HomeMy WebLinkAboutOrdinance 26209-06-2023ORDINANCE NO. 26209-06-2023
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIAL PURPOSE FUND, IN THE AMOUNT OF
$307,500.00, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF FUNDING
THE DEVELOPER TECH IMPROVEMENTS PROJECT (CITY PROJECT NO.
S00164); PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2022-2023 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Special
Purpose Fund in the amount of $307,500.00, from available funds, for the purpose of funding the Developer
Tech Improvements project (City Project No. S00164).
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25773-09-2022 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE: June 13, 2023
CITY SECRETARY
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Jannette S. Goodall
City Secretary 44anp�
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/13/23 M&C FILE NUMBER: M&C 23-0442
LOG NAME: 04AUTHORIZE COOPERATIVE AGREEMENT WITH CARAHSOFT FOR VELOSIMO
SUBJECT
(ALL) Authorize a Cooperative Purchase Agreement with Carahsoft Technology Corporation for Velosimo Software Subscription in the Amount of
$472,875.00 for the Development Services Department through the Information Technology Solutions Department and Adopt Appropriation
Ordinance from the Special Purpose Fund in the Amount of $307,500.00
RECOMMENDATION:
1. Authorize a Cooperative Purchase Agreement with Carahsoft Technology Corporation for Velosimo software subscription in the amount of
$472,875.00; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund in the amount of
$307,500.00 from available funds, within the Developer Technology Improvements project (City Project No. S00164)
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize a purchase agreement for the Velosimo Software
subscription through Carahsoft Technology Corporation ("Carahsoft") using Cooperative Purchase Agreement National Cooperative Purchasing
Alliance 01-86 (the "Agreement") and appropriate funding from the Special Purpose Fund to cover the costs associated with the first two years of
the Agreement.
The Agreement will support Velosimo's software integrations with Accela now that Accela has migrated to cloud support. Velosimo supports
more than eight highly desired integrations such as Bluebeam, OpenCounter Permit Assist, Power BI, and iNovah. Velosimo will provide training
in the area of maintenance and development for the Development Services staff.
Implementing Velosimo software through Carahsoft will provide improvements in the areas of data transfer and management, improved and
simplified processes, and allow for data to be transferred seamlessly between specific software platforms and Accela for the Development
Services Department.
The first two years of the Velosimo software subscription will be funded through the Developer Technology Improvements project within the Special
Purpose Fund in the amount of $150,000.00 for the first year and $157,500.00 for the second year, total amount $307,500.00. The third year of
the subscription in the amount of $165,375.00 will be funded as appropriated under the Information Technology Solutions Fiscal Year 2025
operating budget. Total amount of the contract is $472,875.00.
COOPERATIVE PURCHASE: Pricing for Velosimo is offered through Carahsoft under cooperative purchase contract National Cooperative
Purchasing Alliance (NCPA) 01-86. The NCPA is authorized to offer cooperative purchasing programs to state agencies, public institutions of
higher learning, public school districts and local governments. State law provides that a local government purchasing an item under a cooperative
purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. NCPA contracts
are competitively bid to increase and simplify the purchasing power of government entities.
SUCCESSOR CONTRACTS: The City will initially use the NCPA 01-86 to make purchases authorized by this M&C. NCPA 01-86 is set to expire
November 30, 2023. If NCPA 01-86 is extended, this M&C authorizes the City to purchase similar services under the extended contract. If NCPA
01-86 is not extended, but NCPA executes a new cooperative contract with Carahsoft and with substantially similar terms, this M&C authorizes the
City to purchase services under the new NCPA contract. If this occurs, in no event will the City continue to purchase goods and services under the
new agreement for more than three (3) years without seeking Council approval.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
AGREEMENT TERMS: Upon approval of this recommendation, the agreement shall remain in effect in accordance with Carahsoft NCPA 01-86
or applicable successive NCPA contracts for the same services and so long as funds are appropriated as part of the FY 2025 ITS operating
budget.
This will serve ALL COUNCIL DISTRICTS
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the capital budget, as previously appropriated, in the Special Purpose Fund for the
Developer Tech Improvements project to support the approval of the above recommendations and award of the agreement. Prior to any
expenditure being incurred, the Information Technology Solutions Department and the Development Services Department have the responsibility to
validate the availability of funds.
Submitted for City Manager's Office . Valerie Washington 6192
Originating Business Unit Head: Kevin Gunn 2015
Additional Information Contact: Mark Deboer 8598