HomeMy WebLinkAboutContract 58434-A1CSC No. 58434-A1
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 58434,
A MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT
Fort Worth Public Improvement District No. 19 (Historic Camp Bowie)
This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 58434("First
Amendment") is made and entered into by and between the CITY OF FORT WO TH (the "City"), a
home -rule municipal corporation organized under the laws of the State of Texas, acting by and through its
duly authorized Assistant City Manager, and CAMP BO E DISTRICT, INC. a Texas nonprofit
corporation, ("Contractor") acting by and through its duly authorized Executive Director.
WHEREAS, the City and Contractor are parties to a Management and Improvement Services
Agreement for Fort Worth Public Improvement District No. 19, the same being City Secretary Contract
Number 58434 ("Agreement");
WHEREAS, Contractor identified a need to reallocate certain funds between budgeted line items;
WHEREAS, on April 25, 2023, the City Council adopted an ordinance approving a revised Fiscal
Year 2022-2023 budget and five-year service plan, taking into account the budgetary adjustments;
WHEREAS, the parties wish to amend the Agreement to incorporate the revised budget and five-
year service plan; and
NO THEREFORE, for and in consideration of the mutual covenants, promises, and agreements
contained herein, the City and Contractor do hereby covenant and agree to amend the Agreement as follows:
1. Exhibit A to the Agreement concerning the Budget and Service Plan for the District is
replaced with, and superseded by, a new Exhibit A that is attached to this First Amendment, which is
incorporated into the Agreement for all purposes.
2. All terms of this First Amendment that are capitalized but not defined have the meanings
assigned to them in the Agreement.
3. All terms and conditions of the Agreement that are not expressly amended pursuant to this
First Amendment will remain in full force and effect.
IN WITNESS WHEREOF, the undersigned have caused this First Amendment to be executed in
Fort Worth, Tarrant County, Texas.
CITY OF FORT WO TH:
By: William Johnson Jut 12, 202314:33 CDT)
William M. Johnson
Assistant City Manager
Date: J u n 12, 2023
CAMP BO E DISTRICT, INC.,
A Texas non-profit corporation
Lelia Gria,40 kickapd
By: Lydia Guajardo Rickard (Jun 9, 2023 11:45 CDT)
Lydia Guajardo Rickard
Executive Director
Date: `1 u n 9, 2023
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX 1 of3
First Amendment to CSC 58434
Approval Recommended:
,Qe6oxt5'tu.�.d
By:
Robert Sturns
Economic Development Director
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000ATTEST: ° o a
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By:
Jannette Goodall
City Secretary
APPROVED AS TO FORM AND LEGALITY:
uJa�2a�
By:
Tyler F. Wallach
Assistant City Attorney
Contract Compliant Manager:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
Lacey, 1 un 12, 20-I" CDT)
Lacey M. Ruiz
Sr. Contract Compliance Specialist
M&Cs: 22-0678 (September 13, 2022); 23-0312 (April 25, 2023)
Form 1295: 2023-88665
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to CSC 58434 2 of 3
Exhibit A
City of Fort Worth
Mid -Year Five Year Service Plan - FY 2023 - FY27
Public Improvement District No. 19 - Historic Camp Bowie
REVENUES
PID Assessments
COFW Payment in lieu of Services
Budget Revenues
Use of Funds Balance
Total Revenues
EXPENSES
Management Fee
Beautification
Beautification - Utilities
Beautification - Maintenance
Litter Abatement
Security
Economic Development
Marketing & Promotion
Communication
Audit
City Administrative Fee
City Administrative Audit
Total Budget Expenses
Contribution to Fund Balance
Total Expenses
FYE 22/23 FYE 23/24 FYE 24/25 FYE 25/26 FYE 26/27
$
469,352
$
488,126
$
507,651
$
527,957
$549,075
38,887
38,887
38,887
38,887
38,887
$
508,239
$
527,013
$
546,538
$
566,844
$ 587,962
70,778
5,522
5,315
5,100
$
579,017
$
527,013
$
552,060
$
572,159
$ 593,062
$
95,466
$
99,684
$
109,308
$
113,369
$ 117,592
27,350
21,000
21,000
21,000
21,000
36,668
20,000
20,000
20,000
20,000
135,576
150,813
156,846
163,120
169,645
75,000
78,000
81,120
84,365
87,740
62,758
60,154
62,560
65,062
67,664
34,350
27,338
28,432
29,569
30,752
57,350
23,629
24,574
25,557
26,579
30,000
23,629
24,574
25,557
26,579
12,000
9,360
9,734
10,123
10,528
9,743
10,540
10,931
11,337
11,759
2,756
2,866
2,981
3,100
3,224
$
579,017
$
527,013
$
552,060
$
572,159
$ 593,062
$
579,017
$
527,013
$
552,060
$
572,159
$ 593,062
Net Change in Fund Balance
$ (70,778)
$ -
$ (5,522)
$ (5,315)
$ (5,100)
Fund Balance, Beginning of Year (Estimated Yrs 2-5)
236,644
165,866
165,866
160,344
155,029
Estimated Fund Balance, End of Year
165,866
165,866
160,344
155,029
149,929
Reserve Requirement
87,853
92,028
95,379
98,863
98,863
Over (Under) Reserve
$ 78,013
$ 73,838
$ 64,965
$ 56,166
$ 51,066
"FY2023 Assessment Rate = $.10
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/25/23 M&C FILE NUMBER: M&C 23-0312
LOG NAME: 17PID19 MIDYEARFY23
SUBJECT
(CD 3 and CD 7 / Future CD 3 and CD 7) Adopt Ordinance Amending the Fiscal Year 2022-2023 Adopted Budget and Five -Year Service Plan for
Public Improvement District 19 — Historic Camp Bowie and Adopt Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached ordinance amending the Fiscal Year 2022-2023 Budget and Five -Year Service Plan for Public Improvement District 19—
Historic Camp Bowie to reflect amendments associated with a mid -year review and direct the City Secretary to record the same in the real
property records of Tarrant County, Texas no later than the seventh (7th) day after adoption by the City Council;
2. Adopt the attached appropriation ordinance adjusting appropriations in the General Fund by decreasing appropriations in the Non -
Departmental Department in the amount of $21,096.00 and increasing appropriations in the Economic Development Department by the
same amount, for the purpose of transfer to the Fort Worth Public Improvement District 19 - Historic Camp Bowie Fund for funding Payment
In -Lieu of Services; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Fort Worth Public Improvement District
19 - Historic Camp Bowie Fund 1) in the amount of $6,607.00, in Fiscal Year 2022-2023, from available, unreserved fund balance; 2) in the
amount of $21,096.00, transferred from Economic Development Departments General Fund, for purpose of funding Payment In -Lieu of
Services.
r]6'%i1Ia19lei kqI
The City of Fort Worth's Department of Economic Development administers the City's Public Improvement Districts (PIDs). The City's PID Policy
outlines the need to proactively work with the City's PID management companies to oversee the services being provided within each of the PIDs.
PID 19 — Historic Camp Bowie (Historic Camp Bowie PID) is managed by Camp Bowie District Inc., (CBDI).
On September 13, 2022, City Council adopted Ordinance No. 25726-09-2022, approving the fiscal year (FY) 2022-2023 Budget, Five -Year
Service Plan, Assessment Plan, and Tax Year 2022 Assessment Roll for the Historic Camp Bowie PID. After conducting a mid -year review of the
Historic Camp Bowie PID's budget, City staff and CBDI has identified the need to increase Historic Camp Bowie PID's (City of Fort Worth)
allocations by $21,096.00 to account for additional payment in -lieu of services. Expenditure adjustments can be primarily attributable to increases
in beautification for increased utitlities and maintenance, security patrols, and marketing and communication salaries.
The City's Payment In -Lieu of Services is a supplement to the Historic Camp Bowie PID budget and intended to provide for the standard level of
improvements and services as comparable to what would be provided by the City for the taxpayers generally.
Revenue Adjustments:
Line Items to
Previously
be Adjusted
Approved FY23
Budget Item
PID
$469,352.00
Assessments
COFW
Payment in lieu
$17,791.00
of Services
Use of Fund
$64,171.00
Balance
(Totals
$551,314.00
Expenditure Adjustments:
Line Items to Previously
be Adjusted Approved FY23
Budget Item
Beautification $25,440.00
Recommended Amended
Mid -Year FY23 Budget
Adjustment Item
$0.00 $469,352.00
$21,096.00 $38,887.00
$6,607.00 $70,778.00
$27,703.00 $579,017.00
Previously Amended
Approved FY23 FY23
Budget Item Budget Item
$1,910.00 $27,350.00
Beautification - $24,214.00 $12,454.00 $36,668.00
Utilities
Beautification -
Maintenance $133,975.00 $1,601.00 $135,576.00
Security $57,840.00 $4,918.00 $62,758.00
Economic $47,440.00
Development ($13,090.00) $34,350.00
Marketing &
$45,440.00
$11,910.00
$57,350.00
Promotion
Communication
$25,000.00
$5,000.00
$30,000.00
laudit
$9,000.00
$3,000.00
$12,000.00
Totals
$368,349.00
$27,703.00
$396,052.00
All other previously approved line items not mentioned above remain the same.
Upon approval of the above recommendations, the total budgeted expenses for FY 2022-2023 will be $579,017.00. This mid -year budget
adjustment will decrease the unaudited, unassigned fund balance by a total of $6,607.00. The revised Budget and Five -Year Service Plan will take
effect upon approval by City Council. The City and CBDI will amend the existing management contract to reflect the mid -year adjustments (City
Secretary Contract No. 58434).
Funding is available for appropriation in the fund balance of the FWPID#19 - Historic Camp Bowie Fund. The beginning balance is $236,664.36,
after this M&C, available balance will be $230,057.36.
The Historic Camp Bowie PID is located in COUNCIL DISTRICTS 3 & 7 / FUTURE COUNCIL DISTRICTS 3 & 7.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations and adoption of the attached appropriation ordinances, funds will be
available in the current operating budget, as appropriated, in the FWPID #19 - Hist Camp Bowie Fund. Prior to any expenditure being incurred,
the Economic Development Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Robert Sturns 2663
Additional Information Contact: Crystal Hinojosa 7808