment, once annually, to all service locations 1.00 from Attachment D Invited: EVENT DETAILS Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas St. (Lower Level Rm 1500) Fort Worth TX 76102-6314 United States Email: FMSPurchasingResponses@fortworthtexas.gov Unit EA Unit EA Unit EA Unit EA Unit EA Unit EA Unit EA Unit EA UnitPrice UnitPrice UnitPrice UnitPrice UnitPrice UnitPrice UnitPrice UnitPrice Total Bid Amount: Total Total Total Total Total Total Total Total A bid of "0" will be interpreted by the City as a no -charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non -responsive and may result in disqualification of this bid. Prompt Payment Discount Terms: Percent Days (i.e. 3% Net 15, etc.) CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 29 PART 1 INSTRUCTIONS 1.0 SOLICITATION 1.1 Review of Documents: Bidders are expected to examine all documents that make up the Solicitation as well as any addendums. Bidders shall promptly notify the City of any omission, ambiguity, inconsistency or error that they may discover upon examination of the Solicitation by the deadline for questions listed in Section 2.0, Part 2. The City assumes no responsibility for any errors or misrepresentations that result from Bidders not using the completed Solicitation document and addendums. 1.2 Location of Documents: Solicitations are issued by the Purchasing Division. The location of the Purchasing Division is specified in the advertisement and on the first page of the solicitation. 2.0 EXPLANATIONS. CLARIFICATIONS OR QUESTIONS 2.1 Any explanation, clarification, or question desired by a Bidder regarding any part of the Solicitation must be requested in writing from the Purchasing Division by the question deadline listed in Section 2.0, Part 2, so that a written addendum can be posted before the submission deadline. Interpretations, corrections, or changes to the Solicitation made in any other manner are not binding upon the City, and Bidders shall not rely upon such interpretations, corrections or changes. Oral explanations or instructions given before the award of the Contract are not binding. 2.2 IN ORDER FOR QUESTIONS TO BE ANSWERED, ALL QUESTIONS MUST BE SENT BY E-MAIL BEFORE THE QUESTION DEADLINE AND MUST BE IDENTIFIED AS FOLLOWS: 2.2.1 All explanation, clarification or questions must clearly identify the buyer's name and the bid number on the subject line. For example: "Attention: Buyer name and Bid No. XX-XXX". If the buyer's name and bid number is not included as specified above, the auestion(s) will NOT be answered. 2.2.2 Delivery of questions by: 2.2.2.1 Via Email — FMSPurchasinaResoonses(a)fortworthtexas.aov 2.2.2.2.1. Please note, if an e-mail confirming receipt of your e-mail is not received within 1 (one) business day, please contact the City of Fort Worth Purchasing at 817-392-2462. 2.3 Interpretations, corrections, or changes to the Solicitation made in any other manner are not binding upon the City, and Bidders shall not rely upon such interpretations, corrections or changes. Oral explanations or instructions given before the award of the Contract are not binding. 2.4 Any material information given to one Bidder concerning a Solicitation will be furnished by an Addendum posted on the City's website under the corresponding bid number. 3.0 UNAUTHORIZED COMMUNICATIONS 3.1 Bidders' contact regarding this Invitation to Bid (ITB) with employees or officials of the City other than the Purchasing Manager, the Business Equity Division, or as otherwise indicated in the ITB is prohibited and may result in disqualification from this procurement process. No officer, employee, agent or representative of the Respondent shall have any contact or CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 30 discussion, verbal or written, with any members of the City Council, City staff or City's consultants, or directly or indirectly through others, seek to influence any City Council member, City staff, or City's consultants regarding any matters pertaining to this solicitation, except as herein provided. Any violation of this prohibition may result in the Respondent being disqualified from the procurement process. Any oral communications are considered unofficial and non -binding with regard to this ITB. 4.0 PREBID CONFERENCE- A pre -bid conference will be held in -person and via WebEx on Wednesday, February 8, 2023 at 9:OOAM (Local Time). Attendance at pre -bid conferences are not mandatory, but strongly encouraged. In -Person Address: City of Fort Worth- City Hall 200 Texas St Fort Worth, TX 76102 Located in the Development Services Conference Room LL 1201 on the Lower Level at the North end of the building, across from the elevator. Webex Meeting Phone Number: 1-469-210-7159 Meeting Number (access code): 2557 601 3245 Meeting Link:https://fortworthtexas.webex.com/join/Eugene.Chandlerfortworthtexas.gov 5.0 PREPARATION OF BIDS 5.1 Each Bidder must furnish all information required by the Solicitation in order to be evaluated. Prices or Percent Markups submitted on other than the forms included in the Solicitation shall be considered non -responsive. 5.2 Any attempt to alter the wording in the Solicitation is ineffective and will result in rejection of the Bid. 6.0 QUANTITIES 6.1 The quantities listed on the bid solicitation are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City. 7.0 TAXES 7.1 Purchases of Goods or Services for City use are usually exempt from City, State, and most Federal Taxes. Bids may not include exempted taxes. The successful Bidder should request a Tax Exemption Certificate from the Purchasing Division. Under no circumstances shall the City be liable to pay taxes for which the City has an exemption under any Contract. 8.0 DEFINITIONS 8.1 Brand Name or Equal: If the Solicitation indicates brand name or "equal" products are acceptable, the Bidder may offer an "equal" product and must be prepared to demonstrate CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 31 those features that render it equal. Final determination of a product as "equal" remains with the City. 8.2 Delivery Time: Delivery time, if stated as a number of days, will be based on calendar days. Time is of the essence in any City purchase. If the indicated date cannot be met or the date is not indicated, the Bidder shall state its best delivery time. 8.3 Free on Board (FOB) Point: Freight Terms shall be FOB Destination, Freight Prepaid and Allowed. This means the Vendor or Shipper owns goods in transit and is liable for delivery to the point of destination. 8.3.1 The Vendor or Shipper is responsible for filing any claims with the delivering carrier for breakage or other loss and for any damage resulting from transportation. 8.3.2 The Bidder should quote its lowest and best price, with the goods delivered to the place specified, at the Bidder's expense and risk, and their tender delivery to the City. 8.3.3 Bids offering anv other delivery terms are not acceptable and may be cause for reiection. 9.0 PRICES/PERCENTAGE DISCOUNT 9.1 Bid prices and percentage discount (if applicable) shall be firm offers unless otherwise specified. Pricing and percentage discount (if applicable) shall be entered on the Bid Solicitation. 9.2 In the event of a discrepancy between unit price and extended price, the unit price shall govern. 9.3 Prices shall be offered in the Dollars of the United States of America (or decimal fractions thereof). 10.0 SIGNATURE 10.1 The Bidder must provide a wet signature on each document in the Solicitation requiring a signature. Any change made to the Bid must be initialed by the Bidder. 11.0 PROPRIETARY INFORMATION SUBMITTED IN THE BID 11.1 All material submitted to the City becomes public property and is subject to the Texas Open Records Act upon receipt. 11.1.1 If a Bidder does not desire proprietary information in the bid to be disclosed, each page must be identified and marked proprietary at time of submittal. The City will, to the extent allowed by law, endeavor to protect such information from disclosure. If a Public Information Request is made for Bidder's proprietary information, the Bidder will be notified so that they can submit a letter to the Texas Attorney General. The final decision as to information that must be disclosed lies with the Texas Attorney General. 11.1.2 Failure to identify proprietary information will result in all unmarked sections being deemed non-proprietary and available upon public request. 12.0 BID PREPARATION COSTS 12.1 All costs associated with preparing a Bid in response to a Solicitation shall be borne by the Bidder. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 32 13.0 PAYMENTS 13.1 All payment terms shall be no later than 30 days from the date the City receives a properly prepared invoice that contains no errors. Please see Section 13.0 Part 2 for invoicing requirements. Prompt/early payment discount(s) may be considered by the City. Bidder shall submit the proposed discount(s) on the "Price Submittal" page. 13.2 Successful bidders are encouraged to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City's website at htti3s://www.fortworthtexas.gov/departments/finance/i)urchasinq/ach 14.0 SUBMISSION OF BIDS 14.1 Bid documents: Unless otherwise specified, Bidders are required to submit a signed executed original and one scanned copy of the entire bid submittal on a flash drive. Bids must be submitted in a sealed envelope with the bid number and bidder company name written on the outside of the envelope. 14.2 Documents required to be submitted with Bid: Bidders shall submit all the items listed below and utilize the format below to submit their bid prior to the bid submission deadline. 14.2.1 The completed and signed Bid Submission Signature Page; 14.2.2 The completed Price Submittal; 14.2.3 A completed and signed original Conflict of Interest Questionnaire, Attachment A; 14.2.4 A completed Consideration of Location of Bidder's Principal Place of Business, Attachment B; 14.2.5 A completed and signed Bidder's Contact Information, Attachment C; 14.2.6 Lot location list, including Bidder's pricing for each address/parcel, Attachment D; 14.2.7 A completed Bidder Qualification Questionnaire, Attachment E; 14.2.8 Signed Addendum(s) acknowledging receipt; 14.2.9 Scanned copy of all documents listed in Section 14.2, Part 1 on a USB Drive; 14.2.10 Any other document included in the Solicitation requiring completion or execution by the Bidder. 14.2.11 Failure to submit all the items listed in Section 14.2, Part 1 will be grounds for rejection of a bid as non -responsive to the specifications. 15.0 LATE BIDS 15.1 Bids must be received in the Purchasing Division prior to the bid submission deadline. All Bids received after the submission deadline are considered late and will be returned to the Bidder unopened. 15.2 Purchasing's time stamp clock is the official time of record. However, if the time stamp is not available or broken, the date and time written on the bid receipt by Purchasing staff shall be the time of record. 15.3 It is the sole responsibility of the Bidder to ensure timely delivery of the Bid to the Purchasing Division. The City will not be responsible for failure of service on the part of the U.S. Postal Office, courier companies, or any other form of delivery service chosen by the Bidder to deliver before the bid due date and time. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 33 15.4 Bids delivered to a City location other than the Purchasing Division will not be considered. The Bid must be received by the Purchasing Division and stamped before deadline to be considered. 16.0 MODIFICATION OR WITHDRAWAL OF BIDS 16.1 Modification of Bids: Bids may be modified in writing at any time prior to the bid submission deadline. 16.2 Withdrawal of Bids: Bids may be withdrawn in writing, or by facsimile (provided that the facsimile is signed by the Bidder) at any time prior to the bid submission deadline. A Bid may also be withdrawn in person by a Bidder, provided the withdrawal is made prior to the bid submission deadline. A receipt of withdrawal must be signed by the Bidder. No Bids may be withdrawn after the bid submission deadline without forfeiture of the Bid guarantee, unless there is a material error in the Bid. Withdrawn Bids may be resubmitted, with or without modifications, prior to the bid submission deadline. The City may require proof of agency from the person withdrawing a bid. 17.0 OPENING OF BIDS 17.1 The Purchasing Division representative responsible for opening Bids shall personally and publicly open all Bids timely received, reading each bid aloud. 18.0 EVALUATION FACTORS AND AWARD 18.1 Evaluation: Bidders may furnish pricing for all or any portion of the Solicitation (unless otherwise specified). However, the City may evaluate and award the Contract for any item or group of items shown on the Solicitation, or any combination deemed most advantageous to the City. Bids that specify an "all or none" award may be considered if a single award is advantageous. 18.2 Award. The Method of Award is detailed in Part 2, Section 4. (Note: A Bidder that does not earn at least 50% of the technical points will be deem "non -responsive" and will not be awarded a contract.) 18.3 Acceptance and Award of Bid: Acceptance and award of a Bid will be in the form of a Purchase Order or a Contract. Subsequent Purchase Orders may be issued as appropriate. The contents of a Bid Response shall become a part of the Contract. Under no circumstances will the City be responsible for Goods or Services provided without a Purchase Order issued by the City. 19.0 RESERVATIONS - The City expressly reserves the right to: 19.1 Specify approximate quantities in the Solicitation; 19.2 Extend the Solicitation opening date and time; 19.3 Consider and accept alternate Bids, if specified in the Solicitation, when most advantageous to the City; 19.4 Waive as an informality, minor deviations from specifications provided they do not affect competition or result in functionally unacceptable goods or services; 19.5 Waive any minor informality in any Bid or Solicitation procedure (a minor informality is one that does not affect the competitiveness of the Bidder); 19.6 Add additional terms or modify existing terms in the Solicitation before the bid submission deadline; CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 34 19.7 Reject a bid because of unbalanced unit prices bid; 19.8 Reject or cancel any or all Bids; 19.9 Reissue a Solicitation; 19.10 Procure any item by other means; and/or 19.11 Award to multiple vendors on a non-exclusive award basis, or primary and secondary vendors. 20.0 POST -BID DOCUMENTS REQUIRED FROM BIDDERS 20.1 Certificates of Insurance: When insurance is required, the successful Bidder must provide Certificates of Insurance in the amounts and for the coverages required to the Purchasing Office within 14 calendar days after notification of award, or as otherwise required by the Solicitation. 20.2 Business Equity Goal: 0% Business Equity Provision: If a Business Equity goal has been established for the bid, the applicable documents must be submitted by all bidders wishing to continue in the bid evaluation process within three (3) City business days after the bid opening date, exclusive of the bid opening date, to the City location specified in the bid. Bidders shall obtain a receipt from the appropriate department as evidence that the City received the documentation. 20.3 Certificate of Interested Parties Form 1295: If the Purchase Agreement must be approved by the City Council before execution, the successful bidder is required to complete the Certificate of Interested Parties Form 1295 and submit the form to the Purchasing contact listed in the solicitation before the purchase/contract will be presented to the City Council. The form may be completed at httos://www.ethics.state.tx.us/whatsnew/elf info form1295.htm. 21.0 PROTEST PROCEDURE 21.1 Vendors who respond to Invitations to Bid have the right to protest the solicitation process or the bid award if they believe that there has been any impropriety or unfair criteria in the process. 21.2 The Vendor must submit any protest in writing to the Purchasing Manager via email or mail within 14 days after the Vendor knows, or should have known, of the facts relating to the proposed action or award. 21.3 The Purchasing Manager, or designee, is authorized to resolve a protest concerning a purchasing action through telephone discussions, mail, e-mail or in person meetings with the protesting Vendor. 21.4 After discussions or meetings, the Purchasing Manager or designee will issue a decision in writing, state the reasons for the action taken and inform the protesting Vendor of the right to review by a panel made up of City staff. 21.5 A City protest review panel will consist of an Assistant City Attorney, a representative of the operating department, the Purchasing Manager and any other appropriate personnel or employees of the operating department. 21.6 If the panel is unable to resolve the protest, or if the panel makes a decision with which the Vendor does not agree, the protesting Vendor will be invited to attend the City Council meeting at which the recommended award is to be presented to the City Council and make known his/her concerns. The protesting Vendor will be instructed to arrive prior to the start of the City Council meeting and complete a card requesting to speak concerning the particular Mayor and Council Communication document (M&C) in question. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 3E 21.6.1 Vendors wishing to speak before the City Council should review the rules for registering to appear before City Council located at: httiD://fortworthtexas.aov/citvsecretarv/info/default.asiDx?id=2914 on the City's website. 22.0 COOPERATIVE PURCHASING 22.1 Should other governmental entities decide to participate in this contract, Bidder, shall indicate in their proposals whether they agree that all terms, conditions, specification, and pricing would apply. 22.2 If the successful Bidder agrees to extend the resulting contract to other governmental entities, the following shall apply: Governmental entities within utilizing Contracts with the City of Fort Worth shall be eligible, but not obligated, to purchase material/services under this contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Fort Worth shall be billed directly to that governmental entity and paid by that governmental entity. The City of Fort Worth shall not be responsible for another governmental entity's debts. Each governmental entity shall order its own material/services as needed. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 36 PART SCOPE OF SERVICES/SPECIFICATIONS 1.0 SCOPE 1.1 The City of Fort Worth (City) seeks bids to establish an agreement for the purchase of channel mowing services for the Transportation and Public Works Department on an "as needed" basis. Prospective bidders should ensure they download all attachments for complete responses and understanding of the agreement the City intends to award from this solicitation. The successful bidder(s), known hereafter as "Contractor'T' Vendor." 1.2 This Agreement shall begin on the date stated in Purchase Order ("Effective Date") and shall expire on upcoming September 30th, ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term"). Upon the expiration of the Initial Term, the Agreement shall renew automatically under the same terms and conditions for up to four (4) one-year renewal periods (October 1 to September 30), unless City or Vendor provides the other party with notice of non -renewal at least 60 days before the expiration of the Initial Term or renewal period. However, if funds are not appropriated, the City may cancel the Agreement 30 calendar days after providing written notification to the Contractor / Vendor. 1.3 The work covered by these specifications consists of mowing and maintenance services of approximately 117,040 linear feet of creek channels and all other miscellaneous items to be performed as outlined in the specifications, which are necessary to satisfactorily complete the work. 1.4 Unit prices shall include. all associated grounds maintenance costs, not limited to, fuel, travel and/ or mileage charges. NO ADDITIONAL CHARGES WILL BE ACCEPTED OR PAID BY THE CITY. 1.5 Following the award, additional services of the same general category that could have been encompassed in the award of this Agreement, and that are not already on the Agreement, may be added. 1.6 Any specifications/requirements that have been omitted from this scope of service that are clearly necessary or in conformance shall be considered a requirement although not directly specified or called for in the scope of services. 1.7 The submission of a bid by the bidder shall be considered evidence of compliance with these requirements. 2.0 TENTATIVE SCHEDULE OF EVENTS TASK ITB Release Date Pre -Bid Conference Deadline for Questions Answers Posted ITB Responses Due Date CHANNL IVIUVVINU AIVU IVIAIN I tNANUL bLKVIULb AUNLLIVItIV 1 DATE January 31, 2023 February 8, 2023 at 9:OOAM (Local Time) February 9, 2023 at 1:OOPM (Local Time) February 10, 2023 February 16, 2023 AT 1:30 p.m. (Local Time) it 3.0 M Recommended Vendor Selection February, 2023 Mayor and Council Consideration March, 2023 Contract Execution March, 2023 CHANGE IN COMPANY NAME OR OWNERSHIP 3.1 The Vendor shall notify the City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of the company or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement. Failure to do so may adversely impact future invoice payments. METHOD OF AWARD 4.1 Bids will first be evaluated based upon bids received from a responsible bidder that presents the best value to the City. A responsible bidder is defined as a bidder that: 4.1.1 Meets all the requirements listed in Part 2, Section 5.0. 4.1.2 Submits a completed bid package within the stated deadline and in accordance with the bid specifications. 4.2 Bids that do not receive 50% or more of the total available points, excluding the points for price, will be deemed non -responsive. 4.3 The following criteria will be used to determine the best value: 4.3.1 Cost of service — up to 40 points 4.3.1.1 Will be evaluated using: Price Submittal and Lot Location sheet Attachment D 4.3.2 Contractor's Qualifications/Experience — up to 30 points 4.3.2.1 Will be evaluated using: Attachment E —Bidder Qualification Questionnaire 4.3.3 Personnel Available — up to 15 points 4.3.3.1 Will be evaluated using: Attachment E — Bidders Qualification Questionnaire. 4.3.4 Equipment Available — Up to 15 Points 4.3.4.1 Will be evaluated using: Attachment E— Bidders Qualification Questionnaire 4.4 In order for the City to receive adequate coverage on its requirements as specified in the solicitation, the City reserves the right to make multiple awards. 4.5 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 38 4.6 The City reserves and shall be free to exercise the right to evaluate bid in relation to performance record of bidder with the City itself, another municipal corporation of like size, or private corporations during the past two-year period. Such precautions are deemed to be in the public interest inasmuch as Vendor failure or inability to furnish items within the prescribed time can create emergency situations and impose unnecessary hardship on both the City as a municipal corporation and the public at large. 4.7 If Attachment B, Consideration of Location of Bidder's Principal Place of Business, is completed by any Bidder, the City will review the Attachment to determine whether Local Preference will apply to the award. 4.8 The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature. 5.0 CONTRACTOR REQUIREMENTS IN ORULP FOR THE BID TO BE EVALUATED 5.1 The Contractor shall: 5.1.1 Have a minimum of (2) years of experience performing commercial mowing services. 5.1.2 Have and operate a full-time, permanent business address with the ability to be reached by email and telephone from 8:00am — 5:00pm, Monday- Friday. 6.1 Bidders are responsible for familiarizing themselves with the work to be performed and should inspect all locations prior to submitting bids in order to be fully aware of the scope of the services required. Failure to inspect the jobsites will not relieve the successful bidder(s) from performing in accordance with the strict intent and meaning of the specifications at the awarded bid price. There will be no additional cost to the City of Fort Worth. 6.2 The work covered by these specifications consists of specific channel mowing schedule and other City properties within each project area as required by established maintenance schedule. See Detail Price forms and maps. Contractor is responsible for removing all litter/trash, mowing and edging all turf from one side to top of bank other side, including the bottoms toe to toe, slope walls and other obstacles. The Contractor shall leave the area with a finished appearance. All grass and weed growing in expansion joints or in cracks in concrete shall be removed. Turf adjacent to or under obstacles must be maintained at the same height as adjoining turf areas. Litter/trash includes, but is not limited to, other plastic, cans, tires, bottles, cardboard, rags, limbs and branches, rocks, and other similar solid materials and foreign debris which are not intended to be present as part of the landscape. 6.3 Photographic Evidence 6.3.1 The Contractor shall 6.3.1.1 Take photographs of each parcel of land prior to commencement of work; and immediately after completion of the work from the same location as the before picture. 6.3.1.2 Use a measuring device as described in Exhibit 1. 6.3.1.3 Position the measuring device to accurately show the overall height of the grass/weeds on the entire property. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 39 6.3.1.4 Use the same measuring device in the before and after photos. measuring device shall be placed in the grass/weeds to be cut. The device shall remain in place for the duration of the mow to provide consistent before and after documentation. 6.3.2 Photographs shall: 6.3.2.1 Be in color from a digital camera, set to have current date embedded on photos. 6.3.2.2 Include the same landmarks in both the before and after pictures with the same angle and scale. 6.3.2.3 Provide a panoramic view of the property to be mowed. 6.3.2.4 Show the measuring device in each before and after photograph. The before picture will be taken prior to commencement of work that accurately depicts the average overall height of the grass/weeds on the property. 6.3.2.5 The Agreement will be based on three (3) mowing cycles throughout the mowing season. Work orders shall be issued by a City breakdown schedule: 6.3.2.6 Mowing each year shall normally occur in early -Spring and ends when terminated by Storm Water Management. 6.3.2.7 Usually, the season will end after the first hard freeze. 6.3.2.8 Each specific mowing cycle location will require a continuous cutting cycle of not more than forty-five (45) calendar days. This shall include any re -mowing at the completion of the initial cycle (or 21 days following the notice of incompletion of mow, whichever is less), when necessary to secure effective mow as required by these specifications. 6.4 Contractors agree to use, and update as required, the City's current work order management system (VUEWORKS) to track and record locations maintained. Use of this system is through the Mobile Vue app. 7.1 Contract administration will be performed by the Transportation/Public Works. In the event the Vendor fails to perform according to the terms of the agreement, The Department head or his/her designee will notify the Vendor, in writing, of its failures. A meeting may be arranged to discuss the Vendor's deficiencies. A written cure notice may be prepared giving the Vendor 14 calendar days to cure any deficiency. 7.2 In the event the Vendor continues with unsatisfactory performance, the department will promptly notify the Purchasing Manager who will take appropriate action to cure the performance problem(s), which could include cancellation, termination for convenience or default. If the agreement is terminated for default, the Vendor may be held liable for excess cost and/or liquidated damages. 7.3 The Vendor will be paid only those sums due and owing under the agreement for services satisfactorily rendered, subject to offset for damages and other amounts which are, or which may become, due and owing to the City. 7.4 The City reserves the right to terminate this agreement, or any part hereof, for its sole convenience. In the event of such termination, the Vendor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this agreement, the Vendor shall be paid a percentage of the agreement price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Vendor can demonstrate to the satisfaction of the City using its standard record keeping system, CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 40 have resulted from the termination. However, in no event shall the total of all amounts paid to the Vendor exceed the agreement price. The Vendor shall not be reimbursed for any profits which may have been anticipated, but which have not been earned up to the date of termination. 8.0 WORK ORDER COMPLETION TIME 8.1 Work Orders will be issued to the Contractor for work to be performed under this Agreement. Work Orders will consist of a written list of specified channels. The Contractor shall start mowing within ten (10) calendar days of receiving a written work order. The work order shall be deemed complete when the work, in the project area, is done in accordance with these specifications. The Project Manager or his designated representative will inspect and approve the locations expected for payment. 8.2 The time of completion of each individual work order is an essential element of this Agreement. Each work order issued will have a maximum allowed number of calendar days for the completion of that specific work order. 8.3 The Contractor agrees to complete the work orders within the allotted number of calendar days. Should the Contractor fail to complete an individual work order in the given amount of calendar days as specified on each individual work order or if the Contract fails to begin the work order within ten (10) days of notice, liquidated damages in the amount of $650.00 shall be charged. Time of completion will be subtracted from the final pay estimate of that particular work order. The actual installed quantities amount will be used in determining the amount of calendar days allowed. 9.0 TYPES OF MOWING 9.1 CHANNEL MOWING 9.1.1 The cutting areas will include, but not be limited to, the side slopes, channel bottoms and top of slope from left right-of-way line to the right-of-way on the right. 9.1.2 In dry conditions, cut all vegetation in the bottom of the channel. Cut vegetation adjacent to the wet areas from the toe line extending a minimum of two (2) feet into the channel bottom, if deemed necessary by designated Contract Administrator. 9.1.3 Mower operators shall establish a cutting path to traverse one hundred (100) percent of the designated area. The Contractor is responsible for re -cuts or areas not uniformly cut at no additional cost to the City. 9.1.4 Mowing will not occur when soil conditions cannot support the weight of the equipment and mowing causes rutting of the soil or slope. 9.1.5 Cut or remove vegetation around drainage interceptor structures, outfall pipes, surrounding bridge guardrails, pilings and other obstructions where mowers are unable to cut at no additional costs to the City. Equipment used to be determined by site conditions. 9.1.6 Equipment must not be left within thirty (30) feet of streets during non -working hours. Materials and/or equipment stored on -site shall be stored in an orderly manner. City shall not be responsible for theft, damage or vandalism to equipment stored on the jobsite. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 41 9.1.7 Contractor is responsible to repair damage caused by the mowing operation at no additional cost to the City. In the event a citizen claims that damage has been caused to private property, the Contractor will be required to provide a written response to the City describing their contact with the complainant and intentions regarding the claimed damages. The City will require the Contractor to submit their response by e-mail or fax within 24 hours of notification. 9.2 CATEGORY OF MOWING -For informational purposes only. 9.2.1 Category One - Channels within this category generally contain wide berms, subtle slopes, and easy access from roads or other channels. Due to the channel condition, large conventional cutting machinery may be used. Actual equipment used will be determined by site conditions. 9.2.2 Category Two - Channels within this category generally contain narrow berms, steep slopes, and may have little or no access on one or both sides from roads or other channels. Due to the channel condition, large conventional cutting machinery will be limited. Alternative equipment such as slope mowers or weed - eaters may be necessary. Actual equipment used will be determined by site conditions. 9.2.3 Category Three - Channels within this category generally contain little or no berm, extremely steep or vertical slopes and limited access from roads or other channels. Due to the channel condition, large conventional cutting machinery cannot be used. Weed -eaters and other small equipment may be necessary. Actual equipment used will be determined by site conditions. 9.3 BUY-OUT LOT MOWING 9.3.1 Mow primary lawn areas and all areas within the designated boundaries using a finish type mower or other equipment as determined to provide satisfactory results. 9.3.2 All grass areas shall be mowed to a height of at least four -inches (4"). Missed strands of grass or areas not uniformly cut shall be re -cut at no additional cost to the City. 9.3.3 The Contractor shall complete all mowing within the estimated mowing schedule, weather permitting, unless notified otherwise by the City. 9.3.4 Mechanically trim fringe left by mowers around trees, shrubs, fences and other raised objects. Contractor shall take steps to prevent unnecessary damage to trees that may be caused by string trimmer(s). 9.3.5 Edge all curbs, walks and drives adjacent to mowed areas. 9.3.6 Remove all mowing debris from street(s) and gutter(s) adjacent to mowed areas. 9.3.7 All grass areas adjacent to the property boundaries such as roadside ditches, utility easements, etc. may require mowing at the discretion of the designated Contract Administrator. 9.3.8 All grass areas adjacent to the property boundaries such as roadside ditches, utility easements, etc. may require mowing at the discretion of the designated Contract Administrator. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 42 9.3.9 Ruts, holes and other disfigurement(s) of mowed areas caused by the Contractor's mowing equipment shall be the responsibility of the Contractor to repair to original condition. 9.4 DETENTION POND MOWING 9.4.1 Detention Basin Mowing - Detention basin mowing will be the least difficult of the mowing categories; all cutting can be accomplished with tractors and minimal handwork. 9.4.2 Mower cutting height shall be adjusted to no less than eight (8) inches. 9.4.3 The Contractor will be responsible for mowing back slope swales, side and detention basin bottoms at the discretion of the City representative. The Contractor shall complete all mowing within the estimated mowing schedule, weather permitting, unless notified otherwise by the City. 10.0 HERBICIDE TREATMENT 10.1 The Contractor must be licensed by the Texas Structural Pest Control Board and the Texas Department of Agriculture. Copies of the licenses and a listing of the license numbers shall be submitted with the bid. 10.2 The treatment each year shall normally occur in late -Spring or in mid -Fall and shall include all service locations included in the agreement. 10.3 Spot Treatments shall be made within forty-five (45) calendar days following completion of the initial treatment reflected above (or 21 days following the notice of incompletion of kill, whichever is less), when necessary to secure effective kill as required by these specifications. 11.0 FIELD QUALITY CONTROL 11.1 During first cycle only, after Notice to proceed, Contractor must meet with City representative prior to commencement to outline the mowing procedures and plans to perform the work and provide for the safety of the general public. The City will determine any Restricted Maintenance Areas and will be mowed as directed by the City and, if damage to these areas occurs, the contractor will be responsible to restore them to their original condition. Contractor shall contact the designated Contract Administrator at the completion of each unit for an inspection of the finished site. 11.2 DEBRIS REMOVAL The following describes the debris removal requirements. 11.2.1 Contractor is required to remove debris from locations identified by the designated Contract Administrator and shall be disposed of in an approved landfill at no additional cost to the City. 11.2.2 Debris shall be removed from buy-out lots, all channel and basin berms, side slopes and bottoms as specified in the specifications. 11.2.3 Contractor will be responsible for removal and disposal of both organic and inorganic debris. Organic debris may include, but not be limited to, downed trees and limbs, yard trimmings and drifts. Inorganic debris may include, but not be limited to, household appliances, shopping baskets, tires, construction debris and furniture. 11.2.4 Contractor will not be required to pickup more than three (3.0) cubic yards (size of a refrigerator or Volkswagen Beetle) per call out per location. Any debris loads larger than three cubic yards (Illegal dumping) at any site shall be given notice to CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 43 the designated Contract Administrator to coordinate pick-up and disposal. 11.2.5 If payment is owed to the Contractor for illegal dumping removal, it will be determined by quantities shown on the landfill or recycling center tickets provided to the designated Contract Administrator. The City reserves the right to inspect all collected debris before it is disposed of for verification of payment. 11.2.6 Contractor is responsible, at no additional cost to the City, for damage to both the City and private property caused by the debris removal operation. 11.3 BRUSH AND "JUNK" TREE REMOVAL 11.3.1 Contractor will be required to cut, remove and dispose of brush, limbs and 'junk" trees along fence lines which are within the creek channel floodway limits. These junk trees are typically mixed with the brush and should be no larger than two (2) Inches in diameter. 11.3.2 Cutting of brush will be accomplished by mowing, weed eating, machetes or other methods based on field conditions in a manner which will not damage fences. 11.3.3 Cutting of brush will be accomplished by mowing, weed eating, machetes or other methods based on field conditions in a manner which will not damage fences. 11.3.4 All concrete areas, such as concrete rip -rap embankments or bottoms that are within the limits of the area specified for the channel, where weeds or grass is growing in the expansion joints must be trimmed every cycle. 11.3.5 If Contractor comes across trees greater than two (2) inches in diameter in the channel, in or along the banks or fence line, Contractor is to leave it and notify the designated Contract Administrator to determine whether to remove or leave in place. If it is to be removed, it may be done by the City. 11.4 JOBSITE 11.4.1 Typically, right-of-way access is available to all jobsites. In the absence of direct access, the designated Contract Administrator will provide instructions to obtain access. 11.4.2 Contractor will be responsible for all equipment, storage, application, and record keeping. In addition, Contractor shall confine all materials and refuse generated during operations to the work site until it can be properly disposed. On -site materials, tools, and/or equipment shall be stored in an orderly manner. If scattered in adjacent areas, materials must be collected and returned to the site or otherwise satisfactorily disposed of. All trash, including lunch bags, drinking cups, etc. generated by the Contractor must be disposed of by the Contractor. The Contractor upon completion of the work must clear the work area of all items. The City does not assume responsibility for any materials, tools and equipment stored on or about the work site. All effort is subject to final acceptance by the designated Contract Administrator. 11.4.3 The Contractor shall provide adequate protection to all persons (Contractor employees, City personnel, and the public), adjacent property, and utilities, and shall avoid interference with the public, property, and facilities. Contractor shall furnish all barricades, warning lights and other safety devices necessary for the safety and protection of the public and shall remove them upon completion of each assignment. Courtesy to homeowners, landowners, and the City personnel is required at all times. The Contractor shall report all accidents and complaints concerning contact with the general public to the designated Contract Administrator within twenty-four (24) hours. A written summary must be furnished in not more than forty-eight (48) hours of the incident. Contractor shall assume full responsibility for any loss of, or damage to, private and City property by its CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 44 employees or agents and will reimburse the appropriate party. 11.5 HAZARDOUS CONDITIONS 11.5.1 The Contractor is required to notify the Contract Administrator immediately of any hazardous conditions and/or damage to City property. 11.6 CONCURRENT CONTRACTS 11.6.1 In the event that any one Contractor is awarded contracts for mowing more than one project area, he/she shall proceed with work simultaneously in all areas awarded. 11.7 SUPERVISION OF WORK CREW 11.7.1 Contractor shall provide supervision of all work crews while performing work under this Agreement. On -site supervision is not required as long as communication equipment is provided which enables the work crew to communicate with a project supervisor at all times. Each work crew shall have a designated person on the work site that has the authority to respond to inquiries about work details or priorities. 11.8 INSPECTION AND ACCEPTANCE 11.8.1 Contract Administrator will be responsible for making inspections, monitoring the Contractor's activities and ensuring the work is performed in accordance with the Agreement specifications. The Contract Administrator shall record, process and submit all pertinent information to the Agreement file for determination of termination of Agreement or for non -renewal. Copies of documents related to inadequate performance will be submitted to the Purchasing Department. 11.8.2 In the event the Contractor fails to perform according to the terms of this Agreement, the Department head or his/her designee will notify the Contractor, in writing, of its failures. 11.8.3 The City reserves the right to terminate this Agreement, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Payment to the Contractor will be based on actual quantities of work performed and accepted by the City. 11.9 EQUIPMENT 11.9.1 Contractor shall have available all equipment and material upon arrival atjob site or prove that Contractor has access to all equipment necessary to perform all work outlined in this Agreement. Failure to do so is cause for rejection of a bid. 11.9.2 Bidders shall provide a list of machinery and equipment that they propose to use in the execution of the Agreement. See Attachment E, Bidders Qualification Questionnaire. This list will be used to determine whether or not the bidder can adequately perform the required work. All equipment the bidder anticipates committing to this contract should be included in the listing. Bidder should be able to demonstrate adequate back-up equipment or plan to allow for breakdowns. 11.9.3 Insufficient and/or inadequate equipment as determined by the City of Fort Worth is cause for rejection of a bid. City reserves the right to thoroughly inspect and investigate the establishment, facilities, business reputation, and other qualification of any bidder and reject any bid, irrespective of price, if it shall be determined lacking in any of the essentials necessary to assure acceptable standards of performance. 11.9.4 All mowers and equipment shall be operated by a responsible individual and shall be in good operating condition and maintained to provide a clean, sharp cut of the vegetation. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 45 11.9.5 Mower decks must be equipped with safety chains to prevent damage to property from flying debris. Sickle or line trimmer equipment will be used for removing vegetation and debris from around bridges, culverts, guardrails, fences, poles or other obstructions not easily accessible with large mowing equipment. 12.0 QUANTITY OF SERVICES 12.1 As stated in Part 1, The quantities listed on the bid solicitation are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee providing a purchase order number and a release number and then received as required and accepted by the City. To get a better understanding of the locations and category types to be mowed, please refer to Attachment D - Pricing Sheet, and Exhibit 2 & 3 - Maps. Please note, the quantity of square footage for each location listed in Attachment E, are approximate at the current time. The City may add or remove locations at any time. 13.0 LAWS. REGULATIONS. AND ORDINANCES 13.1 The Vendor shall be responsible for meeting all Federal: laws, ordinances and regulations; State: laws, ordinance and regulations; County: laws, ordinances and regulations; and City: laws, ordinances, and regulations for safety of people, environment, and property. This includes, but is not limited to, all Federal, State, County, and City Agencies, Administrations and Commissions such as the Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and the Texas Commission on Environmental Quality (TCEQ). In the event any law, regulation or ordinance becomes effective after the start of this Agreement, the Vendor is required to comply with new policy. Any mandates requiring the City to comply with new guidelines will also require the Vendor to comply. 14.0 INVOICING REQUIREMENTS 14.1 The City of Fort Worth operates an automated invoicing system (AIM). 14.2 The Contractor shall send invoices electronically to our centralized Accounts Payable department invoice email address: supplierinvoices(a�.fortworthtexas.gov. This email address is not monitored so please do not send correspondence to this email address. The sole purpose of the supplier invoices email address is to receipt and process supplier invoices. 14.3 Please include the following on the subject line of your e-mail: vendor name, invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013- 0000001234) 14.4 To ensure the system can successfully process your invoice in an expedient manner, please adhere to the following requirements: • All invoices must be either a PDF or TIFF format. • Image quality must be at least 300 DPI (dots per inch). • Invoices must be sent as an attachment (i.e. no invoice in the body of the email). • One invoice per attachment (includes PDFs). Multiple attachments per email is acceptable but each invoice must be a separate attachment. • Please do not send handwritten invoices or invoices that contain handwritten notes. • Dot matrix invoice format is not accepted. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 46 The invoice must contain the following information: • Supplier Name and Address; • Remit to Supplier Name and Address, if different; • Applicable City Department business unit# (i.e. FW013) • Complete City of Fort Worth PO number (i.e. the PO number must contain all preceding zeros); • Invoice number; • Invoice date; and Invoices should be submitted after delivery of the goods or services. 14.5 To prevent invoice processing delays, please do not send invoices by mail and email and please do not send the same invoice more than once by email to suDDlierinvoices(cDfortworthtexas.aov. To check on the status of an invoice, please contact the City Department ordering the goods/services or the Central Accounts Payable Department by email at: ZZ FIN AccountsPavableCcDfortworthtexas.gov. 14.6 If you are unable to send your invoice as outlined above at this time, please send your invoice to our centralized Accounts Payable department instead of directly to the individual city department. This will allow the city staff to digitize the invoice for faster processing. 14.7 If electronic invoicing is not possible, you may send your paper invoice to: City of Fort Worth Attn: FMS Central Accounts Payable 200 Texas Street Fort Worth, Texas, 76102 The City's goal is to receive 100% of invoices electronically so that all supplier payments are processed efficiently. To achieve this goal, we need the Contractor's support. If Contractor has any questions, please contact the Accounts Payable team at (817) 392- 2451 or by email to ZZ FIN AccountsPavable(cDfortworthtexas.aov. 14.8 Contractor shall not include Federal, State of City sales tax in its invoices. City shall furnish a tax exemption certificate upon Vendor's request. 15.0 UNIT PRICE ADJUSTMENT 15.1 Vendor may request a Price Adjustment based on Price Adjustment Verification up to one time Quarterly. Price Adjustment means an unplanned or unanticipated change, upward or downward, from the established contract price that is supported by demonstrated Price Adjustment Justification. A request for a Price Adjustment must be initiated by the Vendor. Price Adjustments shall not be allowed more frequently than once Quarterly. It is within the sole discretion of the City to determine whether an adjustment is necessary and/or acceptable. 15.2 Quarterly means the City's Fiscal year quarters, being each of the three (3) month periods the first of which begins October 1. Quarter (Q) 1: October 1 — December 31; Q2: Jan 1 — March 31; Q3P: April 1 — June 30; Q4: July 1 — September 30. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 47 15.3 Price Adjustment Justification means documentation supporting a requested Price Adjustment and showing an objectively verifiable basis for a change in price due to the documented impact of economic conditions on labor, equipment, or materials. Examples of possible Price Adjustment Justification include, but are not limited to, cost indexes, and/or updated supplier price sheets. It is within the sole discretion of the City to determine whether Price Adjustment Justification is sufficient and/or acceptable. 15.4 The Vendor must submit its Price Adjustment request, in writing, at least 60 days before the effective period (1st day of a new quarter). The Vendor must provide all Price Adjustment Justification, as defined above, at the time of its request for a Price Adjustment. 15.5 If the City, in its sole discretion, concludes that the requested Price Adjustment is unreasonable or not fully supported by adequate Price Adjustment Justification, the City reserves the right to adjust the rate increase, or reject the requested Price Adjustment in its entirety and allow the contract to expire at the end of the contract term. If the City elects not to accept a requested Price Adjustment, the Purchasing Division may issue a new solicitation. 15.6 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in extensions or totals, the unit prices offered will govern. Upon expiration of the Agreement term the successful bidder, agrees to hold over under the terms and conditions of this Agreement for a reasonable period of time to allow the City to re -bid an Agreement, not to exceed ninety (90) days. Vendor will be reimbursed for this service at the prior Agreement rate(s). Vendor shall remain obligated to the City under all clauses of this Agreement that expressly or by their nature extends beyond and survives the expiration or termination of this Agreement. 15.7 Delivery of goods and/or services shall not be suspended by the Vendor without a 30-day prior written notice to the Purchasing Manager. 15.8 Only Published price changes will be accepted. Prices that were in effect at the time of order placement shall take precedence. 15.9 To submit a quarterly unit price adjustment request, email the proposed revised line item pricing . and justification for the price change to FMSPurchasingResponses@fortworthtexas.gov 15.9.1 Emails must include "Quarterly Unit Price Adjustment Request" and the bid number on the subject line to be considered. For example: "Quarterly Unit Price Adjustment Request - Bid No. 23-0019." 16.0 PERFORMANCE 16.1 Failure of the City to insist in any one or more instances upon performance of any of the terms and conditions of this Agreement shall not be construed as a waiver or relinquishment of the future performance of any terms and conditions, but the Vendor's obligation with respect to such performance shall continue in full force and effect. 17.0 SUBCONTRACTING 17.1 No subcontracting of the work under this contract will be allowed without written permission from the City. 18.0 HAZARDOUS CONDITIONS 18.1 The Vendor is required to notify the City immediately of any hazardous conditions and/or damage to any property. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 48 18.2 Hazardous materials shall be handled with care and workers shall wear Personal Protective Equipment (PPE) while handling hazardous material. If there are questions regarding how to dispose of materials, the Contractor shall contact City of Fort Worth Code Compliance at 817-392-1234. 19.0 CONTRACT ADMINISTRATION AND TERMINATION 19.1 Contract administration will be performed by the City Department. In the event the Vendor fails to perform according to the terms of the agreement, The Department head or his/her designee will notify the Vendor, in writing, of its failures. A meeting may be arranged to discuss the Vendor's deficiencies. A written cure notice may be prepared giving the Vendor 14 calendar days to cure any deficiency. 19.2 In the event the Vendor continues with unsatisfactory performance, the department will promptly notify the Purchasing Manager who will take appropriate action to cure the performance problem(s), which could include cancellation, termination for convenience or default. If the agreement is terminated for default, the Vendor may be held liable for excess cost and/or liquidated damages. 19.3 The Vendor will be paid only those sums due and owing under the agreement for services satisfactorily rendered, subject to offset for damages and other amounts which are, or which may become, due and owing to the City. 19.4 The City reserves the right to terminate this agreement, or any part hereof, for its sole convenience. In the event of such termination, the Vendor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subVendors to cease work. Subject to the terms of this agreement, the Vendor shall be paid a percentage of the agreement price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Vendor can demonstrate to the satisfaction of the City using its standard record keeping system, have resulted from the termination. However, in no event shall the total of all amounts paid to the Vendor exceed the agreement price. The Vendor shall not be reimbursed for any profits which may have been anticipated, but which have not been earned up to the date of termination. 20.1 If the Federal award meets the definition of "funding eCFR — Code of Federal Regulations agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 21.0 CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT 21.1 Vendor shall comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 22.0 DEBARMENT AND SUSPENSION 22.1 Per Executive Orders 12549 and 12689, a contract award (see 2 CFR 180.220) shall not be made to parties listed on the government -wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 49 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 23.0 BYRD ANTI -LOBBYING AMENDMENT (31 U.S.C. 1352) 23.1 Firms that apply or bid for an award exceeding $100,000.00 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 23.2 Bidders shall provide proof of Byrd Anti -Lobbying Amendment certification filings with their bid, if the bid exceeds $100,000.00. 24.0 RIGHT TO AUDIT 24.1 Vendor agrees that City shall, until the expiration of three (3) years after final payment under the Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Vendor involving transactions relating to the Agreement. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. 25.0 NO BOYCOTT OF ISRAEL 25.1 If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 26.0 PROHIBITION ON BOYCOTTING ENERGY COMPANIES 26.1 Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 50 27.0 PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND AMMUNITION INDUSTRIES 27.1 Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 51 24i 7r EXHIBIT 1 Proporty kcankifilcation Sign DAYS moo: vm ('►lumber: 316.a ry " D 1:I :a. 43' 1-1 CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 52 Exhibit 2 —Parcels Map Attached as separate document. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 53 Exhibit 3 — Vegetation Maintenence Maps 1 - 50 Attached as separate document. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 54 Exhibit 4 — Vegetation Maintenence Maps 51-100 Attached as separate document. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 55 Exhibit 5 — Vegetation Maintenence Maps 101-138 Attached as separate document. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 56 ATTACHMENT A CONFLICT OF INTEREST DISCLOSURE REQUIREMENT Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local governmental entity (i.e. The City of Fort Worth) must disclose in the Questionnaire Forms CIQ ("Questionnaire") the person's affiliation or business relationship that might cause a conflict of interest with the local governmental entity. By law, the Questionnaire must be filed with the Fort Worth City Secretary no later than seven days after the date the person begins contract discussions or negotiations with the City, or submits an application or response to a request for proposals or bids, correspondence, or another writing related to potential agreement with the City. Updated Questionnaires must be filed in conformance with Chapter 176. A copy of the Questionnaires Form CIQ is enclosed with submittal documents. The form is also available at http://www.ethics.state.tx.us/forms/CIQ.pdf. If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor. NOTE: If you are not aware of a Conflict of Interest in any business relationship that you might have with the City, state Contractor name in the # 1, use N/A in each of the areas on the form. However, a signature is required in the #7 box in all cases. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 57 CONFLICT OF INTEREST QUESTIONNAIRE Far vendor doing business wltli local governmental entity Tftis questionnaire refleco changes mule ie dw law by 1116, 23, 54ih Leg., Fieguiar Session, FORM CIO OFFICE USEONLY ifiis gwsthnnaire is beirg filed iri acoordanrsawit Ctoptea 17c. Local Government Cade, by a vendor who 6aM AecehVd has a busfmss relationship as Vaned by Section 176-06104 with a iocaf gawemmemat eniily and the vendor meets requirements under Section 176-006(a). By taw #a quest3annaire mLmt be Tiled wAi the records adminguator of the Taal gowemamnfal entity not later than the 7Lh business day after the date the vendor becomes aware of faces dial require the stammernt to be filed. See Section 175-0o6(a-0- Local CAmmment Gode. A vendor aammns an alkmse rl the vendor knowingly violafos Sectoo 176-006, Locat Govemmant Cade- An ohwrts,� under this section rs a misdemeanor. J Norm of vendor who has.a business relationshlpwith local govr#rrrmental entity. J ❑ Checkihia box ifyou are SHngan updeb tnapre►rinusry filed questionnaire. (The law requires ihratyau file an updated compietad questionnaire with the apprapriata tiring aLth-arity not Eater than the 7ttr business day after the data on which you b3amme aware that the originally filed questionnaire was incwnplete or inaccurate.) J N arils of lecol government officer about whom ttxY informatlon is being disclosed. Name of Offi-ar J Xseribe each employment or other business Wmr ionship with the local governmenl officer. or o lnrnily member of the officer, asdeseribed by Section 176.UUa(a)(2)(A). Also describeany famllyrelationshipwith the local govemrnent officer. Complete subparts A and B for each employmeni or business miationship described. Attach additional paws to this Farm CIO as mecessory. A- Is itie local governrnant officer or a ramily mertiber of the oFhoer receiwing r}r likely to receive taxable imoMe- other than investment income, from the vendor'? F—]Yss =No B- Is the vendor receiving or likely to T908iwe taxable income, other than investment income. from ar at th2 direction of the local govemrnent officer or a €amity membar of the officer AND one taxable ircarne is notrecaived from the IocaJ governmental entity? Yes F-1rio J Describeeach employment or husiness rrilationshfp that the vendor named in Section 1 maintains with a corporation or other business entity wish respect to which the local government officer serves as an offfeerordirewctor, or holds an ownership interest of one percent ormore, J ElCheck this boat if the vendor has given the local gowemment officeofficer r or a family iiiember of the oicer one or more gifts as desCrbed in Sezlion 176-0@3(a)(2)iBi, exchpdring gifts described in: Suction 176-01)3{a-1j, J Signalure of vendor doing twsaness witti the goo mmwntai ermry pate Form provided by Texas Ethics Cuwma ission wnw-athics.stata.lx -us Ermsed 11AI 024 CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 58 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing busi ss with local governmenutl entity A complete copy of Chapter 176 of the Local Government Code may be found at httpJlwww.stalules.legis.state.tx.us+ Doc& LGlhtrn+LG t76.hl n. For easy reference, below are some of the sections cited on Ibis farm. Local Cove rnment Cade fi 176.001{1-al : "Business relationship" means a connection between two or more parties based on commercial activity ofcne of the parties. The term does net include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, slate, or Incas governmental entity -or an agency of a federal, slate, or local governmental entity- (B) a lransacfion conducted at a p rice and subject to lerrns availabW to tine public, or {C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examina€ion by, and reporting to, that agency. Local Gave m ment Cade 6176.0031 abl VA1 and 1B1: {at A local government officer shall fHe a conflicts disclosure statement with respect to avendlar if: (2) thevendor: (A} has an employment or other business relationsh ip with th a Iccal govemment officer or a family member of the officer that resulls in the Gtficer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the I coal govem menlal entity and vendor tras been ex ecuted; or Lip) y�th�e Iccal governmental entity is considering entering info a contract with the Vendor, (13) has given to pie local government officer or a family member of the officer one of more gilts that have an aggregate value of more than $100 in the 12- month period preceding the date the affirer becomes aware that: (i) a contrail between the local govern mental entity and Yen dor has been exec uteri; or (ii) the local govemmental entity is considering entering into acorttractwith the vendor. 1LocaI Government Code § 176.006(a) and is-11 {a) A vendor shal l [ilea completed confI ict o(i nterest questio nnaire if the vendor has a business relationship with a local governmental entity and- (1) has an ernpicyment or other business relationship with a Local govemment officer of that local governmental entity, or a fam sly member of the officer, described try Section 176.i]i13(a)(2) (A)1 (2) has given a local government officer of Char local gavem mental entity, or a family member of the officer. one or more gifts with the aggregate value specified by Section 17-6.003(a)121(B), excluding any gift described by Section 176.D03{a-i )_, or (3) has a family relationship with a Jocal government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire mast be filedwith the appreprfate records administrator not later than the seventh business day afterthe later of: (1) the date that the vendor: (A} begins discussions or negotiations to eater into a contract with the local governmental entity; ar (B) submits to the local governmental entity an applicatlan, response toarNuestforproposals ar bids, correspondence, or another writing related to a potential contract with the local governmental aririty; ar (2) the date the vendor becomes aware: (A) of an employment or other business relaDonship with a local governmert officer, or a family member of the officer, described by Subsection (a); (8) thatthevendor has given one or more gifts described by Subsection (a), flr (G� of a family retationshlp with a local government officer. Farm prow rded by Texas Elhncs Cmvnmissim wew.ethics.stato.Ix-us revised 111IM21 CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 59 ATTACHMENT B CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS Section 2-14 of the Fort Worth Code of Ordinances authorizes the City Council, when considering competitive sealed bids, to enter into a contract for certain purchases with a bidder whose principal place of business is in the corporate limits of the City of Fort Worth and whose bid is within 3 or 5 percent of the lowest bid, depending on the value of the request and goods or services requested, if the lowest bid is from a business outside the municipality and contracting with the local bidder would provide the best combination of price and other economic benefits to the municipality. Requests to be considered a local business must be submitted on this form with bid packages to be considered by the City of Fort Worth. Questions should be addressed to the Purchasing staff listed in the bid or request package. The Fort Worth City Council requires the following information for consideration of location of a bidder's principal place of business. Add additional sheets if needed to provide this information. 1. Locational Eligibility: Principal Place of Business in Fort Worth, Texas. a. Do you have a Fort Worth office? If yes, identify address: What percentage of estimated gross company sales (worldwide) are sales originating in Fort Worth? "Originating in Fort Worth" shall mean payable at the Fort Worth office. [must exceed 50%] 2. Economic Development opportunities resulting from contract. Number of Fort Worth resident -employees? Amount of City of Fort Worth ad valorem taxes (real and business personal property) paid by company (for prior tax year — Fort Worth office or former location, if Fort Worth office is newly - established)? Certification of information: The undersigned does hereby affirm that the information supplied is true and correct as of the date hereof, under penalty of perjury. (Company Name) (Date) (Signature) (Printed Name and Title) CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 60 ATTACHMENT C BIDDER'S CONTACT INFORMATION Vendor's Name: Vendor's Local Address: Phone: Fax: Email: Main Point of Contact: Name/Title Phone: Fax: Email: Back -Up Point of Contact: Name/Title Phone: Fax: Email: Name of persons to contact when requesting services or billing questions: Name/Title Phone: Fax: Email: Will your company accept P-card payments? yes no Signature Printed Name Date CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 61 ATTACHMENT D, LOT LOCATIONS AND SIZES Attached as separate document. Each location on this list must be priced, and the attachment signed and returned with the bid. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 62 ATTACHMENT E BIDDER QUALIFICATION QUESTIONAIRE How many years has your organization been in business under its present name? a. List any former names your organization has operated under and the timeframe(s). 2. List at least three (3) references (with contact info) your company has performed similar work for within the last 3 years. Use a separate sheet if needed. 3. How many personnel can your company provide to perform the services included in this bid, and list their experience level doing this type of work. Use a separate sheet if needed. 4. On a separate sheet list all of the equipment your company has available to perform the services included in this bid. 5. How many days after receiving a Work Order from The Transportation/Public Works Department can you have a crew on site? 6. Please describe your plan to provide quality control and supervision to your personnel in the field if you are awarded a contract to perform these services. Use additional sheet(s) if necessary. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 63 ATTACHMENT F DOCUMENTATION CHECKLIST *Bidder shall complete the below to aid in responsiveness* Refer to Part 1, Section 14.2 for more information on the below required documents. :?Ts7n=s I UsNI I a M i I ITMI -I A completed and signed Bid Submission Signature Page A completed Price Submittal A completed and signed original Conflict of Interest Questionnaire, Attachment A A completed Consideration of Location of Bidder's Principal Place of Business, Attachment B A completed and signed Bidder's Contact Information, Attachment C A completed and signed Lot Location sheet, including pricing for each lot and parcel, Attachment D A completed Bidder Qualification Questionnaire, Attachment E Signed Addendum(s) acknowledging receipt, if applicable Scanned copy of all documents listed in Section 14.2, Part 1 on a USB Drive CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 64 ATTACHMENT H DRAFT VENDOR SERVICES AGREEMENT Attachment H is attached as a separate document. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 65 EXHIBIT D CONTRACTOR'S RESPONSE TO CITY OF FORT WORTH ITB/RFP NO.23-0019. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 66 FORT WORTH,,, ""I, ADDENDUM TO INVITATION TO BID ITB-23-0019 Channel Mowing Services ADDENDUM NO. 1 DATE ISSUED: February 10, 2023 INVITATION TO BID (ITB): 23-0019 BID OPENING DATE: February 16, 2023 (UNCHANGED) ITB No. 23-0019 Channel Mowing Services, issued January 31, 2023, is hereby amended as follows: 1. Questions and Answers document is hereby incorporated, in full text, page 2 of this addendum. 2. All other terms and conditions remain unchanged. Eugene Chandler Buyer By the signature affixed below, Addendum No. 1 is hereby incorporated into and made part of the above referenced ITB. COMPANY NAME: C7 :�' m 6 w SIGNATURE: NOTE: Company name and signature must be the same as on the original bid documents. Failure to return this form with your sealed bid may constitute grounds for rejection of your offer. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT ITB 23-0019 Channel Mowing Services Addendum 1 67 FORT WORTH COVER PAGE Event ID CFW01-23-0019 Event Round Version 1 1 Event Name ITB Channel Mowina Services Start Time 01/31/2023 08:00:00 CST Pagel 1 1 1 Finish Time 02/16/2023 13:30:00 CST Invited: EVENT DETAILS Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas St. (Lower Level Rm 1500) Fort Worth TX 76102-6314 United States Email Event Description The City of Fort Worth seeks bids to finalize an agreement for channel mowing services For the Transportation and Public Works Department on an as needed basis. Submission Requirements and Deadlines all companies/individuals wishing to do business with the City of Fort Worth must register as a 3idder on the PeopleSoft Supplier Portal. Please visit ittps://www.fortworthtexas.gov/departments/finance/purchasing/register for more information. assigned Buyer: Eugene Chandler FMSPurchasingResponses@fortworthtexas.gov % pre -bid conference will be held in -person and via WebEx on Wednesday February 8, 2023 at 9:OOAM (Local Time). Attendance at pre -bid :onferences is not mandatory but strongly encouraged. n-Person %ddress: City of Fort Worth- City Hall 200 Texas St =ort Worth, TX 76102 -ocated on the Lower Level at the North end of the building, across from the elevators in the Development Services Conference Room LL1201. Nebex: 'hone Number: 1-469-210-7159 vleeting Number: 2557 601 3245 vleeting Link: https://fortworthtexas.webex.com/join/Eugene.ChandIerfortworthtexas.gov 3ids are solicited for furnishing the merchandise, supplies, services and/or equipment as set forth in this solicitation. Completed Bids including )ne executed original and one USB flash drive containing electronic versions of all bid documents must be received in the Purchasing Division )y 1:30 P.M., February 16, 2023, and then publicly opened and read aloud at approximately 2:00 P.M. in the Council Chambers. Bids must be submitted in a sealed envelope WITH THE BID NUMBER AND BIDDER COMPANY NAME WRITTEN ON THE OUTSIDE OF THE ENVELOPE, addressed to the Purchasing Manager. YOUR BID MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO rHE 1:30pm DEADLINE IN ORDER TO BE CONSIDERED. 3ids shall be mailed or hand delivered to the following address: amity of Fort Worth, Purchasing Division, -ower Level, City Hall, 200 Texas Street, Fort Worth, Texas 76102 3ids delivered by special courier (i.e. Federal Express, Special Delivery, etc.) are to be marked on the outside of the courier's shipping envelope 'Bid No. 23-0019 Channel Mowing Services" AND MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO rHE 1:30 DEADLINE IN ORDER TO BE CONSIDERED. Late bids will be returned or destroyed; they will not be opened nor considered in the ;valuation of the bid. 3ids may be withdrawn at any time prior to the official opening. Bids may not be altered, amended or withdrawn after the official opening. The indersigned agrees, if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms, :onditions and scope/specifications contained in this document. The period for acceptance of this bid will be 120 calendar days after the bid )pening date. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 68 FORT WORTH® CITY BID SUBMISSION SIGNATURE PAGE Event ID Page Invited: EVENT DETAILS CFW01-23-0019 3 Event Round Version Submit To: City of Fort Worth 1 1 J FINANCIAL MANAGEMENT SERVICES Event Name FINANCE - City Hall Purchasing ITB Channel Mowing Services 200 Texas St. (Lower Level Rm 1500) Start Time Finish Time Fort Worth TX 76102-6314 01/31/2023 08:02:00 CST 02/16/2023 13:30:00 CST J United States Email: FMSPurchasingResponses@fortworthtexas.gov The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet sections defined above including all documents incorporated by reference, and agrees to be bound by the tens therein. Legal Company Name: �:v\ `�4� ��v� 5. �v� LL C bpf� (,I-Az)W Company Address: (1�` D w kA1%A0 ✓� qJ e City, State, Zip: N 1^► . Ty"' -) 16 ( S % Vendor Registration No. 1 Printed Name of Officer or Authorized Representative: C U f Title: U v v\ f r Signature of Officer or Authorized Representative: Date: 7. JI Sla b z� Email Address: r del--\ It. W, Cb✓�1 Phone Number: S ll - (O 7 S' 0 I �0 Federal Identification Number (FID): T� " 35'� ' 33S 5 Will agreement be available for Cooperative Agreement use*? Yes_ No CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT ITB 23-0019 Channel Mowing Services 69 3 of 40 FORT WORTH PRICE SUBMITTAL Event ID CFWO1-23-0019 Event Round Version 1 1 Event Name ITB Channel Mowinq Services Start Time 01/31/2023 08:02:00 CST Line Details Page 41 JI Finish Time 02/16/2023 13:30:00 CST Line: 1 Description: Qtv Channel Maintenance Mowing and Services, 125,000 linear 1.00 feet, per attached specifications, total annual cost. Line: 2 Description: Qtv Northeast Quadrant Mowing (Per Parcels), total annual cost 1.00 from Attachment D Line: 3 Description: Qtv Northwest Quadrant Mowing (Per Parcels), total annual cost 1.00 from Attachment D Line: 4 Description: Qtv Southeast Quadrant Mowing (Per Parcels), total annual cost 1.06 from Attachment D Line: 5 Description: Qtv Southwest Quadrant Mowing (Per Parcels), total annual 1.00 cost from Attachment D Line: 6 Description: Qtv High Visibility Area Mowing (Per Parcels) total annual cost 1.00 from Attachment D Line: 7 Description: Qtv Additional Lots Mowing (Per Parcels) total annual cost from 1.00 Attachment D Invited: EVENT DETAILS Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas St. (Lower Level Rm 1500) Fort Worth TX 76102-6314 United States Email: FMSPurchasingResponses@fortworthtexas.gov Unit UnitPrice Total EA 4(p, Unit UnitPrice Total EA 31, IgS,-71 31, I9s•11 Unit UnitPrice Total EA - Unit UnitPrice Total - EA — - 33, I I S.l 1 33,115.11 Unit UnitPrice Total EA 131,319.010 131,311?,�0 Unit UnitPrice Total EA Unit UnitPrice Total EA -7j 01. -7, 4LO fV Total Bid Amount: 312` QI „r I .) 57 A bid of "0" will be interpreted by the City as a no -charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non -responsive and may result in disqualification of this bid. Prompt Payment Discount Terms: _107 Percent )\ I,A Days (i.e. 3% Net 15, etc.) CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT ITB 23-0019 Channel Mowing Services 70 4 of 40 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23. Bath Leg., Regular Session. I is questionnaire it being riled ir. accordance with Chapter 176. Local Government Gode, by a vender who has a business relationship as defined by Section 176.001(1-a) -.pith a local governmental emit' and the vendor meets requirements under Sectior 176.006fai. By lay this questbriraire must be tiled atlh the records adminis•.rator of the local goverrme •.al entity not laser than the 7th business day after the date the vendor becomes snare of fans tha: require the statement to be filed. See Section t 76ACb(a-t i. Local Govemment Code. A vendor commits ar o9ense if the vendor i ro ingly violates Section 176.D06. Local Governmert Gcde_ Ar oferse under his ser•icn is a misdemeanor. J Name of vendor who has a business relationship with local governmental entity. FORM CIO OFFICE USE ONLY Q3ce Rece .*c J Check this box ifyou ate filing an update to a previously filed questionnaire. (The law requires that you isle an updated completed questionnaire with the appropriate fling authority not rater than the 7th business day after the date on which you became aware that the orginally fled questionnaire was ncomplate or inaccurate.) Name of local government officer about Awhom the information is being disclosed. 'v/A Name of Officer J Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local aovernment officer or a family member of the officer receiving or I'ke.y to receive taxable income, other than investment income. from the vendor? F7Yes 71No B. Is the vendor receiving or like-y to receive taxable income, other [bath i-westment income. from or at the d-rection of the local government officer or a fami:y member of the officer AND the taxable income is not received from the local governmental entity? E7Yes =No J Describe each employment or business relationship that the vendor named in section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership inamestt of one percent or more. n "/A 61 ElCheck th:s box if the vandor has given the kcal goverrimant officer or a family member of the officer one or more gifts as descrbed in Section 17E .003(a)(2)(6), excuding gifts described in Secton 176.003(a-1). 71 � ��(�-e �a2-3 i;ignature of vendor ooinG�i�n�ess �M the gavemrrenal eru y Farm provided by Texas E:hies Cor-rissior. •.rww.ethics.state.tx.us Reo;sed 71,t;202t CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT ITB 23-0019 Channel Mowing Services 33 of 40 71 ATTACHMENT B CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS Section 2-14 of the Fort Worth Code of Ordinances authorizes the City Council, when considering competitive sealed bids, to enter into a contract for certain purchases with a bidder whose principal place of business is in the corporate limits of the City of Fort Worth and whose bid is within 3 or 5 percent of the lowest bid, depending on the value of the request and goods or services requested, if the lowest bid is from a business outside the municipality and contracting with the local bidder would provide the best combination of price and other economic benefits to the municipality. Requests to be considered a local business must be submitted on this form with bid packages to be considered by the City of Fort Worth. Questions should be addressed to the Purchasing staff listed in the bid or request package. The Fort Worth City Council requires the following information for consideration of location of a bidder's principal place of business. Add additional sheets if needed to provide this information. 1. Locational Eligibility: Principal Place of Business in Fort Worth, Texas. a. Do you have a Fort Worth office? If yes, identify address: Nn b. What percentage of estimated gross company sales (worldwide) are sales originating in Fort Worth? "Originating in Fort Worth" shall mean payable at the Fort Worth office. [must exceed 2. Economic Development opportunities resulting from contract. a. Number of Fort Worth resident -employees? I b. Amount of City of Fort Worth ad valorem taxes (real and business personal property) paid by company (for prior tax year — Fort Worth office or former location, if Fort Worth office is newly - established)? �j/ pt Certification of information: The undersigned does hereby affirm that the information supplied is true and correct as of the date hereof, under penalty of perjury. G _-T -ADL�J (Company Name) (Signature) �.I15/ab (Date) C%) A : Y, ^ 4k#,, 6 -) ^e r (Printed Name and Title) CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT ITB 23-0019 Channel Mowing Services 35 df 40 72 ATTACHMENT C BIDDER'S CONTACT INFORMATION Vendor's Name: G I - M 6 (,\) Vendor's Local Address: y l) 0 W ��'ti a ✓� /� ✓-P Phone: Ot ti •,\(.> 5 - 610 tC N Fax: Email: ( of V',5@ 9,1 — M a W . c e � Main Point of Contact: Name/Title CV JI- S VZ 5� .n.e r Phone: I L n 4 Fax: Email: cvr�,S P chi �^o�nl CoN1 Back -Up Point of Contact: Name/Title s4 e,je, Phone: 1 y °� .5 4 3 Fax: Email: �4� SM oke Name of persons to contact when requesting services or billing questions: Name/Title_L,�? . sat n Phone: B 17 (.7 S v 1a `. Fax: Email: kC-_. ,T pA @ g l -A46k l • ro ,,,l Will your company accept P-card payments? yes NO no Signature Printed Name is- 21)a3 Date CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT ITB 23-0019 Channel Mowing Services 73 36 df 40 Attachment D - Lot Location and sizes Parcels are mowed, edged, and blow grass off of driveway /sidewalks after mow. HVA parcels are mowed every 7 - 10 days. Frequency Grounds Maintenance Price Grounds Treatment Price Grand Total per Acreage Channel Maintenance Mowing Linear Ft per Linear Ft. per Year per Linear Ft (Once per year) per year Channel Maintenance Mowing and Services, per 125,000 3 $0.10 $0.07 $46,250.00 attached specifications Frequency Grounds Maintenance Price Herbicide Treatment Price Grand Total per Acreage NE Quad Acreage per Location per Year per Location per Service (Once per year) per year 1100 N BEACH ST 0.28 3 $200.00 $200.00 $220.38 8725 RACQUET CLUB DR 0.03 3 $100.00 $100.00 $13.46 2000 KATY RD 0.35 3 $200.00 $200.00 $280.74 2022 N RIVERSIDE DR 0.06 3 $100.00 $100.00 $22.96 2400 ALLIANCE GATEWAY FWY 0.48 3 $200.00 $200.00 $385.67 6601 FRIENDSWAY DR 0.36 3 $175.00 $175.00 $250.24 5600 KROGER DR 1.66 3 $420.00 $420.00 $2,796.69 3237 TOM ELLEN ST 0.88 3 $250.00 $250.00 $876.23 13501 INDEPENDENCE PKWY 2.55 3 $525.00 $525.00 $5,356.23 2300 GRACE AVE 0.52 3 $200.00 $200.00 $418.73 I4700 LAKE HAVASU TRAIL 1.08 3 $300.00 $300.00 $1,296.81 2555 NE 33RD STREET 0.29 3 $100.00 $100.00 $116.53 4401 GOLDEN TRIANGLE BLVD 1.72 3 $420.00 $420.00 $2,892.55 4335 GOLDEN TRIANGLE BLVD 0.92 3 $200.00 $200.00 $736.09 5700 KROGER DR 3.27 3 $900.00 $900.00 $11,776.81 13101 SPINNING GLEN ST 0.13 3 $150.00 $150.00 $80.99 10501 BEACH STREET 0.51 3 $180.00 $180.00 $368.92 3112 SPRINGDALE RD 0.28 3 $150.00 $150.00 $169.97 5600 NORTH TARRANT PKWY 0.21 3 $150.00 $150.00 $123.42 900 N BEACH ST 0.59 3 $250.00 $250.00 $589.76 2801 NORTHERN CROSS BLVD 0.34 3 $200.00 $200.00 $275.48 3400 DESERT MESA 1.35 3 $390.00 $390.00 $2,101.48 3005 SELMA STREET 0.09 3 $100.00 $100.00 $35.63 Total Acreage 17.96 Grand total for NE Quad $31,185.77 Frequency Grounds Maintenance Price Herbicide Treatment Price Grand Total per Location NW Quad Acreage per Location per Year per Location per Service (Once per year) per year 500 BONDS RANCH RD 0.62 3 $200.00 $200.00 $499.60 2300 MEACHAM BLVD 0.97 3 $300.00 $300.00 $1,161.17 2501 WARFIELD AVE 0.43 3 $175.00 $175.00 $298.05 3601 DEEN RD 0.30 3 $150.00 $150.00 $177.69 2500 BRENNAN AVE 1.22 3 $275.00 $275.00 $1,347.49 4932 SPOON DRIFT DR 1.29 3 $275.00 $275.00 $1,414.21 CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 74 I4428 BARBARA RD 1.14 3 $275.00 I $275.00 $1,250.75 I 4425 OVID DR 0.58 3 I $165.00 I $165.00 $383.54 9201 CLIFFORD ST I 0.52 I 3 $160.00 I $160.00 $330.58 200 NE 29TH ST 0.55 3 $185.00 $185.00 $407.71 4701 BOAT CLUB RD 1.12 3 $275.00 I $275.00 $1,231.06 3209 LEE AVE I 0.11 I 3 $150.00 I $150.00 I $66.12 777 RIVER HILL LN 0.80 3 $200.00 $200.00 I $642.79 3000 ROOSEVELT AVE I 0.66 3 $175.00 I $175.00 I $463.51 I101 N CHAPEL CREEK BLVD I 0.56 3 $170.00 I $170.00 $378.10 6300 TEN MILE BRIDGE RD I 0.02 3 $100.00 $100.00 I $9.71 8600 HARMON RD 1.03 3 $270.00 $270.00 I $1,107.02 5201 N MAIN ST I 4.61 3 I $1,100.00 I $1,100.00 $20,282.75 1300 E NORTHSIDE DR 3.25 3 $900.00 I $900.00 $11,687.56 2500 CANTRELL SANSOM RD 1.52 3 $350.00 I $350.00 $2,132.17 12850 SINGLETON 1.81 3 $475.00 I $475.00 $3,436.87 I737 SALIDA ROAD 0.24 3 $150.00 I $150.00 I $145.22 5900 CROMWELL MARINE CREEK RD I 1.63 3 $275.00 I $275.00 $1,797.33 I4500 WHITE SETTLEMENT RD 0.51 3 I $175.00 $175.00 I $359.64 5819 BOWMAN ROBERTS RD I 0.73 3 $175.00 I $175.00 $513.09 7440 BLUE MOUND RD 0.46 3 $150.00 I $150.00 $273.55 7824 VINCA CIR 0.11 3 I $100.00 $100.00 I $45.18 4501 BLUE MOUND RD 0.69 3 $175.00 I $175.00 $483.00 309 NE 34TH ST 1.99 I 3 I $510.00 I $510.00 $4,059.58 1209 TYRA LANE 0.39 3 $225.00 $225.00 I $353.30 10025 PEPPERTREE UN I 1.77 3 $325.00 $325.00 I $2,300.36 I1709 VELDA KAY LANE 0.39 3 $150.00 $150.00 $235.54 Total Acreage 32.03 Grand total for NW Quad $59,274.23 SE Quad Frequency Grounds Maintenance Price Herbicide Treatment Price Grand Total per Location a Acreage per Year p per Location per Service per Location (Once per year) per year I4600 EASTLAND ST 1.95 3 $425.00 $425.00 $3,306.93 4701 EASTLAND ST 0.36 3 $175.00 $175.00 $255.28 5800 E ROSEDALE ST 1.00 3 $220.00 $220.00 $882.12 6117 WILLARD RD 0.10 3 $125.00 I $125.00 $50.50 4300 FAI RLAN E AVE 0.77 3 $250.00 $250.00 $768.36 I2500 GLEN GARDEN AVE 0.54 3 $175.00 $175.00 $380.85 1217 E SHAW ST 0.10 3 $150.00 $150.00 $58.65 5800 TENSION DR 0.15 3 $125.00 $125.00 $75.01 5221 NOLAN ST 0.25 3 $150.00 $150.00 $151.30 2016 BELZISE TER 0.06 3 $100.00 $100.00 $22.68 CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 75 15029NELLST 1.02 3 $275.00 $275.00 $1,117.49 I1800 MCKENZIE ST 0.46 3 $160.00 $160.00 $293,85 3200 MISSISSIPPI AVE 0.13 3 $120.00 $120.00 $60.61 I5124 SHACKLEFORD ST 0.22 3 I $125.00 $125.00 $110.19 I6550 WICHITA ST 0.15 3 $120.00 $120.00 $69.71 2817 BIDEKER AVE 0.26 3 $140.00 $140.00 $143.27 1 I5755 CAMPUS DR 0.60 3 $210.00 $210.00 $501.10 1 I1414 HENDRICKS ST 0.30 3 I $175.00 $175.00 $210.00 I1401 E ALTAM ESA BLVD 3.58 3 I $910.00 $910.00 $13,035.64 3812 E FAIRFAX AVE 0.70 3 I $210.00 $210A0 $589.21 I57528 EASTLAND ST 0.39 3 $175.00 $175.00 $270.45 I1100 LLOYD AVE 1.18 3 $320.00 $320.00 $1,506.70 I5720 E ROSEDALE ST 0.74 3 $275.00 $275.00 $814.39 I5000 PARKER HENDERSON RD 0.20 3 $150.00 $150.00 $121.21 1 I3500 S. RIVERSIDE DR 0.51 3 $185.00 $185.00 $379.47 I1912 BURLESON RETTA RD 0.22 3 $150.00 $150.00 $132.78 I10300 OLD BURLESON RD 0.75 3 $225.00 $225.00 $675.62 I700 DEMA LN 0.80 3 $230.00 $230.00 $734.46 I7921 EDERVILLE RD 0.86 3 $240.00 $240.00 $826.44 1 I1201 WESLEYAN ST 0.24 3 $150.00 $150.00 $146.83 I3035 VILLAGE CREEK 1.71 3 $315.00 $315.00 $2,160.74 I I1236 E BUTLER 0.71 3 $275.00 $275.00 $777.77 1 I2000 EAST LOOP 820 FWY 0.11 3 $125.00 $125.00 $54.12 I5408 BOOKER TST 0.27 3 I $125.00 $125.00 $136.26 I I6700 ROSEDALE ST 0.64 3 I $175.00 $175.00 $445.77 I1900 WEILER BLVD 1.07 3 $305.00 $305.00 $1,309.34 I I1737 YOLANDA DRIVE 0.54 3 $250.00 $250.00 $540.00 Total Acreage 23.63 Grand total for SE Quad $33,115.11 Frequency Grounds Maintenance Price Herbicide Treatment Price Grand Total per Location SW Quad Acreage per Year per Location per Service per Location per year (Once per year) I7137 ASPEN WOOD TRL 2.89 3 $505.00 $505.00 $5,845.73 I800 SHARONDALE ST 1.25 3 $325.00 $325.00 $1,623.20 1 I3300 S JONES ST 0.27 3 $175.00 $175.00 $189.51 1 I2900 COUNTRY CREEK LN 0.55 3 $250.00 $250.00 $545.92 1 8048 CLEARBROOK CIR 1.42 3 $350.00 $350.00 $1,982.47 8000 OLD GRANBURY RD 0.12 3 $150.00 $150.00 $72.27 I I6029 RAYBURN DR 1.66 3 $400.00 $400.00 $2,661.51 1 12101 YATES ST 2.07 3 $450.00 $450.00 $3,725.58 CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 76 5600 LOVELL AVE 0.25 3 $150.00 $150.00 $148.76 4041 CLAYTON E RD 0.44 3 $205.00 $205.00 $359.92 3559 WILLIAMS RD 0.21 3 $150.00 $150.00 $128.39 2901 LAKE COMO DR 0.44 3 $200.00 $200.00 $348.94 9001 BUTTERWICK ST 0.15 3 $150.00 $150.00 $88.15 I4400 GLACIER ST 0.57 3 $125.00 $125.00 $283.38 7100 CAMP BOWIE BLVD 0.07 3 $100.00 $100.00 $29.42 7000 CALMONT AVE 0.12 3 $120.00 $120.00 $56.49 8412 CHAPIN RD 1.76 3 $355.00 $355.00 $2,492.89 4900 WESTLAKE DR 3.41 3 I $925.00 $925.00 $12,618.14 4751 WESTCREEK DR 6.24 3 $1,870.00 $1,870.00 $46,684.94 9002 IMAGE CIRCLE 0.47 3 $225.00 $225.00 $420.25 3825 S JONES ST 0.15 3 $175.00 $175.00 $104.45 4501 COLUMBUS TRL 0.34 3 $200.00 $200.00 $275.48 6701 CROWLEY RD 0.05 3 $100.00 $100.00 $18.37 4012 OLD BENBROOK HWY 0.65 3 $275.00 $275.00 $713.10 3100 SUFFOLK DR 0.28 3 $225.00 $225.00 $253.71 7801 CROWLEY RD 0.98 3 $295.00 $295.00 $1,150.76 I8601 CROWLEY ROAD 4.01 3 $1,105.00 $1,105.00 $17,745.38 9705 SANTA PAULA 0.17 3 $125.00 $125.00 $86.09 8800 CAMP BOWIE BLVD 1.60 3 $375.00 $375.00 $2,396.68 1701 PARK PLACE AVE 1.34 3 $350.00 $350.00 $1,872.12 7555 TRAIL LAKE DR 3.46 3 $800.00 $800.00 $11,066.99 10601 RANCHO VIEJ0 0.24 3 $150.00 $150.00 $141.18 5712 POSADA 0.17 3 $150.00 $150.00 $101.82 2912 CLIFFRIDGE LN 0.21 3 $125.00 $125.00 $107.13 1250 EDGECLIFF ROAD 1.02 3 $325.00 $325.00 $1,325.06 3501 ALTA MERE BLVD 0.68 3 $225.00 $225.00 $613.63 I8901 CAMP BOWIE WEST BLVD 3.17 3 $905.00 $905.00 $11,468.27 401 W RENDON CROWLEY RD 0.51 3 $215.00 $215.00 $438.60 9513 SANTA PAULA DR 0.42 3 $200.00 $200.00 $335.63 7000 LAKESIDE DRIVE 0.62 3 $220.00 $220.00 $545.45 6500 ALTAMESA BLVD 0.33 3 $175.00 $175.00 $231.40 I1900 W BOLT STREET 0.05 3 $100.00 $100.00 $21.81 Total Acreage 44.79 Grand total for SW Quad $131,318.90 Frequency Grounds Maintenance Price Herbicide Treatment Price Grand Total per Location HIGH VISIBLE AREA. PARCEL LOTS Acreage per Location per Year per Location per Service (Once per year) per year 2203 Western Ave. 0.18 46 $46.00 $46.00 $389.16 CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 77 I2205 Western Ave. I 0.18 46 $46.00 $46.00 $389.16 2209 Western Ave. 0.18 46 $46.00 $46.00 $389.16 2213 Western Ave. I 0.18 46 $46.00 $46.00 $389.16 1 2217 Western Ave. I 0.17 46 $46.00 $46.00 $367.54 I I2221 Western Ave. 0.18 46 $46.00 $46.00 $389.16 I2212 Carleton Ave 0.18 46 $46.00 $46.00 $389.16 2216 Carleton Ave 0.18 46 $46.00 $46.00 $389.16 2220 Carleton Ave 0.18 46 $46.00 $46.00 $389.16 2224 Carleton Ave 0.18 46 $46.00 $46.00 j1 $389.16 I2300 Carleton Ave 0.18 46 $46.00 $46.00 $389.16 1 Grand total for High $4,259.14 1 Total Acreage 1.97 Visibility Lots . Frequency Grounds Maintenance Price Herbicide Treatment PriceGrand Total per Location ADDITIONAL LOTS Acreage per Year per Location per Service per Location perear y (Once per year) 1321 E. Powell Ave. - 21 Day turn 0.13 17 $50.00 $50.00 $117.00 I935 E. Harvey St. - 21 Day turn 0.13 17 $50.00 $50.00 $117.00 I2248 Blandin St. - 21 Day turn 0.48 17 $75.00 $75.00 $648.00 3001 Hollis St. - 21 Day turn 0.74 17 $100.00 $100.00 $1,332.00 I2012 NE 36th St. - 21 Day turn 0.18 17 $50.00 $50.00 $162.00 1 I2013 NE 36th St. - 21 Day turn 0.19 17 $50.00 $50.00 $171.00 I5728 Fathom Dr. - 21 Day turn 0.12 17 $50.00 $50.00 $108.00 I6104 South Ridge Rd. - Once per Quarter 1.08 4 $90.00 $90.00 $486.00 I6105 South Ridge Rd. - Once per Quarter 3.2 4 $270.00 $270.00 $4,320.00 Grand total for Additional $7,461.00 Total Acreage 6.25 Lots Ground Acreage Total 126.63 Grand Total of All Sections $312,864.15 CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 78 ATTACHMENT E BIDDER QUALIFICATION QUESTIONAIRE 1. How many years has your organization been in business under its present name? 75earf a. List any former names your organization has operated under and the timeframe(s). �/A 2. List at least three (3) references (with contact info) your company has performed similar work for within the last 3 years. Use a separate sheet if needed. at �c C'�4A 3. How many personnel can your company provide to perform the services included in this bid, and list their experience level 1doing this type of work. Use a separate ysheet if needed. ( I W2 �,, A 1nd�V 2 G+1' 6`L 3 C� eM�lat� eP5 \)e/n S�t l W �6 Pef�f M J 4. On a separate sheet list all of the equipment your company has available to perform the services included in this bid. 5. How many days after receiving a Work Order from The Transportation/Public Works Department can you have a crew on site? 6. Please describe your plan to provide quality control and supervision to your personnel in the field if you are awarded a contract to perform these services. Use additional sheet(s) if necessary. 1 ` l�►e �.d�►-C 3 ales �. ��a5� r5�T�:�� c1>`ec� a o!' C're'A') 5 0V\ G r3�T�Ve C060'.-A VCR Q l CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT ITB 23-0019 Channel Mowing Services 79 38 of 40 ATTACHMENT F DOCUMENTATION CHECKLIST *Bidder shall complete the below to aid in responsiveness* Refer to Part 1, Section 14.2 for more information on the below required documents. Required Documents A completed and signed Bid Submission Signature Page A completed Price Submittal A completed and signed original Conflict of Interest Questionnaire, Attachment A A completed Consideration of Location of Bidder's Principal Place of Business, Attachment B A completed and signed Bidder's Contact Information, Attachment C A completed and signed Lot Location sheet, including pricing for each lot and parcel, Attachment D A completed Bidder Qualification Questionnaire, Attachment E Signed Addendum(s) acknowledging receipt, if applicable Scanned copy of all documents listed in Section 14.2, Part 1 on a USB Drive pocument Attachedl Yes/No �5 1�f � PfS CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT ITB 23-0019 Channel Mowing Services 39 of 40 80 GI -Mow TIN: 82-3593885 Curtis Kinsey (817) 675-0106 www.GI-Mow.com Curtis@GI-Mow.com EQUIPMENT LIST (Owned) Quantity Type of Equipment (8) 2019 Dodge Ram Pickup Trucks with enclosed trailers (3) 2019 Exmark 96" Diesel (3) 2019 Exmark 72" Diesel (1) 2015 Ventrac with 84" contour deck and interchangeable 72" brush deck (1) 2018 Gravely 72": mulch kit (2) 2017 Exmark Lazer Z 60": mulch kit and turf tires (1) 2018 Gravely 52": mulch kit (2) 2017 Gravely Compact Pro 34": mulch kits and turf tires (1) 2008 Walker GHS Zero Turn 36": bagging kit and turf tires (2) 2016 Exmark Push Mower 21 ": bagging kits (2) 2015 Honda Push Mower 21": bagging kits (22) Stihl Weed Eaters/Edgers (14) Stihl BP Blowers (1) Scag 48" Windstorm Stand -on Blower (3) 2021 Exmark 72" Mower (1) 2015 Toro 11' Batwing Diesel (2) 2022 Altoz 71" zero turn brush deck CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 81 IWon ► Wdai:&.I s:in Lei �•'� r GI -Mow Curtis Kinsey (817)675-0106 Curtis(@GI-Mow.com CONTRACTS & REFERENCES 1) Company Name City of Fort Worth Water Production Current Contract 5 Years Yearly Revenue $650K Name of Contact Kenny Wilson Title of Contact Superintendent Present Address 1608 11 th Avenue City, State, Zip Fort Worth, TX 76102 Phone Number 817-475-6643 Email Kennv.Wilson(cDfortworthtexas.00v 2) Company Name City of White Settlement Parks and Recreation Current Contract 4 Years Yearly Revenue $90k Name of Contact Richard Tharp Title of Contact Director Present Address 214 Meadow Park Drive City, State, Zip White Settlement, TX 76108 Phone Number 817-246-4971 ext.266 Email rtharr)(a)wstx.us 3) Company Name City of Fort Worth Parks and Recreation Department Current Contract 4 Years Yearly Revenue $1.4M Name of Contact Chris Swindle Title of Contact Contract Compliance Specialist Present Address 200 Texas Street City, State, Zip Fort Worth, TX 76102 Phone Number 817-392-5478 Email Chris.Swindle(a�.fortworthtexas.aov 4) Company Name City of Euless Parks and Recreation Department Current Contract 3 Years Yearly Revenue $25K Name of Contact Ray McDonald III Title of Contact Director Present Address 505 West Harwood Road City, State, Zip Euless, TX, 76039 Phone Number 817-685-1669 Email RMcDonald@eulesstx.gov CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 82 EXHIBIT E INSURANCE The Contractor shall assume all risk and liability for accidents and damages that may occur to persons or property during the prosecution of work under this Agreement. The Contractor shall file with the City of Fort Worth Purchasing Division, prior to the commencement of services, a certificate of insurance documenting the following required insurance 1.1 Failure to provide such information within five (5) calendar days of a request by the City may be grounds for termination of the Agreement. 2. Policies shall have no exclusions by endorsements which nullify the required lines of coverage, nor decrease the limits of said coverage unless such endorsements are approved by the City. In the event a contract has been bid or executed and the exclusions are determined to be unacceptable or the City desires additional insurance coverage, and the City desires the Contractor to obtain such coverage, the contract price shall be adjusted by the cost of the premium for such additional coverage plus 10%. Statutory Workers' Compensation Insurance and Employer's Liability Insurance at the following limits: $100,000 Each Accident $500,000 Disease — Policy limit $100,000 Disease — Each Employee This coverage may be written as follows: Workers' Compensation and Employers' Liability coverage with limits consistent with statutory benefits outlined in the Texas Workers' Compensation Act (Art. 8308 —1.01 et seq. Tex. Rev. Civ. Stat.) and minimum policy limits for Employers' Liability of $100,000 each accident/occurrence, $500,000 bodily injury disease policy limit and $100,000 per disease per employee. 4. Commercial General Liability Insurance including Explosion, Collapse, and Underground Coverage shall be provided as follows: $1,000,000 Each Occurrence $2,000,000 Annual Aggregate Coverage shall include but not be limited to the following: premises/operations, independent Contractors, products/completed operations, personal injury, and contractual liability. Insurance shall be provided on an occurrence basis, and as comprehensive as the current Insurance Services Office (ISO) policy. 2. Auto Liability Insurance shall be provided as follows: $1,000,000 Combined Single Limit Each Accident A commercial business policy shall provide coverage on "Any Auto", defined as autos owned, hired and non -owned. The Contractor shall furnish the Purchasing Manager a certificate of insurance documenting the required insurance prior to the commencement of Services. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 83 4. At each renewal period, Contractor shall furnish the Purchasing Manager and the Contract Manager, with a current certificate of insurance documenting the required insurance within ten (10) days after accepting the renewal. Policies shall be endorsed to provide the City of Fort Worth a thirty- (30) day notice of cancellation, material change in coverage, or non -renewal of coverage. Applicable policies shall also be endorsed to name the City of Fort Worth as an additional insured, as its interests may appear (ATIMA). 7. ADDITIONAL INSURANCE REQUIREMENTS 10.1 The City, its officers, employees and servants shall be endorsed as an additional insured on Contractor's insurance policies excepting employer's liability insurance coverage under Contractor's workers' compensation insurance policy. 10.2 Certificates of insurance satisfactory to the City and Worker's Compensation Affidavit must be received before Contractor can begin work. Failure to supply and maintain such insurance shall be a breach of contract. Contractor shall provide complete copies of all insurance policies required by this Agreement. Certificates of insurance must be supplied to: Financial Management Services Department Attention: Purchasing Division Bid No. 19-0037 200 Texas Street Fort Worth, Texas 76102 10.3 Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. Each insurance policy shall be endorsed to provide the City a minimum 30 days' notice of cancellation, non - renewal, and/or material change in policy terms or coverage. A ten (10) day notice shall be acceptable in the event of non-payment of premium. 10.4 Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. 10.5 Deductible limits, or self -funded retention limits, on each policy must not exceed $10,000.00 per occurrence unless otherwise approved by the City. 10.6 Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. 10.7 Workers' compensation insurance policy(s) covering employees of the Contractor shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. 10.8 City shall not be responsible for the direct payment of insurance premium costs for Contractor's insurance. 10.9 Contractor's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self -funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 84 10.10 While the Agreement is in effect, Contractor shall report, in a timely manner, to the Purchasing Division any known loss occurrence that could give rise to a liability claim or lawsuit or which could result in a property loss. 10.11 Contractor's liability shall not be limited to the specified amounts of insurance required herein. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 85 5/3/23, 9:05 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas Fo H REFERENCE **M&C 23- 13P23-0019 CHANNEL DATE: 4/25/2023 NO.: 0301 LOG NAME: MOWING SERVICES EC TPW CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Agreement with Civilian Division, LLC dba GI Mow for Channel and Buy -Out Lot Mowing Services in an Annual Amount Up to $226,000.00 and Authorize Up to Four Automatic Renewal Options for the Same Annual Amount for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize execution of agreement with Civilian Division, LLC dba GI Mow for channel and buy-out lot mowing in an annual amount up to $226,000.00 and authorize up to four automatic renewal options for the same annual amount for the Transportation and Public Works Department. DISCUSSION: The Transportation and Public Works approached the Purchasing Division to procure an annual agreement for channel and buy-out lot mowing. Under the proposed agreement the vendor will provide mowing services on city -owned lots and channels. In order to procure the service, staff issued Invitation to Bid (ITB) Number 23-0019. The ITB consisted of detailed specifications describing the required responsibilities and requirements to provide these services and supplies. The ITB was advertised in the Fort Worth Star -Telegram for three consecutive weeks: Wednesday February 1, 2023, Wednesday February 8, 2023 and Wednesday February 15, 2023. The City received five (5) responses. An evaluation panel, comprised of members of the Transportation and Public Works and the Code Compliance Departments, reviewed and scored the submittals using the Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposer Evaluation Factors a b c d Total Score Rank Civilian Division LLC (dba GI Mow) 23 12 13 40 88.00 1 Lawn Patrol, Inc. Leon's Landscaping, LLC Abescape Group, LLC L.A.T.E. LLC 266 13.5 28 73.02 2 16 7.5 3.5 35 61.63 3 21 10.53 0 34.5 4 156 4.5 0 25.5 0* * Bidder did not achieve the minimum technical points required to be considered further, and therefore, did not receive a ranking. After evaluation, the panel concluded that Civilian Division LLC dba GI Mow presents both the best value and the necessary coverage for the City; therefore, the panel recommends that Council authorize an agreement with Civilian Division LLC dba GI Mow. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bids met specifications. CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT 86 apps.cfwnet.org/council_packet/mc_review.asp?I D=30928&cou ncildate=4/25/2023 1 /2 5/3/23, 9:05 AM M&C Review FUNDING: The maximum annual amount allowed under this agreement will be $226,000.00; however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Other Contractual Services account of the Transportation and Public Works Department's Stormwater Utility Fund. BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase off goods or services is from sources that have negligible subcontracting or supplier opportunities. AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will end September 30, 2023. RENEWAL OPTIONS: This agreement may be automatically renewed for up to four (4) automatic one- year renewal periods (October 1 to September 30). This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Stormwater Utility Fund. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program i Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund I Department Account Project ID ID Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Reference # Amount Year , (Chartfield 2) Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Lauren Prieur (6035) Jo Ann Gunn (8525) Eugene Chandler (2057) 13P23-0019 CHANNEL MOWING SERVICES EC TPW funds availabilitvpdf (CFW Internal) 230126 Dept Waiver sianed Channel Mowina Services.pdf (CFW Internal) Civilian Division LLC dba GI Mow SAM.aov Search.pdf (CFW Internal) FID Table for Channel Mowina.xlsx (CFW Internal) GI Mow 1295 certificate.pdf (CFW Internal) CHANNEL MOWING AND MAINTENANCE SERVICES AGREEMENT apps.cfwnet.org/council_packet/mc_review.asp?I D=30928&cou ncildate=4/25/2023 87 2/2 FORT WORTH Routing and Transmittal Slip TPW Streets and Stormwater Operations DOCUMENT TITLE: M&C: 23-0301 CPN CSO DOC# Remarks: The Channel Mowing and Maintenance Services Agreement is to establish a contract between the City of Fort Worth and Civilian Division, LLC for channel mowing and grounds maintenance services. St INITIALS DATE OUT DATE to 1 Reviewer: 1. Jessica Dean, TPW 06/05/23 2. Lane Zarate, TPW 06/05/23 3. Lauren Prieur, TPW � 06/06/23 4. Traci Akin, TPW -71# 06/06/23 5. Thomas Royce Hansen, Legal rH 06/06/23 5. William Johnson, CMO 06/06/23 6. Ronald Gonzales, CS Office 06/07/23 7. Jannette Goodall, CS Office 06/07/23 8. Allison Tidwell, CS Office �- 06/08/23 DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑ Yes X No RUSH: ❑ Yes X No SAME DAY: ❑ Yes X No NEXT DAY: ❑ Yes X No ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ For Your Information X Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return to: Please call Traci Akin at ext. 5193 for pick up when completed. Thank you.