HomeMy WebLinkAboutContract 59696CSC No. 59696
INTERLOCAL AGREEMENT
TARRANT COUNTY AND THE CITY OF FORT WORTH
STATE OF TEXAS
COUNTY OF TARRANT
This INTERLOCAL AGREEMENT (the "Agreement") is made and entered into by and between
Tarrant County (the "County") and the City of Fort Worth, Texas (the "City")
WITNESSETH:
WHEREAS, the InterlocaI Cooperation Act, Chapter 791, Texas Government Code, provides
authorization for any local government to contract with one or more local governments and with
agencies of the State of Texas to perform governmental functions and services under the terms of
this act; and
WHEREAS, the Enhanced Collaborative Model Task Force to Combat Human Trafficking is a
grant program funded under an award by the United States Department of Justice (the "DOJ")
through their Office of Victims of Crime (the "OVC"); and
WHEREAS, County and the City desire to enter into an agreement regarding the Tarrant County
Human Trafficking Task Force; and
WHEREAS, the County, for its Sheriff's Office, has applied for and received from the DOJ a grant
to target human trafficking in Tarrant County, in the State of Texas, the grant period runs from
October 1, 2020 through September 30, 2023; and
WHEREAS, the grant is entitled Enhanced Collaborative Model Task Force to Combat Human
Trafficking Grant (Grant Number 2020-VT-BX-K028) (the "Project"), and
WHEREAS, the Tarrant County Sheriff s Office has asked the City to participate in fulfilling the
purpose of the grant.
NOW THEREFORE, this Agreement is hereby made and entered into by County and the City for
the mutual consideration stated herein.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
1.
For the consideration hereinafter agreed to the City undertakes, covenants and agrees to:
1. Provide staff and resources to investigate human trafficking in within its jurisdiction so
as to assist the Enhanced Collaborative Model Task Force to Combat Human
Trafficking Project in achieving its goals.
2. Send a staff member to the IACP: Beyond the Basics: Advancing Human Trafficking
Investigations and Prosecutions training event set for June 13, 2023 through June 15,
2023 in Cincinnati, Ohio; hereafter called the "Training Event''. The Training Event
will assist the Enhanced Collaborative Model Task Force to Combat Human
Trafficking Project in achieving its goals.
3. On a quarterly basis provide the Tarrant County Sheriff's Office with an activity report
describing cases investigated.
4. Maintain documentation of all overtime expenditures which are to be reimbursed by
the Enhanced Collaborative Model Task Force to Combat Human Trafficking Grant.
This documentation will include the name and title of the person earning the overtime,
the date(s) worked, the number of hours worked, the exact payment amount to be
charged to the Grant, the employee's overtime pay rate as appropriate, and a brief
explanation of the activity undertaken to earn the overtime. This expenditure report
must carry an original signature of a City official and be supported by departmental
payroll records which correspond to the overtime payments. This overtime expenditure
report and support documentation will be submitted to the Tarrant County Sheriff's
Office at the time reimbursement is requested
Maintain documentation of all travel and training expenditures associated with the
Training Event which are to be reimbursed by the Enhanced Collaborative Model
Task Force to Combat Human Trafficking Grant. This documentation will include
the name and title of the person travelling or receiving training, the dates and
location of travel or training, the exact payment amount to be charged to the Grant,
and a brief explanation of the purpose of the travel or training. This expenditure report
must carry the signature of a City official and be supported by receipts, invoices,
or other appropriate documentation. This travel and training expenditure report and
support documentation will be submitted to the Tarrant County Sheriff s Office at
the time reimbursement is requested.
6. Allow the Enhanced Collaborative Model Task Force to Combat Human Trafficking
Grant Manager or his/her designate to make one or more on -site visits for the purpose
of assessing the compliance of the City with the provisions of this Agreement.
7. When requested, provide the County with a copy of the Fort Worth Police
Department's most recent Single Audit Report and, if appropriate, a written statement
describing any necessary corrective action identified in that Audit Report.
II.
As consideration for the services contracted for herein and sending staff to the Training Event,
the County agrees to reimburse the City a sum not to exceed Forty -Seven Thousand Seven
Hundred Fifty and 00/100 Dollars ($47,750.00) for overtime reimbursement and a sum not to
exceed One Thousand Five Hundred and 00/100 Dollars ($1,500.00) for the Training Event
reimbursement (the "Contract Amounts"). These sums are to reimburse the City for expenses
incurred for overtime as deemed necessary and appropriate by the City for its operations to
combat human trafficking and travel and training expenses incurred for the Training Event.
The City may invoice the County for reimbursement of expenses, but no reimbursement
request will be accepted after September 30, 2023. Reimbursement for allowable expenses
incurred shall be made by the Tarrant County Sheriff's Office to the City as quickly as possible
after receipt of invoices detailing the expenses to be reimbursed. Reimbursement requests, with
all supporting documentation, shall be mailed to:
Scott Grazer
Tarrant County Sheriff's Office
200 Taylor St. 7u' floor
Fort Worth, Texas 76196
The Contract Amount may increase if, in the future, additional funds become available to grant
to the City. If additional funds are available in the future to grant to the City, the County will
give written notice and The City may accept or reject the additional funds by giving written
notice of the intent to the County.
M.
During the performance of this Agreement, the City agrees to the following:
It will, to the extent permitted by law, accept liability, under the Worker's
Compensation Act, in the event personal injuries occur to its employee(s) while
engaged in Project activities.
2. It shall, to the extent permitted by law and during the entire time of participation,
maintain sufficient insurance to cover its obligation and Iiability for its employee(s).
This will include, but is not Iimited to, coverage of the employee and vehicle, while
operating a vehicle, where applicable.
3. It may, in lieu of purchasing liability insurance, elect to be self -insured but will be
responsible for all risks of loss and actual loss as specified herein.
IV.
The term of this Agreement shall be from April 1, 2023 through September 30, 2023. This
Agreement may be extended by mutual agreement of the parties hereto, or terminated by either
party upon thirty (30) days prior written notice thereof to the other of its intention to terminate
upon the date specified in such notice. If at which time during the grant period, the County of
Tarrant receives an extension to the original grant, the Contract may be extended further by
County giving the City written notice of new term.
1�
Any notice, payment, statement, or demand required or permitted to be given hereunder by
either party to the other may be affected by personal delivery in writing or by mail, postage
prepaid. Mailed notices shall be addressed to the parties at the addresses appearing below, but
each party may change its address by written notice in accordance with this section. Mailed
notices shall be deemed communicated as of three days after mailing.
If intended for County, to:
Sheriff Bill Wayboum
200 Taylor St. 7th floor
Fort Worth, Texas 76196
Copy to:
County Administrator
100 E. Weatherford St.
Fort Worth, Texas 76196
If intended for the City, to:
Neil Noakes
Chief of Police
505 W. Felix St.
Fort Worth, Texas 76115
VI.
This Agreement may be amended by the mutual agreement of the parties hereto in writing to be
attached to and incorporated into this Agreement.
VII.
In case any one or more of the provisions contained in this Agreement shall be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not
affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal,
or unenforceable provision had never been contained herein.
VHL
This Agreement supersedes any and all other agreements, either oral or in writing, between the
parties hereto with respect to the subject matter hereof, and no other agreement, statement, or
promise relating to the subject matter of this agreement, which is not contained herein, shall be
valid or binding.
10
In fulling its obligations under this Agreement, the City must observe and comply with all
applicable federal, state, and local statutes, ordinances, rules, and regulations, including, without
limitation, workers' compensation laws, minimum and maximum salary and wage statutes and
regulations, and non-discrimination laws and regulations. The City shall be responsible for
ensuring its compliance with any laws and regulations applicable to its business, including
maintaining any necessary licenses and permits.
EXECUTED this � day of �_ ;gip . , 2023, by the County, by and through its
duly authorized officials, and by the City, by and through its duly authorized officials. However,
the effective date of this Agreement is April 1, 2023.
Recommended By:
Bill Waybourn
Tarrant County Sheriff
Tarrant County
Coun ge
By:
Certification of Funds Available
for the amount qU `t7A ZS���
j
S. RENEE TIDWELL, CPA
COUNTY AUDITOR
Approved as to form:
Criminal District Attorney's Office
By: 7;1� �/�&
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth
City Man
By:
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Fernando Costa
Title: Assistant Citv Manager
Approved as to Form and Legality:
By:
Name:
Tavlor Paris
Title:
Assistant City Attorney
Contract Authorization:
M&C: 23-0362
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Sarah Shannon
Title: Supplemental Funding Manager
City Secretary:
By:
Name: Jannette S. Goodall
Title: City Secretary
4 0 oUgU
A o! F....
a° A. ° �o9-add
�o
OVa a=A
a�Bp nFXASo4p
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
Page 1 of 2
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WoRm
REFERENCE **M&C 23- 35FY23 HUMAN
DATE: 5/9/2023 NO.: 0362 LOG NAME: TRAFFICKING TASK FORCE
GRANT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Acceptance of Funding in an Amount Up to $49,250.00, Authorize
Execution of an Interlocal Agreement with Tarrant County Human Trafficking Task Force,
and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of an Interlocal Agreement with Tarrant County to participate in the
Tarrant County Human Trafficking Task Force;
2. Authorize the acceptance of federal grant pass -through funding for the Tarrant County
Human Trafficking Task Force in an amount up to $49,250.00; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund in an amount up to $49,250.00 subject to the receipt
of grant, for the purpose of funding participation in the Tarrant County Human
Trafficking Task Force.
DISCUSSION:
The City of Fort Worth has been an active participant in the Tarrant County Human Trafficking Task
Force (Task Force) for many years. The Task Force uses coordinated and cooperative enforcement,
and crime prevention techniques and technology to investigate and combat human trafficking. The
Task Force is grant funded through the United States Department of Justice, Office of Victims of
Crimes, Enhanced Collaborative Model Task Force to Combat Human Trafficking Grant. The City of
Fort Worth is a sub -recipient of the grant.
Currently, seven municipal police agencies participate in the Task Force and are partially reimbursed
for their participation. The Fort Worth Police Department will use the funds for overtime in an amount
up to $47,750.00. The grant funds will reimburse the detective's overtime salary, including fringe
benefits. Funds in the amount of $1,500.00 will be used to send one Fort Worth Police Department
detective to the "IACP: Beyond the Basics: Advancing Human Trafficking Investigations and
Prosecutions" training event.
Indirect costs are not allowable expenses under this Interlocal Agreement.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance funds will be available in the current operating budget, as
appropriated, in the Grants Operating Federal Fund. The Police Department (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the City.
Prior to any expenditure being incurred, the Police Department has the responsibility to validate the
availability of funds. This is a reimbursement grant.
TO
Fund I Department Account I Project Program Activity I Budget Reference # Amount
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30989&councildate=51912O23 5/10/2023
M&C Review
Page 2 of 2
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID 1 1 1 Year I (Chartfield 2)
Submitted for City Manaqer's Office by: Fernando Costa (6122)
Oriqinatinq Department Head: Neil Noakes (4212)
Additional Information Contact: Tracy Lamm (4228)
ATTACHMENTS
ORD.APP 35FY23 HUMAN TRAFFICING TASK FORCE 21001.docx, (Public)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30989&councildate=5/9/2023 5/10/2023
FORT WORTH
DATE: June 27, 2023
FROM: Tracy Lamm
Financial Management Division
Fort Worth Police Department
City of Fort Worth
I n t e r -Off ice Correspondence
SUBJECT: FY23 Tarrant County Sherriff's Department Human Trafficking Task Force Interlocal
Agreement
Attached for your review and signature is the FY23 Tarrant County Sherriff's Department Human Trafficking
Task Force Interlocal Agreement that will provide training and overtime funds for the FWPD Human
Trafficking Task Force.
*The M&C was approved in May 2023 and is attached.
M&C Required: #23-0362
Form 1295 Number:
Please contact Tracy Lamm at tracv.lam m(@fortworthtexas.Qov for all questions and concerns.
ell
Taylor Paris
Assistant City Attorney
s� s�
Jun 27, 2023
Date
Jun 27, 2023
Sarah Shannon Date
Supplemental Funding Manager
*WL/- Jun 29, 2023
Georgia Tucker (Jun 29.2023 13:56 CDT)
Georgia Tucker Date
Finance Manager
11 Page
Alab� J u n 29, 2023
Keith Morris Date
Assistant Director
I u n 30, 2023
Robert Allen A redQe Jr. (Jun 30, 202311:29 CDT)
Robert A. Alldredge Jr. Date
Executive Assistant Chief of Police
�-- Jun 30, 2023
Fernando Costa Date
Assistant City Manager
2 1 P a g e