HomeMy WebLinkAboutContract 59622CSC No. 59622
flRT VVORTIFI
CITY OF)FORT WORTH
SOLE SOURCE PURCHASE AGREEMENT
This Sole Source Purchase Agreement ("Agreement") is entered into by and between Sbimadzu
Seientifie Instruzncrts, uno. ('Seller") and the City of Fort Worth, ("Buyer"), a Texas Dome rule
rnL.nicipal corporation.
The Sale Source Purchase Agreement includes the following document, which shall be construed
in.he order of precedence in which they are listed:
1. This Sole Source Purchase Agreement;
2. Exhibit A;
Terms and Conditions;
3. Exhibit B:
Conflict of'Itzterest Questionnaire.
4. Exhibit C:
Seller Contact Information
5, Exhibit D:
Seller's Sole Source Justification Letter and
7. Exhibit E:
Seller's Proposal
Exhibits A, B, C, D, E, and F, which are attached hereto and incurporaled lierein, are made a part
of this Agreement for all purposes. The Amount of this contract shall not exceec Twenty
Thorrsrrttd One Hundreel Six. Dollars and Zeno cents ($20,106.00).
The undersigned represents and warrants that lie or she has the power and authority to execute this
Agreement and bind the respective Seller. Seller anc Buyer have caused this Agreem:nt to be
executed by their duly authorized rgresentatives to be effective as of the date signed below.
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCE,
AND AGREED:)
City: City of Fort Worth
I1
Dana BunHdoff
lay; Dana Burghdoff (JOrI6, 202311:49 CDT)
'Name; Dana. Burghdoff
Title: Assistant City Manager
Date:
Vendor: Shimadzu Scientific Instruments,
Inc.
By:
Nazue: Marvin(4�
Title; Senior Vi Pzesi czit/Sezvice
Datc: a � 12
CTTY OF FORT WORTH TNTERNAL ROi.JTFNG PRCK,L;SS: OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Revised 3.11.20tp
Approval Recommended:
By: Chris Harder (Jun 14, 2023 07:03 CDT)
Name: Christopher Harder, P.E.
Title: Water Department Director
Approved as to Pbrm and Legality:
By:
Name: Jeremy Anato-Mensah
Title: Assistant City Attorney
Contract Authorization:
M&C: N/A
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Patty Jotilson
Title: Contraices Administrator
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City Secretary: pro o
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By:
Name: Jannette S. Goodall
Title: City Secretary
2
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Revised 3.11.20tp
Exhibit A
CITY OF FORT WORTH, TEXAS
STANDARD PURCHASING TERMS AND CONDITIONS
1.0 DEFINITION OF BUYER
The City of Fort Worth, its officers, agents, servants, authorized employees, vendors and
subcontractors who act on behalf of various City departments, bodies or agencies.
2.0 DEFINITION OF SELLER
The Vendor(s), consultant, supplier, its officers, agents, servants, employees, vendors and
subcontractors, or other provider of goods and/or services who act on behalf of the entity
under a contract with the City of Fort Worth.
3.0 TERM
This Agreement shall begin on the date signed by the Assistant City Manager below ("Effective
Date") and shall expire on August 8, 2023 ("Expiration Date"), unless terminated earlier in
accordance with this Agreement ("Initial Term"). Buyer shall have the option, in its sole discretion,
to renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal
options, at Buyer's sole discretion.
4.0 PUBLIC INFORMATION
Buyer is a government entity under the laws of the State of Texas and all documents held
or maintained by Buyer are subject to disclosure under the Texas Public Information Act.
In the event there is a request for information marked Confidential or Proprietary, Buyer
shall promptly notify Seller. It will be the responsibility of Seller to submit reasons
objecting to disclosure. A determination on whether such reasons are sufficient will not be
decided by Buyer, but by the Office of the Attorney General of the State of Texas or by a
court of competent jurisdiction. The Parties agree that nothing contained within this
Agreement is considered proprietary or trade secret information and this agreement may
be released in the event that it is requested.
5.0 PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS
No officer or employee of Buyer shall have a financial interest, direct or indirect, in any
contract with Buyer or be financially interested, directly or indirectly, in the sale to Buyer
of any land, materials, supplies or services, except on behalf of Buyer as an officer or
employee. Any willful violation of this section shall constitute malfeasance in office, and
any officer or employee found guilty thereof shall thereby forfeit his office or position
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Any violation of this section with the knowledge, expressed or implied, of the person or
corporation contracting with the City Council shall render the contract invalid by the City
Manager or the City Council. (Chapter XXVII, Section 16, City of Fort Worth Charter).
6.0 ORDERS
6.1 No employees of the Buyer or its officers, agents, servants, vendors or subvendors
who act on behalf of various City departments, bodies or agencies are authorized
to place orders for goods and/or services without providing approved contract
numbers, purchase order numbers, or release numbers issued by the Buyer. The
only exceptions are Purchasing Card orders and emergencies pursuant to Texas
Local Government Code Section 252.022(a)(1), (2), or (3). In the case of
emergencies, the Buyer's Purchasing Division will place such orders.
6.2 Acceptance of an order and delivery on the part of the Seller without an approved
contract number, purchase order number, or release number issued by the Buyer
may result in rejection of delivery, return of goods at the Seller's cost and/or non-
payment.
7.0 SELLER TO PACKAGE GOODS
Seller will package goods in accordance with good commercial practice. Each shipping
container shall be clearly and permanently marked as follows: (a) Seller's name and
address: (b) Consignee's name, address and purchase order or purchase change order
number; (c) Container number and total number of containers, e.g., box 1 of 4 boxes; and
(d) Number of the container bearing the packing slip. Seller shall bear the cost of packaging
unless otherwise provided. Goods shall be suitably packed to secure lowest transportation
costs and to conform to requirements of common carriers and any applicable specifications.
Buyer's count or weight shall be final and conclusive on shipments not accompanied by
packing lists.
8.0 SHIPMENT UNDER RESERVATION PROHIBITED
Seller is not authorized to ship the goods under reservation, and no tender of a bill of lading
will operate as a tender of goods.
9.0 TITLE AND RISK OF LOSS
The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives
and takes possession of the goods at the point or points of delivery after inspection and
acceptance of the goods.
10.0 DELIVERY TERMS AND TRANSPORTATION CHARGES
Freight terms shall be F.O.B. Destination, Freight Prepaid and Allowed.
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11.0 PLACE OF DELIVERY
The place of delivery shall be set forth in the "Ship to" block of the purchase order,
purchase change order, or release order.
12.0 RIGHT OF INSPECTION
Buyer shall have the right to inspect the goods upon delivery before accepting them. Seller
shall be responsible for all charges for the return to Seller of any goods rejected as being
nonconforming under the specifications.
13.0 INVOICES
13.1 Seller shall submit separate invoices in duplicate, on each purchase order or
purchase change order after each delivery. Invoices shall indicate the purchase
order or purchase change order number. Invoices shall be itemized and
transportation charges, if any, shall be listed separately. A copy of the bill of lading
and the freight waybill, when applicable, should be attached to the invoice. Seller
shall mail or deliver invoices to Buyer's Department and address as set forth in the
block of the purchase order, purchase change order or release order entitled "Ship
to." Payment shall not be made until the above instruments have been submitted
after delivery and acceptance of the goods and/or services.
13.2 Seller shall not include Federal Excise, State or City Sales Tax in its invoices. The
Buyer shall furnish a tax exemption certificate upon Seller's request.
12.3 Payment. All payment terms shall be "Net 30 Days" unless otherwise agreed to in
writing. Before the 1 st payment is due to Seller, Seller shall register for direct
deposit payments prior to providing goods and/or services using the forms posted
on the City's website".
14.0 PRICE WARRANTY
14.1 The price to be paid by Buyer shall be that contained in Seller's proposals which
Seller warrants to be no higher than Seller's current prices on orders by others for
products and services of the kind and specification covered by this agreement for
similar quantities under like conditions and methods of purchase. In the event Seller
breaches this warranty, the prices of the items shall be reduced to the prices
contained in Seller's proposals, or in the alternative upon Buyer's option, Buyer
shall have the right to cancel this contract without any liability to Seller for breach
or for Seller's actual expense. Such remedies are in addition to and not in lieu of
any other remedies which Buyer may have in law or equity.
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14.2 Seller warrants that no person or selling agency has been employed or retained to
solicit or secure this contract upon an agreement or understanding for commission,
percentage, brokerage or contingent fee, excepting employees of an established
commercial or selling agency that is maintained by Seller for the purpose of
securing business. For breach or violation of this warranty, Buyer shall have the
right, in addition to any other right or rights arising pursuant to said purchase(s), to
cancel this contract without liability and to deduct from the contract price such
commission percentage, brokerage or contingent fee, or otherwise to recover the
full amount thereof.
15.0 PRODUCT WARRANTY
Seller shall not limit or exclude any express or implied warranties and any attempt to do so
shall render this contract voidable at the option of Buyer. Seller warrants that the goods
furnished will conform to Buyer's specifications, drawings and descriptions listed in the
proposal invitation, and the sample(s) furnished by Seller, if any. In the event of a conflict
between Buyer's specifications, drawings, and descriptions, Buyer's specifications shall
govern.
16.0 SAFETY WARRANTY
Seller warrants that the product sold to Buyer shall conform to the standards promulgated
by the U.S. Department of Labor under the Occupational Safety and Health Act (OSHA)
of 1970, as amended. In the event the product does not conform to OSHA standards, Buyer
may return the product for correction or replacement at Seller's expense. In the event Seller
fails to make appropriate correction within a reasonable time, any correction made by
Buyer will be at Seller's expense. Where no correction is or can be made, Seller shall refund
all monies received for such goods within thirty (30) days after request is made by Buyer
in writing and received by Seller. Notice is considered to have been received upon hand
delivery, or otherwise in accordance with Section 29.0 of these terms and conditions.
Failure to make such refund shall constitute breach and cause this contract to terminate
immediately
17.0 SOFTWARE LICENSE TO SELLER
If this purchase is for the license of software products and/or services, and unless otherwise
agreed, Seller hereby grants to Buyer, a perpetual, irrevocable, non-exclusive,
nontransferable, royalty free license to use the software. This software is "proprietary" to
Seller, and is licensed and provided to the Buyer for its sole use for purposes under this
Agreement and any attached work orders or invoices. The Buyer may not use or share this
software without permission of the Seller; however Buyer may make copies of the software
expressly for backup purposes.
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18.0 WARRANTY AGAINST INFRINGEMENT OF INTELLECTUAL PROPERTY
18.1 The SELLER warrants that all Deliverables, or any part thereof, furnished
hereunder, including but not limited to: programs, documentation, software,
analyses, applications, methods, ways, and processes (in this Section each
individually referred to as a "Deliverable" and collectively as the
"Deliverables,") do not infringe upon or violate any patent, copyrights,
trademarks, service marks, trade secrets, or any intellectual property rights
or other third party proprieta►y rights, in the performance of services under
this Agreement.
18.2 SELLER shall be liable and responsible for any and all claims made against
the Buyer for infringement of any patent, copyright, trademark, service mark,
trade secret, or other intellectual property rights by the use of or supplying of
any Deliverable(s) in the course of performance or completion of, or in any
way connected with providing the services, or the Buyer's continued use of the
Deliverable(s) hereunder;
18.3 SELLER agrees to defend, settle, or pay, at its own cost and expense, any claim
or action against Buyer for infringement of any patent, copyright, trade marl,
trade secret, or similar property right arising from Buyer's use of the software
and/or documentation in accordance with this Agreement, it being understood
that this agreement to defend, settle or pay shall not apply if Buyer modifies
or misuses the software and/or documentation. So long as SELLER bears the
cost and expense of payment for claims or actions against Buyer pursuant to
this section, SELLER shall have the right to conduct the defense of any such
claim or action and all negotiations for its settlement or compromise and to
settle or compromise any such claim; however, Buyer shall have the right to
fully participate in any and all such settlement, negotiations, or lawsuit as
necessa►y to protect Buyer's interest, and Buyer agrees to cooperate with
SELLER in doing so. In the event Buyer, for whatever reason, assumes the
responsibility for payment of costs and expenses for any claim or action
brought against Buyer for infringement arising under this Agreement, Buyer
shall have the sole right to conduct the defense of any such claim or action and
all negotiations for its settlement or compromise and to settle or compromise
any such claim; however, SELLER shall fully participate and cooperate with
Buyer in defense of such claim or action. Buyer agrees to give SELLER timely
written notice of any such claim or action, with copies of all papers Buyer may
receive relating thereto. Notwithstanding the foregoing, Buyer's assumption
of pay►vent of costs or expenses shall not eliminate SELLER's duty to
indemnify Buyer under this Agreement. If the software and/or documentation
or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is
materially adversely restricted, SELLER shall, at its own expense and as
Buyer's sole remedy, either: (a) procure for Buyer the right to continue to use
Revised 3.11.20tp
the software and/or documentation; or (b) modify the software and/or
documentation to make it non -infringing, provided that such modification
does not materially adversely affect Buyer's authorized use of the software
and/or documentation; or (e) replace the software and/or documentation
with equally suitable, compatible, and functionally equivalent non -infringing
software and/or documentation at no additional charge to Buyer; or (d) if none
of the foregoing alternatives is reasonably available to SELLER terminate this
Agreement, and refund all amounts paid to SELLER by Buyer, subsequent to
which termination Buyer may seek any and all remedies available to Buyer
under law; and
18.4 The representations, warranties, and covenants of the parties contained in
section 13 through 17 of this Agreement will survive the termination and/or
expiration of this Agreement.
19.0 OWNERSHIP OF WORK PRODUCT
Seller agrees that any and all analyses, evaluations, reports, memoranda, letters, ideas,
processes, methods, programs, and manuals that were developed, prepared, conceived,
made or suggested by the Seller for the Buyer pursuant to a Work Order, including all such
developments as are originated or conceived during the term of the Contract and that are
completed or reduced to writing thereafter (the "Work Product") and Seller acknowledges
that such Work Product may be considered "work(s) made for hire" and will be and remain
the exclusive property of the Buyer. To the extent that the Work Product, under applicable
law, may not be considered work(s) made for hire, Seller hereby agrees that this Agreement
effectively transfers, grants, conveys, and assigns exclusively to Buyer, all rights, title and
ownership interests, including copyright, which Seller may have in any Work Product or
any tangible media embodying such Work Product, without the necessity of any further
consideration, and Buyer shall be entitled to obtain and hold in its own name, all
Intellectual Property rights in and to the Work Product. Seller for itself and on behalf of its
vendors hereby waives any property interest in such Work Product.
20.0 CANCELLATION
Buyer shall have the right to cancel this contract immediately for default on all or any part
of the undelivered portion of this order if Seller breaches any of the terms hereof, including
warranties of Seller. Such right of cancellation is in addition to and not in lieu of any other
remedies, which Buyer may have in law or equity.
21.0 TERMINATION
20.1 Written Notice. The purchase of goods under this order may be terminated in whole
or in part by Buyer, with or without cause, at any time upon the delivery to Seller
of a written "Notice of Termination" specifying the extent to which the goods to be
purchased under the order is terminated and the date upon which such termination
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becomes effective. Such right of termination is in addition to and not in lieu of any
other termination rights of Buyer as set forth herein.
20.2 Non-aaaronriation of Funds. In the event no funds or insufficient funds are
appropriated by Buyer in any fiscal period for any payments due hereunder, Buyer
will notify Seller of such occurrence and this Agreement shall terminate on the last
day of the fiscal period for which appropriations were received without penalty or
expense to Buyer of any kind whatsoever, except as to the portions of the payments
herein agreed upon for which funds have been appropriated.
20.3 Duties and Obligations of the Parties. Upon termination of this Agreement for any
reason, Seller shall only be compensated for items requested by the Buyer and
delivered prior to the effective date of termination, and Buyer shall not be liable for
any other costs, including any claims for lost profits or incidental damages. Seller
shall provide Buyer with copies of all completed or partially completed documents
prepared under this Agreement. In the event Seller has received access to Buyer
Information or data as a requirement to perform services hereunder, Seller shall
return all Buyer provided data to Buyer in a machine readable format or other
format deemed acceptable to Buyer.
22.0 ASSIGNMENT / DELEGATION
No interest, obligation or right of Seller, including the right to receive payment, under this
contract shall be assigned or delegated to another entity without the express written consent
of Buyer. Any attempted assignment or delegation of Seller shall be wholly void and totally
ineffective for all purposes unless made in conformity with this paragraph. Prior to Buyer
giving its consent, Seller agrees that Seller shall provide, at no additional cost to Buyer, all
documents, as determined by Buyer, that are reasonable and necessary to verify Seller's
legal status and transfer of rights, interests, or obligations to another entity. The documents
that may be requested include, but are not limited to, Articles of Incorporation and related
amendments, Certificate of Merger, IRS Form W-9 to verify tax identification number, etc.
Buyer reserves the right to withhold all payments to any entity other than Seller, if Seller
is not in compliance with this provision. If Seller fails to provide necessary information in
accordance with this section, Buyer shall not be liable for any penalties, fees or interest
resulting therefrom.
23.0 WAIVER
No claim or right arising out of a breach of this contract can be discharged in whole or in
part by a waiver or renunciation of the claim or right unless the waiver or renunciation is
supported by consideration in writing and is signed by the aggrieved party.
24.0 MODIFICATIONS
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This contract can be modified or rescinded only by a written agreement signed by both
parties.
25.0 THE AGREEMENT
In the absence of an otherwise negotiated contract, or unless stated otherwise, the
Agreement between Buyer and Seller shall consist of these Standard Terms and Conditions
together with any attachments and exhibits. This Agreement is intended by the parties as a
final expression of their agreement and is intended also as a complete and exclusive
statement of the terms of their agreement. No course of prior dealings between the parties
and no usage of trade shall be relevant to supplement or explain any term used in this
Agreement. Acceptance of or acquiescence in a course of performance under this
Agreement shall not be relevant to determine the meaning of this Agreement even though
the accepting or acquiescing party has laiowledge of the performance and opportunity for
objection. Whenever a term defined by the Uniform Commercial Code (UCC) is used in
this Agreement, the definition contained in the UCC shall control. In the event of a conflict
between the contract documents, the order of precedence shall be these Standard Terms
and Conditions, and the Seller's Quote.
26.0 APPLICABLE LAW / VENUE
This agreement shall be governed by the Uniform Conunercial Code wherever the term
"Uniform Commercial Code" or "UCC" is used. It shall be construed as meaning the
Uniform Commercial Code as adopted and amended in the State of Texas. Both parties
agree that venue for any litigation arising from this contract shall be in Fort Worth, Tarrant
County, Texas. This contract shall be governed, construed and enforced under the laws of
the State of Texas.
27.0 INDEPENDENT CONTRACTOR(S)
Seller shall operate hereunder as an independent contractor and not as an officer, agent,
servant or employee of Buyer. Seller shall have exclusive control of, and the exclusive
right to control, the details of its operations hereunder, and all persons performing same,
and shall be solely responsible for the acts and omissions of its officers, agents, employees,
vendors and subcontractors. The doctrine of respondent superior shall not apply as between
Buyer and Seller, its officers, agents, employees, vendors and subcontractors. Nothing
herein shall be construed as creating a partnership or joint enterprise between Buyer and
Seller, its officers, agents, employees, vendors and subcontractors.
28.0 LIABILITY AND INDEMNIFICATION.
27.1 LIABILITY -SELLER SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY
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THE NEGLIGENT ACTS) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF SELLER, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES
27.2 GENERAL INDEMNIFICATION - SELLER HEREBY COVENANTS AND AGREES
TO INDEMNIFY, HOLD HARMLESS AND DEFEND BUYER, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL
CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING
ALLEGED DAMAGE OR LOSS TO SELLER'S BUSINESS AND ANY RESULTING
LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY
AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR
OMISSIONS OR MALFEASANCE OF SELLER, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
27.3 INTELLECTUAL PROPERTYINDEMNIFICATION— Seller agrees to defend, settle,
or pay, at its own cost and expense, any claim or action against Buyer for
infringement of any patent, copyright, trade marls, trade secret, or similar property
right arising from Buyer's use of the software and/or documentation in accordance
with this Agreement, it being understood that this agreement to defend, settle or pay
shall not apply if Buyer modifies or misuses the software and/or documentation. So
long as Seller bears the cost and expense of payment for claims or actions against
Buyer pursuant to this section, Seller shall have the right to conduct the defense of
any such claim or action and all negotiations for its settlement or compromise and to
settle or compromise any such claim; however, Buyer shall have the right to fully
participate in any and all such settlement, negotiations, or lawsuit as necessary to
protect Buyer's interest, and Buyer agrees to cooperate with Seller in doing so. In the
event Buyer, for whatever reason, assumes the responsibility for payment of costs and
expenses for any claim or action brought against Buyer for infringement arising
under this Agreement, Buyer shall have the sole right to conduct the defense of any
such claim or action and all negotiations for its settlement or compromise and to settle
or compromise any such claim; however, Seller shall fully participate and cooperate
with Buyer in defense of such claim or action. Buyer agrees to give Seller timely
written notice of any such claim or action, with copies of all papers Buyer may receive
relating thereto. Notwithstanding the foregoing, Buyer's assumption of payment of
costs or expenses shall not eliminate Seller's duty to indemnify Buyer under this
Agreement. If the software and/or documentation or any part thereof is held to
infringe and the use thereof is enjoined or restrained or, if as a result of a settlement
or compromise, such use is materially adversely restricted, Seller shall, at its own
expense and as Buyer's sole remedy, either: (a) procure for Buyer the right to
continue to use the software and/or documentation; or (b) modify the software and/or
documentation to make it non -infringing, provided that such modification does not
materially adversely affect Buyer's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally
suitable, compatible, and functionally equivalent non -infringing software and/or
documentation at no additional charge to Buyer; or (d) if none of the foregoing
alternatives is reasonably available to Seller terminate this Agreement, and refund all
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amounts paid to Seller by Buyer, subsequent to which termination Buyer may seek
any and all remedies available to Buyer under law.
28 SEVERABILITY
In case any one or more of the provisions contained in this agreement shall for any reason,
be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provision of this agreement, which agreement
shall be construed as if such invalid, illegal or unenforceable provision had never been
contained herein.
29 FISCAL FUNDING LIMITATION
In the event no funds or insufficient funds are appropriated and budgeted in any fiscal
period for payments due under this contract, then Buyer will immediately notify Seller of
such occurrence and this contract shall be terminated on the last day of the fiscal period for
which funds have been appropriated without penalty or expense to Buyer of any kind
whatsoever, except to the portions of annual payments herein agreed upon for which funds
shall have been appropriated and budgeted or are otherwise available.
30 NOTICES TO PARTIES
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic
confirmation of the transmission, or (3) received by the other party by United States Mail,
registered, return receipt requested, addressed as follows:
TO BUYER:
City of Fort Worth
Attn: Purchasing Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City
Attorney's Office at same address
31 NON-DISCRIMINATION
TO SELLER:
Shimadzu Scientific Instruments, Inc.
Marvin Jenkins, Senior Vice
President/Service
8911 S. Sam Houston Pkwy, West
Suite 160
Missouri City, TX 77489
Facsimile: (1) 713-467-1153
Seller, for itself, its personal representatives, assigns, subVendors and successors in
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interest, as part of the consideration herein, agrees that in the performance of Seller's duties
and obligations hereunder, it shall not discriminate in the treatment or employment of any
individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION
COVENANT BY SELLER, ITS PERSONAL REPRESENTATIVES, ASSIGNS,
SUBVENDORS OR SUCCESSORS IN INTEREST, SELLER AGREES TO
ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND BUYER AND
HOLD BUYER HARMLESS FROM SUCH CLAIM.
32 IMMIGRATION NATIONALITY ACT
Seller shall verify the identity and employment eligibility of its employees who perform
work under this Agreement, including completing the Employment Eligibility Verification
Form (I-9). Upon request by Buyer, Seller shall provide Buyer with copies of all I-9 forms
and supporting eligibility documentation for each employee who performs work under this
Agreement. Seller shall adhere to all Federal and State laws as well as establish appropriate
procedures and controls so that no services will be performed by any Seller employee who
is not legally eligible to perform such services. SELLER SHALL INDEMNIFY BUYER
AND HOLD BUYER HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY SELLER,
SELLER'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
Buyer, upon written notice to Seller, shall have the right to immediately terminate this
Agreement for violations of this provision by Seller.
33 HEALTH, SAFETY, AND ENVIRONMENTAL RE'OUIREMENTS
Services, products, materials, and supplies provided by the Seller must meet or exceed all
applicable health, safety, and the environmental laws, requirements, and standards. In
addition, Seller agrees to obtain and pay, at its own expense, for all licenses, permits,
certificates, and inspections necessary to provide the products or to perform the services
hereunder. Seller shall indemnify Buyer from any penalties or liabilities due to violations
of this provision. Buyer shall have the right to immediately terminate this Agreement for
violations of this provision by Seller.
34 RIGHT TO AUDIT
Seller agrees that Buyer shall, until the expiration of three (3) years after final payment
under this contract, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent
books, documents, papers and records, including, but not limited to, all electronic records,
of Seller involving transactions relating to this Agreement at no additional cost to Buyer.
Seller agrees that Buyer shall have access during normal working hours to all necessary
Seller facilities and shall be provided adequate and appropriate work space in order to
conduct audits in compliance with the provisions of this section. Buyer shall give Seller
13
Revised 3.11.20tp
reasonable advance notice of intended audits. The Buyer's right to audit, as described
herein, shall survive the termination and/or expiration of this Agreement.
35 DISABILITY
In accordance with the provisions of the Americans With Disabilities Act of 1990 (ADA),
Seller warrants that it and any and all of its subcontractors will not unlawfully discriminate
on the basis of disability in the provision of services to general public, nor in the
availability, terms and/or conditions of employment for applicants for employment with,
or employees of Seller or any of its subcontractors. Seller warrants it will fully comply
with ADA's provisions and any other applicable federal, state and local laws concerning
disability and will defend, indemnify and hold Buyer harmless against any claims or
allegations asserted by third parties or subcontractors against Buyer arising out of Seller's
and/or its subcontractor's alleged failure to comply with the above -referenced laws
concerning disability discrimination in the performance of this agreement.
36 DISPUTE RESOLUTION
If either Buyer or Seller has a claim, dispute, or other matter in question for breach of duty,
obligations, services rendered or any warranty that arises under this Agreement, the parties
shall first attempt to resolve the matter through this dispute resolution process. The
disputing party shall notify the other party in writing as soon as practicable after
discovering the claim, dispute, or breach. The notice shall state the nature of the dispute
and list the party's specific reasons for such dispute. Within ten (10) business days of
receipt of the notice, both parties shall make a good faith effort, either through email, mail,
phone conference, in person meetings, or other reasonable means to resolve any claim,
dispute, breach or other matter in question that may arise out of, or in connection with this
Agreement. If the parties fail to resolve the dispute within sixty (60) days of the date of
receipt of the notice of the dispute, then the parties may submit the matter to non -binding
mediation upon written consent of authorized representatives of both parties in accordance
with the Industry Arbitration Rules of the American Arbitration Association or other
applicable rules governing mediation then in effect. If the parties submit the dispute to non-
binding mediation and cannot resolve the dispute through mediation, then either party shall
have the right to exercise any and all remedies available under law regarding the dispute.
37 PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT
ISRAEL
If Seller has fewer than 10 employees or this Agreement is for less than $100,000, this
section does not apply. Seller acknowledges that in accordance with Chapter 2270 of the
Texas Government Code, the Buyer is prohibited from entering into a contract with a
company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. The terms "boycott Israel" and "company" shall have the meanings
ascribed to those terms in Section 808.001 of the Texas Government Code. By signing
14
Revises) 3.11.20tp
this contract, Seller certifies that Seller's signature provides written verification to
the Buyer that Seller: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract.
38 INSURANCE REOUIREMCNTS
38.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Seller, its employees, agents,
representatives in the course of providing services under this Agreement.
"Any vehicle" shall be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any
other state workers' compensation laws where the work is being performed
Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement
to the Commercial General Liability (CGL) policy, or a separate policy
specific to Professional E&O. Either is acceptable if coverage meets all
other requirements. Coverage shall be claims -made, and maintained for the
duration of the contractual agreement and for two (2) years following
completion of services provided. An annual certificate of insurance shall be
submitted to Buyer to evidence coverage.
38.2 General Requirements
15
Revised 3.11.20tp
(a) The commercial general liability and automobile liability policies
shall name Buyer as an additional insured thereon, as its interests may
appear. The term Buyer shall include its employees, officers, officials,
agents, and volunteers in respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of
Subrogation (Right of Recovery) in favor of Buyer.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction
in limits of coverage shall be provided to Buyer. Ten (10) days' notice shall
be acceptable in the event of non-payment of premium. Notice shall be sent
to the Risk Manager, Buyer of Fort Worth, 200 Texas Street, Fort Worth,
Texas 76102, with copies to the Fort Worth City Attorney at the same
address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of
A- VII in the current A.M. Best Key Rating Guide, or have reasonably
equivalent financial strength and solvency to the satisfaction of Risk
Management. If the rating is below that required, written approval of Risk
Management is required.
(e) Any failure on the part of Buyer to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all
required insurance shall be delivered to the Buyer prior to Vendor
proceeding with any work pursuant to this Agreement.
16
Revised 3.11.20tp
Exhibit B — CONFLICT OF INTEREST QUESTIONNAIRE
Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person
who contracts or seeks to contract for the sale or purchase of property, goods, or services
with a local governmental entity (i.e. The City of Fort Worth) must disclose in the
Questionnaire Form CIQ ("Questionnaire") the person's affiliation or business relationship
that might cause a conflict of interest with the local governmental entity. By law, the
Questionnaire must be filed with the Fort Worth City Secretary no later than seven days
after the date the person begins contract discussions or negotiations with the Buyer, or
submits an application or response to a request for proposals or bids, correspondence, or
another writing related to a potential agreement with the Buyer. Updated Questionnaires
must be filed in conformance with Chapter 176.
A copy of the Questionnaire Form CIQ is enclosed with the submittal documents. The form
is also available at http://www.ethics.state.tx.us/forms/CIO.udf.
If you have any questions about compliance, please consult your own legal counsel.
Compliance is the individual responsibility of each person or agent of a person who is
subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor.
NOTE: If you are not aware of a Conflict of Interest in any business relationship that
you might have with the Buyer, state Seller name in the # 1, use N/A in each of the
areas on the form. However, a signature is required in the #4 box in all cases.
17
Revised 3.11.20tp
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 841h Log., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code,
by a vendorwho has a business relationship as defined by Section 176.001(1-a) with a local
governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental
entity not later than the 7th business day after the date the vendor becomes aware of facts
that require the statement to be filed. See Section 176.006(1-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local
Government Code. An offense Under this section is a misdemeanor.
J Name of vendor who has a buslness relationship wlth local goverilnlental entity.
Shimadzu Scientific Instruments, Inc.
J I I Check this box If you are flihig an update tort previously filed questionnaire.
FORM CIO
OFFICELISEONLY
Date Recorvod
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after file date on which you became aware that the originally filed questionnaire was
incomplete or inaccurate.)
3
Name of local government offlcor about whoin the Informal Ion In this soctlon Is being disclosed.
J
Patty Jean Wilson
Name of Officer
This section (item 3 including subparts A, B, C, R D) nwsl be completed for each officer with whom the vendor has an
employment or other business relationship as delined by Section 176.001 (1 -a), Local Government Code. Attach additional
pages to this Form CIO as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the vendor?
FlYes F—x] No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local
government officer named in this section AND the taxable income is not received from the local governmental entity?
Yes a No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership interest of one percent or more?
a Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
Yy�j � 6/13/2023
Signature of Zd7oring business with the governmental entity Dale
Adopted 8/7/2015
18
Revised 3.11.20tp
EXHIBIT C — SELLER CONTACT INFORMATION
Seller's Name: Shimadzu Scientific Instruments, Inc.
Seller's Local Address: 8911 South Sam Houston Parkway West, Suite 160, Missouri City, TX 77489
Phone: 800-792-1992 Fax: 713-467-1153
Email: scncentral@shimadzu.com
Name of persons to contact when placing an order or invoice questions:
Name/Title Mandy Maggiora - Service Agreement Sales/Support Representative
Phone: 760-710-2405 Fax: N/A
Email: mlmaggiora@shimadzu.com
Name/Title Gary Hoppe - Regional Service Manager
Phone: 713-331-5129 Fax: 713-467-1153
Email: gahoppe@shimadzu.com
Name/Title
Phone: Fax:
Email:
ydy
Signature
Gary Hoppe
Printed Name
6/13/2023
Date
19
Revised 3.11.20tp
Exhibit D
HISHIMADZU
Excellence in Science
Shimadzu Scientific Instruments, 9940 W. Sam Houston Pkwy., South, Suite 300, Houston, TX 77099
Tel: 800.739.1942/713.467.1151; Fax: 713.467.1153; www.ssi.shimadzu.com
March 22, 2023
Lydia Strait
City of Ft. Worth
Central Laboratory Services
Lvd ia.straita.fortworthtexas. ao v
Lydia,
Shimadzu Scientific Instruments, Inc. is a wholly owned subsidiary of Shimadzu, America,
which is owned by Shimadzu Corporation in Kyoto, Japan and is the sole authorized
distributor of Shimadzu parts, supplies, and service in the United States.
Service performed by individuals not authorized by Shimadzu will void any factory
warranty.
Sincerely,
ja7�
Gary Hoppe
SCN Service Manager
'I� I' • I. � � • t�ni� ii/h�ln� ��I. • 1 I��.,, ;i ': ,:I� • Inr.i" .1 ,,, • 'I; • ,1 • �1�
III'I' illill'I.' • Ir /wl',h�il�� • `,ni��„i,�i�� • 1,,..;inu ^�l.i�liiii„, ii���i;n.�� • �rli lll��lll' • I,I',/ v;I'�, III;'
....•.i,. ..� ��.�.,., �rd,i liinnini I�r tf.i�i�lhilinili.iii !ui.iii��- I„�; .i n I',.nl',�i. itv ..i 1!,'.�i, 1'n ,i <.i,
EXHIBIT E
:: SHIMADZU
Excellence in Science
SERVICE AGREEMENT
SHIMADZU SCIENTIFIC INSTRUMENTS, INC.
8911 S. Sam Houston Pkwy. West
Suite 160
Missouri City, TX 77489
Phone: 713-467-1151 Fax: 713-467-1153
Location of Eauiament
Water Department
Central Laboratory Services
2600 SE Loop 820
Fort Worth, TX 76140-1010
Contact: Isabel Carrillo
Phone:
Model
TOC-LCSH, LabSolutions
TOC Version
ASI-L for 9 or 40 mL, ROHS-
compliant
CONTRACT TRAVEL
Serial Number
H54425930051
H57416004398
June 12, 2023
Page 1
SA NUMBER 0000112092
Customer Number W0000689
Type
Billina Address W0000689
City of Fort Worth
2600 SE LOOP 820
Lab Services
FORT WORTH, TX 76140-1010
Coveraae Plan
EXTENDED WARRANTY PLUS
EXTENDED WARRANTY PLUS
Travel Zone A (0-100 miles)
SUBTOTAL:
DISCOUNT:
TOTAL PRICE:
(NSAS) Shimadzu Contact —Mandy Maggiora_NSAS@shimadzu.com
Quote
Coveraae Price
$14,814.00
$3,792.00
$1,500.00
$20,106.00
$0.00
$20,106.00
5 YEAR VALUE PLAN- COVERAGE STARTS AT COMPLETED INSTALL DATE. INCLUDES FIVE YEARS OF
WARRANTY COVERAGE, PM IN YEAR 1 AND A PPM SERVICE YEARS 2 THROUGH 5. THIS COVERAGE OPTION
INCLUDES PARTS, LABOR AND TRAVEL DURING THE COVERAGE PERIOD.
This agreement is for a 5 year effective period.
"SINGLE INVOICE"
Upon approval please forward a singed copy of your agreement quotation with a copy of your purchase order directly to:
NSAS@shimadzu.com.
Please note this quotation is valid through 04/28/23. In order to take advantage of this opportunity, approval must be
recevied on or before 04/28/23.
I nstallation_SC#636188
IN0009863
Customer Contact —Isabel Carrillo_817-392-5913_maria.carrillo@fortworth.gov.org
:: SHIMADZU SERVICE AGREEMENT June 12, 2023
Excellence in Science Page 2
SHIMADZU SCIENTIFIC INSTRUMENTS, INC. SA NUMBER
8911 S. Sam Houston Pkwy. West
Suite 160 Customer Number
Missouri City, TX 77489
Phone: 713-467-1151 Fax: 713-467-1153 Type
PRICES WILL REMAIN IN EFFECT FOR 30 DAYS FROM THE QUOTATION DATE
0000112092
W0000689
Quote
REGION EFFECTIVE DATES Purchase Order:
25SCN 8/9/2022 - 8/8/2027
SHIMADZU SCIENTIFIC INSTRUMENTS, INC. I Cp VER, `
SUBMITTED BY: APPROVED BY:��
DATE SUBMITTED: TITLE:
AUTHORIZED BY: DATE APPROVED &7 V �•
DATE AUTHORIZED:
NOTE: Please sign and return this quote The description of the terms & conditions are provided on the
with hard copy of the Purchase Order for processing. attached sheets. Through signature and/or purchase order, buyer
agrees to comply with these terms & conditions
USF41MADZU
SHIMADZU SCIENTIFIC INSTRUMENTS, INC
SERVICE AGREEMENT PROGRAM
TERMS AND CONDITIONS
REV. 01/01/2023
Shimadzu Scientific Instruments
7102 Riverwood Drive, Columbia, MD 21046
Toll Free: 1,800,477.1227
Fax: 410.381.1222
www.ssl.sliimadztj.com
ACCCDtarlee of Terms:
Unless otherwise specifically provided by separate written agreement signed by Shimadzu Scientific Instruments, Inc ("Seller" or
SSI), these terms and conditions shall govern with respect to the Service Agreement ("SA" or "Agreement"). By acceptance of the SA
through signature and/or purchase order, buyer agrees to comply with the terms and conditions contained herein. Acceptance of the
SA is expressly limited to the terms and conditions contained herein. No other terms and conditions shall apply, including anyternns
and conditions contained in any buyer's purchase order, acknowledgement, response hereto, or other operational form which is in
addition to or different than the terms and condition contained herein. This Agreement constitutes the services to be provided
hereunder and no addition to or modification of any provision of the Agreement shall be binding on either party unless made in
writing and signed by a duly authorized representative of each party. SSI honors Federal Acquisition Regulation (FAR) terms
accordingly.
1) Duration. Cancellation and Renewal:
This Agreement will be in effect for the duration specified on the SA. This Agreement may be cancelled by either party upon 30 days
prior written notice. In the event this Agreement is cancelled by the buyer, the consumed amount of the Service Agreement will be
owed plus an additional 30 days. Any Preventative Maintenance completed up to this point will be owed. Remaining contract value is
determined on a prorated basis less SSI standard charge for services provided under this Agreement. SSI may at any time refuse to
renew any SA under this agreement for any reason provided that the duration specified on the SA has elapsed.
2) Eli2ibility and Pre -Contract Inspection. Shimadzu Droducts:
SSI's SA is available only for SSI products less than seven years of age from the last date of manufacture. For those products in their
fourth, fifth, sixth or seventh year of service, an age premium surcharge will be added to the Agreement price. Products not covered
under SSI's warranty, or SSI's Service Agreement immediately prior to the commencement of this Agreement are subject to
inspection and, if necessary, repair before coverage by this Agreement takes effect. Inspection and repair service must be provided by
an SSI engineer. The cost of making such inspection and repair will be billed at SSI's standard service rates then in effect.
3) Eliuibility and Pre- Contract Inspection. OEM and non-Shimadzu Products:
SSI reserves the right to refuse a SA for products not manufactured by SSi, but sold to the buyer as part of a SSI system. These may
include but are not limited to products such as GC detectors, autosamplers, printers and computers. All covered products must be
specifically listed on the SA. SSI also reserves the right to sub -contract the repair or warranty coverage of that equipment to all
authorized repair source of its own choice.
4) Coveraee Options:
The type of service provided for each coverage option by SSI to the Products specified on the SA is in accordance with the terms and
conditions stated as follows:
-- Preventative Maintenance Visit
-- Premium Preventative Maintenance Visit
-- Extended Warranty Coverage
-- Extended Warranty Plus Coverage (Extended Warranty Plus (1) Premium PM)
-- Premium Total Coverage (Extended Warranty Plus Coverage and all additionalservice
needs and visits as required) This level includes visits to replace consurnables.
Rev. 3/17/2023
Shimadzu Scientific Instruments
HSHIMADZU 7102 Rlverwood Drive, Columbia, MD 21046
Toli Free: 1.800.477.1227
Fax: 410.381.1222
www.ssl.shimadzu, com
-- 3 Year Value Plan
-- Shimadzu On Retainer Coverage (also known as Flex Coverage)
-- Certified Performance Evaluation (CPE)
5) Preventative Maintenance:
Preventative Maintenance (PM) visits will be scheduled by SSI at the mutual convenience of the buyer and SSI, or performed during
any other service visit. This PM will be performed by SSI according to established SSI procedures. PM visits, when provided under
this Agreement, may include necessary cleaning, adjustments, verification, lubrication and parts replacement, subject to the
"Conditions of Service" (Section 15) of this agreement. Labor and selected consumable parts (list of parts available upon buyer
request) will be included during the PM visit at no additional cost to the buyer. A travel zone charge is added to the agreement to
cover travel costs. Purchase of the PM level does not excuse buyer from performing normal daily, weekly, or monthly maintenance
that may be required.
An IQ/OQ, Performance Test, and/or As Found Testing may be purchased as an additional single service to any Service Agreement
Level which includes a PM. This additional service is to be performed and completed within the effective dates.
6) Premium Preventative Maintenance:
Premium Preventative Maintenance visits will be scheduled by SSI at the mutual convenience of the buyer and SSI, or performed
during any other service visit. This Premium PM will be performed by SSI according to established SSI procedures. Premium PM
visits, when performed under this Agreement, will include necessary cleaning, adjustments, verification, lubrication and parts
replacement, subject to the "Conditions of Service" (Section 15) of this agreement. Labor and selected consumables parts* (list of
parts available upon buyer request) will be included during the Premium PM visit at no additional cost to the buyer. A travel zone fee
is added to the agreement to cover travel costs. Purchase of the Premium PM option does not excuse buyer from performing normal
daily, weekly or monthly maintenance that may be required.
An IQ/OQ, Performance Test and/or As Found Testing may be purchased as an additional single add on service to any Service
Agreement level which includes a PM. This additional service is to be performed and completed within the effective dates.
7) Extended Warrantv Coverage:
Includes all labor and parts (excluding consumables) necessary to restore the products to operating specifications, subject to the
"Conditions of Service" (Section 15) of this Agreement. A travel zone charge is added to the contract to cover travel costs. In the
event of a covered product failure, SSI will use its best effort to provide on -demand service. SSI will at its option:
a. Provide on -site repair service
b. Repair the product at an SSI Service Center
c. Provide necessary replacement parts with
Installation instructions and/or phone support
Extended Warranty service work may be limited if "Condition of Service" (Section 13) of this Agreement is not adhered to.
This coverage level is not available for MS products and the associated turbo and roughing pumps. The MS products require a
coverage level which includes a Premium PM.
8) Extended Warrantv Plus Coverage:
A combination of one scheduled Premium PM visit (see Section 6) and Extended Warranty Coverage (see Section 7) per Service
Agreement year and Extended Warranty Coverage specified in the above referenced sections, apply to the Extended Warranty Plus
level of Service Agreement.
9) Premium Total Coverage:
This level of agreement provides the customer with a level of coverage which includes the Extended Warranty Plus Coverage (see
Section 8) and in addition provides for the replacement of consumable parts outside of a PM visit at no additional cost to the buyer.
Rev,3/17/2023
USHIMADZU
Shlmadzu Scientific Instruments
7102 Riverwood Drive, Columbia, MD 21046
Toll Free: 1,800,477.1227
Fax: 410.381.1222
www.sal.sliimadzu.com
Use of this level of Service will be monitored by SSI and in the event that the buyer's use does not exceed two visits during the
effective dates of the agreement, the buyer will be entitled to an agreed upon rebate at the end of the agreement term. This rebate must
be applied to the purchase of future service agreements or other services offered by SSI. These services may include: Service
Agreement renewals, customer training, billable repair visits, parts purchased on a service order, IQ/OQ, Performance Testing and any
other Service products offered by SSI.
10) 3 Year Value Plan
Year 1 - Extended Warranty Coverage (see Section 7) per Service Agreement year to include Preventative Maintenance (PM not
PPM)). Preventative maintenance is outlined in Section 5.
Years 2 & 3 - A combination of one scheduled Premium PM visit (see Section G) and Extended Warranty Coverage (see Section 7) per
Service Agreement year and Extended Warranty Coverage specified in the above referenced sections, apply to the Extended Warranty
Plus level of Service Agreement.
11) Shimadzu On Retainer Coveraee (Ilex Coveraee):
The minimum purchase is $2,000 and can be used for training, labor, maintenance and travel (to include parts associated with a repair).
Any remaining/unused balance of the original purchases amount can be carried forward into a renewal agreement providing the
following conditions are met:
1. The renewal amount must equal or exceed the beginning balance of the expiring contract for the On Retainer/Flex Coverage.
2. The purchase order for renewal is received within 30 days of the expiration date listed on current contract.
3. When On Retainer Coverage is being purchased by a customer's representative, the service company, or theasset
management organization, the initial minimum purchase balance is $10,000.
12) CPE- Certified Performance Evaluation:
Includes a visual inspection, system check and PM parts if deemed necessary. May include reinstallation if necessary. An
instrument Performance Evaluation Guide will be used. Travel costs included.
(3) Hours of Coveraee:
SSI will provide service during normal business hours, Monday through Friday, 9:30 a.m. to 5:00 p.m., excluding SSI holidays.
14) Consumable Items:
SSI will not be obligated to dispatch a service engineer to replace consumable items, unless those parts are replaced during a scheduled
PM visit or unless the customer has purchased the Premium Total Coverage level of SA. The customer is responsible for replacement
of consumable items, as may be required, without the on -site assistance of a SSI Service Engineer,
15) Conditions of Service:
The service rendered under this Agreement will not include repairs related to adverse environmental conditions, services necessitated
by buyer neglect, contamination by external sources (bottled gas products or customer samples), misuse, improper operation or
maintenance of the product, service performed by anyone other than a SSI authorized Service Engineer, or one of SSI's subcontractors.
Work necessitated by damage from accident, fire, water, vandalism, electrical power failure, or any other casualty is not covered. All
repairs not covered by this Agreement will be billed separately to the buyer at SSI's standard service rates.
Rev. 3/ 17/2023
EgSHIMADZU
Shimadzu Sclentlile Instruments
7102 Filvemood Drive, Columbia, MD 21046
Toll Free: 1.600.477.1227
Fax: 410.381.1222
www. ssl. sl)lmadzu. corn
16) Limited Warranty and Liability:
SSI warrants all parts and service provided under this Agreement are free fi•om defects in materials and workmanship when products
are used in accordance with SSI instructions. SSI will not be liable for any consequential or incidental damages resulting from or
related to delays in rendering service, delays in performing repairs, delays in parts availability or non -availability or defective pants or
workmanship, unless due to SST's gross negligence or intentional misconduct. SST's sole obligations shall be to repair or replace, at its
option, any non -conforming part or product during the duration of this Agreement subject to the "Conditions of Service" (Section 13).
Any parts removed by SSI become the property of SSI, provided the part has been replaced by SSI. SSI makes no other warranty,
express or implied, including the warranty of merchantability. Upon expiration of this Agreement, any parts and services provided
during the duration of this Agreement shall be warranted for a period of 30 days from the date of service, subject to the
"Conditions of Service" including the warranty of merchantability. Parts and service not warranted but provided after the expiration
of this Agreement will be billed to the Buyer at SSI's standard rates then in effect.
17) DisDute Resolution:
This agreement is made and entered into and shall be governed, enforced and interpreted in accordance with the laws of the State of the
customer and Buyer hereby expressly consents to jurisdiction of the courts of the State of the associated Service Agreement on all
matters relating hereto. In the event that either party commences litigation to enforce any provision hereof, said litigation shall be brought
in the courts of the customers state, and the prevailing party shall be entitled to an award to all costs and reasonable attorney's fees
actually incurred.
18) Pavment Terms:
Upon SSI's acceptance of this Agreement, payment of the Agreement price and any pre -contract inspection costs is due within 30
days of date of invoice. Failure to make any payment when due will result in, but not be limited to, suspension of SSI's obligation to
provide service under this Agreement while the amount due remains outstanding. The duration of this Agreement will not be
extended as a result of delays in making any payments. There will be a $140.00 charge for approved quarterly invoicing.
19)rorce Maieure:
Neither party shall be responsible for any failure to comply with the terms of the Agreement where such failure is due to force
majeure, which shall include, without limitation, fires, floods, explosions, strikes, labor disputes, labor shortages, picketing, lockouts,
transportation embargoes, failures or delays in transportation, strikes or labor disputes affecting supplies, acts of God, civil riot or
insurrection, acts of any government or agency thereof, and judicial action. Specifically excluded fi•om this definition are government
and judicial actions which could have been avoided by compliance with publicly available laws, rules, and regulations of which either
party has knowledge or should have reasonable knowledge.
20)Non-Assienability:
Neither party shall assign any part of this Agreement without the prior written consent of the other party. The Service Agreement enn be
transferred to a parent company.
Rev. 3/ 17/2023