HomeMy WebLinkAboutContract 59029-A1DocuSign Envelope ID: 4077213E-ECCB-4F5A-B279-607E40B95587
CSC No. 59029-Al
AMENDMENT NO. 01
TO
CITY OF FORT WORTH CONTRACT 59029
This First Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and SHI Government Solutions, Inc. ("Vendor"), Buyer and Vendor
may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on March 11, 2023, the Parties entered into City Secretary Contract 59029
to provide Microsoft Products, Software Services and related technical services
("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to increase the annual amount to
$620,000.00 for the purchase of Microsoft software upgrade licenses
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to increase the annual amount by $620,000.00 for the
purchase of Microsoft software upgrade licenses using State of Texas Department of Information
Resources DIR-TSO-4092 for a total annual amount of $2,746,387.00.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 59029 Page 1 of 4
DocuSign Envelope ID: 4077213E-ECCB-4F5A-B279-607E40B95587
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
V, LV )
By: Valerie Washington (Jun 23, 202312:20 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
SHI Go ��utions, Inc.
By.
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Name:°5<9'F9T1-na Mann
Title: sr. Manager - contracts
Date: 6/20/2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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By: JS Park (Jun 21, 2023 08:54 CDT)
Name: Jeff Park
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0441
Approved: 06/13/2023
1295:2023-970361
ATTEST:
Name:
Title:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 59029 Page 2 of 4
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A CITY COUNCIL AGEND
Create New From This M&C
DATE: 6/13/2023 REFERENCE **M&C 23- LOG NAME:
NO.: 0441
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FoRT WORTH
04AUTHORIZE AMENDMENT
TO CITY SECRETARY
CONTRACT 55457 SHI GOV
NO
SUBJECT: (ALL) Authorize a Contract Amendment to City Secretary Contract No. 55457 with SHI
Government Solutions, Inc. to Increase the Annual Amount by $620,000.00 for the
Purchase of Microsoft Software Upgrade Licenses Using a Cooperative Agreement for a
Total Annual Amount of $2,746,387.00 for the Information Technology Solutions
Department
RECOMMENDATION:
It is recommended that the City Council authorize a contract amendment to City Secretary Contract
No. 55457 with SHI Government Solutions, Inc. to increase the annual amount by $620,000.00 for the
purchase of Microsoft software upgrade licenses using State of Texas Department of Information
Resources DIR-TSO-4092 for a total annual amount of $2,746,387.00 for the Information Technology
Solutions Department.
On March 9, 2021, Mayor and Council Communication (M&C) 21-0168 authorized execution a
Purchase Agreement with SHI Government Solutions, Inc. for an annual amount of $1,406,387.00 with
two one-year renewal options through March 31, 2024. The State of Texas Department of Information
Resources (DIR) agreement allowed IT Solutions to purchase Microsoft software licenses,
maintenance, and related services for desktops, laptops, tablets, smartphones, servers, and
databases under a Microsoft Enterprise Agreement (EA) for the foundation Microsoft products used by
most employees.
On February 28, 2023, M&C 23-0139 authorized an amendment to City Secretary Contract No. (CSC)
55457 to increase the annual amount to $2,126,387.00.
This M&C requests an annual increase of $620,000.00 to purchase additional Microsoft upgrade
licenses for a total annual amount of $2,746,387.00. The upgrade licenses will provide a better level
of service to the City's Knowledge worker population, allow for ease of administration, and increased
access to Microsoft Office suite of tools.
Funding is budgeted in the ITS Disaster Relief Department's Grants Capital Projects Federal Fund for
the purpose of funding the ARPA for ITS Initiatives project, as appropriated.
COOPERATIVE PURCHASE: Pricing for Microsoft software products and services is provided under
Texas Department of Information Resources (DIR) contract DIR-TSO-4092. State law provides that a
local government purchasing an item under a cooperative purchasing agreement satisfies any state
law requiring that the local government seek competitive bids for the purchase of items. Cooperative
contracts have been competitively bid to increase and simplify the purchasing power of government
entities.
SUCCESSOR CONTRACTS: The City will initially use DIR-TSO-4092 to make purchases authorized
by this M&C. DIR-TSO-4092 is set to expire February 21, 2024. If DIR-TSO-4092 is extended, this
M&C authorizes the City to purchase similar services under the extended contract. If DIR-TSO-4092
is not extended, but DIR executes a new cooperative contract with SHI Government Solutions, Inc.
and with substantially similar terms, this M&C authorizes the City to purchase services under the new
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31069&councildate=6/13/2023 6/14/2023
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DocuSign Envelope ID: 4077213E-ECCB-4F5A-B279-607E40B95587
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DIR contract. If this occurs, in no event will the City continue to purchase goods and services under
the new agreement for more than three (3) years without seeking Council approval.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERMS: Upon approval of this recommendation, the agreement shall remain in effect
in accordance with DIR-TSO-4092 or applicable successive DIR contracts for the same services and
so long as funds are appropriated as part of the ITS operating budget.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Grants Cap Projects Federal Fund for the ARPA for ITS Initiatives project to
support the approval of the above recommendation and execution of the amendment to the contract.
Prior to expenditures being incurred, the Information Technology Solutions Department has the
responsibility of verifying the availability of funds.
TO
Fund Department ' Account Project Program Activity ' Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriciinatinci Department Head:
Additional Information Contact:
Program Activity Budget Reference # Amount
, Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Sallie Trotter (8442)
ATTACHMENTS
04AUTHORIZE AMENDMENT TO SHI CITY SECRETARY CONTRACT 55457 funds availabilitv.0df (CFW
Internal)
FID Table SHI 0365 uDarade.XLSX (CFW Internal)
Form 1295 2023-970361.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31069&councildate=6/13/2023 6/14/2023