HomeMy WebLinkAboutContract 51991-R2CSC No. 51991-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 12, 2023
Insight Global, LLC
Attn: Legal Dept
4170 Ashford Dunwoody Road, Suite 220
Atlanta, GA 30319
Re: Contract Renewal Notice
Contract No. CSC No. 51991 (the "Contract")
Renewal Term No. 2: September 1, 2023 to August 31, 2024
The above referenced Contract with the City of Fort Worth expires on September 1, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httl)s://www.fortworthtexas.Qov/departments/finance/nurchasinc.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Amy McCormick
IT Finance Contract Technician
200 Texas Street
Fort Worth, TX, 76102
Amy.mccormick@fortworthtexas.gov
(817) 392-6082
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
ILnN
By: Valerie ashington (Jun 12, 202314:35 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: J u n 12, 2023
Insight Global, LLC:
By: C�44 W
Name: _Chad Wade
Title: Sr. Account Manager
Date: 6/9/2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
/4 G=
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
ell
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0444
Approval Date: 6/14/2022
Form 1295: 2022-845605
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Cynthi yree (Jun 12, 2023 09:44 CDT)
Name: Cynthia Tyree
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
4,dg4�On��
pa> oo FORT �9dd
o�o _ -+v
Pva LSD
YQa� nlXO65gg0'
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
6/12/23, 9:22 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/14/2022 REFERENCE
NO..
CODE: P TYPE:
Official site of the City of Fort Worth, Texas
FORT WORTH
**M&C 22- LOG NAME: 13PAMEND M&C 21-0733
0444 STAFFING AUGMENTATION
CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize an Amendment to Staff Augmentation Agreements with Various
Contractors Using Cooperative Contracts to Increase the Annual Amount by $1,066,000.00
for a New Total of Up to $4,374,000 for the Neighborhood Wi-Fi Project Managed by the IT
Solutions Department and Neighborhood Services Department as well as the UKG Payroll
Project Managed by Human Resources, IT Solutions Department, and Financial
Management Services Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to Staff Augmentation Agreement
with various contractors using Cooperative Contracts to increase the annual amount by $1,066,000.00
for a new total of up to $4,374,000 for the Neighborhood Wi-Fi Project managed by the IT Solutions
Department and Neighborhood Services Department as well as the UKG Payroll Project managed by
the IT Solutions Department, Human Resources Department, and Financial Management Services
Department.
DISCUSSION:
Technology Staff Augmentation provides temporary personnel which are recruited from the staffing
agencies to assist in the development and implementation of specialized technology projects.
On June 22, 2021, the City Council consolidated 4 previously approved M&Cs for Technology Staff
Augmentation and approved using two Cooperative Agreements with four Vendors for Technology
Staff Augmentation Services for an amount up to $2,950,000 for the Information Technology (IT)
Department and the Water Department. (M&C 21-0456). The Vendors and the Cooperative
Agreements are shown on the table below.
In order to select the temporary technology staff, the staffing requirements are identified by the IT
Department. Recruitments are sent to the Vendors listed below and the Vendors are given equal
opportunity to respond with qualified candidates. Vendors are given an eqaul amount opportunity to
earn a minmum of ten percent of the awarded expenditures on an as -needed basis. No specific
amount is gauranteed.
On September 28, 2021, City Council approved increasing the amount by $358,000 to a new total
amount of up to $3,308,000 for IT Solutions for the Payroll Solution Implementation for Police and Fire.
(M&C 21-0733)
Information Technology Solutions Department (ITS) is recommending increasing the annual
authorization by $1,066,000.00 for a total of $4,374,000 for the following projects:
Support the ongoing Neighborhood WiFi Project $832,000.00
Support the UKG Payroll Project $234,000.00
Human Resource Department $115,000.00
Financial Management Department $119,000.00
The Human Resources Department and Financial Management Department amounts will fall under
the UKG Payroll Project.
Vendor Cooperative Cooperative Contract
Contract Expiration Date
TekSystems DIR-CPO-4638 August 31, 2024
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=29997&cou nciIdate=6/14/2022 1 /2
6/12/23, 9:22 AM
M&C Review
Apex
Systems
Luna Data
Insight Global
DIR-CPO-4521
DIR-CPO-4582
GS-35F-0247Y
August 31, 2024
August 31, 2024
March 19, 2032
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the Grants Operating Federal Fund and the ITS Capital Fund for the
American Rescue Plan Act and Public Safety Payroll Solution projects to support the approval of the
above recommendation and amendent to the contract. Prior to any expenditure being incurred, the
Information Systems Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manaqer's Office by_ Reginal Zeno (8517)
Valerie Washington (6192)
Ori inatin Department Head: Anthony Rousseau (8338)
—9 9—p Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
13PAMEND M7C 21-0733.docx (CFW Internal)
Apex Form 1295 Certificate 100868202.pdf (CFW Internal)
Apex sams 2.14.22.PNG (CFW Internal)
Copy of FID Table Staff Augmentation 1-12 updated 3-14 (002).xlsx (CFW Internal)
Form 1295 Certificate 100483586 (CG FE 2.8.22).pdf (CFW Internal)
Form 1295 Certificate 100867494.pdf (CFW Internal)
Insight Global, LLC.PNG (CFW Internal)
Luna Data Form 1295.pdf (CFW Internal)
Luna Data Solutions. INc. sams.PNG (CFW Internal)
Teksystems. Inc.PNG (CFW Internal)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=29997&cou nciIdate=6/14/2022 2/2