HomeMy WebLinkAboutContract 59302-R1CSC No. 59302-Rl
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
June 14, 2023
B1ueTriton Brands, Inc.
Attn: Kathy Nieto, Sales Support Coordinator
900 Long Ridge Rd. Bldg 2
Stamford, CT 06902
Re: Contract Renewal Notice
Contract No. CSC No. 59302 ("Contract")
Renewal Term No. 1: June 20, 2023 to June 19, 2024
The above -referenced Contract with the City of Fort Worth expires on June 19, 2023
("Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement of
the parties. This letter is to inform you that the City is requesting to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged.
To agree to renew the Contract for an additional one (1) year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at httD://fortworthtexas.Rov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Veronica. Alcazar
Sincerely,
'Veronica .ACcazar
Veronica Alcazar
Administrative Assistant
817-392-4834
(a,,fortworthtexas. 2ov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal-59302-R1 Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: Jun 20. 2O23
APPROVAL RECOMMENDED:
By: RobertRobeIle Jr. (Jun 20, 202311:50 CDT)
Name: Robert A. Alldredge
Title: Executive Assistant Chief
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
�
By: r&
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
ATTEST: onn,
�oFpon>�oaA
Aso %:d By:
A �� aQ,gXosaa4 Name: Andrea Phillips
By: Title: Assistant City Attorney
Name: Jannette Goodall
Title: City Secretary CONTRACT AUTHORIZATION:
M&C: 23-0298
Date Approved: 4/25/2023
BLUETRITON BRANDS, INC
BY:
Name: Kathy Nie o
Title: Sales Support Coordinator
Form 1295 Certification No.: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal-59302-Rl Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/25/23 M&C FILE NUMBER: M&C 23-0298
LOG NAME: 13P COOP DRINKING WATER CC PD
SUBJECT
(ALL) Authorize Execution of a Purchase Agreement with BlueTriton Brands, Inc. in an Annual Amount Up to $237,000.00 for Bottled Drinking
Water, Cooler and Other Related Products for City Departments Using Choice Partners Cooperative Contract No. 21/035TP
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with BlueTriton Brands, Inc, in an annual amount up to
$237,000.00 for Bottled Drinking Water, Cooler and Other Related Products for City Departments Using Choice Partners Cooperative Contract
No. 21/035TP and authorize two consecutive one-year renewal options.
11 &10111*4103 kqF
City Departments (Development Services, Diversity & Inclusion, City Secretary, Neighborhood Services, Transportation & Public Works, Property
Management, Code Compliance, Public Events, Police, Fire, Municipal Courts, Aviation, Water and Park & Recreation) will purchase bottled
drinking water and other related services using Choice Partners contract number 21/035TP.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement
satisfies state laws requiring that the local government seek competitive bids for purchase of the items. Choice Partner contracts have been
competitively bid to increase and simplify the purchasing power of government entities. RFP 21/035TP was issued on March 12, 2021 and
advertised in the Houston Chronicle. The RFP opened on April 9, 2021; Six (6) responses were received.
DIVERSTIY & INCLUSION - A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
AGREEMENT TERMS - Upon City Council approval, the agreement will begin upon execution and end on June 19, 2023, with two (2) one-year
renewal options to correspond with the term of the cooperative contract. This action does not require specific City Council approval provided that
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. Staff anticipates that the costs for renewal
years shall remain approximately the same as the initial year.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager or his designee up to the
amount allowed by relevant Law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have
been appropriated.
The maximum annual amount allowed under the agreements will be $237,000.00, however the actual amount used will be based on the need of the
department and available budget. The annual department allocation for this agreement is:
Department
Annual Amount
(Development Services
$1,350.00
(Diversity & Inclusion
$1,036.29
City Secretary
$971.46
(Neighborhood Services
$12,292.761
Transportation & Public Works
$17,099.61
Property Management
$1,043.42�
(Code Compliance
$2,190.24
(Public Events
$2,000.00
Police
$120,000.00
Fire
$21,500.00
Municipal Courts
$5,500.00
(Aviation
$5,000.00 ,
(Water
$31,300.001
Park & Recreation
1 $15,000.001
Funding is budgeted in the participating departments operating funds
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure
being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manaaer's Office bv: Reginald Zeno 8517
Fernando Costa 6122
Oriainatina Business Unit Head: Reginald Zeno 8517
Neil Noakes 4212
Additional Information Contact: Jo Ann Gunn 8525
Cristina Camarillo 8355