HomeMy WebLinkAboutContract 18936 a
STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF TARRANT / Y
THIS AGREEMENT is made and entered by" tiY"b`Gwn` i
of Fort Worth, Texas, a municipal corporation situated in Tarrant
County, Texas, hereinafter called the "City" , acting herein by and
through David Ivory, its duly authorized Manager, and an independent
contractor, Yandell & Hiller, Inc. , hereinafter called the
"Architect/Engineer" .
W I T N E S S E T H
That for and in consideration of the mutual covenants and
agreements herein contained, the parties hereto do hereby covenant
and agree as follows:
SECTION I - SERVICES OF THE ARCHITECT/ENGINEER:
The City hereby contracts with Architect/Engineer as an
independent contractor, and the Architect/Engineer hereby agrees to
perform, within the highest professional standards normally accepted
in the State of Texas, the professional services set out herein in
connection with the following described Project:
Design and contract document preparation and assistance
during bidding and construction for a new Centralized Water and
Wastewater Laboratory Facility at the City's Rolling Hills Water
Treatment Plant. See Exhibits A, B and C for detailed description
of services, hereinafter referred to as the "Assignment" .
SECTION II - CHARACTER AND EXTENT OF ARCHITECT/ENGINEER'S SERVICES
2. 1 The services provided by the Architect/Engineer include, but
are not limited to, the scope of services listed in Exhibit A
attached hereto, incorporated herein and made a part hereof for all
intents and purposes.
Architect/Engineer shall consult with City to clarify and
define City's requirements relative to the Project and review
available data.
Architect/Engineer shall meet with City Building Officials
at each phase of Design to review plans and code criteria
compliance.
Architect/Engineer agrees to commit the personnel to this
project as generally shown in the organizational chart in Exhibit B.
The Architect/Engineer shall advise City as to the necessity
of City's providing or obtaining from others special services and
data required in connection with the Project at City's cost and
expense (which services and data Architect/Engineer is not to
provide hereunder but on which Architect/Engineer may rely in
performing services hereunder) , and act ao City's representative in
L
Page 1
AA
t..
c
connection with any such services of others. Special Services which
may be required are listed in Exhibit C.
It is understood that this Agreement contemplates the full
and complete architectural and engineering services for the Project
including any and all changes necessary to complete the Project as
outlined in the Scope of Services. Nothing contained herein shall
be construed as authorizing additional fees for services to complete
the plans and specifications necessary for the successful completion
of the project.
The Architect/Engineer acknowledges by the execution of this
Agreement that all contingencies known to the Architect/Engineer and
City at the date of this Agreement as may be deemed necessary and
proper to complete the Assignment have been included in the base fee
estimate.
Architect/Engineer agrees that schematic design, design
development and contract document preparation will be managed and
performed in their Fort Worth Office, except work done by
subconsultants.
The Architect/Engineer shall prepare the Project design to
comply with the "Americans With Disabilities Act of 1990. "
SECTION III - SPECIAL SERVICES OF ARCHITECT/ENGINEER:
3 . 1 Services Requiring Authorization in Advance.
If authorized in writing by City, Architect/Engineer shall
furnish or obtain from others Special Services of the types listed
in Exhibit C. These services are not included as part of Basic
Services as outlined in SECTION II - CHARACTER AND EXTENT OF
ARCHITECT/ENGINEER'S SERVICES. These Special Services will be paid
for by City as indicated in Section V.
SECTION IV - CITY RESPONSIBILITIES
Provide all criteria and full information as to City's
requirements and designate a person with authority to act on City's
behalf on all matters concerning the Assignment.
Assist Architect/Engineer all in obtaining existing studies,
reports and other available data and services of others pertinent to
the Project and in obtaining additional reports and data as
required.
Upon reasonable notice arrange for access to and make all
provisions for Architect/Engineer to enter upon public and private
property as may be required for Architect/Engineer to perform
services hereunder.
Designate in writing qualified persons who will act as
City' s representatives with respect to the Assignment for the
purposes of transmitting instructions, receiving information,
Page 2
interpreting and defining City's policies and decisions with respect
to Architect/Engineer's services.
Review all reports, recommendations and other documents and
provide written decisions pertaining thereto within a reasonable
time.
Upon reasonable notice provide labor and safety equipment to
open and protect manholes and/or to operate valves and hydrants as
required by the Architect/Engineer.
Examine all studies, reports, sketches, drawings,
specifications, proposals and other documents presented by
Architect/Engineer, obtain advice of an attorney, insurance
counselor and other consultants as it deems appropriate for such
examination and render in writing decisions pertaining thereto
within a reasonable time so as not to delay the services of
Architect/Engineer.
Prepare easements and right-of-way acquisition conveyance
documents, contact owners, negotiate for or condemn all easements
and right-of-way, pay all filing and legal fees associated
therewith.
File all approved plats with Tarrant County and pay all
associated fees.
Provide such legal, accounting, insurance and other
counseling services to City as may be required for the project.
Place Advertisement for Bids in local newspaper and pay all
associated costs.
Bear all costs incident to compliance with this Section.
SECTION V - COMPENSATION TO ARCHITECT/ENGINEER
The total compensation for all of the services to be
performed by Architect/Engineer as described in Section II -
CHARACTER AND EXTENT of ARCHITECT/ENGINEER'S SERVICES hereof shall
not exceed $236,933 . 00 for the Basic Services defined in Section II.
Estimation of unit costs are shown in Exhibit D.
Engineer shall be compensated on the basis of salary cost
times a multiplier of 2.5. Salary cost is defined as the salary
payments to engineers, technicians, clerical and other personnel for
time directly chargeable to the project, plus Social Security
contributions, unemployment compensation insurance, retirement
benefits, medical and insurance benefits, sick leave, vacation,
holiday pay and other fringe benefits.
Page 3
Actual out-of-pocket expenses that are incurred during the
progress of the work at Engineer's cost plus 10 percent. The actual
out-of-pocket expenses are limited to: air fare, automobile rental,
mileage charges, parking, tolls, taxi, meals, lodging, telephone,
printing and reproduction costs, computer operating costs, and other
miscellaneous costs incurred specifically for this project,
documentation to be provided upon request by City.
For work actually performed by subconsultants, at the actual
cost to the Engineer of such services plus 15 percent, documentation
to be provided upon request by City.
The City and the Architect/Engineer shall agree on the Scope
and Compensation for the performance of Special Services prior to
the commencement of such Special Services. For Special Services
performed under Section III the Architect/Engineer will be
compensated at the same rates and methods as outlined in this
Section V.
SECTION VI - METHOD OF PAYMENT
The Architect/Engineer shall be paid monthly on the basis of
statements prepared from the books and records of account of the
Architect/Engineer, such statements to be verified as to accuracy
and compliance with the terms of this Agreement by an officer of the
Architect/Engineer. Payment according to statements will be subject
to certification by the Director of the Water Department or his duly
authorized representative that such work has been performed.
SECTION VII - SCHEDULE OF ARCHITECT/ENGINEERING SERVICES
The Architect/Engineer shall initiate work prescribed
hereunder immediately upon the execution of this Agreement and upon
issuance by City of a Notice to Proceed.
In recognition of the City' s desire to have the facilities
complete in an expeditious manner, the Architect/Engineer agrees to
have the major documents complete according to the following
schedule:
Completion Days
Item Following NTP
Schematic Design 49 calendar days
Design Development 42 calendar days
Pre-Final Design 70 calendar days
Final Design 28 calendar days
Architect/Engineer shall provide a suitable barchart
schedule including all subtasks listed in Exhibit A anc3'�h4ll update
the schedule monthly and submit this schedule with pay requests..
Page 4
J 1
SECTION VIII - TERMINATION:
The City may terminate this contract at any time and for any
cause by notice in writing to the Architect/Engineer. Upon Receipt
of such notice, the Architect/Engineer shall immediately discontinue
all services and work and the placing of all orders or the entering
into contracts for supplies, assistance, facilities and materials in
connection with the performance of this contract and shall proceed
to cancel promptly all existing contracts insofar as they are
chargeable to this contract.
If the City terminates this contract under the foregoing
paragraph, the City shall pay the Architect/Engineer for services
performed in accordance herewith prior to such termination, less
such payments having been previously made. Such payment shall be
based upon the work completed up to the date of termination of the
contract in accordance with the method of compensation prescribed in
Sections V and VI hereof. Architect/Engineer shall also be
compensated for all termination related expenses such as meeting
attendance, document reproduction, transfer of records, etc.
Upon termination of this contract, the Architect/Engineer
shall provide the City reproducible copies of all completed or
partially completed documents prepared under this contract.
However, the City agrees not to reassign any right, title or
interest in the plans and specifications to a third party without
the express and written consent of Architect/Engineer.
Should the City elect to terminate the services of
Architect/Engineer prior to the end of the construction phase, it
agrees to indemnify Architect/Engineer and hold it harmless against
liabilities and costs, including costs of defense, arising out of
the modification, misinterpretation, or misuse of plans and
specifications of Architect/Engineer.
SECTION IX - INDEMNITY AND INSURANCE
Approval by the City of contract documents shall not
constitute or be deemed to be a release of the responsibility and
liability of the Architect/Engineer, its officers, agents, employees
and subcontractors, for the accuracy and competency of the services
performed under this Agreement, including but not limited to
surveys, location of subsurface investigations, designs, working
drawings and specifications and other engineering documents.
Such approval shall not be deemed to be an assumption of
such responsibility and liability by the City for any negligent act,
error or omission in the conduct or preparation of the subsurface
investigations, surveys, designs, working drawings and
specifications and other engineering documents by the
Architect/Engineer, its officers, agents, employees and
subcontractors, it being the intent of the parties that approval by
Page 5
the City signifies the City's approval of only the general design
concept of the improvements to be constructed.
In this connection the Architect/Engineer shall indemnify
and hold the City and all its officers, agents, servants and
employees harmless from any loss, damage, liability or expenses, on
account of damage to property and injuries, including death, to all
person, including but not limited to officers, agents, or employees
of the Architect/Engineer or Subcontractors, and all other persons
performing any part of the work and improvements, which may arise
out of any negligent act, error or omission in the performance of
the Architect/Engineer's professional services or in the conduct or
preparation of subsurface investigations, surveys, designs, working
drawings, specifications and other engineering documents
incorporated into any improvements constructed in accordance
therewith; the Architect/Engineer shall defend at its own expense
any suits or other proceedings brought against the City, its
officers, agents, servants and employees, or any of them on account
thereof; and shall pay all expenses and satisfy all judgments which
may be incurred by or rendered against them or any of them in
connection therewith; provided and except, however, that this
indemnification provision shall not be construed as requiring the
Architect/Engineer to indemnify or hold the City or any of its
officers, agents, servants or employees harmless from any loss,
damages, liability or expense, on account of damage to property or
injuries to person caused by defects or deficiencies in design
criteria and information furnished Architect/Engineer by City, of
any deviation in construction from Architect/Engineer's designs,
working drawings, specifications or other engineering documents.
Without limiting the above indemnity, Architect/Engineer
shall maintain a policy of comprehensive general liability insurance
coverage with carriers acceptable to City covering all risks
relating to the services to be performed under this contract, by the
Architect/Engineer, its subcontractors and consultants, such
insurance to be in at least the following amounts:
Bodily Injury Liability $250, 000 Each Person
$500, 000 Each Occurrence
Property Damage Liability $300, 000 Each Occurrence
Contractual Bodily Injury $250, 000 Each Person
Liability $500, 000 Each Occurrence
Contractual Property Damage $300, 000 Each Occurrence
Statutory workers compensation and
employers liability insurance.
Professional Liability $1, 000, 000
Page 6
f
I 1 f
Insurance, including Contractually
Assumed Liability to the extent
available to the Architect/Engineer
from commercial sources.
Architect/Engineer shall furnish City a Certificate of
Insurance in at least the above amounts. Certificate shall contain
a provision that such insurance cannot be cancelled, without 30 days
prior written notice to City.
SECTION X - COST CONTROL:
Opinions of probable construction cost, financial
evaluations, feasibility studies, economic analyses of alternate
solutions and utilitarian considerations of operations and
maintenance costs prepared by Architect/Engineer hereunder will be
made on the basis of Architect/Engineer's experienced and
qualifications and represent Architect/Engineer's best judgment as
an experienced and qualified design professional. It is recognized,
however, that Architect/Engineer does not have control over the cost
of labor, material, equipment or services furnished by others or
over market conditions or contractor's methods of determining their
process, and that any utilitarian evaluation of any facility to be
constructed or work to be performed on the basis of the report must
of necessity be speculative. Accordingly, Architect/Engineer does
not guarantee that proposals, bids or actual costs will not vary
from opinions, evaluations or studies submitted by
Architect/Engineer to City hereunder.
SECTION XI - RIGHT TO AUDIT:
Architect/Engineer agrees that the City shall, until the
expiration of three (3) years after final payment under this
contract, have access to and the right to examine any directly
pertinent books, documents, papers and records of the
Architect/Engineer involving transactions relating to this contract.
Architect/Engineer agrees that the City shall have access during
normal working hours to all necessary Architect/Engineer facilities
and shall be provided adequate and appropriate work space in order
to conduct audits in compliance with the provisions of this section.
The City shall give Architect/Engineer reasonable advance notice of
intended audits.
Architect/Engineer further agrees to include in all its
subcontracts hereunder a provision to the effect that the
subcontractor agrees that the City shall, until the expiration of
three (3) years after final payment under the subcontract, have
access to and the right to examine any directly pertinent books,
documents, papers and records of such subcontractor, involving
transactions to the subcontract, and further, that City shall have
access during normal working hours to all subcontractor facilities,
and shall be provided adequate and appropriate work space, in order
Page 7
to conduct audits in compliance with the provisions of this article.
City shall give subcontractor reasonable advance notice of intended
audits.
SECTION XII - SUCCESSORS AND ASSIGNS:
The City and the Architect/Engineer each bind themselves,
their successors and assigns, to the other party to this Agreement
and to the successors and assigns of each other party in respect to
all covenants of this contract.
SECTION XIII - ASSIGNMENT:
Neither party hereto shall assign, sublet or transfer its
interest herein without prior written consent of the other party,
and any attempted assignment, sublease or transfer of all or any
part hereof without such prior written consent shall be void.
SECTION XIV - INDEPENDENT CONTRACTOR:
Architect/Engineer shall perform all work and services
hereunder as an independent contractor, and not as an officer,
agent, servant or employee of the City. Architect/Engineer shall
have exclusive control of, and the exclusive right to control the
details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of
its officers, agents, employees and subcontractors. Nothing herein
shall be construed as creating a partnership or joint venture
between the City and the Architect/Engineer, its officers, agents,
employees and subcontractors, and doctrine of respondent superior
has no application as between the City and the Architect/Engineer.
SECTION XV - DBE GOALS:
The- Architect/Engineer acknowledges his commitment to meet
the City of Fort Worth's goals for disadvantaged business enterprise
(DBE) participation in City contracts. DBE participation was part
of the evaluation criteria used in the award of this contract;
therefore, failure to comply may result in a bidder being classified
as an irresponsible consultant and being barred from City work for
a period of not less than six months. The Architect/Engineer agrees
to furnish documentation of DBE participation such as cancelled
checks, etc. , or such evidence as may be deemed proper by the City
of Fort Worth.
SECTION XVI - VENUE:
Venue of any suit or cause of action under this contract
shall lie in Tarrant County, Texas.
IN TESTIMONY THEREOF, the City of Fort Worth has caused this
instrument to be signed in triplicate in its name and on its behalf,
Page 8
by its City Manger and attested by its City Secretary, with the
Corporate Seal affixed; and the Architect/Engineer has also properly
executed this instrument in triplicate copies, each of which is
deemed an original.
EXECUTEDJP TH� CITY OF FORT WORTH, TEXAS, THIS
day of
A.D. , 1992 .
By: , : c �g%�� By:
Mike Groomer
140-14LICity Secretary Assistant City Manager
By: Yandell & Hiller, Inc.
Date A?�w /��Zwo ze1w
Merlin Hampton
Vice President
APPROVVRihard ENDED: ATTEST:
By: By.
W. Sawey,
Water Director
APPRO D AS F FORM AND LEGALITY:
z�/g -
Wade A ns Contract ors
City Attorney -- —
Date
Page 9
EXHIBIT A
SCOPE OF SERVICES
A. DESIGN PHASE SCOPE OF BASIC SERVICES:
1. Provide complete Design and Construction Documents,
including architecture, engineering, cost
estimates, assistance during bidding, post-bid
analysis and basic construction administration
service for a new Centralized Water and Wastewater
Laboratory Facility at the Rolling Hills Water
Treatment Plant.
The new facility will consist of the following:
a. Approximately 16, 000 sq. feet of new
construction on the existing Rolling Hills
campus. This includes required laboratory
areas and support facilities with
approximate net usable square footage as
follows:
Laboratory Areas 6, 846
Sampling 312
Shipping/Receiving 498
Laboratory Support 1,839
Computer/Data Support 276
Reception 224
Office Areas 2, 800
Conference 335
Storage 512
Circulation/Expansion 2 , 358
TOTAL 16, 000
b. All built-in laboratory equipment will be
provided including hoods and built-in lab
casework.
C. Appropriate building systems will be
incorporated to support required building
environments and technical considerations.
This includes electrical, communications,
lighting, fire alarm, HVAC, plumbing, gases
and other built-ins.
d. Complete Sitework will be incorporated
including utility connections, surface
parking as required, exterior lighting, and
landscaping in keeping with the Xeriscape
EXHIBIT A - 1
environment already established at the
site.
e. The new laboratory facility will be
designed to accommodate future growth, both
from within and by other campus facilities.
f. Interior design services for office
furniture will be included.
g. Yandell & Hiller will assist Fort Worth
Water Department in preparation of
documents for the following potential pre-
purchased equipment items:
O GC Mass Spectrometers
O Lab Hoods
O Environmental Chamber
O Walk-in Refrigerators
h. Yandell & Hiller will provide services in
preparation of a separate Bid Package for
Laboratory Casework and office furnishing
systems should this be determined
necessary.
i. Yandell & Hiller will provide a site
topographic survey to include improvements,
spot elevations and contours at one foot
increments.
2 . Work not included as Basic Services.
a. Extensive Programming and other Predesign
Services.
b. Full Time Construction Period Services.
C. Boundary Surveys or Plats.
d. Geotechnical Services.
e. Renderings or Models.
f. Interior Signage Design.
B. DESIGN SCOPE PHASING:
Yandell & Hiller will provide architectural and engineering
services required to design and construct the new
Centralized Water and Wastewater Laboratory Facility. We
will coordinate all work in sequential phases with Fort
EXHIBIT A - 2
Worth Water Department, our consultants, and other agencies
having pertinent relationships to the project in accordance
with the Scope of Work.
Preparation of the Documents will be accomplished in phases
of design as outlined below. We will not proceed with the
next stage of design until approval has been received in
writing from the Water Department. After the design has
been approved by the Water Department, changes directed by
the Water Department to these approved designs will be at
additional cost.
1. PHASE: Schematic Design (20%)
a. Objective: To insure that the
functional requirements,
including circulation and
proximity relationships -
on site and in facilities -
are appropriately addressed
and solved in Schematic
Design.
b. Work Elements:
(1) Data Gathering
■ Distribute copies of
program elements and other
pertinent data to all
disciplines of the design
team for their review and
familiarization.
■ Obtain Site Survey
establishing all
boundaries, utilities,
easements and grades from
Fort Worth Water
Department.
■ Obtain As-Builts of
existing structures on site
from Fort Worth Water
Department to gain
knowledge of existing
structures and relative
site and utility
information.
EXHIBIT A - 3
■ Perform preliminary Codes
and Regulations Research.
(2) Alternative Design Schemes
(Sketches)
■ Develop circulation
patterns for vehicles,
materials and personnel
which will provide the most
efficient, cost effective
and safest operation on
site and inside the
facility.
■ Develop site ingress/egress
routes which will maximize
safety and efficiency and
minimize vehicular and
pedestrian conflict on site
and entering/exiting the
facility.
■ Establish functional area
relationships between
departments, and between
work stations within
departments.
■ Design areas in accordance
with the programmed areas.
■ Establish the three-
dimensional massing
assuming basic materials
and construction systems
which will be studied along
with energy conservation
considerations in the next
phase of design. Keep the
new facility' s appearance
within the existing campus
context.
■ Preliminary conferences
with Code officials and
utility companies regarding
options in the various
alternative designs
investigated.
EXHIBIT A - 4
■ Participate in design
sessions with Fort Worth
Water Department project
personnel, the design team
and consultants to review
the developed alternatives.
Selected alternatives will
be refined in accordance
with session discussions
and will result in a
selected Conceptual Plan.
(3) Presentation of Conceptual Plan
■ Prepare drawings to scale:
Site Plan, Floor Plans and
Exterior Elevations
(include 1/8" = 1'-0"
Building Sections if needed
to clarify design) .
■ Ten copies of materials
will be furnished to the
Water Department.
■ Discussion of relative
merits of each design
option.
■ Update project budget
estimates.
■ Update design and
construction schedule.
■ Coordinate geotechnical
services with City' s consultant.
■ List of information
required and decisions
which must be made to
continue design.
C. Deliverables:
(1) 10 sets of drawings.
(2) Budget estimate.
(3) Brief narrative.
EXHIBIT A - 5
(4) Updated design and construction
schedule.
2 . PHASE: Design Development (50%)
a. objective: To insure that all site elements
and all building and equipment
systems and components are selected
to provide functional efficiency,
proper and acceptable - though not
ostentatious - image and
operational integrity within the
budget limits of the project.
b. Work Elements:
(1) Detail Site Plans (will be used in next
design phase)
■ Layout Site Plan: Showing
structures, vehicular traffic
patterns, parking patterns and site
improvements.
■ Grading Plan: Showing topo,
drainage, spot grades and finished
floor elevations.
■ Utilities Plan: Showing all
utilities including outdoor
electrical.
■ Landscape Plan: Preliminary design
layout of Xeriscape.
(2) Building Layout Plans (will be used in next
design phase)
■ Architectural Floor Plans :
Generally drawn at 1/8" = 1 '-0"
scale.
■ Architectural Building Sections:
Drawn at 1/8" = 1 ' -0" scale.
Establish floor elevations and
equipment/operations clearance from
structure and building systems.
■ Structural Foundations and Framing
Plans: Drawn to scale: 1/8" = 1 ' -
011 .
EXHIBIT A - 6
■ Preliminary HVAC Layouts: Single-
line duct drawings to scale: 1/8"
= 1'-011 . Coordinate with Equipment
Layout Plans.
■ Preliminary Plumbing Plans: Drawn
to scale: 1/8" = 110" . Coordinate
with Equipment Layout.
■ Preliminary Lighting Plans: Drawn
to scale: 1/8" = 110" . Coordinate
task lighting with Equipment
Layout.
■ Preliminary Power Plans: Drawn to
scale: 1/8" = 11011 . Coordinate
with Equipment Layout.
■ Outline Specifications: CSI
format.
■ Fort Worth Water Department will
provide the front end of the
specifications: Invitation to Bid,
Bid Form and related documents,
Conditions of the Contract,
Supplementary General Conditions
and Division 1 of the
specifications with limited AE
participation.
(3) Work Activities
■ Review architectural/engineering
design in regard to
operational/equipment requirements.
■ Prepare a cost estimate including
fixed equipment costs.
■ Review and update design and
construction schedules.
■ Participate with Fort Worth Water
Department in a Constructability
Review.
(4) In-House Ouality Control Check
■ Perform Yandell & Hiller's Quality
Control Check of Design Development
EXHIBIT A - 7
Submittal while the detailed
estimate is being prepared.
■ Print Design Development Documents
and forward two copies to "Plans
Review Section" of the Building
Inspection Department.
■ Schedule conference with city
building officials and revise plans
in accordance with officials'
review comments.
C. Deliverables
■ Drawings as previously noted and
preliminary design of major equipment and
locations.
■ Listing of approved manufacturers of major
equipment.
■ Outline specification.
■ Updated cost estimate.
■ Project design and construction schedule.
■ Ten copies of material will be furnished to
the Water Department for the Design
Development Review.
3 . PHASE: Construction Documents (Prefinal 85%; Final 100%)
a. Objective: To record the project in sufficient
drawing detail and specifications
for Contractor's use in preparing
bids and construction of the work.
b. Work Elements:
(1) Site work (Drawings)
■ Complete the Site Layout Plan,
Grading, Utilities, Exterior
Electrical and Landscape Plans.
■ Develop all site-related data and
details.
EXHIBIT A - 8
(2) Building Work (Drawings)
■ Complete all disciplines design
documents, schedules, diagrams,
details and equipment selections.
■ Provide all needed details and
related data for all disciplines'
plans: Reflected ceilings, roof
plan, ceiling and roof details,
wall sections, plan sections, door
and windows schedule and details,
finish schedules, interior
elevations, foundation details,
framing details, riser diagrams,
mechanical and electrical schedules
and details, etc.
■ Provide Equipment Layout drawings
with legend and schedules.
(3) Specifications Work
■ Fort Worth Water Department will
provide the "Front-End" and
Division 1 of the specifications.
■ Yandell & Hiller, Inc. will provide
technical specifications required
in Divisions 2 through 16 for the
project in CSI format.
(4) Documents Update
■ Prepare Final Cost Estimates.
■ Update Project Schedule.
(5) Quality Control Check
■ Perform Yandell & Hiller' s In-House
Quality Control Check of
Construction Documents Submittal
while Final Estimate and Project
Schedule are being updated. Fill
out all Y&H Quality Control Program
file documents for the project and
forward them to the project manager
for distribution and filing.
EXHIBIT A - 9
■ Participate with Fort Worth Water
Department in a complete project
constructability review.
(6) Completion of Construction Documents Phase
■ Properly seal and sign all
documents.
■ Print two copies and forward to
City of Fort Worth' s "Plans Review
Section. " Confer with the "Plans
Review Section" for any changes
that must be made.
■ Print the documents and deliver to
Fort Worth Water Department for
review and approval or directed
changes.
■ Receive authorization from Fort
Worth Water Department to issue the
project for bids.
C. Deliverables
(1) Prefinal:
■ 10 Sets of all documents for Fort
Worth Water Department review.
■ Draft Specifications.
■ Updated Cost Estimate.
(2) Final: Upon Authorization of Fort Worth
Water Department:
■ Final Construction Documents.
■ Cost Estimate.
4 . PHASE: Bidding Negotiation
a. Objective: To obtain satisfactory bids to
accomplish the work described in
the contract documents, prepare and
award a contract for construction
of the facility.
EXHIBIT A - 10
b. Work Elements:
■ Distribute the contract documents to
bidders.
■ Conduct Pre-Bid Conference with prepared
agenda.
■ Obtain and evaluate bids.
■ Respond to inquiries from prospective
bidders and prepare required amendments to
the documents.
■ Review and recommend action on bidders'
requests for substitutions.
■ At Bid Opening, provide Bid Evaluations
following Opening.
■ Issue Notice to Proceed to the contractor.
5. PHASE: Construction Administration (Basic Services) *
* See Option for full-time construction management
services.
a. Objective: To obtain the facilities in
accordance with decisions made by
Fort Worth Water Department and
recorded in the documents designed
by Yandell & Hiller, Inc. , and to
document the construction
activities in accordance with
services defined herein.
b. Work Elements:
■ Pre-Construction Conference: Assist Fort
Worth Water Department with conference
agenda. Participate in conference and
respond to any questions by the contractor.
■ Review Contractor Construction Schedule and
coordinate with Fort Worth Water Department
project manager and Workaround Plan.
Update periodically.
■ Attend weekly construction meetings for
Fort Worth Water Department, contractors,
suppliers and AE construction coordination,
chaired by the general contractor.
EXHIBIT A - 11
■ Review shop drawings and contractor
submittals for conformance to contract
documents and make appropriate
recommendation. Maintain progressive log
and file for shop drawings, submittals,
contractor Requests for Information
(RFIIs) , Requests for Proposals (RFPIs) and
Change Orders (CO's) .
■ Review construction for conformance to
contract documents at various appropriate
intervals. Interpret plans and
specifications when requested.
■ Prepare periodic written progress reports
to Fort Worth Water Department project
manager.
■ Review RFI's from contractor and respond.
Involve Fort Worth Water Department project
manager where required. Prepare all RFP' s
to contractor; review and negotiate with
contractor and make recommendations to Fort
Worth Water Department.
■ Prepare all Change Orders for execution by
Fort Worth Water Department and contractor.
■ Review contractor's Applications for
Payment and issue Certificates for Payment.
■ Conduct in Fort Worth Water Department
project manager' s presence a comprehensive
facility inspection prior to substantial
completion. Coordinate the preparation of
a punch list recording incomplete or
unsatisfactory work items. If the project
is substantially complete at the
inspection, execute the Substantial
Completion Certificate. If not
substantially complete, notify the
contractor to complete and schedule a
future inspection prior to Substantial
Completion.
■ Conduct, with Fort Worth Water Department
project manager, a comprehensive facility
inspection upon notice from the contractor
that he has completed all Substantial
Completion punch list items and the project
is ready for final inspection. When
Yandell & Hiller, Inc. and Fort Worth Water
EXHIBIT A - 12
Department project manager are satisfied
that all materials furnished and work
performed are in accordance with the
Contract Documents, Yandell & Hiller, Inc.
will instruct contractor to assemble and
submit to Yandell & Hiller all final
documents and related data. Manufacturer' s
operating manuals, maintenance manuals and
written warranties will be included as a
part of that final contractor' s submittal.
■ Prepare reproducible record drawings (As-
Built Drawings) showing significant changes
in the work made during construction as a
part of Contracted Basic Services.
■ Yandell & Hiller, Inc. will review all
final documents and related data, call for
any revisions required from the contractor,
assemble all materials for submission to
Fort Worth Water Department and issue a
Final Certificate for Payment.
■ Yandell & Hiller, Inc. will conduct, with
Fort Worth Water Department staff, a one
year warranty inspection.
C. OPTIONAL SERVICES BEYOND BASIC SERVICES
1. Option for Full Time Construction
Administration/Construction Management/Project
Representation is shown here as Optional Services
only to differentiate between it and standard
services. A credit is offered in our Fee Proposal
for the Standard Services should this option be
exercised.
Over and above the Basic Services Construction
Administration Services already noted herein,
Yandell & Hiller offers full time Construction
Management and project representation for your
consideration. We anticipate a Construction Phase
of approximately 12 months. We will provide a full
time, staffed, field office during this period as
an option to the Construction Administration
services previously noted. Services provided would
include:
a. Checking and processing of contractor pay
requests.
EXHIBIT A - 13
b. Initiation, preparation and processing of
change orders.
C. Inspections, observations and checking
contractors work to ensure coordination of
the work and that the work complies with
the Contract Documents.
d. Preparation of construction progress
reports for the Water Department review and
approval.
e. Administering and enforcing requirements of
Construction Documents, such as insurance,
as-built drawings, scheduling, permits and
so forth.
f. Assisting Contractor in the coordination of
the delivery of material and the timely
placement of the work to minimize downtime
and complete the project in a timely
manner.
g. Preparation of final as-built documents.
h. A general on site presence during all phase
of construction to assure timely answers to
questions, overall project coordination,
and any field engineering that might be
required.
Full scope construction administration or
Construction Management by Yandell & Hiller, Inc.
will include placing a full-time qualified
construction manager, thoroughly familiar with
major construction projects, in an office at the
job site. We will also provide a full time
clerk/secretary to assist our construction manager.
The field office will be provided either by the
Water Department in the existing facilities or
provided by the contractor in a construction
trailer. Facilities should include telephone,
facsimile transition equipment and day to day
office equipment necessities.
EXHIBIT A - 14
EXHIBIT B
Y
Z U
O
Q L c
O — O
Y x
� U
p O
x m
N d
Z Z
O
U
N
U
U _ J
U
N m S d
W v d c+tJ
U 7 Y x
V O1 v
x d u
W
N Q d
x ++ W O
W l0 9 2
W • 1-- W = ?. Z m
x ui O N Y
a a
x N u w u
U C U E Z 2
2 O
p Z W
J E W W
6 co z
U C W U Z
ui
ad
i a s s
W Q r U A J f 0.
3 F- 3 co
x a ~ c_
w 0 m
14 he
a
C N
OW W Q cOi C r Y m C v w
CO
Q U L Q Q C oL Q ^ p
3 -wa m Q o W
O x w 0
x z z
a
CD x
Z W
W Z
J
Q C7
U Z
= W
u Q N
z w x O
W U d
cx
d
W d S Q
W y U
Z d y
u u co
Z J '0
W N Q
J — d
a+ 4)
> H d
O
U N
u
z w
cc a
w
W_ L
d 4
O1 E
2
W L �
V �
J
�
< E
� d �
U
M L
x m
r u
N U
EXHIBIT C
SPECIAL SERVICES
A. Special Services during Design Phase
Preparation of applications and supporting documents (in
addition to those furnished under Basic Services) for private or
governmental grants, loans or advances in connection with the
Project; preparation or review of environmental assessments and
impact statements; and review and evaluation of the effect on the
design requirements of the Project of any such statements and
documents prepared by others
Preparation of Environmental Assessment or Environmental
Impact Statement documents or other documents.
Services resulting from significant changes in the general
scope, extent or character of the Project or its design including,
but not limited to, changes in size, complexity, City's schedule,
character of construction or method of financing; and revising
previously accepted studies, reports, design documents or Contract
Documents when such revisions are required by changes in laws,
rules, regulations, ordinances, codes or orders enacted subsequent
to the preparation of such studies, reports or documents, or are
due to any other causes beyond Architect/Engineer' s control.
Providing physical models for City' s use.
Investigations and studies involving, but not limited to,
providing value engineering during the course of design; the
preparation of feasibility studies, cash flow and economic
evaluations, rate schedules and appraisals; assistance in obtaining
financing for the Project; evaluating processes available for
licensing and assisting City in obtaining process licensing;
detailed quantity surveys of material, equipment and labor; and
audits or inventories required in connection with construction
performed by City.
Assistance in connection with bid protests, rebidding or
renegotiating contracts for construction, materials, equipment or
service
Preparing to serve or serving as a consultant or witness for
City in any litigation, arbitration or other legal proceeding
involving the Project.
Additional services in connection with the Project, including
services which are to be furnished by City in accordance with
Section IV, and services not otherwise provided for in this
Agreement.
EXHIBIT C - 1
B. Special Services During Construction
Services in connection with work directive changes and change
orders to reflect changes in scope requested by City.
Services in making revisions to Drawings and Specifications
occasioned by the acceptance of substitutions proposed by
Contractor(s) or City's Construction Management Consultant; and
services after the award of each contract in evaluating and
determining the acceptability of an unreasonable or excessive
number of substitutions proposed by Contractor.
Services resulting from significant delays, changes or price
increases occurring as a direct or indirect result of material,
equipment or energy shortages.
Additional or extended services during construction made
necessary by (1) work damaged by fire or other cause during
construction, (2) a significant amount of defective or neglected
work of any Contractor, (3) acceleration of the progress schedule
involving services beyond normal working hours, and (4) default by
any Contractor.
Evaluating an unreasonable or extensive number of shop
drawings or claims submitted by Contractor(s) or others in
connection with the work.
EXHIBIT C - 2
EXHIBIT D
F-
J
h o 0 0
(7 h o 0 0
Q U 0 0
LL 40-:�
cc
� � o
O ~
Q
N 0 0 0 O It N v O O N LO ti
C7 +- qQ' 1n r r r N QO O (O M �LO
g G
W 44 r H fA 1i! fA 44 r -o v
Q d O 69 69
Q d p H
CL
W In m
>
LU
Z
LLI
� O (D N O O
UJ N co VCO
UJ CO O N W E O (p O ::
cO
r
a Q Cj Y H
O 4n, 69
5` r W �
CA CL
O W
r �
W HU N m
< _ pppp _ _ _ ..pp�
F. W N (LA N0) V (O O O O co N
Q O 0 0 W d 6 ti C_6 r O r_ C6 r O r_ C N_ r
CL O
a.
v � � 44 � � 44 44 44 �
W cc
N 0 � w W Q
Q a U
N
Z m C O 0) CO 0) v O LO N O N
U v c
W
N
Q
a �
V 0 C
F=, L o
Q U 0
0
_
CD
5 .
w (`a c z d E
a� c � �
cm 0
CM Cc
o cc a, W s (D cc c
m :3 U m o CL� w ' :3•5 ��
V Q L d
d O U V C Q 0
o a a` aQUU (n (n (n3o S 0 �
r C4 ('q
T
N
4
N
L()
69
O O O O O O O O O O O 0
L() O L() It 0 0 c o o It Ln IV
f: O f: N (D O G O O 00 Ln N 00 CY IT
609 69 O 69 41% iA 4!3 lw
a
O O O O O � 0 �
(ND O O (ND � 000
iA 44
T
C O O = 0 0 0 0 0 0 0 0 0
O Lo O 0 0 0 0 0 O O O
C � C N (D L O G O 0 N
0 0
609 � � � � � co N_ O O 69 69 49 0)
C6 2 b9 �'
W W c4
04 r-
a N (1) p Op (ND O O
64 ch ch T
T
N v/ v/
J J J
a�
C O C O O
Q ry= Q = v co r r r Q
Z Q O
Z
L=
0 N
�j W LU
LLJ
U a L Q
ayi W c oC Z
(L ts h m LU w
N
CL w J _ C Z H Z O W N
m
w d " < a) < z c a w cr
� Q d Q -� � -5, H Q �
D Q w5 w
as < W 3 `�' 2zzo 0 m r � LL
(° a t o (noaVU) U)iUU ai � ° a
2 F= w °° O a ~O
4 wi (c 2 g U r: F-
U °� u°9 6°a v LO
r �
O F-
VJ O of of N N N O O pp O O r p O
O In h 1n O of t0 O t7 Cn (D O
O N @7 ui O (D ao Cn 0 N m Ln C
of Q1 @7 (� t0 CA 1A h h O of � r- (D a
4A 49 409. T 4A O O O ci
U iR iR 49 49 4rA
Rf
d O
C r tt h N O 1A h ul O of O C O
_O N T T C) lf) In CM Vj O _O LO C7
C r 4.49, d
� iA r � 69 69 � r 69 69 r GH C) co
69 fR H9 44 a
W
W
(h r CD r r r 0 O O N LO
In N a) �- V V � O 0 0 CO r N
W d In h CO r ci r CO r N a r p N
V (� N r r r r r r r r r
� fA fA fA 69 4W 49 0. 49 14? fA 44 ER
W a
V1
V Q t Cl)
N(N Npp N
m c N Q 7
F g Z O
Z
W
2
CL
O c v)
W U c CO
W O d w
ai
D ` m C d x
W
� m
O d C m 0 Ln J ui
cc co
w �p s � p 0 p aCO H co
J is
v z r v a t 1- Q a) W 0 L- cvJ
0 aaQ QUU (n (n O 0 2 H ~
r N M 4 uA
v
N
O
O cp cp Ci O
N
T r 409, T
0 0 0 O cc O 0) N 0)
O O O OD O CIZ c CIZ
r
44 H `f) {A T In
44 44
ooaa000000
C 0 0 0 0 0 0 0 0 0 . O
O CQ f7 0 0 0 00 0 0 �0) 0
C wet N 0 0 0 OD 0 O
O
N r r r N 41% q7
W 40 409, 64 6% 64 d
�
O O Coco O O s O
00 0 0 0 0 0 VV
ER 69 O O O O O to r
O O O O 69
N T T r N
a.
ca
.�
Q
w
0
IL
ts O
w
N w
Q) CO~ w
z z
o °; < m w a
_5 C vi
w
H c z ¢ z m ° �
ayQ � QJ0 L �. w
d cc X J J U V ;, H Q �_ 0
� � coNza � E p ° w
w 3 U20ZOU °' moo F.Q.. m � a w
t a m U N Q Q Q
S o CO a- Z O o o
cn cn U U N &- r f-
m g O S r.: 0
, .•. � .
m o 0 0 LO LO
U . k 2 k q q
� c . m
w
o
- q * # 2 $ S q E o $ E E g a q q q
_ k n ® - d ¥ B k �V k & & $ $ n LO
LO L 7 q - v r- r-
/ � 2 � � � 409, 41). 2
0
o w .
c f E g o 0. $ q 7 0 2
0 g e 00 a a a - w o w 2 w A
2 f G a Cl) 17 � ® A CD
� � � 2 � 4 � k co
w w
@ @
U) CQ 0) 7 0 0 0 § § q
� p q a - $ � � -
W ■ d R 0 0 Q d Q c - ci q n w
U J � 244 � � � 44 49 � � 2 �
W « CL CD
. . . N
U @
/ 04 / k k co * � « §
2 z 3
�
2
W
�
p E U)
qw CL
O CD \ 4) $ b
J k O $ k k b o 2 w
0 2 LV C 3 0 0 2 ƒ § V 2 ¢
m 7 t 2y 2 7 R § § 0 2 § cr
3 2 I o g 2 v k ) ■ k
/ ®
0 CL / / k k / / ) k / / . 5 O
U
v w w li ui
T
N
IT
GO
N
O
T
EA
p�p O 00 N O O � C) GO
K oN N 4ow (D co GO O cli
O
C'l 44
j i iR EA
O O O O O Ci
O O O Op pO �
O O GO CO CD T
cD ETA V� d�? qT co O 449, 0)
4 *fl� 403� 40
0 0 0 0 0 0 0 O O d O
Cqq: qo: O O O O O O O N O
O CO 00 0 0 0
O Oy C 1 000 00 T O
� N O O c 0 O
0 _ �
IR 410). 6e* V� 4
n.
w E9
~O 0 0 0 0 ( p
O O GO O
410). 4& CO T T T
EA
d
N
C c O O W
co
N N T T T T y S
GO v G
v
U
O
c D
o Z
O
U
Gai ~ N
LLJ
m
r_ cc Z Z E..
Q
_O fy J m C Z
U >. H D E H X O
ao = cZ ~ ZQ O U
Z c 3
aai 0 P L) v Co = O CD J E ►- a LL
c. � � N � aZ O ►- o w co w c � mZZ
O
� m ` a
co
O 0 0
0 N o Z fn U U a m O twO m g r-:
)
CD
T
T T
O �
L C
Q
j�MC� I(�vMT�y��I W �I' I
Q 46 W VI U-) Cl) Cl) O n ci
T n Q) C T
T T V T (�
44 44 {09, 409, 419,
No It 0
L QQ
r
Z
D = O �p t*, st C0 v = o
Q O I)N 44 w� w
� N
T T
IL w
V v
CC v T V) T M T r- LO LO
CO
LLJ d to 04 0 T IT IT CO r N
h CO Qn CO Cl) 6N9
ZU � 44 401 44 44).It
O ¢ m L
a
N
L T
° 8 ° v Q c �
c� T \
G 7 Q
N C L7
0 O O N
cc m
p d w
M
m C d X
CL LU
O
U L LV
•- m LL w C V c
0 J!ts 5 o a a
�p y C J Q) J
d -►C. LO ` U 2 b O d C r > 0
Ci of v ui
w
ci C6
N
N
N
69
pO O O 999�t O
K
iA° O° 9 (60(� 0 69 co
4% iR 69 69
O O r CV c7
O O O c
609 69 N
co
c 0 0 0 0 0 0 0
0 p0 p0 p0 0 0 9�t O
69 � H 9 y
w
d
d
O O 0 4 4
69 69 69 r
69
z
c O O r 00
Z
0
H
Q
c cc
U Z
N
LLI
II U) Q
O ) N
N w
0- Z
E y XX O
y Z m 0 W U
d � Q mQ ca. W cc
OL
C m a � ca Q O
r w
w _c °ts m Z 0 -1 0 a w
3 m20 °= 00 m ,zae
t � uaioCL 00 a O ° Q
w a r 0
N N N N
v v N 1- 04 O
N O qT 1f) C7
C7 1f) O N CA
U') 1U) O N ccv)
49 iR 44 44 N
N O Cb r y O O O O O
U 0 � r V 5 4 °� °4 4
O p H
N O N et N O O O O O OD OD
1� r CD tf) 1l O V of CA O OD
_ LC) r M M
O O O O O O O O Or- _ _Ul)00 r O _O
'Z O L � O
F- C6 cc ui O cc w o of of of of
o o
It w o F-
Q
yO CD
c o o)
O °' °' CO
wA
V w
U
F� W N m O
NU — T
Z J
O D
U L
y
W
o
U Co $ 0
> m F-
OC Q
W
fA F-
U_ N
z_
Li m OU 0
Q
0 F-
N L O Z
Z L p W — IaU J
U
N O Z Q U U m
LLLL O w O Z 0 Z � o Q w 0
U ►= ao ~ ° �' d O ° W
O �i F- n U.
wCZ7c~nt~n o o Q
= N Z Z p q� F- p N IL T F-
d a UU UU (3 C) U C4 oi
City of Fort h. Texas
Mayor and Council "'Inun 0 a 'May
DATE REFERENCE NUMBER L N E PA E
01/07/92 **C-13186 60YANDEL 1 of 1
SUBJECT ENGINEERING AGREEMENT WITH YANDELL AND HILLER, INC. FOR DESIGN OF THE
CENTRALIZED WATER AND WASTEWATER LABORATORY
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an
engineering agreement with Yandell and Hiller, Inc. for preparation of plans and
specifications for the Centralized Water and Wastewater Laboratory for a total fee not
to exceed $236,933.
DISCUSSION:
Currently the water and wastewater laboratories are located in the administration
buildings at the Rolling Hills Water Treatment Plant and the Village Creek Wastewater
Treatment Plant, respectively. Additional equipment required to provide water and
wastewater compliance testing has resulted in congestion at these two locations. It
is recommended that a new centralized laboratory be constructed at the Rolling Hills
Water Treatment Plant site.
The Laboratory can also assist the Environmental Management Office in the testing of
wastes discovered within the City so that appropriate disposal measures can be quickly
arranged.
It is necessary to have a consultant prepare plans and specifications for this
facility. The Consultant has complied with the City' s DBE policy.
FISCAL INFORMATION/CERTIFICATION:
The Director of Fiscal Services certifies that funds required for this agreement are
available in the current capital budget, as appropriated, of the Commercial Paper Water
and Sewer Funds.
MG:t
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: to
Mike Groomer 6140
Originating Department Head:
Richard Sawey 8207 from
PW77 531200 06077016012 118,466.5
For Additional Information PS46 531200 07046016007 118,466.5
Contact: PW77 511070 06077016012 1,000.0
PS46 511070 07046016007 1,000.0
Richard Sawey 8207 PW77 533010 06077016012 50.0
Printed on recycled paper