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Home My WebLink AboutContract 55928-R2CSC No. 55928- R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 20, 2023 Carahsoft Technology Corporation Attn: Legal Dept 11493 Sunset Hills Road Suite 100 Reston, VA 20190 Re: Contract Renewal Notice Contract No. CSC No. 55928 (the "Contract") Renewal Term No. 2: May 11, 2023 to May 10, 2024 The above referenced Contract with the City of Fort Worth expires on May 11, 2023. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at httDs://www.fortworthtexas.2ov/deDartments/finance/Durchasin2. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Amy McCormick IT Finance Contract Technician 200 Texas Street Fort Worth, TX, 76102 Amy.mccormick@fortworthtexas.gov (817) 392-6082 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Carahsoft Technology Corporation: �J''' /12 e �2 l �lyu BV: Valerie Washington (Jun 27, 202309:22 CDT) BV: Name: Valerie Washington Name: Kristina smith Title: Assistant City Manager Title: Contracts Director Date: J u n 27, 2023 Date: 06-20-2023 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality By: Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever(Jun 26, 202309:24 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: A By: Name: Jannette Goodall Title: City Secretary p9voVq °a 4 �s F f�Rt w ado 0 vim° 9P Ovo ooSp op * 000 0,0 * da aan�nEz654 a OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 GOVERNMENT- PRICE QUOTATION carahsoft® Granicus at Carahsoft 11493 SUNSET HILLS ROAD I SUITE 100 I RESTON, VIRGINIA 20190 PHONE (703) 871-8500 I FAX (703) 871-8505 I TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM I GRANICUS@CARAHSOFT.COM TO: Angela Estrada Sr. Contract Compliance Specialist City of Fort Worth 275 W 13th St 2nd Floor Fort Worth, TX 76102 USA EMAIL: Angela.Estrada@fortworthtexas.gov PHONE: (817) 392-2431 TERMS: DIR Contract No. DIR-TSO-4288 Expiration Date: February 21, 2025 FTIN: 52-2189693 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net 30 (On Approved Credit) Texas VID#:1522189693700 Sales Tax May Apply LINE NO. PART NO. DESCRIPTION FROM: Mandi Queen Granicus at Carahsoft 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 G GRAN ICUS EMAIL: Mandi.Queen@carahsoft.com PHONE: (571) 662-3051 FAX: (703) 871-8505 QUOTE NO: QUOTE DATE: QUOTE EXPIRES: RFQ NO: SHIPPING: TOTAL PRICE: TOTAL QUOTE: QUOTE PRICE 37773315 02/21 /2023 05/10/2023 ESD $30,848.86 $30,848.86 QTY EXTENDED PRICE RENEWING SUBSCRIPTION FEES 1 607-LEG-GR-2460P Legistar Open Platform Package Annual Subscription $25,678.36 TX DIR 1 $25,678.36 Granicus - LEG-GR-2460P Start Date: 05/11/2022 End Date: 05/10/2023 2 607-GEA-GR-246EAS Encoding Appliance Software Annual Subscription $2,298.00 TX DIR 1 $2,298.00 Granicus - GEA-GR-246EAS Start Date: 05/11/2022 End Date: 05/10/2023 3 607-SDI-GR-246SP SDI 720p Streaming Upgrade Package Annual Subscription $2,872.50 TX DIR 1 $2,872.50 Granicus - SDI-GR-246SP Start Date: 05/11/2022 End Date: 05/10/2023 SUBTOTAL: $30,848.86 TOTAL PRICE: $30,848.86 TOTAL QUOTE: $30,848.86 Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: 05/11/2023 - 05/10/2024 Please add the Contracts # on the PO Contract Number: TX DIR-TSO-4288 CONFIDENTIAL QUOTE DATE: 02/21/2023 PAGE 1 of 1 QUOTE NO: 37773315 G GRAN ICUS 408 St. Peter St, Suite 600 St. Paul, MN 55102 ORDER DETAILS THIS IS NOT AN INVOICE Granicus Order Form for Fort Worth TX Granicus Contact: Justine Torres Email: justine.torres@granicus.com Order #: Q-257561 Prepared On: 24 Mar 2023 ORDER TERMS Order Form Prepared for Fort Worth TX Currency: USD Payment Terms: All fees set forth in the Quote from reseller/distributor to Client are due and payable in accordance with those terms. Use of the Products is governed by the terms of the Granicus Master Subscription Agreement or such other Agreement as agreed to by the parties. Current Subscription End Date: 10 May 2023 Period of Performance: 05/1 1 /2023 - 05/10/2024 Order #: Q-257561 Prepared: 24 Mar 2023 Page 3 of 6 G GRANICUS Order Form Prepared for Fort Worth TX PRODUCT SUMMARY The specifications and terms within this Order Form are specific to the products and volumes contained herein. NOTE: Fees for the below Products will be as set forth in the quote from an authorized reseller. Renewing Subscriptions Solution Billing Frequency Quantity/Unit Legistar Annual 1 Each Granicus Encoding Appliance Software (GT) Annual 1 Each Upgrade to SDI 720p Streaming Annual 1 Each Order #: Q-257561 Prepared: 24 Mar 2023 Page 4 of 6 G GRANICUS PRODUCT DESCRIPTIONS Order Form Fort Worth TX Solution Description Legistar Legistar is a Software -as -a -Service (SaaS) solution that enables government organizations to automate the entire legislative process of the clerk's office. Clerks can leverage Legistar to easily manage the entire legislative process from drafting files, through assignment to various departments, to final approval. Legistar includes: • Unlimited user accounts • Unlimited meeting bodies and meeting types • Unlimited data storage and retention • Up to one (1) Legistar database • Up to one (1) InSite web portal Granicus Encoding Appliance Granicus Encoding Appliance Software (GT) This includes the LiveManager Software (GT) Software solution where webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created. Upgrade to SDI 720p Streaming Upgrade to SDI 720p Streaming (requires Digital encoder and HD feed) Order #: Q-257561 Prepared: 24 Mar 2023 Page 5 of 6 G GRANICUS Order Form Fort Worth TX TERMS & CONDITIONS • This quote, and all products and services delivered hereunder are governed by the terms located at htt s: aranicus.com/legal/licensina, including any product -specific terms included therein (the "License Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-257561 dated 24 Mar 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Fort Worth TX to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Terms and Conditions are in accordance with the Granicus Texas Department of Information Resources agreement DIR-TSO-4288 and takes precedence over all other conflicting terms and conditions incorporated herein. Order #: Q-257561 Prepared: 24 Mar 2023 Page 6 of 6