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HomeMy WebLinkAboutContract 58511-A1CSC No. 58511-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 58511 This Amendment ("Amendment") is entered into by and between the City of Fort Worth ("City") and AB Christian Learning Center ("Agency") by and through their respective duly authorized agents. City and Agency may be referred to individually as "Party" and collectively as "Parties." WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"), Program No. B-22-MC-22-0569, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a contract amendment from City to adjust line item amounts, to transfer funds from the Unemployment -State line item to the Salaries line item to meet the needs of the program, as reflected in the revised attached Exhibit B; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT `B" - Budget attached to the Contract is hereby amended and replaced in their entirety with the REVISED EXHIBIT "B" Budget, updated as of June 7, 2023, attached hereto. II. This amendment is effective as of June 7, 2023. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. 1 to CSC No. 58511 ABCLC - CDBG 5 1 % PSA CONTRACT 2022-23 Page 1 All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 58511 ABCLC - CDBG 51 % PSA CONTRACT 2022-23 Page 2 ACCEPTED AND AGREED: AB CHRISTIAN LEARNING CENTER Lo'retta Burns By: Loretta Burns (Jun 21, 2023 21:31 CDT) Loretta Burns, Executive Officer CITY OF FORT WORTH By: Fernando Costa, Assistant City Manager ATTEST: p"'p of FORT°�;oa APPROVE AS TO FORM AND �'9°o d LEGALITY: �e da�4 nEoaSdp By: Jannette Goodall, City Secretary M&C: 22-0569 1295 Certification No. 2022-858686 Date: August 9, 2022 By: v i� Victor Turner, Neighborhood Services Director ;� uJ � By: � Jessika Williams, Assistant City Attorney CONTRACT COMPLIANCE ADMINISTRATOR: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements 91— 5M6� Jerin Smith, Neighborhood Development Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. 1 to CSC No. 58511 ABCLC - CDBG 5 1 % PSA CONTRACT 2022-23 Page 3 EXHIBIT "B" - BUDGET Account Grant Budget Remaining Balance Increase Decrease Total PROGRAM PERSONNEL is 0- Salaries 1001 $ 58,200.00 $ 6,669.00 $ 1,300.00 $ 59,500.00 FICA 1002 $ 4,400.00 $ 457.82 $ 4,400.00 Life/Disability Insurance 1003 $ 300.00 $ - $ 300.00 Health/DentalInsurance 1004 $ - $ - Unemployment -State 1005 $ 1,300.00 $ 1,300.00 $ (1,300.00) $ - Worker's Compensation 1006 $ - Retirement 1007 Staff Training 1008 SUPPLIES AND SERVICES Office/Program Supplies 2001 Postage 2002 Printing 2003 Adv/Media, Dues/Pub, Printing, Bank Fees other 2004 MISCELLANEOUS Contract Labor Food Supplies/Meals (City needs copy of contract before expenses can be reimbursed) 3001 Food Supplies 3002 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 FACILITY AND UTILITIES 1-1 Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent (City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Repairs 4008 Custodial Services 4009 Utilities, Transportation, PP &E 4010 INSURANCE Fidelity Bond or Equivalent 5001 Directors and Officers 5002 General Commercial Liability 5003 Page 1 Bank fees volunteer volunteer Prof Fees 5004 DIRECT ASSISTANCE Audit/IT/Legal Volunteer Recruitment, Misc. 6001 $ 10,800.00 $ 5,325.00 $ 10,800.00 BUDGET TOTAL $ 75,000.00 $ 13,751.82 $ 1,300.00 $ (1,300.00) $ 75,000.00 FUNDING A: FUNDING B: FUNDING C: Page 2 9/1/22, 1:48 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH DATE: 8/9/2022 REFERENCE M&C 22-0569 LOG NAME: 19NS 2022-2023 ACTION NO.: PLAN CODE: C TYPE: NON- PUBLIC CONSENT HEARING: YES SUBJECT: (ALL) Conduct Public Hearing and Approve the City of Fort Worth's 2022-2023 Annual Action Plan for the Use of Federal Grant Funds in the Amount of $13,124,648.00 to be Awarded by the United States Department of Housing and Urban Development from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS Program, Authorize Collection and Use of Program Income, Authorize Execution of Related Contracts, Adopt Appropriation Ordinance, and Authorize Waiver of Indirect Costs (PUBLIC HEARING - a. Report City Staff: Sharon Burkley; b. Public Presentations; c. Council Action: Close Public Hearing and Act on the M&C) RECOMMENDATION: It is recommended that City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2022-2023 Annual Action Plan for use of federal grant funds to be awarded by the United States Department of Housing and Urban Development in the amount of $13,124,648.00 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS grant programs, and for the use of program income from activities using prior years' federal grant funds; 2. Approve the City's 2022-2023 Annual Action Plan for submission to the United States Department of Housing and Urban Development, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated $50,000.00 of program income which is expected to result from activities using prior years' Community Development Block Grant funds for the City's Priority Repair Program; 4. Authorize the collection and use of an estimated $50,000.00 of program income which is expected to result from activities using prior years' HOME Investment Partnerships Program grant funds for the City's Homebuyer Assistance Program, and authorize the use of 10 percent of the program income for administrative costs; 5. Authorize the City Manager or his designee to execute contracts for one year terms with the agencies listed in Tables 1,2, and 3 below for Program Year 2022-2023 for Community Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding, and satisfactory completion of all federal regulatory requirements; 6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program, or to amend the contracts if necessary to achieve program goals provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in the total amount of $13,124,648.00 consisting of $6,996,710.00 in Community Development Block Grant funds, $3,266,685.00 in HOME Investment Partnerships Program grant funds, $628,543.00 in Emergency Solutions Grant funds, and $2,232,710.00 in Housing Opportunities for Persons with AIDS grant funds, plus estimated program income in the amount of $100,000.00, all subject to receipt of such funds; and apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30122&cou nciIdate=8/9/2022 1 /6 9/1/22, 1:48 PM M&C Review 8. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 17.29\%, estimated total of $330,793.14. DISCUSSION: The City of Fort Worth's (City's) 2022-2023 Annual Action Plan summarizes the major housing and community development activities and proposed expenditures for the program year beginning October 1, 2022 and ending September 30, 2023 for use of federal grant funds totaling $13,124,648.00 from the United States Department of Housing and Urban Development (HUD) from the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) grant programs. It also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds, the primary purpose of which is to benefit low -and moderate -income persons in Fort Worth. ESG funds primarily benefit persons experiencing homelessness, and HOPWA funds primarily benefit low- and moderate -income persons with HIV/AIDS. Staff developed initial recommendations for the allocation of the estimated funding from HUD based on prior year's funding levels. One public hearing was held on April 27, 2022 to provide citizens the opportunity to participate in the development of the Annual Action Plan. Recommendations for award amounts were considered and adopted by the Community Development Council on May 11, 2022. These funding recommendations were presented in City Council Work Session on June 7, 2022. A 30-day public comment period was held from July 1, 2022 to August 1, 2022. Notice of this public comment period was published in the Fort Worth Star -Telegram on June 26, 2022; in the Weatherford Democrat on June 28, 2022; in the Hood County News and Wise County Messenger on June 29, 2022; in Cleburne Times Review and La Vida News on June 30, 2022; and in Glen Rose Reporter on July 1, 2022. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. The City held two public hearings as part of the HUD required citizen participation process. The first public hearing was held by staff on July 13, 2022, and the second public hearing is scheduled for the City Council meeting on August 9, 2022. A summary of staffs final funding recommendations is provided below in Tables 1, 2, and 3. A Powerpoint presentation listing funding recommendations is also attached. The 2022-2023 Annual Action Plan will be submitted to HUD by August 15, 2022. Indirect costs totaling approximately $330,793.14 could be charged to these grants, as the Neighborhood Services Department indirect cost rate is 17.29\% in the City's most recent Cost Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further support the programs and services to assist low -to -moderate income citizens. COMMUNITY DEVELOPMENT BLOCK GRANT For Program Year 2022-2023, it is recommended that the amount of $6,946,710.00 in CDBG funds and an estimated amount of $50,000.00 in CDBG program income totaling $6,996,710.00 be allocated as follows: Public Services Agencies- $1,042,006.00: Includes social services for low- and moderate -income persons, persons with disabilities, and disadvantaged persons Housing Programs - $4,153,352.00: Includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and housing services, accessibility modifications for seniors and persons with disabilities, and related project delivery costs for these programs Major Projects - $362,010.00: Includes funding for Southside Community Center improvements Administration - $1,389,342.00: Includes costs for administering the CDBG grant, including allocations for the Financial Management Services and Development Services Departments Estimated Program Income - $50,000.00: Includes up to $50,000.00 in funding for the City's Priority Repair Program. Any CDBG program income over the estimated amount not used for the Priority Repair Program will be allocated to priority activities in the City's Consolidated Plan, subject to the City Council approval. HOME INVESTMENT PARTNERSHIPS PROGRAM apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30122&cou nciIdate=8/9/2022 2/6 9/1/22, 1:48 PM M&C Review For Program Year 2022-2023, it is recommended that the amount of $3,216,685.00 in HOME funds and an estimated amount of $50,000.00 in HOME program income totaling $3,266,685.00 be allocated as follows: Homebuyer Assistance Program - $129,623.50: Includes funding for down payment and closing cost assistance for low- and moderate -income homebuyers Community Housing Development Organization - $707,430.00: HUD requires that a minimum of 15 percent of HOME funds be allocated to Community Housing Development Organizations (CHDOs) for affordable housing projects. These funds will be used by Development Corporation of Tarrant County (DCTC) for single-family infill development in the Polytechnic neighborhood. All housing developed with these funds will be sold to homebuyers making at or below 80 percent of area median income (AMI), set by HUD. Major Projects - $2,057,963.00: Includes funds ($1,000,000.00) allocated to the affordable housing project to be developed by Fort Worth Housing Solutions (FWHS) as a part of its Choice Neighborhood Initiative (CNI) grant and funds ($1,057,963.00) allocated to the development of permanent supportive housing. Administration - $321,668.50: Includes costs for administering the HOME grant Estimated Program Income - $50,000.00: Includes funding for the Homebuyer Assistance Program and HOME grant administrative costs. HUD allows the City to use 10 percent of any HOME program income towards the cost of administering the HOME grant. HOME program income over the estimated amount not used for the Homebuyer Assistance Program will be allocated to priority activities in the City's Consolidated Plan, subject to City Council approval. HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS For Program Year 2022-2023, it is recommended that the amount of $2,232,710.00 in HOPWA funds be allocated as follows: Public Service Agencies - $1,515,729.00 Neighborhood Services Department - $650,000.00 Administration - $66,981.00 EMERGENCY SOLUTIONS GRANT For Program Year 2022-2023, it is recommended that the amount of $628,543.00 in ESG funds be allocated as follows: Public Service Agencies - $581,403.00 Administration - $47,140.00 CONTRACT RECOMMENDATIONS The Community Development Council and Neighborhood Services Department staff recommend that contracts be executed with the public service & CDBG subrecipient agencies for the amounts shown in the following tables: Community Development Block Grant Contracts TABLE 1: CDBG AGENCIES AGENCY CONSOLIDATED PLAN GOAL PROGRAM AMOUNT Homebuyer Housing Channel Affordable Education and $100,000.00 Housing Housing Counseling Services Guardianship Services, Aging -In -Place Financial Exploitation $70,000.00 Inc. Prevention Center Meals -On -Wheels, Inc. of Aging -In -Place Home -Delivered I $72,006.00 Tarrant County Meals Meals -On -Wheels, Inc. of Aging -In -Place Transportation $50,000.00 Tarrant County Program Girls Incorporated of Children/Youth Training and Leadership Program $75,000.00 Tarrant County Mentorship apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30122&cou nciIdate=8/9/2022 cm 9/1/22, 1:48 PM M&C Review United Community Children/Youth Educational $100,000.00 Centers, Inc. Training and Enrichment Program Mentorship Boys & Girls Clubs of Children/Youth After School Greater Tarrant County, Training and Program $60,000.00 Inc. Mentorship Young Men's Christian Children/Youth Association of Metropolitan Training and Y Achievers $50,000.00 Fort Worth Mentorship AB Christian Learning Children/Youth Training and After School $75,000.00 Center Mentorship Program Fortress Youth Children/Youth Development Center, Inc. Training and Fortress PreSchool $50,000.00 Mentorship The Presbyterian Night Shelter of Tarrant County, Homeless Moving Home Case $125,000.00 Inc. Services Management Poverty Computer Skills The Ladder Alliance Reduction and Household Training - Next Level $70,000.00 Stabilization Program Poverty Easter Seals North Texas, Reduction and Employment $50,000.00 Inc. Household Services Stabilization Poverty The Women's Center of Reduction and Working Families $50,000.00 Tarrant County, Inc. Household Success Stabilization Poverty Center for Transforming Reduction and Level Up $45,000.00 Lives Household Microenterprise Stabilization CDBG Public Service Agencies Total $1,042,006.00 Rehabilitation, Education Accessibility and Advocacy for Citizens Accessibility Improvements for $125,000.00 with Handicaps DBA Improvements Low Income REACH, Inc. Residents Accessibility United Way of Tarrant Accessibility Improvements for $50,000.00 County Improvements Low Income Senior Residents Fort Worth Area Habitat for Humanity, Inc. DBA Trinity Preserve Aging Cowtown Brush Up $455,000.00 Habitat for Humanity Housing Stock Paint Program CDBG Subrecipient Agencies Total $630,000.00 TOTAL CDBG CONTRACTS $1,672,006.00 Housing Opportunities for Persons with AIDS Contracts apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30122&cou nciIdate=8/9/2022 4/6 9/1/22, 1:48 PM M&C Review TABLE 2: HOPWA AGENCIES AGENCY PROGRAM AMOUNT AIDS Outreach Administration, Supportive Services, Short -Term $429,850.00 Center, Inc. Rent, Mortgage, and Utility Assistance (STRMU) Tarrant County Administration, Facility -Based Operations, Samaritan Supportive Services, Tenant -Based Rental $1,085,879.00 Housing, Inc. Assistance (TBRA) TOTAL HOPWA CONTRACTS $1,515,729.00 Emergency Solutions Grant Contracts Ilr_1:1449M=[*eJV_,W4il,m1*1 AGENCY The Presbyterian Night Shelter of Tarrant County, Inc. Lighthouse for the Homeless DBA True Worth Place The Salvation Army Center for Transforming Lives SafeHaven of Tarrant County TOTAL ESG CONTRACTS PROGRAM AMOUNT Shelter $130,220.00 Operations/Services Shelter $176,000.00 Operations/Services Homelessness $105,535.00 Prevention Rapid Re -Housing $98,743.00 Shelter $70,905.00 Operations/Services $581,403.00 All figures have been rounded to the nearest dollar for presentation purposes. These programs are available in ALL COUNCIL DISTRICTS. Each of these grants is an entitlement grant rather than a competitive grant received from the United States Department of Housing and Urban Development (HUD). Entitlement grants provide funds to agencies based on a formula, prescribed in legislation or regulation, rather than based on review. These specific grants are allocated to the City of Fort Worth based on population size and per capita income each year. The grants have been consistently awarded to the City since 1974 with the inception of the Community Development Block Grant (CDBG) through the Housing and Community Development Act of 1974. The Emergency Shelter (renamed Solutions) Grant (ESG) was authorized in 1987 through the McKinney-Vento Homelessness Assistance Act. The HOME Investment Partnerships Program (HOME) and the Housing Opportunities for Persons with AIDS (HOPWA) Program were authorized in 1990 through the Cranston -Gonzales National Affordable Housing Act of 1990. With these grants, administrative and program delivery allocations support approximately 72 FTE positions in the Neighborhood Services Department, which is funded nearly 70\% with various grants including these entitlement grants. Positions funded with HUD Entitlement grants are subject to grant availability. In the event of a grant award being decreased or eliminated, Neighborhood Services Department would review programs and services funded by the grants and determine a level of service and staffing that aligns with the available funding. Alternative to consider may include staff and program reductions or eliminations. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant. TO Fund Department Account Project Program I Activity Budget I Reference # Amount ID ID Year (Chartfield 2) apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30122&cou nciIdate=8/9/2022 3a 9/1/22, 1:48 PM M&C Review FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manaqer's Office bv: Fernando Costa (6122) Originating Department Head: Victor Turner (8187) Additional Information Contact: Sharon Burkley (5785) ATTACHMENTS 19NS 2022-2023 ACTION PLAN 21001.docx (Public) 19NS ACTION PLAN 2022 Aaencv Form 1295 Forms.pdf (CFW Internal) Action Plan Budaet-Staff Recommendations Citv Council Work Session 060722.pdf (Public) Secretary of State Agency Listings 2022-2023.pdf (Public) apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30122&cou nciIdate=8/9/2022 6/6