HomeMy WebLinkAboutContract 52743-R3CSC No. 52743-R3
RENEWAL 3 TO CITY SECRETARY CONTRACT NO. 52743
SYSTEM SUPPORT AGREEMENT
This Renewal is executed by and between the City of Fort Worth ("City"), a Texas
homerule municipal corpoation and Bibliotheca, LLC DBA Bibliotheca ("Vendor"), a limited
liability company. City and Vendor are each individually referred to herein as a "Party" and
collectively as "Parties."
WHEREAS, Parties have previously entered into City of Fort Worth City Secretary
Contract No. 52743 ("Agreement");
WHEREAS, Agreement was executed for Vendor to provide the City maintenance and an
extended warranty of specific items used throughout the City's library system;
WHEREAS, the Agreement began on September 1, 2018 ("Effective Date") for a one-
year term ("Initial Term") and was renewed for a one-year term beginning on September 1, 2019
and expiring on August 31, 2020 ("First Renewal Term");
WHEREAS, Parties amended the Agreement on September 1, 2020 in order for Vendor
to provide a new subscription called Open +, a comprehensive system that allows libraries to
provide more flexible hours and become more accessible to the community;
WHEREAS, Parties also renewed the Agreement on September 1, 2020 to allow for a
three-year term beginning September 1, 2020 and ending August 31, 2023 ("Amended Term"),
necessary for the implementation of the new Open + subscription;
WHEREAS, the Parties amended the Agreement on April 26, 2021 to allow for an increase
in annual spending authority for the purchase and maintenance of equipment purchased under the
agreement, as authorized under M&C 21-0288 (approved April 13, 2021);
WHEREAS, Parties entered an addendum on the Agreement on September 14, 2021 to
incorporate an updated Scope of Services and Price Schedules for renewal periods; and
WHEREAS, City and Vendor now wish to renew the term of the Agreement for continued
services for an additional year, specifically from September 1, 2023 to August 31, 2024.
NOW, THEREFORE, City and Vendor acting herein by the through their duly -authorized
representatives, enter into the following agreement to renew the Agreement:
1.
RENEWAL OF AGREEMENT
The term of the Agreement is hereby renewed for an additional year and will expire August
31, 2024, unless terminated earlier in accordance with the Agreement. The attached document
from Vendor is hereby attached and incorporated for all purposes as Attachment A. In the event
CSC-52743 Renewal 3 Page 1 of 4
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
of any conflict between the Agreement or this Renewal and Attachment A, the Agreement and this
Renewal shall control over Attachment A.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Renewal may be executed in multiple counterparts, each of which shall be an original
and all of which shall constitute one and the same instrument. A facsimile copy or computer image,
such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an
original.
(Signature Page Follows)
CSC-52743 Renewal 3 Page 2 of 4
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: op��'
Jesica McEachern
Assistant City Manager
Date: 06/16/2023
APPROVAL RECOMMENDED:
By:
Marilyn Marvin
Assistant Library Director
ATTEST: t
By:
Jannette Goodall
City Secretary
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
1, :1
By:
S
Timothy Shidal
Administrative Services Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Andrea Phillips
Assistant City Attorney
Ordinance No. 24161-04-2020
CONTRACT AUTHORIZATION:
M&C:21-0288
1295:2021-721389
VENDOR:
By:
Name: Ichael Bur tein
Title: CFO
Date: 6/15/23
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC-52743 Renewal 3 Page 3 of 4
Attachment A
illbibliokheca
Service & Maintenance/Extended Warranty Quote
Bill To Ship To
Tim Shindal Fort Worth Public Library
Fort Worth Public Library 500 West 3rd Street
500 West 3rd Fort Worth TX 76102-7305
Fort Worth TX 76102 United States
United States
Quote QUO -US 11851 Date 05/30/2023
Customer: C11069-US
Payment Terms:
Net 30 Days
Quote Expiration: 08/28/2023
Contract Number:
17938
Term: 09/01/2023 - 08/31/2024
Item
Quantity
Net Price
Net Extended
smartsort 100 (5 Bin)
1
4,659.00
4,659.00
amh-nw100-0501
Northwest Library
September 01, 2023 - August 31, 2024
smartsort 100 (5 Bin)
1
4,437.60
4,437.60
SWR-ITGAMH-AMH0501
Southwest Regional Library
September 01, 2023 - August 31, 2024
smartsort 100 (2 Bin)
1
1,256.00
1,256.00
ftw-nw-itgamh-amh0201
Northwest Library
September 01, 2023 - August 31, 2024
smartsort 100 (3 Bin)
1
4,437.60
4,437.60
FW L-AMH 100-3B
Ridglea Library
September 01, 2023 - August 31, 2024
FLX AMH System
1
9,152.87
9,152.87
FLX-US-00069-000
Golden Triangle Branch Library
September 01, 2023 - August 31, 2024
FLX AMH System
1
6,033.34
6,033.34
FLX-US-00069-001
Fort Worth Public Library
September 01, 2023 - August 31, 2024
IibraryConnect Annual Subscription 16-25 Devices
1
4,482.00
4,482.00
License
Fort Worth Public Library
September 01, 2023 - August 31, 2024
Total: 34,458.41
Currency:
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