HomeMy WebLinkAboutOrdinance 26207-06-2023ORDINANCE NO. 26207-06-2023
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE CULTURE AND TOURISM CAPITAL PROJECTS
FUND, IN THE AMOUNT UP TO $4,000,000.00, TRANSFERRED FROM THE
CULTURE AND TOURISM FUND FOR THE PURPOSE OF FUNDING THE
WRMC SHEEP AND SWINE BARN RENOVATION PROJECT (CITY PROJECT
NO. 104828); PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2022-2023 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Culture
and Tourism Fund, in the amount up to $4,000,000.00, transferred from the Culture and Tourism Fund for the
purpose of funding the WRMC Sheep and Swine Barn Renovation project (City Project No. 104828).
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25773-09-2022 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE: June 13, 2023
CITY SECRETARY
Jannette S. Goodall
City Secretary d�'nnT
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/13/23 M&C FILE NUMBER: M&C 23-0510
LOG NAME: 25WRMCSHEEPANDSWINEBARNFUNDS
SUBJECT
(ALL) Adopt Appropriation Ordinances in an Amount Not to Exceed $4,000,000.00 for the WRMC-Sheep & Swine Barn Renovation Project at the Will Rogers Memorial Center, Amend the Fiscal Year 2023 Culture and
Tourism Fund Adopted Budget and Fiscal Years 2023-2027 Capital Improvement Program
RECOMMENDATION
It is recommended that the City Council
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Culture and Tourism Fund in an amount not to exceed $4,000,000.00 from available fund balance, for the
purpose of transferring to the Culture and Tourism Capital Projects Fund for the WRMC-Sheep and Swine Barn Renovation project (City Project No. 104828),
2 Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Culture and Tourism Capital Projects Fund, in an amount not to exceed $4,000,000.00, transferred from the
Culture and Tourism Fund for the purpose of funding the WRMC-Sheep and Swine Barn Renovation project (City Project No. 104828) for project cost prior to the bond sale, and
3. Amend the Fiscal Year 2023 Adopted Budget and Fiscal Years 2023- 2027 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to take actions associated with the facility improvements for the Sheep and Swine Barn and Livestock Handling Facilities (Project) at the Will Rogers
Memorial Complex (WRMC) targeted to begin immediately after the end of the 2024 Fort Worth Stock Show and Rodeo (FWSSR).
M&C 23-0331 approved April 24, 2023 provided project funding in advance of the planned bond sale this year for the Design Procurement Agreement (DPA) with Event Facilities Fort Worth (EFFW) to start
architectural design and engineering work. Likewise, to make the aggressive schedule workable, this M&C provides funding in advance of the bond sale in order to begin procurement for project components with long
lead times and the Contruction Manager at Risk (CMAR) to be more fully discussed in a companion M&C from the Property Management Department (21 SHEEP AND SWINE BARN). The detailed list of long lead
items is below and attached.
Line # Item
Total Unit Price
1
Switchgear SB 1
$800,000
2
Switchgear SAt & SA2
-
3
Balance of Electrical Panels
-
4
RTUs
$340,000
5
Computer Room Air Units (CRACs)
$150,000
6
Versadeck Roof Decking
$900,000
7
Rolled Steel Beams for Show Arena
$475,000
8
Brick
$80,000
9
GPRS / X-Ray Scanning (locate/mark underground utilities)
$3,000
10
Temporary Gas Line (needed prior to demo)
$50,000
11
Restoration of Irrigation/Sod @ Affected Areas
$20,000
12
IT Service Relocation / Reconfiguration (needed prior to demo)
$50,000
13
Sheep and Swine Stall Mock -Up
$50,000
14
Horse Stall Mock -Up
$50,000
15
Stall Electrical Service Mock -Up
$25,000
16
RV Sewer Tap
$175,000
Total Direct Costs
$3,168,000
17
General Conditions
$83,907
18
General Requirements
$17,068
Subtotal
$3,268,975
19
Administrative Costs
$379,127
20
Owners Contingency (7.5%)
$245,173
21
Contractors Contingency (2.5%)
$81,724
Subtotal
$3,975,000
22
CMAR Pre -Construction Services
$25,000
TOTAL
$4,000,000
Staff recommends using existing Culture & Tourism Fund balance as the interim funding source. Because the debt to be issued for the project will be taxable, no reimbursement resolution is needed for the City to
reimburse itself out of the bond proceeds after they are issued later this year. The action in this M&C will amend the Fiscal Year 2023 Adopted Budget as approved in connection with Ordinance 25773-09-2022,
Section 2. Special Revenue Funds, as listed on page 7.
Funding is available for appropriation in the fund balance of the Culture and Tourism Fund.
Fund / Department
FY2023 Adopted Budget Authority Budget Adjustment Revised FY2023 Budget
Budget Category
Culture and Tourism Fund
Revenues
Culture and Tourism $46,366,71Z00 M&C23-0221 $2,596,047.00 $48,962,764.00
Transfer from General Fund M&C 23-0330
$120,000.00
$120,000.00
Use of Fund Balance M&C 22-0984
$136,000 00
$136,000 00
M&C 23-0330
($136,000.00)
($136,000.00)
M&C 23-0331
$1,343,899.00
$1,343,899.00
This M&C
$4,000,000 00
$4,000,000.00
Total Revenues
$46,366,717.00
$8,059,946.00
$54,426,663.00
Expenditures
Culture and Tourism
$42,431,499.00
M&C 23-0330
$3,200,000.00
$45,631,499 00
M&C 23-0330
$120,000.00
$120,000.00
M&C 22-0984
$136,000.00
$136,000.00
M&C 23-0221
$573,467.00
$573,467.00
Transfer to General Fund
$943,581 00
$943,581.00
Transfer to Capital Fund
$500,000.00
$500,000.00
M&C 23-0331
$1,500,000.00
$1,500,000.00
This M&C
$4,000,000 00
$4,000,000.00
Transfer to VERF
$179,155.00
$179,155.00
Transfer to IT Refresh Capital
$44,054.00
$44,054.00
Transfer to Debt Fund
$798,907.00
$798,907.00
Contribution to Fund Balance ]Net Position
$1,469,521.00
M&C 23-0330
($3,200,000.00)
($1,730,479.00)
M&C 23-0330 ($136,000 00) ($136,000.00)
M&C 23-0331 ($156,101.00) ($156,101.00)
M&C 23-0221 $2,022,580.00 $2,022,580.00
Total Expenditures $46,366,717.00 $8,059,946.00 $54,426,663.00
Funding for the Project was included in the FY2023-2027 Capital Improvement Program for year 2024. Accelerated funding is needed for this project in advance of the bond sale to order project components with long
lead times and still meet the aggressive construction schedule. The action in the M&C will amend the FY2023-2027 Capital Improvement Program as approved in connection with ordinance 25773-09-2022.
A Form 1295 is not required because This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Culture & Tourism Fund and upon approval of the above recommendations and adoption of the appropriation ordinances, funds will be available
in the Culture & Tourism Cap Projects Fund, ARMC- Sheep and Swine Earn Ren project. Prior to an expenditure being incurred, the Property Management and Public Events Departments have the responsibility of
verifying the availability of funds.
Submitted for City Manager's Office by, Wiliam Johnson 5806
Orjylnatina Business Unit Head, Michael Crum 2501
Additional Information Contact: Andrea Wright 2502
Expedited