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Home My WebLink AboutResolution 5744-06-2023Resolution NO. 5744-06-2023 A RESOLUTION AUTHORIZING EXECUTION OF AN ADVANCE FUNDING AGREEMENT (AFA) BETWEEN THE STATE OF TEXAS, ACTING BY AND THROUGH TEXAS DEPARTMENT OF TRANSPORTATION, AND THE CITY OF FORT WORTH IN THE ESTIMATED AMOUNT OF $973,909.00, WITH CITY PARTICIPATION ESTIMATED TO BE $124,253.00, FOR IMPROVEMENTS TO TRAFFIC SIGNALS ON TRINITY BOULEVARD FROM GREENBELT ROAD TO AMON CARTER BOULEVARD HIGHWAY SAFETY IMPROVEMENT PROJECT WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes, and WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the State shall design, construct and operate a system of highways in cooperation with local governments, and Section 222.052 authorizes the Texas Transportation Commission to accept contributions from political subdivisions for development and construction of public roads and the state highway system within the political subdivision, and WHEREAS, federal and state laws require local governments to meet certain contract standards relating to the management and administration of State and federal funds, and WHEREAS, the Texas Transportation Commission has codified 43 TAC, Rules 15.50-15.56 that describe federal, state, and local responsibilities for cost participation in highway improvement and other transportation projects, and WHEREAS, the Texas Transportation Commission passed Minute Orders Numbered 116292 and 116073 authorizing the State to undertake and complete a highway improvement or other transportation project generally described as Off System Signal System Upgrades; and WHEREAS, the City of Fort Worth identified the need to improve existing traffic signals, install flashing yellow arrows and detection upgrades at 14 traffic signals along Trinity Boulevard from Greenbelt Road to Amon Carter Boulevard; and WHEREAS, the City of Fort Worth and Texas Department of Transportation have negotiated terms in the amount of $973,909.00, with federal participation in the amount of $808,121.00, state participation in the amount of $41,535.00 and local participation in the estimated amount of $124,253.00, for engineering and construction of signals improvements on Trinity Boulevard . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS, THAT: The City Manager is hereby authorized to execute an Advance Funding Agreement (CSJ: 0902-90-238) with the Texas Department of Transportation in the amount of $973,909.00, with federal participation in the amount of $808,121.00, state participation in the amount of $41,535.00 and local participation in the estimated amount of $124,253.00, for engineering and construction of signals improvements on Trinity Boulevard from Greenbelt Road to Amon Carter Boulevard. All cost overruns will be the responsibility of the City of Fort Worth. Adopted this 13th day of June, 2023. ATTEST: 14 a 'A E• V Janette S. Goodall, City Secretary Project Location Map Project Name: North Beach Street Corridor Project Limit: Temberland Bivd To IH 30 East Council District TO CSJ 0902-90-239 List of Intersections North/South Street East/West Street Alta Vista Road Timberland Blvd Alta Vista Road Funnel Street Alta Vista Road Keller Hicks Road North Beach Street Golden Triangle Blvd North Beach Street Alta Vista Road North Beach Street Heritage Trace Blvd North Beach Street Shiver Road North Beach Street Thompson Street North Beach Street Summerfields Blvd North Beach Street Crabapple Street North Beach Street Basswood Blvd North Beach Street Longstraw Drive North Beach Street Fossil Creek Blvd North Beach Street Fossil Vista Drive North Beach Street Sandshell Drive North Beach Street IH 820 West North Beach Street IH 820 East North Beach Street Northern Cross Blvd North Beach Street Clay Ave North Beach Street Stanley Keller Road North Beach Street East Long Ave North Beach Street Chesser Boyer Road North Beach Street Springdale Road North Beach Street Belknap Street North Beach Street West Beach Street North Beach Street SH 121 West North Beach Street SH 121 East North Beach Street East 1 st Street North Beach Street IH 30 West North Beach Street IH 30 East City of Fort Worth, Texas Mayor and Council Communication DATE: 06/13/23 M&C FILE NUMBER: M&C 23-0471 LOG NAME: 2023 TRINITY BOULEVARD AND N BEACH STREET CORRIDORS AFA SUBJECT (CD 5, CD10, CD 4, CD 2, CD 11 and CD 8) Adopt a Resolution Authorizing Execution of an Advance Funding Agreement with the Texas Department of Transportation for Improvements of Traffic Signals on Trinity Boulevard Corridor in the Amount of $973,909.00 with the City's Participation Amount an Estimated $124,253.00; Adopt a Resolution Authorizing Execution of an Advance Funding Agreement with the Texas Department of Transportation for Improvements of Traffic Signals on North Beach Street Corridor in the Amount of $835,595.00 with the City's Participation Amount an Estimated $116,428.00; Adopt Appropriation Ordinance and Amend the Fiscal Years 2023-2027 Capital Improvement Program (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached resolution authorizing execution of an Advance Funding Agreement with the Texas Department of Transportation for improvements of traffic signals on Trinity Boulevard from Greenbelt Road to Amon Carter Boulevard in the amount of $973,909.00 with the City"s participation amount an estimated $124,253.00 (TxDOT Control Section Job No. 0902-90-238); 2. Adopt the attached resolution authorizing execution of an Advance Funding Agreement with the Texas Department of Transportation for improvements of traffic signals on North Beach Street from Timberland Boulevard to Interstate Highway 30 in the amount of $835,595.00 with the City"s participation amount an estimated $116,428.00 (TxDOT Control Section Job No. 0902-90-239); 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Projects Federal Fund, in an amount totaling up to $1,491,646.00, subject to receipt of the grant, in the amount up to $808,121.00 for traffic signal improvements on Trinity Boulevard from Greenbelt Road to Amon Carter Boulevard project (City Project No. 104846) and in the amount up to $683,525.00 for traffic signal improvements on North Beach Street from Timberland Boulevard to Interstate Highhway 30 project (City Project No. 104847); 4. Adopt the attached appropriation ordinance adjusting appropriations in the 2022 Bond Program Fund in the amount totaling $240,681.00 by increasing estimated appropriations in the amount of $116,428.00 for the HSIP 2021- N Beach St. corridor signal project (city project no. 104847), and $124,253.00 in the HSIP 2021- Trinity Blvd. corridor signal project (city project no. 104846) and by decreasing appropriations in the Traffic Signals programmable project (City Project No. P130006) by the same amount, for the purpose of funding project costs; and 5. Amend the Fiscal Years 2023-2027 Capital Improvement Program. DISCUSSION: The purpose of this Mayor and Council Communication is to adopt resolutions authorizing the execution of Advance Funding Agreements (AFA) for two off -system systemic Highway Safety Improvement Program (HSIP) projects with the Texas Department of Transportation (TXDOT) and accept the federal grant funds in the amount of $808,121.00 for the construction for the Trinity Boulevard corridor and $683,525.00 for the construction for the North Beach Street corridor. The City's participation: $124,253.00 for Trinity Boulevard and $116,428.00 for North Beach Street includes engineering costs in the amounts of $70,000 and $70,000, respectively. The signal improvement project applications were submitted for HSIP funds and after evaluation, funds were awarded through the federal HSIP program. The project includes improvement of existing traffic signals, install flashing yellow arrows and detection upgrade to bring the signals along the selected corridors to current standards and make the intersections safer for vehicles, pedestrian and bicyclists. The Trinity Boulevard corridor project includes 14 traffic signals from Greenbelt Road to Amon Carter Boulevard and the North Beach Street corridor project includes 30 traffic signals from Timberland Boulevard to Interstate Highway 30. Since this is a HSIP project, TxDOT will lead the construction and will absorb the indirect cost for providing statewide support services. Both projects letting date is March 2025. The State will be responsible for securing the federal and local share of the funding required for the construction of the projects. City funds appropriated for these projects include design services and state construction direct costs. An advanced payment to TxDOT is required in the amount of $54,253.00 for Trinity Boulevard Corridor project and $46,428.00 for North Beach Street Corridor project. The final payment to TxDOT for local participation will be based on actual costs. The City bears the responsibility to pay for cost overruns. At the end of the project, the asset will remain with the City of Fort Worth. The table below summarizes funding for the project: Description Federal State Local Appropriation Trinity Boulevard Corridor propriated 1 $808,121.001 $0.001 $0.001 $808,121. Federal Grant Unappropriated $0.00 $41,535.00 $0.00 $0.00 Indirect State Cost Appropriated $0.00 $0.00 $54,253,00 $0.00 Local Advance Payment Appropriated $0.00 $0.00 $70,000.00 $0.00 Local Cost SUBTOTAL $808,121.00 $41,535.00 $124,253.00 $808,121.00 North Beach Street Corridor Appropriated $683,525.00 $0.00 $0.00 $683,525.00 Federal Grant Unappropriated $0.00 $35,642.00 $0.00 $0.00 Indirect State Cost Appropriated $0.00 $0.00 $46,428.00 $0.00 Local Advance Payment Appropriated $0.00 $0.00 $70,000.00 $0.00 Local Cost SUBTOTAL $683,525.00 $35,642.00 $116,428.00 $683,525.00 TOTAL $1,491,646.00 $77,177.00 $240,681.00 $1,491,646.00 This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). Funding is budgeted in the TPW Dept Highway & Streets Department's 2022 Bond Program Fund for the purpose of funding the HSIP 2021-Trinty Blvd Corr Sig and HSIP 2021-N Beach St. Corr Sig projects. The project on Trinity Boulevard Corridor is in Council District 5. The project on North Beach Street Corridor is in Council Districts 10, 4, 2, 11 and 8. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas Department of Transportation FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budgets, as appropriated, in the Grants Cap Projects Federal Fund and the 2022 Bond Program Fund for the HSIP 2021-Trinty Blvd Corr Sig and HSIP 2021-N Beach St. Corr Sig projects. The Transportation and Public Works Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. This is an advance grant. Submitted for City Manager's Office by; William Johnson 5806 Originating Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Martin Phillips 7861