HomeMy WebLinkAboutOrdinance 26266-06-2023ORDINANCE NO. 26266-06-2023
AN ORDINANCE REALLOCATING APPROPRIATIONS IN THE GENERAL
FUND BY DECREASING APPROPRIATIONS IN THE NON -DEPARTMENTAL
DEPARTMENT IN THE AMOUNT OF $300,000.00; INCREASING
APPROPRIATIONS IN THE PLANNING & DATA ANALYTICS
DEPARTMENT/FWLAB IN THE AMOUNT OF $300,000.00, FOR THE PURPOSE
OF FUNDING AN AGREEMENT FOR COMMUNITY ENGAGEMENT AND
PLANNING SERVICES FOR THE COMPREHENSIVE PLAN; PROVIDING FOR
A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2022-2023 in the
Budget of the City Manager, there shall also be decreased appropriations in the Non -Departmental Department
of the General Fund in the general operating and maintenance category in the amount of $300,000.00, and
increasing appropriations in the Planning & Data Analytics Department/FWLab in the general operating and
maintenance category in the amount of $300,000.00, for the purpose of funding community engagement and
planning services for the Comprehensive Plan.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25773-09-2022 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE: June 27, 2023
CITY SECRETARY
Jannette S. Goodall ,a �F°F�R; as
City Secretary ��°°° 00
00�0,
p •o c'A
O V O° 0
° °
r t
���XAS °4�,,
nn largo
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/27/23 M&C FILE NUMBER: M&C 23-0575
LOG NAME: 13P RPF 23-0059 COMMUNITY ENGAGEMENT CONSULTING SERVICES PDA MC
SUBJECT
(ALL) Authorize Execution of an Agreement with Public Information Associates, LLC for Community Engagement Consulting Services for the 2050
Fort Worth Comprehensive Plan in an Amount Up to $300,000.00 and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that City Council:
Authorize execution of an agreement with Public Information Associates, LLC for Community Engagement Consulting Services for the 2050
Fort Worth Comprehensive Plan in an amount up to $300,000.00;
Authorize the City Manager or his designee to amend and extend the Agreement for up to four one-year terms, if necessary, to complete the
2050 Fort Worth Comprehensive Plan; and
Adopt the attached appropriation ordinance reallocating appropriations in the Non -Departmental Department of the General Fund by
decreasing the General Operating and Maintenance Category in the amount of $300,000.00 and increasing the Planning & Data Analytics
Department/Fort Worth Lab in the General Operating and Maintenance category by the same amount.
DISCUSSION:
With the ultimate goal of making Fort Worth the most livable and best -managed City in the country, the City of Fort Worth (City) is preparing to
engage the Fort Worth community to come to a consensus on the vision of Fort Worth's future, identify key goals and objectives, and document a
suite of strategies, policies, and action items intended to bring the community's desired future about. This effort will provide a community -
supported draft of Principle Plan Components that will be used by City staff to prepare the 2050 Fort Worth Comprehensive Plan.
Supporting this effort and recognizing the complexity of the project, the Planning & Data Analytics Department/Fort Worth (FW) Lab approached
the Purchasing Division to finalize an agreement for consulting services. In order to procure these services, staff issued Request for
Proposal (RFP) No. 23-0059 seeking to engage a highly qualified firm to develop and implement a robust citywide community engagement plan
that captures and documents the values, vision and goals of the community, along with corresponding objectives and strategies intended to bring
about the desired future of Fort Worth.
RFP 23-0059 was advertised in the FortWorth Star -Telegram on April 19, 2023, April 26, 2023, May 3, 2023, and May 10, 2023. The City
received three (3) qualified responses. The responses were evaluated through a multi -stage review process. In addition to a general review of the
responses for overall alignment with the RFP, an evaluation panel consisting of representatives of Planning & Data Analytics/FW Lab,
Communication & Public Engagement and Diversity & Inclusion departments evaluated and scored the submittals using Best Value criteria in
accordance with the criteria below.
a. Responsive to Objectives
b. Qualifications
c. Community Engagement
d. Outcomes from Previous Plans
e. Cost of Service
After the initial evaluation meetings, the top two firms were interviewed on June 5, 2023. The scores were averaged for each of the criteria and the
final scores are listed in the table below.
Bidders 'Ea
Pubic Information Associates,LLC
Evaluation Criteria
��o —I ill—u --i a Total Score Kan
❑
12.30 19.50 26.40 19.50 4.99 82.69 '�
Freese and Nichols, Inc.
11.70
21.00
20.40 118.50
4.99
76.59
2
After interviews, the evaluation panel concluded that Public Information Associates, LLC presented the best value to the City. Therefore, staff
recommends that Council authorize an agreement with Public Information Associates, LLC. No guarantee was made that a specific amount of
services would be purchased. Staff certifies that the recommended vendor's bid met specifications.
FUNDING: The maximum amount allowed under this agreement will be $300,000.00.
Funding will be budgeted in other contractual services account of the Planning & Data Analytics Department within the General Fund.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the
Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year after.
RENEWAL TERMS: This agreement may be renewed for four (4) additional, one-year terms, if necessary, to complete the 2050 Fort Worth
Comprehensive Plan at the City's option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term. Renewal of the agreement will not alter the maximum funding
authorized for the agreement.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations and adoption of the attached appropriation ordinance, funds are
available in the current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure being incurred, the Planning &
Data Analytics Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Eric Fladager 8011
Additional Information Contact: Jo Ann Gunn 8525
Maria Canoura 2526
Expedited