HomeMy WebLinkAboutContract 18693 { r
STATE OF TEXAS §
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF TARRANT § r•117
That the City of Fort Worth, a municipal corporation
situated in Tarrant County , Texas , acting herein by and through
Ramon Guajardo , its duly authorized Assistant City Manager ,
hereinafter called "CITY" , and Greiner , Inc . , acting by and
through l 04& d lleW( yszn , its d u l y authorized
hereinafter called "ENGINEER" , hereby make and enter into the
following agreement :
ARTICLE I
SERVICES
Section 1 . For and in consideration of the covenants herein
contained, Engineer hereby covenants and agrees as an independent
contractor , to perform the services hereinafter described with
diligence and in accordance with the highest professional
standards customarily obtained for such services in the State of
Texas . The services to be performed by Engineer hereunder shall
include preparation of a Noise Control and Compatibility Plan for
each of the three airports owned by the City, such plans to be
prepared in accordance with Federal Aviation Administration (FAA)
Advisory Circular 150/5020-1 , and the completed studies will
constitute FAA Part 150 Airport Noise Compatibility Planning
Studies .
Section 2 . The services to be performed by engineers shall
also include all of the work and services described in exhibit
"A" , Scope of Woi k - Ai i port No-Ise and Land i7se Compat ibi 1 ty
pat ' . , >r Aitj,_ tL end p,xx.k:�
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Airport , which is attached hereto and made a part of this
contract for all purposes .
Section 3 . The original of all reports , supporting data ,
field notes , maps and other materials used for preparation of the
reports and maps that are the subject of this contract shall
become the property of the City and City may use this information
in any manner it desires . Maps shall be drawn in ink on
reproducible cloth or approved plastic film sheets , or as
otherwise approved by the City.
ARTICLE II
WORK SCHEDULE
The work will be performed in accordance with the schedule
which is attached hereto as Exhibit "B" , and made a part of this
contract for all purposes . All work of Engineer will be
completed no later than eighteen (18 ) months following receipt of
City' s notice to proceed.
ARTICLE III
COMPENSATION
For all engineering services performed hereunder , the City
agrees to pay an amount not to exceed Five Hundred Seventeen
Thousand Dollars ( $517 , 000 ) , according to Exhibit C , Budget and
Fee Structure , attached hereto. This amount will be paid to
Engineers in monthly installments , upon submission by Engineer of
monthly invoices and monthly progress reports describing services
rendered for the preceeding month , which invoices w11i reflect.
the E-er (-�,r,tage of wolp, under task . City
may retain 5% of the amount of each invoice, to be paid to
Engineer upon final acceptance of the study report by the Fort
Worth City Council and approval of the study report by the FAA.
ARTICLE IV
TRANSFER OF CONTRACT
The Engineer shall not assign, sublet or transfer , in whole
or in part , its interest in this agreement without the prior
written consent of the City .
ARTICLE V
TERMINATION OF CONTRACT
Section 1 . The City may terminate this contract at any time
and for any cause by a notice in writing to the Engineer . Upon
receipt of such notice the Engineer shall immediately discontinue
all services and work and the placing of all orders or the
entering into contracts for supplies , assistance, facilities , and
materials , in connection with the performance of this contract
and shall proceed to cancel promptly all existing contracts
insofar as they are chargeable to this contract .
Section 2 . If the City terminates this contract under the
foregoing Section 1 , the City shall pay the Engineer a reasonable
amount for services performed prior to such termination .
Section 3 . All completed or partially completed reports ,
supporting dat-a , and maps prepared under this contract shall
become the property of the City when this contract is terminated ,
and may be used by City in any manner it desires .
ARTICLE VI
INDEPENDENT CONTRACTOR
Engineer covenants and agrees that it will perform the work
hereunder as an independent contractor , and not as an officer ,
agent , servant , or employee of the City ; that the Engineer shall
have exclusive control of and the exclusive right to control the
details of the work performed hereunder , and all persons
performing same, and shall be liable for the acts and omissions
of its officers , agents , employees , contractors , subcontractors ,
and consultants ; that the doctrine of respondeat superior shall
not apply as between the City and the Engineer , its officers ,
agents , employees , contractors , subcontractors , and consultants ,
an nothing herein shall be construed as creating a partnership or
joint enterprise between City and Engineer .
ARTICLE VII
DISCLOSURE
By signature of this contract , the Engineer warrants to the
City of Fort Worth that it has made full disclosure in writing of
any existing conflicts of interest or potential conflicts of
interest , including personal financial interests , direct or
indirect , in property abutting the proposed project and business
relationships with abutting property owners . The Engineer
further warrants; that it wall make disclosure in writing of any
conflicts of interest which develop subsequent to the signing of
this contract and prior to final paymerit under the contract .
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ARTICLE VIII
INSURANCE
The Engineer shall not commence work under this contract
until it has obtained Professional Liability Insurance as
required hereunder and such insurance coverage has been approved
by the City . Such insurance shall be in the minimum a mount of
$250 ,000 and shall include coverage of Contractually Assumed
Liability . The insurance coverage prescribed herein shall be
maintained throughout the period which Engineer furnishes it
services hereunder and shall not be cancelled, modified or
altered in any manner without prior written notice to the City .
In this connection, upon the signing and return of this contract
by the Engineer, a Certificate of Insurance shall be furnished to
the City as evidence that the insurance coverage required herein
as been obtained by Engineer, and such certificate shall contain
the provision that such insurance shall not be cancelled,
modified or altered without thirty (30) days prior written notice
to the City .
ARTICLE IX
INDEMNIFICATION
The Engineer shall indemnify and hold harmless and defend
the City , its officers , agents and/or employees form any loss ,
damages , liability or expense or, account of damage to property
and/or injuries ( including death) to any person or persons ,
including officers , employees or agents of the Engineer , which
are proximately caused by any negligent act , error , omission ,
t 1 i t°1-1 y 1 I, t },e pet f(,t n1alicH -f the EnyTn"ri
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professional services or in the preparation of designs , working
drawings , specifications or other engineering documents
incorporated into any improvements constructed in accordance
herewith. The Engineer shall defend at its own expense any suit
or other proceedings brought against the City or its officers ,
agents or employees on account thereof and shall pay all expenses
and satisfy all judgments which may be incurred by or rendered
against the City or its officers , agents or employees in
connection herewith; providing and except , however , that this
indemnity provision shall not be construed as requiring the
Engineer to indemnify or hold harmless the City, its officers ,
agents , or employees from loss , damages , liability or expense on
account of defects or deficiencies in design criteria and
information furnished to the Engineer by the City and which the
Engineer could not discover by the exercise of reasonable
diligence , or deviations by the contractor in construction from
Engineer ' s designs , working drawings , specifications or other
engineering documents , except such deviations as might occur with
the approval of the Engineer or during the performance of work
over which the Engineer has supervision .
ARTICLE X
DBE COALS
`Phe Engineer acknowledges lit.s commit.;-nent to meet the City ' s
goals for disadvantage business enterprise (DBE) participation in
City contracts , as specified in its proposal . DBE participation
was part ` the Pv-iI ,ijti n riteria used in the award of this
F „
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being classified as an irresponsible consultant and being barred
from City work for a period of not less than six months . The
Engineer agrees to furnish documentation of DBE participation
such as cancelled checks or other evidence as may be deemed
proper by the City .
ARTICLE XI
RIGHT TO AUDIT
(A) The Engineer agrees that the City shall , until the expiration
of three ( 3) years after final payment under this contract , have
access to and the right to examine any directly pertinent books ,
documents , papers and records of the Engineer involving
transactions relating to this contract . The Engineer agrees that
the City shall have access during normal working hours to all
necessary Engineer facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance
with the provisions of this section. The City shall give the
Engineer reasonable advance notice of intended audits .
(b) The Engineer further agrees to include in all its
subcontracts hereunder a provision to the effect that the
subcontracting consultant agrees that the City shall , until the
expiration of three ( 3) years after final payment under the
subcontract , have access to and the right to examine any directly
pertinent books , documents , papers and records of such
consultant , involving transactions to the subcontract , and ,
further , that City shall have access during normal working hours
to all cor,:..,_rit.ant facilities , and shall be provided adequate and
r 1 =i' w -9 11� )t'd al:;i . I :I ITIpl iar,,
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with the provisions of this article . The City shall give the
consultant reasonable advance notice of intended audits .
ARTICLE XII
VENUE
Venue of any suit or cause of action under this contract
shall lie in Tarrant County, Texas .
IN WITNESS WHEREOF, the parties hereby have executed this
agreement in triplicate originals on this date, the day of
1991 .
ATTEST: CITY OF FORT WORTH
/9&dvz�-- By : > (> --r
ity Secretary Assistant City anager
ATTEST: GREINER, INC.
By .
/ Secretary
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APPROVED AS TO FORM AND LEGALITY :
C ' .y Attornp
ADate : V'?�
C�
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EXHIBIT A
SCOPE OF WORK
AIRPORT NOISE & LAND USE COMPATIBILITY
PART 150 STUDY
FOR
O MEACHAM FIELD
O ALLIANCE AIRPORT
O SPINKS AIRPORT
Introduction
The following presents the various elements of professional
planning services associated with the development of a Noise
Control and Compatibility Plan. This plan will constitute a
Federal Aviation Part 150 Airport Noise Compatibility Planning
Study conducted in accordance with FAA Advisory Circular 150/5020-
1, Noise Control and Compatibility Planning for Airports.
The overall objective of the Part 150 planning process is to
establish a cooperative mechanism to develop compatibility between
an airport's operations and the surrounding land uses. To this
end, the Part 150 Study will be directed toward the development of
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a balanced, two-phase approach to noise impact mitigation:
operational alternatives and land use planning strategies. The
study will be accomplished in compliance with Part 150
rules/guidance and will result in the development of the
appropriate Noise Exposure Maps and a Noise compatibility Program
for Alliance (AFW) , Meacham (FTW) and Spinks (FWS) Airports. A
separate FAR Part 150 Report document will be produced for each
airport.
This Scope of Work for the Part 150 Study has been divided into
ten (10) tasks. Further refinement will occur during Program
Mobilization (the first task in the Work Program) .
Task 1 - Program Mobilization
Immediately after Notice-to-Proceed, a meeting will be held with
the city to discuss the early tasks, project schedule, data
sources, and public involvement program. Specific goals and
objectives of the study will be formulated to focus on issues that
are responsive to the needs and desires of the entire community.
Major elements are expected to be land use control , public
involvement, and awareness/education.
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The study organization will be discussed and will include the
formulation of two working committees for each airport. A
Technical operations Committee will be created to review the
development of noise abatement and operational procedures. This
committee will be composed of airport user representatives, the
Texas Department of Aviation, the FAA - Air Traffic Control Tower
(ATCT) and others as the Fort Worth Aviation Department deems
necessary.
A Land Use Planning Committee will also be formed to review areas
of potential non-compatibility and land use management strategies.
This group will be composed of representatives from the affected
land use planning agencies, including surrounding cities ,
counties , and appropriate Regional Planning Groups. The
consultant, the FAA and the City will work together in forming
committees and formulating their membership. The size of these
committees will be between 8-12 members.
Task 2 - Inventory_
A general inventory of airport operational data and basic land use
and zoning data will be conducted early in the study. The
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information will be used to establish baseline conditions,
forecast basis, impacts, and potential abatement options. This
information will be collected from various sources including the
Airport , the ATCT, Fixed Base Operators (FBO' s) , and local
planning agencies. Necessary items include, but are not limited
to:
Aircraft Operation Data
* Fleet mix
* Number and type of operations
* Stage lengths
* Flight corridors and usage
* Existing noise abatement procedures
* Ground run-ups and maintenance activities
* Airspace and air traffic limitations and operational
constraints
* Day/night usage
Land Use
* Existing land use
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* Future land use
* zoning maps and regulations
* Census (population) and economic data (historic and
projected)
* Airfield boundaries/properties
* Building codes
* Base maps
* Height zoning
* Master plans
* Aerial photography
Task 3 . 0 - Forecasts
General
Independent forecasts for AFW, FTW and FWS will provide the
operational foundation for determining future noise impacts. This
element will involve the investigation of regional, state, and
national aviation trends; historical operational data from each
Airport and the ATCT; analysis of socioeconomic data for the
region ; and a survey of existing users . Forecasts will
incorporate all pertinent information on future aircraft
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technology and industry trends for quiet jet aircraft in
determining future aircraft operations and mix. This information
will be integrated to produce single forecasts for 5-, 10-, and
20-year periods. Forecasts will be prepared for commercial ,
commuter, general aviation, and military operations on an annual
basis. Aircraft mix and day/night breakdowns will be estimated
for the forecast periods. The forecasts will be reviewed with
each Airport and the FAA.
Task 3 . 1 AFW Forecasts
Forecast levels of operation for this facility will be developed
by Greiner utilizing data and information which will be made
available by the airport manager/staff. All such information
received from the airport manager/staff will be regarded as
privileged and confidential. Both source and content of such
material will be dealt with in such a manner. Forecasts will be
developed in accordance with the procedures outlines in Task 3 . 0
above.
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Task 3 2 FTW Forecasts
Forecasts for this facility shall be furnished to Greiner by the
City of Fort Worth. FTW is in the midst of the development of a
Master Plan. The city will therefore be responsible for providing
such FAA approved forecasts needed for the FAR Part 150 in
accordance with the procedures set forth in Task 3 . 0 above and in
a timely manner so as not to delay the development of the study.
All forecasts will be provided in such a manner so that Greiner
will not have to alter, adjust or in any way manipulate them
(i.e. ) the average of these forecasts will be utilized in this
study. Forecasts will be used in "as presented" form. Any
necessary adjustment and/or manipulation will be construed as
being beyond this Scope of Work. Greiner, in no way, assumes any
responsibility for the validity and/or accuracy of these
forecasts.
Task 3 . 3 FWS Forecasts
Forecasts for this facility will be developed by Greiner utilizing
date and information made available by the city of Fort Worth.
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I I I I
Forecasts will be developed in accordance with the procedures
outlined in Task 3 .0 above.
All forecasts developed as a part of Tasks 3 . 0, 3 . 1, 3 . 2 and 3 . 3
will reviewed and approved by the Southwest Region of the Federal
Aviation Administration (FAA) before proceeding to Task 4 . 0 below.
Task 4 . 0 - Noise Exposure Maps
Noise contours will be developed for the existing base case
condition (1991) at all the airports. Existing flight operations
for a typical day will be analyzed to determine the following:
number of aircraft departures and arrivals, type of aircraft
equipment used, percentage of aircraft which occur during the
nighttime hours, and runway usage. Discussions with the Airport,
the ATCT, and user representatives will be made to determine
flight corridors (flight tracks) and percentage use of each track
on a typical day. Using this data, the information will be
reduced into the format for input into the FAA's Integrated Noise
Model (INM) , Version 3 . 9 . The noise model will be run, and
resulting contours for existing and future cases will be plotted
on base maps for Ldn 65, 70, and 75 values.
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A maximum of eighteen INM runs will be conducted. Any additional
analysis will be considered beyond this Scope of Work.
Task 4 . 1 FTW and FWS
Using the developed forecasts, future noise contours will be
prepared for the expected 1996 conditions. This map, along with
the existing conditions map, will provide the basis for evaluating
the various operational and/or land use mitigation alternatives.
To effectively evaluate noise impacts created by aircraft, a
determination of land use trends and development constraints will
be made. This determination will require the development of an
accurate and current land use base for the study area, formulated
through coordination with all affected land use planning
jurisdictions.
A review of zoning regulations and other appropriate planning data
will be made to determine the extent of land use control now
available. This data will include any noise controls, height
restrictions, energy controls (insulation requirements) , and other
related items.
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All non-compatible existing and proposed land uses will be
identified within the noise contours for the base case of
operations and will serve as a guide toward developing initial
noise abatement alternatives. These uses could include, but are
not limited to, schools, churches, and residential communities.
All noise-sensitive public buildings located within the Ldn
contours for existing and future conditions will be documented and
shown on the base map. As a basis for determining sensitivity,
the FAA's Land Use Guidance criteria will be used for initial
review. These criteria will be tailored for local conditions by
coordinating with the community.
The impact of aircraft noise exposure in the airport's environs
will be estimated using current census data and recent aerial
photography. In this way, several indices of exposure can be
developed including the number of acres of land exposed to various
noise levels and the population density of the noise-impacted
areas.
Task 4 . 2 AFW
All of enumerated items in Tasks 4 . 0 and 4 . 1 and shown above will
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be done for AFW. In addition, a ten year (2001) contour will be
developed for use as planning tool for AFW and the surrounding
area. The Noise Compatibility Plan, however, will be developed
for 1996 only.
Task 5. 0 - Noise Monitoring
Noise monitoring will be conducted to assist in describing the
noise impacts which are presently occurring primarily beneath
aircraft approach and departure corridors. This monitoring, which
will utilize approved community noise analyzers, will be conducted
to determine background ambient noise levels as well as the peak
noise level conditions experienced from aircraft flyovers. The
monitoring program, including location of monitoring sites, will
be coordinated with the FAA, AFW Manager and FTW and FWS staff.
Copy printout of the monitored data will be obtained in the field.
The results of the monitoring will be compared with results of the
INM at the monitored sites to provide an indication of the
accuracy of the noise model. A maximum of 6 sites per airport
will be monitored. These sites will be monitored for three
consecutive days, for 24 hours per day. The FAA, AFW Manager and
FTW and FWS staff will assist in the selection of the time
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periods. Greiner will make a maximum of two separate trips to
monitor the facilities. The monitoring results will be included
in the final document.
Task 6 . 0 - Noise Abatement Measures
A primary step in approaching compatibility between an airport and
its environs is to investigate ways of reducing and/or redirecting
aircraft noise exposure . The key to evaluating operational
alternatives is their respective degree of effectiveness in
reducing impact and enhancing compatibility.
As noted previously, future noise contours will be developed for
the airport's 1996 conditions. These contours will be developed
for a future base case (no change in operational procedures from
present conditions) and for reasonable operational alternatives.
These scenarios will be developed based on input from each
Airport, the ATCT, and airport users. Future operational data
regarding type of aircraft and time of day operations will be
taken from the forecasts being prepared as part of this study
(Task 3 . 0) . For each future alternative, Ldn 65, 70, and 75
contours will be developed, and population and land use impacts
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within the contours for each alternative will be determined.
Impact determination will be based on the same procedures
established for the existing conditions. The noise mitigative
alternatives will be developed in conjunction with the Airport
master planning objectives as well as coordination with the
Technical Operations Committee. Once again, a maximum of eighteen
INM runs will be conducted under this Scope.
Noise abatement procedures will also be proposed for ground noise
due to engine maintenance and run-up noise created. In order to
assess this noise source, areas designated for such use at all
three airports will be identified. Using the Single Point Source
Model (SPSM) , the existing (or proposed) typical noise levels will
be analyzed in conjunction with Task 5. 0. The SPSM will be
approved for use by the FAA prior to commencing the work. If the
SPSM in not approved, the Integrated Noise Model (INM) will be
utilized.
Following the establishment of these levels, measures will be
analyzed to assess their individual and/or group contribution in
reducing these noise impacts upon those noise sensitive receptors
around each airport. The Noise Compatibility Plan (NCP) will
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insure to the extent possible, future compatibility with airport
activities. Such measures will be in the land use section of the
NCP and is discussed in the following paragraph.
The second phase of the Part 150 process will focus on
preventative and remedial land use measures. For example, land
use management techniques will address how undeveloped land which
is impacted by noise, either now or in the future, can best be
used so that it is compatible with aviation activity. Alternative
approaches to attaining land use compatibility with existing and
future noise levels will be identified and evaluated through
consultation with the Land Use Planning Committee. Specific land
use and zoning controls will be reviewed and recommended for
acceptance and/or adoption by the local communities. Consistency
and effectiveness of implementation among all of the localities
and each Airport is paramount in selecting these alternatives.
This will result in three separate off-airport land use plans; one
for each facility.
Task 7 .0 Land Use Compatibility Plan
Formulation of the land use compatibility plan for each airport
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will bring together and screen the operational and land use
alternatives on the basis of achieving a balanced and and
effective program. Noise abatement procedures developed in Task
6. 0 will be utilized. This element of the study identifies each of
the parties responsible for each of the recommendations. This is
a vital step in the implementation of the Noise Compatibility
Program. In addition, a coordinated effort between the
surrounding communities and each Airport will be identified.
Each element of the proposed program will be reviewed to document
its implementation, relative costs, available funding sources, and
effectiveness in reducing airport noise impacts.
Task 8 . o Coordination/Public Involvement/Presentation to City
Council
Although sophisticated modeling efforts and innovative approaches
to meeting aviation needs are important , they are most
successfully implemented when sensitivity to public concerns is
incorporated into the plan. To ensure proper review by, as well
as comments and suggestions from, interested agencies, groups and
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individuals, a coordination and public involvement program will be
implemented.
During the course of the study, all views will be carefully
weighed and solutions developed which will serve the common
interests of all affected parties. it is unlikely that one single
solution will satisfy everyone's goals. However, experience on
similar projects has shown that when people talk and listen, many
problems can be solved.
Public involvement workshops will be conducted to ensure that
accurate information is provided to the public and that input from
interested parties is received and reviewed throughout the
process. The public involvement plan will produce solutions which
are fine-tuned to the concerns of affected citizens.
An integral part of the public involvement program will be
continual coordination with the study committees. At the outset
of the study , a meeting will be held with each airports'
committees to identify major areas of concern.
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since noise and safety may be the most pressing issues, much of
the discussion with the committees will likely involve air traffic
procedures to avoid sensitive areas. Working with the Technical
Operations committee, an iterative process will be developed
whereby suggested procedures can be reviewed in terms of land use,
capacity and safety, then evaluated and fine-tuned to best resolve
conflicts. For example, if flyovers of local schools are of
concern, then efforts will be made to avoid these areas during
school hours. This does not mean reducing airport capacity -
rather, it is a means to finding an approach and departure
combination that will provide the needed capacity and avoid
conflicts.
It is recommended that the public involvement plan extend beyond
the study committees to include general public meetings. This
approach provides a better way of communicating with the public
than the formal-presentation/public-"microphone"-comment/strict-
time-limit meeting, which is not flexible from a time standpoint,
does not allow people who are uncomfortable speaking into a
microphone to participate, and does not allow for effective one-
on-one communication.
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As an alternative, more communication with the public will be
encouraged in the following manner: An "open house" will be
scheduled from mid-afternoon to mid-evening (4 : 00 P.M.
- 8: 00
p.m. ) , and the public will be invited to attend at any time during
that four-hour period. Representatives from Greiner and the
Airport will be available during the entire period to talk
individually with citizens about their concerns. Greiner will
provide Two Senior Level people for each presentation .
Advertisement placement costs for all committee meetings, open
houses and the public hearings will be borne by Greiner, with
cooperation from the City of Fort Worth. Such advertisements will
meet all FAA and City of Fort Worth requirements. City of Fort
Worth staff will provide such City requirements to Greiner.
Certified copy of all such advertisements will be obtained by
Greiner.
Board-mounted graphics (maps, etc. ) will be on display so citizens
can locate their respective residence and determine the specific
impacts which would result from the alternatives under review.
Concerns and suggestions from individuals will be noted, and
common problems and solutions will be compared after the open
house . In addition, individuals who prefer to submit their
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comments in writing will have the opportunity to do so at the open
house.
In summary, this approach has proven very effective in achieving a
more common understanding of the issues involved, which results in
well-informed decisions and a more comprehensive study. Further
explanation of details regarding the Public Involvement Program
and the role PR/Texas will perform during the FAR Part 150 Study
is included as Appendix A of this Scope of Work.
There will be a maximum of six open house sessions and six
meetings with the committees for each airport. In conjunction
with the last open house session, a Public Hearing will be held to
offer the public a final and formal opportunity to record their
comments on the FAR Part 150 Plan. Greiner will also provide a
maximum of six formal presentations to the City of Fort Worth City
Council (two presentations for each airport) . One presentation
will be given just prior to the last open house session and the
Public Hearing. Except for this formal presentation, informal
briefings to City Council or others will be provided by the Fort
Worth Aviation Department based upon the minutes of the working
committee meetings. Such minutes will be provided by Greiner for
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each meeting and will be submitted to the Aviation Department for
their distribution (copy to FAA) . Such minutes will be provided
as part of the final document.
These open house sessions will also provide an excellent
opportunity to inform and educate the public as to the advanced
technology and future trends towards quieter aircraft operations,
as well as the concerns of the aviation industry to achieve these
goals. The six open house sessions will be held the evening of
the same day as the committee meetings are held. This will, for
example, consist of holding one committee meeting at 9 : 00 a.m. ,
the other at 2 : 00 p.m. and the open house from 4 : 00 p.m. - 8: 00
P.m. As noted before in this Scope, each airport (AFW, FTW and
FWS) will have its' own committees and open house sessions. It
will, therefore, be necessary to hold all meetings/open house
sessions for AFW on one day, followed by FTW and FWS on the next
two consecutive days. If, for some reason, it is not possible to
hold these events in the above manner, for the city of Fort Worth
will bear the extra costs related to the extra time involved.
This will include, but not be limited to, travel costs, lodging,
rental cars and extra time expended at man-hour rates agreed to in
this Scope of Work.
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Task 9 0 - Report Preparation
The formal program will be documented in accordance with Part 150
requirements and FAA Advisory Circular 150/5020-1 guidance.
Documentation will also conform with checklists as provided by ASW
FAA. These checklists will be included with the document
submissions.
Noise Exposure Maps
* Existing (1991) Ldn contour map (AFW, FTW, FWS)
* Future (1996) Ldn contour map (AFW, FTW, FWS)
* Future (2001) Ldn contour map (AFW only)
* Supporting documentation
Noise Compatibility Plan Report
* Noise exposure maps
* Alternatives considered
* Description of plan elements
* Identification of responsibilities
* Implementation schedule
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* Costs for each plan element and source of costs
Preparation of the existing map is a matter of incorporating
existing conditions into the modeling scenario. However,
development of the future contour map is a process of identifying
alternative scenarios , reviewing impacts and evaluating
effectiveness . This is performed in conjunction with plan
development. At the point when a recommended future scenario can
be established that is likely to be implemented in the given time
frame, a noise exposure map report depicting the existing and
future contours will be prepared and submitted. The report will
document the study process and contain the detailed information
used to develop the maps. Concurrent with review of the maps,
other study requirements can be completed. Once the maps have
been accepted, the Noise Compatibility Plan can be concluded. A
draft copy of the report will be submitted to the airport staffs
and FAA for their review. Comments on the draft will be
incorporated into the final report with recommendations.
There will be a total of 25 draft reports for each airport
submitted to the City of Fort Worth for transmission to the FAA
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and other interested individuals. A total of 50 final reports for
each airport will be submitted.
Task 10. o - Completion of Study_
The FAR Part 150 Study will be considered complete when the Noise
Exposure Maps (NEM) , with supporting documentation, and the Noise
Compatibility Plan (NCP) have been formally submitted to the
FAA/SW Region. The NEM/NCP submitted will represent the majority
opinion of the committees involved and have the support of the
City of Fort Worth. Any FAA comments regarding the technical
adequacy of Greiner's work on the NEM/NCP and/or compliance with
this scope will be responded to by Greiner to the satisfaction of
the FAA and the City of Fort Worth. However, failure of the City
of Fort Worth to obtain the necessary local support and/or
endorsements of the NCP will be construed as the City' s
responsibility, not that of Greiner and beyond the scope of this
project. Such additional work will be performed by Greiner only
upon the appropriation of additional funds by the City of Fort
Worth.
23
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BUDGET AND FEE STRUCTURE
AIRPORT NOISE & LAND USE COMPATIBILITY
PART 150 STUDY
Greiner will perform the Tasks outlined in the Scope of Work above
for a total cost of $517, 577 . 00. Those costs and man hour
estimates are attached. This includes a total of $83 , 962 . 00 for
the services of PR Texas.
24
Mobilization
1 trip/2 people/2 days = 2 trips/4 days
Inventory
3 trips/2 people/2 days per trip = 6 trips/12 days
Committee Meetings
6 trips/2 people/4 days = 12/trips/5 days each = 60 days
Open Houses/P.H. /City Council =
Presentations
Monitoring
2 trips/2 people/5 days = 4 trips/5 days = 20 days
Total 24 trips 96 man days
24 trips @ $700 . 00 = $16,800
84 days per diem @ $120 = $10, 080
42 days rental car @ $60 = $ 2, 520
Printing
75 copies @ $35 = $ 2 , 625
150 copies @ $50 = $ 7 , 500
Miscellaneous Printing = $ 200
Telephone = $ 600
Total $40,325
25
1
CITY OF FORT WORTH 150 STUDY
PUBLIC INVOLVEMENT PROGRAM
Estimated Hourly Per Meeting Per
NnurS Rate Total Airport
Public M, tins s Support 8 50 400 x 1 400
Locate meeting sites 100 x 6 600
Space rental
On site arrangements 2 50 100 x 6 600
(1 meeting ® 2 hours each)
Arrange for equipment, maps,
signage, recordings, etc. 2 50 100 x 2 200
- public hearing/workshops 60 x 2 120
equipment rentals: 12 easels @ $5
Meetin&2afflnZ
On site staffing supervision day of:
- public hearings/workshops 4 ea. 50 400 x 2 800
(2 people) 4 35 140 x 2 280
(1 person) 6 50 300 x 4 1200
other 4 meetings (1 person) 4 35 140 x 4 560
(1 person)
Check in:
- public hearings/workshops 4 ea. 35 280 x 2 560
(2 people) 4 35 140 x 4 560
other 4 meetings (1 person)
Media relations: 4 75 300 x 2 600
- public hearings/workshops 2 75 150 x 4 600
- other 4 meetings
Meetin Information Materials
Media materials
_ writing/coordination/ 10 75 750 x 6 4500
distribution 250 x 6 1500
-
production/materials
$13,080
Total per airport:
$ 39,240
SUBTOTAL/3 AIRPORTS:
Public Notice Newspayer Ad
(public hearings/workshops only) 2 75 150 x 2 300
- Writing 250 x 2 500
- Art production/materials
Page 2
Public Notice Newspaper Ad cont'd
- Placement 1863 x 4 7452
- Port Worth Star-Telegram 151 x 4 604
- Burleson Star 250 x 4 1000
- El Informador 151 x4 604
- Everman Tunes 223 x 4 892
- Denton Record Chronicle
OnaoinQ Public Involvement PR Community Relati ons Su ort
Set up of public assistance phone answer 250
program (5 hours at 5.50)
Wire service distribution of meeting notices 125 x 2 250
(public hearings/ P only)
Public involvement program planning,
response to ongoing media, inquiries,
set-up of community programs, reporting
of study reports to media, etc.
- Months of program start-up, 15 75 1125 x 3 3375
workshops and hearings: 6 35 210 x 3 630
- Other months 5 75 375 x 9 3375
2 35 70 x 9 630
Expenses, including mileage,
deliveries, fax, photocopies,
postage, telephone 500 x 12 6000
(average 5500/month)
General Information Materials
News bulletins for leaders 3200 x 3 9600
(3 issues/2 pages ®$3200)
Information brochure on 150 st study process 6500
(3,000 copies, �dnS�P database printing)
Build custom mailing 840 x 1 910
(26 hours at 535) 150 x 1 225
- Project management (3 hrs at $75) 70 x 12 840
- Update list each month (2 hrs at 535) 70 x 3 210
Output of labels (3 issues) (2 hrs at $35) 75 x 3 225
Label materials/handling
Sign-in sheets and speaker cards 350
- Production/materials
$ 44,722
SUBTOTAL-
---
a . n,mT Tr- TWVOLVEMEN T PROGRAIW3 AIRPORTS $ 93,962
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City of Foo Wortk T
Mayor and Council unzc
DATE REFERENCE NUMBER L NAME PAGE
07/09/91 **C-12955 55FAAGR 1 of 1
SUBJECT FEDERAL AVIATION REGULATIONS PART 150 NOISE COMPATIBILITY STUDY FOR FORT
WORTH'S THREE AIRPORTS
RECOMMENDATION:
It is recommended that the City Council :
1. Authorize the City Manager to accept a Grant from the Federal Aviation
Administration in the amount of $465,819.00 to complete the FAR Part 150 Noise
Compatibility Studies for the Fort Worth Meacham, Spinks and Alliance Airports,
and
2. Authorize the City Manager to increase the amount approved for the contract with
Greiner, Inc. (M&C C-12753) from $500,000.00 to $517,577.00, and
3. Authorize the Fiscal Services Department to:
a. Establish a Grant Project Account in the amount of $517,577.00;
b. Transfer the City' s Matching fund requirement of $34,505.00 for the pro-
rated share for Meacham and Spinks Airport' s cost from the Spinks Airport
Ineligible Costs Project to the FAR Part 150 Noise Compatibility Studies
Projection, the Grants Fund, and
C. Deduct Alliance Airport' s pro-rated share from the value of donated land.
DISCUSSION:
On April 30, 1991, the City of Fort Worth Aviation Department submitted a FAA Project
Application to conduct a Federal Aviation Regulations Part 150 Noise Compatibility
study for Fort Worth's three airports. The grant offer must be accepted and signed on
or before July 10, 1991. These grant funds will be used to pay part of the costs of
the contract with Greiner, Inc. , the consultant selected to perform the study.
FISCAL INFORMATION/CERTIFICATION:
The Director of Fiscal Services certifies that upon acceptance of the FAA grant, funds
required for this contract will be available in the Grants Fund.
RG:t
Submitted for City Manager's FUND I ACCOUNT I CENTER AMOUNT rTrGIT' E"
!WY
Office by: to
v;
34,505.0 y- ';, L
Ramon Guajardo 6143
Originating Department Head:
Bob Burke 624-1127 from
GR76 539100 05521869111 $34,505.00
For Additional Information _
Contact:
Bob Burke 624-1127 4
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