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HomeMy WebLinkAboutContract 53393-CO1CSC No. 53393-COI Fox_ T� rtM Project Name HMAC Surface Overlay 2019-6 Client Project #(s)I 102098 Project Description) Contractorl City Project Mgr.I Peachtree Construction Ltd Tariqul Islam Dept Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date lGo to ADD & DEL Tabs to Enter CO Backup Revised Contract Amount Original Funds Available for Change Orders Remaining Funds Available for this CO Additional Funding (if necessary) City of Fort Worth Change Order Request City Sec # I 53393 Pulverization of existing street and 3 inch asphalt overlay at various locations TPW $1,079,975.00 Change Order #I Date 6/12/2023 City Inspector Brian McGill $1,079,975.00 $0.00 $1,079,975.00 $0.00 Contract Time Totals (CD) $1,079,975.00 175 $1,079,975.00 175 310 $1,079,975.00 485 $0.00 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 1 0.00% MAXALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) 1 $1,349,968.75 JUSTIFICATION (REASONS) FOR CHANGE ORDE This change order is to add 310 additional days to the project contract time due to water line conflict, water main break, gas line conflict and rain delays. Here is breakdown of delays: 1. Water main break on 5th Ave (97 days): Due to the shallow depth of the existing water line, the contractor broke it during construction and had to mobilize out of the site until Water Department replaced it under a different contract. Atmos had to work on their gas line relocation work on this street at the same time. The work was stopped on 5th Ave from 06117/2020 until 10/10/2020. The total 97 days of delay deemed reasonable to be granted for the critical path of the work activities on this street. , 2. Waterer main replacement on Lagonda Ave and Denver Ave (91 days): After construction started, the Contractor couldn't perform the 11" pavement pulverization due to the water main being cast iron and too shallow and need to be replaced. The work was stopped from 11It 1/2020 until 2/10/2021 for the water department to complete the water main replacement. The total 91 days of delay deemed reasonable to be granted for the critical path of the work activities on this street. , 3.The tying in of Lagonda Ave and Denver Ave (94 days): The tying in of Lagonda Ave and Denver Ave to NE 28th St required a mill and overlay at the intersection instead of pulverization for the existing concrete base. The work was stopped from 3/11/2021 until 6/13/2021 to finalize an alternate work approach, receive a quote from the contractor, and price negotiation. Construction allowance #2 was executed for this work on 06/02/2021. The total 94 days of delay deemed reasonable to be granted for the critical path of the work for this purpose on this street. 4. Rain/Weather delays (28 days): Experienced more than average yearly rain days and couldn't do any work on the following days: 3/4/2020, 3/13/2020 — 3/16/2020, 3/18/2020 — 3/20/2020, 3/23/2020 — 3/27/2020, 3/31/2020, [March 2020 had 19 days with measurable rainfall and set an all-time record for days with consecutive rainfall] 10/23/2020— 10/27/2020, 12/11/2020, 12/30/2020, 2/11/2021— 2/21/2021, 2/25/2021 [February 2021was the month of the historical winter event/ snow storm in Texas]. 5. The inspector's log, email communications, and weather report pertaining to these delays have been documented. A memo to TPW Director regarding this delay is attached with the change order. it Is understood and agreed that the acceptance of tins change order by the contractor constitutes an accord and satlstaction and represents payment In tun (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor's Company Name 06Contractor (Name) §11VIontract Signatur Peachtree Construciton Ltd. Brendan Taylor „o o,,Jun 15, 2023 Inspector/Inspection Supervi Date Project and Contract Compliance Manager Date Jun 15, 2023 tip Jun 15, 2023 anager Date Senior Capital Project Officer Date Jun 15, 2023 >- Jun 15, 2023 Assistant Director (Dept) Date Director, Contracting Department (Dept) Date 1 1" —" — Jun 16, 2023 Jun 16, 2023 Assistant City Attorney Date Assistant City Manager Date Jun 20, 2023 Jun 22, 2023 Council Ac d) M&C Number ATTEST: �_ a &— Jannette Goodall, City Secretary 4,�p4UU4�� °� FORro9dd 0!`8 orld Ovo oo os0 Pia* oo o*a 0 Q�a� nEXA?o4p M&C Date Approved OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH City of Fort Worth Change Order Additions Project Name HMAC Surface Overlay 2019-6 Client Project # 102098 Contractorl Pulverization and asphalt overlay at various locations l I I tM UESCHIN I ION City Sec # 53393 ### I PMl Tariqul Islam Inspectorl Brian McGill l Peachtree Construction Ltd 0 Date 1 6/12/2023 1 4/1/2022 ADDITIONS UI:P I Oty Unit Unit Cost I otal I I I I I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I I TPW $0.001 I I I Sub Total Additions $0.001 Change Order Additions Page 2 of 4 FORTWORTH City of Fort Worth Change Order Deletions Project Name I HMAC Surface Overlay 2019-6 Client Project # 1 102098 Contractorl rurvencauun anu aspnan Wendy It vanuus —.it— ITEM DESCRIPTION City Sec # 1 53393 ### I PMl Tariqul Islam l Inspectorl Brian McGill l Peachtree Construction Ltd =1 Date 1 6/12/2023 1 4/1/2022 DELETIONS DEPT Oty Unit Unit Cost Total I I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 TF W $0.00I I I I I Sub Total Deletions $0.00I Change Order Deletions Page 3 of 4 M/SBE for this Change Order M/SBE Sub Tvpe of Service Amount for this CO Total $0.00 Previous Change Orders CO # DATE I AMOUNT Total 1 $0.00 I FORTWORTH. Memorandum Date June 12, 2023 To Lauren Prieur Director, Transportation, and Public Works From Tariqul Islam Project Manager, Transportation, and Public Works Subject HMAC Surface Overlay (City Project Number 102098) Excessive delay in project completion This project was advertised to bid on September 12, 2019, after coordination with Water Department, and it was cleared by them to rehabilitate the asphalt pavement. Construction started on March 02, 2020, with a total of 175 calendar days. During construction, the Contractor had to stop working and mobilize out of the project until several conflicts were resolved, as stated below: 1. 5t' Ave: A section of 5t' Ave was included in the project for pulverization and overlay. Due to the shallow depth of the existing water line, the contractor broke it during construction and had to mobilize out of the site until Water Department replaced it under a different contract. Atmos had to work on their gas line relocation work on this street at the same time. The work was stopped on 5t' Ave from 06/17/2020 until 10/10/2020. The total 97 days of delay deemed reasonable to be granted for the critical path of the work activities on this street. Update: A change order will be processed to add 97 days to the contract. 2. Lagonda Ave and Denver Ave: After construction started, the Contractor couldn't perform the 11" pavement pulverization due to the water main being cast iron and too shallow and need to be replaced. The work was stopped from 11/11/2020 until 2/10/2021 for the water department to complete the water main replacement. The total 91 days of delay deemed reasonable to be granted for the critical path of the work activities on this street. Update: A change order will be processed to add 91 days to the contract. 3. Lagonda Ave and Denver Ave: The tying in of Lagonda Ave and Denver Ave to NE 28th St required a mill and overlay at the intersection instead of pulverization for the existing concrete base. The work was stopped from 3/11/2021 until 6/13/2021 to finalize an alternate work approach, receive a quote from the contractor, and price negotiation. Construction allowance #2 was executed for this work on 06/02/2021. The total 94 days of delay deemed reasonable to be granted for the critical path of the work for this purpose on this street. Update: A change order will be processed to add 94 days to the contract. 4. Rain/Weather Delays: Experienced more than average yearly rain days and couldn't do any work on the following days: 3/4/2020, 3/13/2020 — 3/16/2020, 3/18/2020 — 3/20/2020, 3/23/2020 — 3/27/2020, 3/31/2020, [March 2020 had 19 days with measurable rainfall and set an all-time record for days with consecutive rainfall] 10/23/2020 — 10/27/2020, 12/11/2020, 12/30/2020, 2/11/2021 — 2/21/2021, 2/25/2021 [February 2021was the month of the historical winter event/snow storm in Texas]. TRANSPORTATION PUBLIC WORKS DEPARTMENT CAPITAL DELIVERY DIVISION THE CITY OF FORT WORTH * 200 TEXAS STREET * FORT WORTH, TExAs 76102 *Tel 817-392-8363* * Fax 817-392-8092* HMAC Surface Overlay (CPN 102098) Excessive delay in project completion Page 2 of 2 Memorandum Update: A change order will be processed to add 28 days to the contract. The inspector's log, email communications, and weather report pertaining to these delays have been documented. This project was completed almost two years ago, but due to the type of contract being calendar days, this necessitated the need to execute a change order for additional time after the project was accepted. The project was managed by multiple PMs, some no longer with the City. Due to the staff turnover and lack of proper documentation of the changes, the change order was not processed timely. Measures are being taken to ensure that similar situations do not occur in the future. The Project Manager will diligently adhere to City policy by promptly initiating change orders following any project delays, and saving all the project documentation on BIM360 or any future document management system. Conclusion: A change order of 310 additional days of contract time will be routed for execution. The final payment to the contractor and project reconciliation will be followed. TRANSPORTATION PUBLIC WORKS DEPARTMENT CAPITAL DELIVERY DIVISION THE CITY OF FORT WORTH * 200 TEXAS STREET * FORT WORTH, TExAs 76102 *Tel 817-392-8363* * Fax 817-392-8092* FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: CO 1, HMAC Surface Overlay 2019-6 M&C: N/A CPN: 102098 CSO: 53393 DOC#: Date: 6-15-2023 To: Name Department Initials Date Out 1. Valentina Riera TPW - initial -�Z— Jun 15, 2023 2. Brendan Taylor Vendor - signature 1 Jun 15, 2023 3. Brian McGill TPW - signatures Jun 15, 2023 4. Tariqul Islam TPW - signature �— Jun 15, 2023 5. Omar Elbagalati TPW - signatures Jun 15, 2023 6. Mary Hanna TPW - initialer Jun 15, 2023 7. Michael Owen TPW - signatures Jun 16, 2023 8. Lauren Prieur TPW - signature Jun 16, 2023 9. Doug Black Legal - signatures Jun 20, 2023 10. William Johnson CMO - signature W Jun 22, 2023 11. Jannette Goodall CSO - signature Jun 22, 2023 12. 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