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Home My WebLink AboutContract 56891-A2CSC No. 56891-A2 AMENDMENT NO.2 TO CITY SECRETARY CONTRACT NO. 56891 This Amendment is made and entered into by and between the City of Fort Worth (hereafter "City") and Fort Worth Housing Solutions (hereafter "Agency"), a Texas non-profit corporation. City and Agency may be referred to individually as a "Party" and jointly as "the Parties". WHEREAS, on December 6, 2021, the Parties entered into City Secretary Contract 56891 to assist with implementation of the Fort Worth ERA Program (FWERAP) and payment of FWERAP Funds to eligible households to pay for rent, rental arrears, utilities, utility arrears, and other housing expenses eligible for payment under the Act and resulting from the COVID-19 pandemic; and WHEREAS, the Parties wish to amend the Agreement to update Exhibit A and Exhibit B attached to the Agreement. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: I. AMENDMENTS EXHIBIT "A" — PROGRAM SUMMARY and EXHIBIT "B"- BUDGET attached to the Agreement are hereby amended and replaced in their entirety with the revised EXHIBIT "A" and EXHIBIT `B", attached hereto. H. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. (SIGNATURES APPEAR ON FOLLOWING PAGE) OFFICIAL RECORD Amendment No.2 to CSC No. 56891 CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: 7"--4c-a By: Name: Fernando Costa Title: Assistant City Manager Date: Jun 30, 2023 APPROVAL RECOMMENDED: By(/"Ziu-11 Name: Victor Turner Title: Neighborhood Services Director ATTEST: a4Fosr�°Ba p �s E,000voao % ' o 0 �a Ove 8=0 ya�'"md`a' % `'s as°°y�Ean54b By: /vl Name: Jannette Goodall Title: City Secretary By: Mary -Margaret L o s (Jun 28, 2023 14:27 CDT) Name: Mary Margaret Lemons Title: President and CEO Fort Worth Housing Solutions Date: Jun 28, 2023 Amendment No.2 to CSC No. 56891 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Joshua Hezlep Title: Neighborhood Program Coordinator APPROVED AS TO FORM AND LEGALITY: By: Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 21- 0816 1295: NA OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fort Worth Housing Solutions EXHIBIT "A" TREASURY DEPARTMENT RENTAL PROGRAM SUMMARY ASSISTANCE — ERAP#2 PROGRAM SUMMARY December 1, 2021 to June 30, 2023 $ 7,544,086.39 CONTRACT TERM AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The goal of the program is to provide emergency rental assistance, utility assistance, and related housing assistance payments and services on behalf of income -eligible Fort Worth residents who have been impacted by COVID-19 and during the Coronavirus Pandemic in order to help them maintain housing stability. The Program provides housing stabilization services to clients by assisting them with applications for Emergency Rental Assistance, verifying their eligibility under the guidelines of the Fort Worth Emergency Rental Assistance Program (FWERAP) authorized by Title III, Subtitle B, Section 3201 of the American Rescue Plan of 2021, making payments to landlords, utility companies, or related vendors, and re -certifying tenant household eligibility on a quarterly basis if they continue to need rental assistance. The Program also provides additional housing stabilization services such as information and referral to various supportive services (including employment and training services, child care, legal aid, etc.) and direct financial assistance for similar services that remove barriers to employment and housing stability. The Program will provide services to clients based on FWERAP Eligibility Guidelines as follows: • All eligible clients must demonstrate housing instability as established by FWERAP Policies and Procedures as updated from time to time by the U.S. Treasury Department and City in consultation with program partners, must document that their financial hardship occurred during the Coronavirus Pandemic and/or is related to the Pandemic, and must have household incomes under 80% of Area Median Income. • Eligible clients will receive 3 months' rent, for the current month and 2 future months, in addition to payment of all arrearages, as well as any current month's utility payments (electricity, gas) that have been shown to be past due. The period of assistance may be extended for up to 18 months (including any rental assistance provided with the City's first allocation of Treasury Department Emergency Rental Assistance funds, known as ERA#1) pending recertification of client eligibility every three months. • Agency will use Neighborly Software or other application platform designated by the City of Fort Worth, for processing client applications, communicating with applicants, maintaining all required data, and preparing reports. • Categorical Eligibility demonstrating that client household income is at or below 80% AMI EMERGENCY RENTAL ASSISTANCE PROGRAM #2 (ERAP#2) CONTRACT 2021-23 - EXHIBITS FORT WORTH HOUSING SOLUTIONS may be documented through a determination letter from another local, state or federal government assistance program (such as Supplemental Nutritional Assistance Program — (SNAP/Food Stamps) within 12 months of date of application. • Housing instability may be documented by past due rent or utility notice, or other means as further described in the FWERAP Policies and Procedures and Neighborly Software application. • Agency will update client service practices, policies, procedures, and implementation of the program in accordance with guidance received from the City and the U.S Treasury, as it is communicated to Agency throughout the term of the Contract. • Agency will document client need for direct financial assistance for additional housing stability services to the greatest extent feasible, with case notes and supporting cost documentation uploaded to the client's case file in Neighborly Software. . The Program will meet the following client service and funds expenditure goals: Funds Number of Number of Percent of Amount of Obligated Clients Clients Funds Funds (committed Approved for Served Expended Expended Contract to Specific Assistance (Received Month Date Clients) Assistance) 4 3-30-22 50% 676 500 20% $1,718,000 6 6/30/ 22 70% 945 700 40% $3,436,000 9 9/30/22 90% 1215 900 60% $5,154,000 12 12/30/22 100% 1350 1000 75% $6,442,500 15 3/30/23 1250 90% $7,731,000 18 6/31/23 1350 100% $8,590,000 • NOTE: Above service goals based on levels needed to achieve Agency's proportionate share of statutory 50% funds obligation goal as of initial U.S. Treasury deadline of March 31, 2022, and $5, 700 average assistance per client per 3-month period of assistance; (Number of clients to be served may be adjusted based on overall average assistance amounts and number of clients approved for 3, 6, or 9 additional months' assistance.) Agency's Program services will be provided at 1201 East 13ffi Street, Fort Worth Texas, 76102 from 8:30 am-4:30 pm Monday thru Thursday. FWERAP Funds will pay for direct costs of delivering the program at outlined on Exhibit B - Budget, including rental and utility payments to landlords and utility providers, direct financial assistance for housing stability support, operational costs of providing housing stability services to clients (intake/referral, case management, etc.) such as salaries and benefits for staff implementing the program, costs of office supplies, communications, and related operations, and administrative overhead costs (accounting, audit, supervision, etc.) EMERGENCY RENTAL ASSISTANCE PROGRAM #2 (ERAP#2) CONTRACT 2021-23 — EXHIBITS FORT WORTH HOUSING SOLUTIONS Fort Worth Housing Solutions EXHIBIT "B" TREASURY DEPARTMENT RENTAL BUDGET ASSISTANCE (ERAII) PROGRAM BUDGET Cost Line Item Total Program Budget Program Operational and Housing Stability Costs Salaries $137,737.15 FICA $9,908.85 Health/Dental/Life Insurance $33,848.86 Unemployment Insurance $207.25 Workers' Compensation Insurance $83.05 Employee Retirement Plan $12,059.58 Office Supplies $1,463.00 Postage $2,000.00 Contracted Services (Office Temps Etc.) $123,722.97 Communications/Telephone $278.45 Laptops / Cellular Hotspots / Scanners $4,000.00 Subtotal, Operations/Housing Stability $325,309.16 Rental Payments (including arrears) $6,789,588.91 Utility Payments (including arrears) $255,903.28 Housing Stability Direct Client Cost $0.00 Subtotal, Direct Program Costs $7,045,492.19 FWERAP Administrative Costs Salaries /Accounting/Mgmt/Etc $102,389.92 FICA $9,918.47 Dental/Heath/Life Insurance $11,034.45 Retirement $9,648.11 Unemployment/Workers' Comp $55.09 Contracted Services: Accounting /Audit $9,739.00 Insurance/Bond ( Liability, D&O, ETC) $500.00 Subtotal, Administrative Costs $143,285.04 GRAND TOTAL $7,514,086.39