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Home My WebLink AboutContract 19838000000 000000 May 14 IN «±TRESS d E@+2 ?r at««< »lilt: BOND No. 466 044I PxrfVrnmancx Bond THE HARTFORD Know All Men By These Presents: That Mutves�, Inc. D/D/A Bermcx, Inc. l572§ Michig��_Ay��z_D��rbor0�L_48l�5______ (H*,4� "oen *e "°me v,w "co'e,s, or *wa� '�Ie m *e co"vaciu` ao Principu|, hereinafter called Conhacior, and d/e--Hartford—Fire lnsuTa«ce—CVmP`ny o corporation organized and existing under the laws of the State of Connecticut with its principal office in the City of Hartford, Connecticut . as Slo<y. hereinafter ozUod SuretY, are field and firmly bound unto City of Fort Worth - Water Department 1000 Throckmorton Street, Fort Worth/ TX 76102 ml."m,/ow"amoand acu.ao.v' legal wv,o/,�0 ;as DbUgoo hereinafter called Owner, in the amount of Six Hul -wcnty-eight Th../san� Three Hundrcd rifty a/'U NO/JOC'-- ---- ----- ------ Do!iars (�'��,3" (1 .00--- (or the payment whereof Con(roc(or'nnd Surety bind themse|veo, their heirs, exacutoro, admin/s(raioo, succnxso/s, and aasigno, jointly and oevaraUy, firmly by these presents. YVhereuo. Contractor has by written agreement dated entered into a contract with Owner for ....... Me.ter_Read1n 9 Services Contract #I9838 in accordance with drawings and specifications prepared by (Here mm^lull name we anw^dd,e,,/ which contract is by reference made a part hereof, and in hereinafter referred to as the CONTRACT. Now. Therefore, the condition of this obligation is such that, if Contractor shall promptly and faithfully perform said C[)NTRACT, then this obligation shall be null and void; otherwise it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the Owner. Whenever Contractor shall be, and declared by Owner to be in default under the CONTRACT, the Owner having performed Owner's obligations \harycnder. the Surety nnsy promptly remedy the da/auh, or ohoU promptly (1) Cump\n(e the CONTRACT in accordance with do terms and conditions, or (2) Obtain a bid or bids for completing the Contract in accordance with its terms and conditions. and upon determination by Surety of the lowest responsible bidder, or, i(the Dwnerelects, upon deter "innhonbythe Owner and the Surety jointly of the lowest responsible bidder, arrange for acontract bot,,'en such bidder nndO:'nur, and mxko uvai|ub|o osWork progresses (even though U'em should be adeb( i " asuccess- ion of ddul under Uho contract o`contracts of completion a'',"�,, unUer /h|s pn,ugrup/, ' .B'icn/ |.,^m , HARTFORD FIRE INSURANCE COMPANY H3E:lord. Cot'nect:d POWER OF AiTTCP,NE Know ad men by these Presents, -het *I e -AP FDR,: : pr:3c-ration duly dfcarrized once- the id.kS C' trre ortrkli& 3t! 3co.roo' ! .,e n the iLT:y Ccurtv of Hartford Staten' Ccrincectidat does r-rficty ^lake sons:tut, and .1pp-tint ........ 11„ 77. 3, •= r. 1:2-i.2333-7:, :131 :put 71, its :rue and lawful Attomeytst-in-Fact. with 'Lig' :'wen and autne.rity tc. each un said Attorneyissin-Fact, in Thai' debarate it an if more than it:me is named above, to sols execute and ackrowlecoe any and ail ponds and undertakings anc rrther writings obligatory in the nature theteot Pena.' or the Company in ts o•usiress of guaranteeing :he "deity oerscns no- ore-, places dt ;333'3;1133 Or cri..ate :rust. guaranteeinc the De.r'cirTrance o: con:facts other than insurance' pc.icies duaranteeino :be berformance nsurance nor tracts ast's,..--e cf.tety horcts are ac-repte.d by states and municloaties .an(: executing or guaranteeing aCnO'S and undertakings -ceduired or perrriitted ir ad actions Jr proceedings or fly am aas and tc) bind the HARTFORD FIRE INSURANCE C.OMPANY thereby as !Ltily and, to die same extent as if sucn gcnds anfl undertakings and otner writincs apiicatory in the ti2ta-e therec-r were waned hy an Executive Officer of the HARTFORD FIRE INSURANCE COMPANY and sealed and attested ay one other of sue' Orticers, and hereby ratifies and confirms all that its said Attorney(sidn-Fac1 may do in pursuance hereof This power of attorney is -.:fanted to and inne authce-ty at the foic.n.ng provisions (1) By -Laws adopted by the Stockholders of the HARTFORD FIRE INSURANCE COMPANY at a meeting duly and held on the 9th day of March, 1971 SECTION 8 Tne en' 3- 3-, . ras .-.. a _ress , 3"ant. 3enetar, -Sas 3 •- • Sy DUrDOSes only of executing ahoy atteSt.n pan:Ls .33,3 arymitit tiknos ,dim Tits- .t.1;, '+'ereoi, Scoan. ,soe Ans, -ane, Resident Assistant Secretaries and Am"3.3,3-in Rad: 333 t me I .. ,,, , desi.dent, Aroistint Sea -etas... Anorney-tn Fact. and revoke the power and authority given to him SECTiON 11 Attorneys tn Fact shalt nave power .39,3 author:3i oldie,- to dtie tavms and limi'ationd ot the powe" 33' 33tornexi execute and detive, on henalf on the Caomdany and to attach the sea i ot the Compan3 thereto ary and aid bonds and unittertakinds ana 3tte." wt.tinut, DDI Icarom ol the nature thereok and an, SrUC..t.' instrument executed, ts any sac" kOttiimet, n F33: craii be as oirdino true-' tn.. tot n"Ca', as to, yr r.Executlye Officer and sealed and attested by one erne- CO such O't,cers (2) Excerpt from the Minutes of a meeting 'tb» Board o: '''"a HARTFORD FIRE 'NSURANCE CCMPAI\ s-ff ituiy called and held on the 12tn day of Octonet.'-'an RESOLVED Frobett N Same,- trixs.stan, vioxoPmcigent. 3.tio Li-33-k A Sindn...nah kst.istam )33e Prdttincint ;VA .ave as 'and. 33 eat ^ sac" office, the same power as any sitice--"Rvesiaent under Sections P. •-• and k 33, Atone :3 3. the 3! "n3 Corroan namely " afoot":, s_.wet 3 Attorney, for Purposes soflu "s!areCut. ano adestino nonds and unde33., ntsar airier w3t333,3 on :coo, Me ',tore memot one or mode Roden' •ce-Pm.sidents. residen! Ass star Sect-tar-33k ann xtotorrevs This power sO .artoriney siones• a tacsirri:e. under and hy the authority of the to owing Resolution adopted Director-3 :re pF, COMPAN \ at a meeting duly called and held on the 12:h nay of Orrtrtber T R90 RESOLVED hint 'iv. matures o' such Officers and one seal ct 'Mx x.Orrtipani, .3,33 arr 1- , iron Otowe- 3' Onnone, a or an-33313-3,M -eratroa tt.eret,, cr5'aces „ova aov ,,,,we, anorne, teridi._ am t333-33c: Saet- 'etCSntie stanat:ures or 'aiSonfle seal snail he ai a and bindina soon !be Company and any such bower 53 executed ana ceoiried Seossnee re" -roore so, osao ore- tooriloo, oos., rature wan respect tO any Dona or anGerta.enra ..vrao Co ananeen In Witness Whereof, the HARTFORD FiRE .053nei3 :nese presents to he sinned '-: Assistant •- •-: has '991 .rXTATE OF- CON`:E'S.TVOLO - _ :ay attested by its Secretary, :his Flf7E IT.SURANCE COMPANY / • - BERMEX TEL:13135571759 Jul 28,93 8:37 No.001 P.02 RMEX ACT SERVICES July 27, 1993 Ms. Pat Grisafl Customer Services Manager City of Fort Worth Water Department P.O. Box 870 Fort Worth, Texas 76101 Dear Ms. Grisafi: Per your request, please find attached the following items: • Letter of commitment to interview and offer employment to current meter readers. • Outline of Bermex, Inc.'s benefit plan. • Outline of meter reader compensation plan. • Current employee census with minority distribution. I hope this Information Is complete and answers all your questions. Certainly should you need anything further, please call me immediately. Sincerely, George D. Funds President GDF/ec .41 BERMEX TEL:13135571759 Jul 28.93 8:37 No.001 P.04 Rmex ACT SERVICES July 27, 1993 Ms. Pat Grisafi Customer Services Manager City of Fort Worth Water Department P.Q. Box 870 Fort Worth, Texas 76101 Dear Ms. Grisafi: As a follow up to our Proposal for Contract Meter Reading, Bermex, Inc. offers the following commitment to the City of Fort Worth: • Bermex, Inc. will interview all interested current Fort Worth meter readers. Interview schedules will be set up to specifically accommodate current readers work hours. Bermex, Inc. will offer employment to each interviewed candidate who meets the standard company criteria: • Passes meter reading pre -test • Has acceptable driving record • Has transportation with valid insurance, registration, and drivers license • Has clear criminal history record Successful candidates will be given an offer of employment consistent with both the pay and benefits afforded all other company employees doing comparable work and the performance standards and policies and procedures as set forth in the Bermex Employee Handbook. Bermex, Inc. will pursue an aggressive policy of filling job openings with minorities in an effort to develop a work force which adequately reflects the ethnicity of the Fort Worth service territory. BERMEX TEL:13135571759 Jul 28,93 8:37 No.001 P.05 Page 2 Ms. Pat Grisafl July 27, 1993 I hope these commitments satisfy any concerns that may exist. As a company In the meter reading business, we look forward to this new challenge and hope we have the opportunity to meet and interview your current staff. Sincerely, e2. George D. Funds President GDF/ac BERMEX TEL:13135571759 Jul 28,93 8:37 No.001 P.06 BERMES - BENEFITS 90 day probationary period. 80 hours (2 weeks) paid vacation annually accrued on a monthly basis. Accrued hours can be used any time after the completion of the 90 day probationary period. 32 Hours (4 days) personal business time annually. 8 hours (1 day) accrued on January 1, April 1, July 1 and October 1. Must work the prior two months to get the accrual. 8 paid holidays. $10,000 term life insurance policy. No cost to employee. Health Insurance through New York Life Insurance Company * Traditional Insurance * Can use any doctor, hospital or medical facility with $250/person, $500/family annual deductible with a 20% co -pay up to the first $5000/person, $10000/family of medical charges. $7.00 prescription co -pay for generic prescriptions and $10.00 for brand name prescriptions. Employee pays 25% of monthly premium for employee and dependents. Tuition reimbursement for work -related education program. Bereavement lerive up to 3 days. BERMEX TEL:13135571759 Jul 28,93 8:41 No.001 P.08 L. 4J IJd JN Proposal for Meter Reading Services for Fort Worth Water Department Nlat-vc,,!_ .2951)0 Souttlfic_i_cl 12_oacl. Sui_ 1(0 Southfield. 11licliig,-111 48070 Table of Contents Section 1 -- Introduction and Executive Summary 4 Introduction 5 Executive Summary 5 Scope of Services Summary - Scope of Services 7 Section 2 -- Workplan Start-up and Conversion Approach 10 Detailed Work -plan 10 Areas of City Participation 13 Section 3 -- Contractor Organization and Experience 14 Brief Company History 15 Current Company Status and Ft. Worth Projections 16 Financial Status 16 Meter Reading Experience and Qualifications 16 Meter Reading References IS Section 4 -- Contractor Management Structure _3 Corporate Management Structure 24 Ft. Worth Office Management Structure 24 Interface with City Staff 25 Subcontractor Roles/Minority Participation 25 Section 5 -- Management Reports Reporting Mechanism Quality Assurance Section 6 -- Completed Vendor and Performance Checklist Vendor Checklist Performance Checklist %,t.clifoil -- Co.t Summon form ,r,11 _•!! It 26 17 2S Table of Contents (Continued) Section 8 -- Affidavits, Ordinances and Contract 36 Disadvantaged Business Compliance Statement 37 Executed Contract 43 Appendices 45 Appendix A -- Bid Deposit 46 Appendix B -- Acknowledgments of Amendments 48 Appendix C Certificate of Insurance 50 Appendix D Bermex Personnel Qualification Briefs 52 Appendix E -- Financial Statement 57 Appendix F -- Organization Charts 59 Appendix G Bermex Job Descriptions 62 Appendix H -- Equal Employment Opportunity Documentation 67 Appendix I -- Reporting Mechanism - Schedule A 71 Proposal for Meter Reading Services for Fort Worth Water Department d h a fiermeN, 29500 Southfieki Road. Su -re Southfield, Michigan 48076 (13) ,;57.1-,34 4 Section 1 Introduction and Executive Sununary 5 Introduction This Bid requires that Bermex hire, train and supervise a staff of meter readers, such that all City accounts are read per the current reading schedule and within the accuracy parameters stipulated in the RFB. Bermex must maintain a trained, properly attired and fully equipped staff to meet the City of Fort Worth's current billing schedule. Executive Summary Bermex proposes to provide the City with 18 meter readers. Bermex will read each of the City's 22 cycles during the month. The meter readers will read approximately 500 water meters each day using hand-held devices supplied by the City. The water meters being read will include all types of meters, including vault meters. Bermex will pick-up the 'troll units each morninp, and return them for downloading at the end of each day. As an organization. Bermex has been in business since 1968 and was incorporated in 1972. Bermex has its roots in performing governmental services. Bermex was founded to provide inspection and repair specifications for low-income, single family dwellings in the metropolitan Detroit area for the U.S. Department of Housing and Urban Development. Bermex developed and instituted the first computerized methods of writing, tracking and bidding the specification documents and the subsequent repair work. This computerized process, eventually known as the Property Monitoring System. soon became the standard for nationwide HUD activity. Building upon Bermex' expertise in inspection and repair specifications. Bermex began providing its first utility -related service -- energy conservation audits and inspections -- in 1981. Bermex began performing contract meter reading in 1984. Currently, Bermex has a total of 10 offices, 200 employees, and has 12 contracts with investor -owned utilities and municipalities serving a total base of more than 1,500.000 utility customers. 6 Due to BeTmex' extensive meter reading experience, there are some specific qualifications which are applicable to this project: Bermex has considerable experience using a variety of hand-held devices. Bermex has read millions of meters on hand-held units on a monthly basis, including Itron. Bermex has experience in hand-held device uploading and downloading in multiple offices. Bermex has experience reading in a number of environments, both large and small, as well as urban and rural. Bermex has unique experience rapidly setting up new operations. In 1991 alone. Bermex established operations in Arlington, Texas (75.000 reads per month), and two offices in the state of New York (30 meter readers and field personnel). In 1992, Bermex established operations for Broward County and for Equitable Gas. In 1993, operations have been established for the City of Hallandale (Florida), Fort Pierce Utilitieis Authority (Florida). and the City of Corinth, Texas. Bermex has a highly skilled and experienced start-up team ready to set up this project. Bermex has been actively providing contract services to the utility industry for over a decade, as well as a long history of providing services to government organizations. Bermex' diversified customer base provides a strong background in reading all types of meters and provides Bermex with extensive customer contact experience. Bermex is financially sound and bondable. Scope of Services Bermex will provide for and/or be responsible for the following: * Field personnel (meter readers) Supervision On -going training Off -site office located within incorporated Fort Worth tip) -;,,n --,;)ratort Vehicle identiticatim 7 * Responsible for hand-held device damage caused by abuse * Responsible for reporting of irregular conditions and suspected theft/tampering * Digging out boxes as required * Complaint investigation and resolution Quality assurance * Daily, weekly and monthly management reports * Insurance as required by the City (Refer to Appendix C for Certificate of Insurance) * S10,000 Employee Dishonesty Bond * Performance Bond The City will provide for and/or be responsible for: * Provide meter reading data collection system (hardware and software) * Provide work on a daily basis * Provide detailed route reports, as required • Initial training on hand-held devices and customer relations Initial assistance in locating meters * Waiver of read error and no read penalties for initial 60-90 days of start-up Maintenance on hand-held devices Assistance in changing routes as deemed appropriate Summary - Scope of Services As a firm engaged in the business of contract meter reading. Bermex will supply the City with the contract services as described in the RFB and this proposal. Bermex has extensive experience reading meters. as Bermex currently reads for more customers in more states than any other contract services company. As such. Bermex views the major factors in this bid as the timely completion of the work. the accuracy of the reads, and customer relations. Bermex is highly capable of providing the City with the quality of services it requires in these areas. In terms of contractor performance. Bermex views the factors critical to the success of t contract as the following: lootJ !-!-11.2 and Rcrmex Solid prtectuuacmeIit Skilled and experienced start-up team. Abilitk to supplement reading schedule. as needed_ ‘kith existing trained readers ‘k In general, Bermex has the following recommendations: Strong coordination and planning out front - Comfortable start-up schedule so as to not rush training or jeopardize accuracy Extra hand-helds in initial start-up - Extra staff to ensure completion during initial start-up Once trained readers are comfortable in their job and Bermex has staff at appropriate levels. Bermex plans to introduce an employee incentive plan which would provide meter readers the opportunity for additional income based on improved quality and productivity. Additionally. Bermex has other proven skills which may be of value to the City such as meter change outs, active account collections, and turn-ons and turn-offs. At some point when Bermex and the City are comfortable with the meter reading operations, these additional services, either full or supplemental may be of interest to the City. Section 2 Workplan 10 Start-up and Conversion Approach 7 weeks set-up from notification of award 1 week training 4 weeks orientation/working with the City's readers Full responsibility 8 weeks after contract award The following workplan provides Bermex' proposed approach to the start-up and conversion. Completion time, from award date, for each item follow in parentheses. Detailed Workplan A. Sign contract. (Week I) B. Issue insurance certificate (Week 1) - Arrange for general liability, workers compensation, and auto insurance certificates to be sent to the City. C. Transfer supervisor and bring in Bermex Start-up and Implementation team (Week 1). D. Coordinate logistics with the City (Week 2) - Work plan. Complaint procedures. - Hand-held device pick-up and delivery schedule. - Set initial performance goals of can't reads and error - Identify contact person(s) for both firms. Finalize quality control mechanisms. - Review routes for proper sequencing. rate. E. Secure facilities (Week 3) Central location within Fort Worth. - Furnish office with necessary furniture, personal computers. machinery, and supplies. Obtain dcailed rota' 7ewrts & mule maps !roil (:ItA tvcck telephones. office KC-L zf;R:tfr Oret:** Advcrs paper, and 1)0S! :10 not:c2eat-,kater 6enartmk.:!11 Ior StIfl LnCr nanrC,v, Inicr\,lovsc nduct.d tl‘r Beirron udcn1cflJs;tart NIanager. and supervisor. icst propecti\-c canditiatc•-•;, 11 - Perform Criminal History Records Check and Driver's Record Check on prospective candidates. - Contact by phone/letter to confirm start date and location. - Verify uniform sizes. H. Order Uniforms (Week 4) - Confirm color and corporate identification/logo with the City. Provide uniform shirt, cap, and safety boots for each reader. as well as laundry service. Arrange for photo ID badges (Week 4) - Coordinate as necessary with the City. J Purchase equipment (Week 4) - Vault keys - Pump Reading tube - Screw drivers - Garden trowels - Flash lights - Car flashers - Dog spray - Street maps and directories Magnetic vehicle identification signs - Meter bars K. Conduct training (Week 5) - Training material includes an internally developed program with workbooks complete with exercises and testing. Additional material includes VHS video on meter reading, handouts on safety and dogs. and field simulation. First day classroom training Reading of meters -- general procedures. VHS video (30 minutes). Exercises & testing (If trainee does not pas tesis, he does not OnAll Sin:gie meters 3-4- and - exercises md 1.2' and 2" meters exercises and tests. Larger than 2'' 2 man \ 'AM reads - Third day classroom training * Hand-held device -- keyboard, start-up. reader information, review, search, meter change, new meter, read sequence, and end of route. * Cassette reading (if applicable), meter locations, must read, postcards, do not reads, customer reads, number consecutive estimates, and uncontrolled water. Practice entering reads - controlled route. - Fourth day training * City's hand-held device training and customer relations training. • Sent to field with experienced meter reader on his regular route. • Ensure trainee can walk ten miles (physical endurance for reading) and has no problem with being afraid of dogs in their back yard. - Fifth day of training * Bermex orientation to cover company handbook and company policies and procedures such as time sheets, vacation, etc.. • New hire paperwork. • Identification badge. • Review all meter reading. - Continued field supervision Review and develop invoice and management information reports with City (Week 6) - Daily/weekly activity summaries M. Begin full responsibility for operation ( Week 7) - Follow workplan and schedule developed during start-up phase. - Provide reports to the City as required. - Utilize reserved City readers to assist in locating meters on commercial accounts NOTE: Bermex is sensitive to the cultural diversity of the City of Fort Worth As every effort will he made to hire qualitied caidtdi th bi- 13 Areas of City Participation Section D - Coordination of dates and times with emphasis on ensuring that routes are properly sequenced. Section F - Generation of detailed route reports and route maps. Section H - Approval of uniforms and ID badges. Section K - Training involvement in hand-helds and customer relations Section L - Approval of invoice format Section M - Assistance during first full cycle in locating hard to find meters, particularly on commercial and industrial accounts. Bermex anticipates the level of effort from the City to be several weeks, plus 2 - 4 meter readers to assist in the first four weeks of operation. 14 Section 3 Contractor Organization and Experience 15 Brief Company History Bermex was founded in 1972 to provide inspection and repair specifications for low-income. single family dwellings in the metropolitan Detroit area. Bermex developed and instituted the first computerized methods of writing, tracking and bidding the specification documents and the subsequent repair work. Adopted by the Detroit Housing and Urban Development Office, this computerized process, eventually known as the Property Monitoring System. soon became the standard for nationwide HUD activity. Simultaneously, Bermex supplied the Federal Emergency Management Agency with and inspection personnel at the sites of natural disasters across the country. Bermex provided, and mobilized within 24 hours, the field personnel and project management needed to assess disaster damage and the necessary repairs. Building upon Bermex' expertise in inspection and repair specifications. Bermex began providing energy conservation services in 1981. Bermex provides all of the necessary hardware and software, tools, personnel and supervision to perform services, including advertising and promotion, scheduling, CIS data entry, on -site audit, computerized processing of audits, staffing of toll -free hotlines to answer technical inquiries, quality assurance follow-up, complaint investigation, and all necessary record keeping and reporting. Bermex also provides utilities with active account collections, including service disconnect, transfer, and restoration services. In conjunction with these services, Bermex removes gas meters, installs high security locking devices on energized electric meters. and installs service limiters on residential electric meters. Bermex also provides automatic meter reading device installation and scheduling services which include scheduling, installing the devices, changing out the meters, performing post - installation inspections, and maintaining a customer inquiry hotline. Bermex also became the first company to provide meter reading services to a major utility. Bermex customers include utilities and municipalities such as Detroit Edison. Orange and Rockland Utilities, City of Arlington (Texas). City of Perry (Iowa). Midwest Gas. Equitable Gas. Broward County (Florida) Water Supply, Fort Pierce Utilities Authority. and others, „inn he ilnlhes! ,,!lion-jaa! 0! ci-nal!!!, itno proteN!,lotia-nsmin nreth!1 er iee (-) in; cnenN dynn, 16 Current Company Status and Fort Worth Projections Bermex now has 12 offices in 6 states, including Arlington, Texas. Bermex has approximately '200 employees, of which 20 will be directly engaged in the performance of this contract. The supervisor, the assistant supervisor, and the district manager are all current Bermex employees. The supervisor and the assistant supervisor will work out of a local Fort Worth office. Both the supervisor and district managers have extensive experience in setting up and managing similar contracts (Refer to attached Qualification Briefs in Appendix D). Financial Status Bermex is financially strong and bondable. Bermex, Inc. is a division of Matvest, Incorporated. The financial statement of Matvest. Inc. prepared by our accounting firm is attached in Appendix E. It is company policy not to engage in individually prepared statements, however, the information pertaining to Bermex' Balance Sheet and Statement of Income is included in the statement. Bank reference: National Bank of Detroit 1116 West Long Lake Road Bloomfield Hills, Michigan 48013 Contact: Mr. Chris Kraft, Loan Officer, (313) 645-6600 Meter Reading Experience and Qualifications Bermex began reading utility meters in 1984. Bermex currently reads hundreds of thousands of electric, water, and gas meters every month for investor -owned utilities and municipalities. Bermex has been performing utility -related services for municipalities since 1988. and specifically reading water meters since December 1990. Bermex has provided full turnkey meter reading services to Midwest Gas Company since 1986. Covering more than 9,000 square miles, Bermex is responsible for the entire system. including more than 170,000 residential and commercial meters. Special meter readers arc kised to help ensure di.fneult reads are obta Ber.-Trex, cad ria;)e:- cd per oT":1 )r7 ser\ `•,heul._:,„-,,z *AT :::ac.!;.,!T ourier t(Ning +ACT- fiCid >Cr Berl-reN fedds the rne!er- the Des mones airport. Bermex personnel hiive Peen Ilrocedures and reeei‘.cd security clearance. 17 In 1987, Bermex assisted in the conversion of the Southeast Iowa Cooperative Electric Association's operations from customer self -read cards to the method of using Bermex meter readers. Bermex developed routes for the system, spanning 2.000 square miles, and began reading their meters. For five years Bermex read the 7,500 meters in the system. For Orange & Rockland Utilities, a combination gas and electric utility. Bermex provides supervision and field personnel to perform all customer field service activities, including regular route reading, meter order work such as electric and gas turn-offs, credit and collection work, and data entry of tape recorded phone-in reads. Orange and Rockland's service territory covers 1,350 miles and includes nearly 390,000 meters. For the City of Arlington, Texas, Bermex provides a team of meter readers, including field supervision, to read the City's 75,000 water meters. Bermex provides all the necessary supplies, tools, transportation, uniforms, and management activity reports. The communication cradles are in Bermex' office and Bermex has responsibility for the route information uploading and downloading of 9 hand-held units. For the City of Perry, Iowa. Bermex reads all of the City's water meters. In addition to providing the necessary field personnel, Bermex assisted in the establishment of routes and read cycles for the City. For Equitable Gas Company, Bermex provides trained and uniformed readers to perform regular route reading, appointment reads, meter re -reads, dial glass replacements, three- month investigations, straight turn-offs, and collection work. Bermex office personnel enter appointment read data directly on Equitable's CIS. For Broward County Water Supply. Bermex currently provides a staff of meter readers to read approximately 50,000 water meters monthly. Originally, Bermex read only half of the system's meters; however, due to Bermex' performance, Bermex soon began reading all of the system's meters. Bermex provides the necessary manpower, supervision. supplies, tools, transportation. uniforms. and management activity reports. In 1993, Bermex began providing turnkey meter reading services for two new water utilities in Florida -- the City of Hallandale. and Fort Pierce Utilities Authority. Bermex also signed an agreement with the City of Corinth. Texas to provide meter reading services. ! 3 .01 historic idp ruesoimpdrdiiic to Dc.:,rott Fdison*, Gatekeeper programs, identified meter tampering and theft, in.stal'.ed mer seals as and reset demand meters. En Macomb Division. the communication cradles were in i3eratek' office and Bermex was responsible for the upload and download of route information on 37 18 For Consumers Power Company, Bermex provided a staff of trained personnel to obtain reads on consecutively estimated meters. Per PSC regulations, Consumers needed an actual read every 12 months. Bermex was given the account for 90 days during which an actual read was attempted. Bermex received nearly 2,000 accounts each month and returned over 55% with positive results. Bermex operated a toll -free line to facilitate the scheduling of reads and to help maintain satisfactory customer relations. Meter Reading References (References are current clients) Client: Broward County Office of Environmental Services Type of Business/Service: County water department Account Base: 50,000 Address: 2555 West Copans Road, Pompano Beach, Florida 33069 Contact: Mr. Raymond Mikkelsen Title: Maintenance Supervisor Telephone Number: (305) 831-0828 Type of Electronic Meter Reading System: Datamatic Roadrunner Date of Contract: June 24, 1992 (reading began June 1992) Number of hand-held units used: 10 Total number of meters read: 50,000 Number of employees utilizing the hand-held units: 9 Type of billing: Monthly Client: City of Arlington, Texas Type of Business/Service: Municipal water department Account Base: 75.000 Address: Box 231, Arlington, Texas 76004-0231 Contact: Mr. Jeff Phillips Title: Water Office Field Supervisor/Contract Coordinator Telephone Number: (817) 459-5901 Type of Electronic Meter Reading System: Telxon/Rockwell PPS Date of Contract: October 30, 1990 (reading began 12/90) _Number of hand-held units used: 12 (extra units for back up) [Mal itimber of inetiTs rt:ad: umlui4 of ciliploNce: utilizing the hind-ticld lype of Whiny,: Nto:,-Hi-, 19 Client: City of Corinth, Texas Type of Business/Service: Municipal water department Account Base: 1,500 Address: 2003 South Corinth Street. Corinth, Texas 76205 Contact: Mr. Mike Fairfield Title: Contract Coordinator Telephone Number: (817) 321-3721 Type of Electronic Meter Reading System: None -- Paper documents Date of Contract: March 1993 Number of hand-held units used: NA Total number of meters read: 1,500 Number of employees utilizing the hand-held units: NA Type of billing: Monthly Client: City of Hallandale, Florida Type of Business/Service: Municipal water department Account Base: 6,000 Address: 308 S. Dixie Highway, Hallandale, Florida 33009 Contact: Ms. Celeste Lucia Title: Comptroller Telephone Number: (305) 457-1371 Type of Electronic Meter Reading System: None -- Paper Documents Date of Contract: March, 1993 Number of hand-held units used: Not Applicable (NA) Total number of meters read: 6,000 Number of employees utilizing the hand-held units: NA Type of billing: Monthly Client: City of Perry, Iowa Type of Business/Service: Municipal water department Account Base: 2.700 Address: P.O. Box 545. Perry, Iowa 50220 Contact: Mr, Butch Niebuhr Title: Water D(1-idrime_nt, Sux7Thlendcni Telephone '_*.intiber: i5) Type of Flectronic 1.eter Reading .s,%sterti: Date of Contract: i-ct)rulr-:, Number of hand-held units used: Noi Appiicabic (NA) Total number of meters read: 2.700 Number of employees utilizing the hand-held units: NA Type of billing: Nlor!hl\-- 20 Client: Detroit Edison Company - Macomb Division Type of Business/Service: Investor -owned electric utility Account Base: 350,000 Address: 15600 Nineteen Mile Road, Mt Clemens, Michigan 48044 Contact: Mr. Jerry Beckosky Title: Contract Coordinator Telephone Number: (313) 228-4228 Type of Electronic Meter Reading System: Itron DataCap Date of Contract: April 30. 1990 (reading since February 1988) Number of hand-held units used: 37 Total number of meters read: 400,000 Number of employees utilizing the hand-held units: 40 (average) Type of billing: Monthly Client: Equitable Gas Company Type of Business/Service: Investor -owned gas utility Account Base: 300,000 Address: Allegheny Center Mall, Ste. 2000, Pittsburgh, PA 15212 Contact: Ms. Linda Vecchio Title: Director - Customer Service Telephone Number: (412) 442-3210 Type of Electronic Meter Reading System: None - Paper Documents Date of Contract: May 1, 1992 Number of hand-held units used: NA Total number of meters read: 15,000 Number of employees utilizing the hand-held units: NA Type of billing: Monthly Client: Fort Pierce Utilities Authority Type of Business/Service: Municipal utility authority (gas. electric and water) Account Base: 50.000 Address: P.O. Box 3191, Fort Pierce, Florida 34948 Contact: Mr. Walter White Title: Customer Service Manager elephone Number: 4t 11, 1 I. ITC of Electronic Meter Reading S‘stem: Date of Contract: iroruan,. Number of band -livid units used: 10 Total number of meters read: :',0.000 Number of employees utilizing the hand-held units: 9 Type of billing: Monthly Client: Midwest Gas Company Type of Business/Service: Investor -owned gas utility Account Base: 166,000 Address: 500 East Court Avenue, Des Moines, Iowa 50311 Contact: Ms. Jeanette Lose Title: Manager - Customer Service Telephone Number: (515) 242-3903 Type of Electronic Meter Reading System: None - Paper Documents Date of Contract: September 17, 1986 Number of hand-held units used: NA Total number of meters read: 166,000 Number of employees utilizing the hand-held units: NA Type of billing: Monthly Client: Orange and Rockland Utilities - Eastern Division Type of Business/Service: Investor -owned electric & gas utility Account Base: 200.000 Address: 75 West Route 59, Spring Valley, New York 10977 Contact: Ms. Karen Sullivan Title: Contractor Administrator Telephone Number: (914) 577-3414 Type of Electronic Meter Reading System: Itron DataCap Date of Contract: August 24, 1990 Number of hand-held units used: 11 Total number of meters read: 80.000 Number of employees utilizing the hand-held units: 13 Type of billing: Monthly Client: Orange and Rockland Utilities - Central/Western Division Type of Business/Service: Investor -owned electric & gas utility Account Base: 120,000 Address: 500 Route 208, Monroe. New York 19050 Contact: Mr. Ron Schanck ilk: 7\1,!1,,:f Idtpliotic Number: pe of Electronic Meter Reading 1:ron Data(, Date of Contract: August 24 19'--h Number of hand-held units used: Total number of meters read: 35.000 Number of employees utilizing the hand-held units: s pc of 16114:12: Client: Southeast Iowa Cooperative Electric Association Type of Business/Service: Electric cooperative Account Base: 7,500 Address: 907 E. Washington, Mt. Pleasant, Iowa 52641 Contact: Ms. Roberta Calloway Title: Administrative Assistant Telephone Number: (319) 385-2251 Type of Electronic Meter Reading System: None - Paper Documents Date of Contract: October 5, 1987 - October 1, 1992 Number of hand-held units used: NA Total number of meters read: 8,000 Number of employees utilizing the hand-held units: NA Type of billing: Monthly Although these contracts have been in effect less than one year, they serve as excellent references for the firm's ability to start jobs smoothly. Section 4 Contractor Management Structure 24 Corporate Management Structure Bermex' corporate headquarters in Southfield, Michigan provides each field office with general and administrative support services including human resources, payroll, accounting. and marketing. A corporate organization chart is attached in Appendix F. Each field office is an autonomous operation. Each field office manager, known as the Supervisor, has both operational and profit/loss responsibilities. Each Supervisor reports to a manager responsible for a particular territory, known as a Manager - District Operations. These positions are all displayed on the corporate organization chart. Fort Worth Office Management Structure This contract will be directly managed by a Supervisor who will have an Assistant Supervisor reporting to him. The Supervisor is responsible for: Ensuring efficient and profitable operations Daily supervision of the meter readers Complaint investigation and reconciliation Quality assurance Management reports and record keeping Key contact person for Fort Worth personnel The Assistant Supervisor is responsible for: Operational support to the Supervisor, as required. Performing re -reads Quality assurance. including field checks Thebrut nc 1:01-1 Worth operwtor, Appoic,IN The associated Jot) descriptiontor those positions are attached in Appendix 25 Interface with City Staff The Supervisor will be the primary Bermex contact for City personnel. As needed. the Supervisor will direct comments and inquiries to the appropriate Bermex staff, such as the Manager - District operations. Subcontractor Roles! Minority Participation Bermex does not utilize subcontractors in the performance of contract meter reading. Every effort is made to obtain products and services from certified disadvantaged business enterprises (DBE). Bermex has obtained the City of Fort Worth's DBE Directory and identified potential DBE suppliers for office supplies and metal fabrication of vault keys. Attempts were made to expand DBE participation: however. Bermex was unable to locate authorized DBE vendors of uniforms, signs, ID badges or tools. Bermex' DBE documentation is attached in Section 8. 26 Section 3 Management Reports 8 Section 6 Completed Vendor and Performance Checklist 27 Reporting Mechanism Bermex maintains an internal data processing department, as well a variety of equipment including an IBM mainframe computer and a wide array of the most current personal computers and peripherals. As such, Bermex is accustomed to developing customized computerized reports. A management report (titled Schedule A) currently used by several meter reading operations is attached in Appendix I. This report documents in detail Bermex' daily, weekly and monthly activity. The report can easily be modified to track data specific to a Fort Worth contract. Ouality Assurance Bermex maintains several mechanisms to ensure the quality of its services: Route data is entered into a personal computer (PC) and tracking of scheduled reads. actual reads, skips, and errors are maintained in total and by individual meter reader. See the sample Schedule A attached. Bermex supervision monitors the detailed route reports for patterns or irregularities in breaks, hi -low attempts, missed reads, etc. Bermex supervision field verifies any questionable data. Bermex performs our own re -reads. The City is sent weekly performance summaries (illustrating activity day by day) and a complete monthly summary with each month's invoice. CITY OF FORT WORTH WATER DEPARTMENT CONTRACT FOR METER READING SERVICES CONTRACTOR CHECKLIST CONTRACTOR QUALIFICATIONS AND PERFORMANCE C Experience in providing meter reading services 2. Customer base and references 3 Reference list 4. Years in business S. Insurance requirements X X CC 29 6.2 CITY OF FCRT WCRTR WATER DEPART/MIT =ma FCR METER RERDIN3 =VICES re4t4N4RNOE CHECKLIST Provide the necessary field personnel and supervision to read contracted routes. . Provide uniformed Meter Readers Provide employee identification. Fersornel assigned will be required to to wear Contractor provided uniform and identification badge. 4. Provide for trarsportation, including City approved vehicle signs, clearly indicating its use in meter reading for the City and associated safety equiprent. Provide the tools, materials and supplies required by Meter Readers,i.e. meter bars, reading scopes, hand purcs animal repellant,etr. S. Read a mindrum of 15 contracted routes per day in a 21-day cycle total of 317 routes per month. Provide management information reports on a daily, weekly, and monthly basis. 8. Maintain liability and insurance ccverage in such for and ano'onts as specified in Fart B, Instruct'-ns to Bidders, of the FFE Ferf.:.rm ct 1T.41 y recor-iz ea:n contract employee. c-eok the emp.oye‘i. for proof cf val. driver's license every six months if t1-.ey are reqoired to drive. of work -- Accurate w:-.•:h an error level of nz.. greater that 1 error per 1,000 reads. X X X X X A 3 0 in by 3:00 PM an the day the meter is read. Weather conditions is not a factor for completion of work. 14. Reporting of meter conditions. 15. Customer Relations. 31 2 6.4 Section 7 Cost Summary Form YEAR 1 33 Appesxiix D CITY OF FORT WORTH WATER DEFAME:NT CONTRACT METER READING SERVICES BID COST %MARY Based an stated cycle/route size and potential growth f s, pricing should be quoted either by route or by meter COST FER ROLM NA X 317 Routes x 12 months (yearly) SEr PER HErM $0.295 x 12 months (yearly) NA X 7.4C,CDC Meters = $41,300 Mileage Cost $O. 26 /male Specify which routes are sub;ect to milea;e * sCUS(.7..ost 3.7!173, TcrT CaNTRAC7 COST CorpaT,y Name ECTaLVED NA :495,600 -o- S - orroxshaI wihh ali ind Federal, State and Local governing entities. Bermex shall with the terms of the Request For Proposal. YEAR 2 Appendix D CITY CP FtRT WCRTH WATER DEPARTMENT CONTRACT METER READrNC SERVICES BID COST SUMMARY Based an stated cycle/route size and potential growth factors, pricing should be quoted either by route or by meter COST FER RCLITE NA x 12 months (yearly) COST FER 1-ETU:t $0.305 x 12 months (yearly) X 317 Routes = NA (m) X 14C,DOC Meters =$42,700 'lea$0.25 Mile -age Cost /male Specify which routes are sub:ect to mileage * llsCat .„,,7L L , -.ACT COST N—e '=f :== EXTENDED COS7S NA c 512,400 34 7.3 YEARS 3 - 5 Appendix CITY OF FCRT WCRIB WATER DEPARTMENT CONTRACT METER READING SERVICES BID CCST SUMMARY Based an stated cycle/route size and potential growth factors, pricing should be quoted either by route or by meter COST FER ROUTE NA NA X 317 Routes = x 12 months (yearly) ODST PER METER $0.325 x 12 months (yearly) cR X 14C,COC Mete:s = $45,500 Mileage cast $0.26 /male Fpecify which routes are subject to mileage cost * acuSCa$t 4.-- - OWTRACr COST romca:.y Na7e e Exraceo COSTS NA e546,000 -0 - . 4 36 Section 8 Affidavits. Ordinances and Contract Attachment IA OBE COMPLIANCE STATEMENT The undersigned bidder hereby certifies that tey will comply with the DEE Policy in the following manner. (check 1, 2, o- 3) PLEASE READ INSTRUCTIONS: DBE GOAL, Section 1, caragraph 2, Page 1. ENTIRE CONTRACT SUPPLIED BY OBE (check certification statJs) Certified by the City of Fort Worth In the process of being certified by t-e City of Fort Wb-th NOTE: FAILURE TO SUBMIT THIS INFORMATION WILL RESULT IN BID BEING CONSIDERED NON -RESPONSIVE TO SPECIFICATIONS. XX CONTRACT SUPPLIED WITH DBE PARTICIPATION If DBE participation meets or exceeds :-e City's goal, cnpiete Attachment 18. If OBE participation is less than the :ity's goal, yc_ 'nut ccmPlete Attachment lB and Attachmer: XX CONTRACT SUPPLIED WITHOUT DBE PARTICIPATION Tit Complete the 'Good Faith EffortDocu7e-tation Form, Attachment IC t$errnex. Na-e Company June 15, 199 Date a -;---?es to rre a-d aric_ira:e OP-1 on the ri-c,ntraut, the o-ayhe-lt tharetore a'c i-Yrcse Cr-a-;,?,S ct;' DBE a--ahgeme-ts submitted with this bidiroPu,sai. The dilce' also agrees to alio. an audit anc/or em-'at: f a-y files held by their company that will st.zela-tiate :he ai:ual wor Per':,,r7ed by te CEE on this contract, b ar orzed of'ioe- em,-;'Icre :1Pf mIsreprese-.. will be g-7.,.Lncs fo ; - a - h, - 7 1 (DeEs 144 C SE CE.RTIFIED BY THE CITY BIF.ORE ON!'AAt_T 8.2 Rev. 11/13/9( Contract Meter Reading s.rvices Pro;e2= Nime NA Nu: *GOOD FAITH EFFORTDOCUMENTATION FORM 39 Attachment IC Page 1 of 4 If you have failed to sec...:re DBE rirms or if your DBE participation is lec.s t.6'an the City's goal, you must complete this form. FAILURE TO COMPLETE THE REQUIRED OBE PARTICIPATION FORMS IS GROUNDS FOR REJECTION OF THE BID. 'ALL QUESTIONS ON THIS FORM UST BE ANSWERED OR THE BID WILL BE CONSIDERED, NON -RESPONSIVE TO SPECIFICATIONS' Did you obtain a iit of DeE fis from he Citys DEE Office? Yes X No D. Did you contact any of Ye or;azations t-at are available to assist DBEs, to obtain a list of potential subcont7actors/suppliers? It yes, list t-he agencies Yes No X Will investigate further upon award. Pe it each 377d e..er7 wIli be used ir the comPletion tnis projezt. Refer Attachment 1B. nit/ 8.4 NA E OF -,:-'41ME CONfpAcTo COMPAW,' ADDPES') AD TELEPHONE WrIBER NAME OF PERSON CONTACTED Attachment 1B CITY OF FORT WORTH SCHEDULE OF DBE UTILIZATION r1 - Contract • June 15, 1993 Date of Rvort N Bid No. Reaclipu SCOPE OF WORK DOLLAR AMOUNT TO BE OF PERFORMED WORK Fabrication of Gh,tzisaid Vault Keys \'.wtur Pucrte Office Supplies $600.00 $2,000.00 DBE CERTIFIED BY CITY it\e ,,,cjfsi9ned wili tinter into a tovmal agieement with Disadvantaged Contractors or work iot hedule coo(1itioned upon execution ot a Contract with the City ot Fort Worth. 154 !-AGNATURE: TIFLE: President Roy. 11/13/90 CO 40 Attachment IC Page 2 of 4 C t bids from 7::ec_." rirms by telepnche? X res No :r yes, list firms and tne results of these e"orts on page 3 :f DEE fi--s ea7e,cc DT-I the basls of ou.:tatioh dein hi3h or -qualificatiohs. attach documentation to su==o— quotation bein3 too c;ualifidatichs, e ahc;or 7easons for reectloh based i.. letters, nemos of telephone calls, meeting, etc. . Dic you sclicit bids from EE NewsPaP,er? 'res. No AC.m- nt in the :f yes, attach CCP or advertisement. :f rou ;cs e-forrr the entLre rhontract without subcoht-actors or zup=:iers. Please provide a der—a:led expla—ation beIow that pro..es, based oh the s:ze and SCCP,1 Of tne iS ycwr We will utilize DEE suppliers. ,:e a-i effol-tc' 1-3 f-c- 8.5 Rev. I /13/9( This fow :n to be used when answering question 5 from the preceding page. COMPiV,I7 AME. ADDH TELEPHONE 24(6 *81)i NAME OF PERSON TYPE OF WORK NTACTED PERFORMED CO Kite Summurville Marr ID Badges Vault Keys Vault Keys DBE Attachment IC PAW, 3 of_4 REASON FUR NOT SUBCONTRACTING Doesn't do badges Out of business Doesn't do Rev. 11/13/90 f • 42 Attachment IC Page 4 of 4 The undersigned certifies that the information provided and the listed was/were contact.d in good faith. It is understood that on the attached list will be contacted and the reasons for not ,.;sir9 will be verified by the City's DEE Office. The misrepresentation of facts is grounds for consideration discuacation ard may result in a bidder beirg classifid irresponsible bidder ad teihg bar ed from City cm Fort Worth Period o' not less than six months. $utbor izeSir3ture Presidnt- Title CO:3Ct 1='er.5.0m Name arc Title ( if different 4rom authorized signature) Bern, Inc. IT,=a7y 'Name 19500 Souf4ifi,,Yid Road, Suit,:, 100 1„;13) -3 S Ceti s them of ah a 8 . 7 Pev1:113/—'1'0 STATE OF TEXAS COUNTY OF TARRANT APPENDIX E — SAMPLE CONTRACT METER READING SERVICES CONTRACT THIS CONTRACT, MADE AND ENTERED INTO BY AND BETWEEN THE CITY OF FORT WORTH, A HOME —RULE MUNICIPAL CORPORATION LOCATED IN TARRANT COUNTY, TEXAS, ACTING THROUGH ITS CITY MANAGER THEREUNTO DULY AUTHORIZED SO TO DO, PARTY OF THE FIRST PART, HEREINAFTER TERMED 'CITY', AND OF THE CITY OF , COUNTY OF AND STATE OF PARTY OF THE SECOND PART, HEREINAFTER TERMED 'CONTRACTOR'. WITNESSETH: THAT FOR AN IN CONSIDERATION OF THE PAYMENTS AND AGREEMENTS HEREINAFTER MENTIONED, TO BE MADE AND PERFORMED BY THE PARTY OF THE FIRST PARTY (CITY), SAID PARTY OF THE SECOND PARTY (CONTRACTOR) HEREBY AGREES WITH THE SAID PARTY OF THE FIRST PARTY (CITY) TO COMMENCE AND COMPLETE CERTAIN SERVICES DESCRIBED AS FOLLOWS: PROv1DE METER READING AND :THER RELATED SERVICES TO THE CITY, HEREINAFTER REFERRED TO AS 'SERVICES'. THE SERVICES ARE TO BE PERFORMED TO THE HIGHEST STANDARDS, AND TO CONFORM IN EVERY RESPECT TO THE FOLLOWING DOCUMENTS: 1. CITY OF FORT WORTH REQUEST FOR BID OR COST SUMMARY, PROJECT NUMBERS (HEREAFTER 'REQUIREMENTS') DATED 1992. CONTRACTOR'S BID DOCUMENT (HEREAFTER "BID') FOR THE REQUIREMENTS DATED ET_EACING 992. 1992. AND ALL EXTRA WORK CONNECTED THI,REWITH, UNDER THE TERMS AS STATED IN THE CONTRACT DOCUMENTS, AND AT HIS YTHEIR- MY PROPER COST A4 EXPENSE TO FURNISH ALL THE MATERIAL, SUPPLIES, LABOR, INSRANCE, AND OTHER ACCESSORIES AND SERVICES NECESSARY TO COMPLETE SAID UNDERTAKING, IN ACCORDANCE WITH ALL THE REQUIREMENTS CF THE N'RA:T 3GC:jMENTS, WHICH IMC_UOE THE BID O .;ME4TS AN _R rPR:STE-. R YIP: TEN E XPR.A.NAT AY ' A' .°EERE F , THEREOF, AS PREPARED B THE v `A vF BEEN IDEN'?F1E: B'Y THE E,NDCRE"ENT OF THE aNTR4v.vR AN: E WATER DEPARTMENT DIRECTOR THEREON, T02THE +•;'H CC-M'RAc'ORS WRITTEN BID AND THE OTHER PARTS CF THE CONTRACT DOCUMENTS HERETO ATTACHED, INCLUDING THE FORT WORTH WATER DEPARTMENT GENERAL 4 4 CONTRACT DOCUMENTS AND GENERAL REQUIREMENTS, ALL OF WHICH ARE MADE A PART THEREOF AND COLLECTIVELY EVIDENCE AND CONSTITUTE THE ENTIRE CONTRACT. THE CONTRACTOR HEREBY AGREES TO COMMENCE WORK WITHIN THIRTY (30) DAYS AFTER THE DATE WRITTEN NOTICE TO DO SO SHALL HAVE BEEN GIVEN TO HIM, AND TO SUBSTANTIALLY COMPLETE READING/BILLING' SCHEDULES AS STATED IN THE BID. THE CITY AGREES TO PAY THE CONTRACTOR :N CURRENT FUNDS Fc; THE PERFORMANCE OF THE CONTRACT IN AccoRDANCE WITH THE B:: SUBMITTED THEREFoR, SUBJECT TO ADDITIONS AND DEDuCTIONS, AS PROVIDED IN THE CONTRACT DOCUMENTS AND ALL APPROVED MODIFICATIONS THEREOF, AND TO MAKE PAYMENT ON THE ACCOUNT THEREOF AS PROVIDED THEREIN. IN WITNESS WHEREOF, THE PARTIES TO THESE PRESENTS HAVE ExECUTED THIS CONTRACT IN QUADRUPLICATED IN THE YEAR AND DAY FIRST ABOVE wRITTEN. ATTEST: ALICE CHURCH, CITY SECRETARY (SEAL) NESSE : APPRCiED F:; ' CITY OF PORX WORTI-I, TEXAS (CITY) PARfTy OP THE FIST PART 1 I , - 3 1fr = - 3: C 17Y MANAGE; Am: LE-;AL:7)-_ - WADE ADKINS, CiTy ATTORNEY - 9 45 Appendices 46 Appel"' Bid Deposit 47 BOND NO. Bid Bond SURETY DEPARTMENT THE HARTFORD KNOW ALL MEN BY THESE ?RESENTS Thai we Matvest, Inc. D/B/A Bermex, Inc. 15726 Michigan Ave., Dearborn, MI 48126 as Principal a corporation created and existing under the laws of the Slate of Connecticut . whose principal office sin Hartford, Connecticut as Surety, hereinafter called the Surety, are held and firmly bound unto City of Fort Worth, Texas - Water Department 1000 Throckmorton Street, Fort Worth, TX 76102 in the sum of Five Percent (5%) of the Amount of Bid hereinafter called the Principal, and the Hartford Fire Insurance Company as Obligee. hereinafter called the Obligee. Dcilars IS for the payment of wnich sum. well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns. !wily and severally firmly by these presents. Whereas, the Principal has submitted a bid for Meter Reading Services NOW. THEREFORE. it the Obligee snail accept the bid of the Principal and the Principal shall enter into a contract with the Obligee in accordance with the terms of such bid, and give such bona or bonds as may be specified in the bidding or contract documents with good and sufficient surety tor the faithful performance of such contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such contract and give such bona or bonds, it the Principai shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the work covered by said bid. Men this obligation shall be null ana void, otherwise to remain in lull lorce and effect June Signed and sealed this 17th „ day of Witness 4 attest AD .9 43 Matvest, Inc. D/BtA Bermex, Inc, By • )1tz SF,. • Form S-3266-4 PrInled m USA 12 70 HARTFORD FIRE INSURANCE COMPANY Hartford. Connecticut POWER OF ATTORNEY Know all men by these Presents. flat the HARTFORD FIRE INSURANCE '.2C.,'MFANy :orporation duly organized uncer tIne aws of the State of Connecticut, and having its principal office in the City or County of Hartfora. Stale of Connecticut. coes hereby maKe. constitute and appoint D. A. VALENTI, STEPHEN E. SCHURR, DENISE A. MADDEN, ROBERT TROBEC. CHRISTINE D. CORBITT and NANCY FLYNN of TROY, MICHIGAN Is true and lawful Attomeyisi-in-Fact with full power and authority to each of said Attomeyisi-in-Fact, in their separate capacity if more than one is named wove. to sign, execute and acinowledge any and all ponds and undertakings arc otner wntings obligatory in the nature thereof on behalf of the Company in its business of guaranteeing the fidelity of persons holding places of public or private trust: guaranteeing the performance of contracts other than insurance policies. guaranteeing the performance of insurance contracts wnere surety oonds are accepted oy states and municipalities anc executing or guaranteeing aortas and unaertakings required or permitted in all actions or proceedings or oy ,aw allowed and to bind the HARTFORD FIRE INSURANCE COMPANY thereby as fully and to the same extent as if such ponds arc undertakings and other writings obligatory in the nature thereof were signed by an Executive Officer of tne HARTFORD FIRE INSURANCE COMPANY and sealed and attested by one other of such Officers, and hereby ratifies anc confirms ail that its said Attorneys) -in -Fact may do in pursuance hereof. This power of attorney is granted by and under authority of the following provisions I By -Laws adopted by the Stockholders of the HARTFORD FIRE INSURANCE COMPANY at a meeting duly caned ano held on the 9th day of Marcn. 1971. ARTICLE iV SECTION B. The President or any Vice-Presrdent, acting wnn any Secretary or Assistant Secretary riall have power and autnorrty to appoint or curooses only of executing arid attesting Ponds ano unaertalungs ano other writings ocligacory in me nature thereof one or more Resident Vice-P•esicents Resident Assistant Secretaries and Attorneys-n-Fact and at any time to remove any such Resident Vice -President, Resident Assistant Secretary Jr Attorney-rn-Fact, and revoke the power ano authority given to turn. SECTION 11 Attorneys•in-Fast shaft have cower and autrionty, subtect to Me terms and limitations of the power of attorney ssued to mem 'c execute and deliver on behalf of tne Company and to atuscri the seal of the Company thereto any aria ail boom and uncler.arongs, arid other wrrtmos oangstory in the nature thereof. aria any sucn instrument executed by any such Attorney -in -Fact snail be as binding upon me Company as 1 signeo Os an Executive Officer and seated and attested by one other of such Officers. In Witness Whereof, the HARTFORD FIRE INSURANCE COMPANY has caused these presents to be signed by its Vice -President, and its corporate seal to be hereto affixed, auly attested by its Secretary. this 15th day of October. 1992. Attest: Richard R. rlermanson Secretary STATE OF CONNECTICUT ss COUNTY OF HARTFORD HARTFORD FIRE INSURANCE COMPANY Robert N Senor iice-0,evaert On this 15th day of October. A.D. 1992, before me personally came Robert N. H. Sener. to me Known. wno Dena oy me duly sworn. did depose and say: that he resides in the County of Hartford. State of Connecticut: that he is the Vice-P-esicent of the HARTFORD FIRE INSURANCE COMPANY, the corporation described in ano which executed the above Tistrument: that he knows the seal of the said corporation: that the seal affixed to the said instrument is such corporate seal, that it was so affixed by oraer of die Board of Directors of said corporation arc that ne signed his name thereto oy :ike order. STATE OF CONNECTICUT / s.s. COUNTY OF HARTFORD ,ean Nozn,aK Vcrary Pto‘oftc :„',Immtssiort Exc,es mar:, CERTIFICATE i`P _,Wer$4,44=`!: a-s-515rar.' P E " - ac, aTTac-!-eG r - Ar-1 rmCrray7r^a., Tnoa avas - seared 4 J:jr.,S01- 3-,,ta,•!:1:..7-,ret,-. 404"M S43507-r :p4F). 4S Appendix B Signed NeUnovledgments of Amendments 49 Bermex is in receipt of the document titled "CITY OF FORT WORTH WATER DEPARTMENT REQUEST FOR BID FOR CONTRACT METER READING SERVICES MAY 25. 1993 PRE -BID CONFERENCE QUESTIONS". 50 Appendix C Certificate of Insurance 51 CERTIFICATE OF INSURANCE .......s s.+. —' I n' _ h ,w 1 ISSUE DATE (MM/DD/YY) I I --- I I 01/14/93 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS TIRL}NG FERGUSON & VALENTI PO BOX 4960 TROY, M! 46fl99-4960 INSURED MATVEST, INC., BERMEX, INC., BROTHERS ENERGY RESOURCE, BARER ELECTRICAL PRODUCTS, INC. AND ROGER J. KALTZ 15726 MICHIGAN AVENUE DEARBORN, MI 48126 NO RIGHTS UPON THE CERTIFICATE BOLDER. THIS CERTIFICATE DOES NOT AMEND,1 EXTEND OR ALTER Thd COVERAGE AFFORDED BY THE POLICIES BELOW COMPANIES AFFORDING COVERAGE COMPANY LtailIR A AETNA CASUALTY OF ILLINOIS COMPANY LETTER B AETNA CASUALTY 5 'SURETY COMPANY L�11hR C LIBERTY MUTUAL INSURANCE COMPANY COMPANY ( LE_2R 'COMPANY I Lk rr D( E • COVERAGES..................................................................................................................... THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE CANCELS AND SUPERSEDES PREVIOUSLY ISSUED CERTIFICATES. CO 1 LTRI A B TYPE OF INSURANCE GENERAL LIABILITY (X] COMMERCIAL GENERAL LIABILITY [ ] CLAIMS MADE [X] OCCUR. [ ] OWNER'S i CONTRACTOR'S PROT. AUTOMOBILE LIABILITY (XI ANY AUTO [ ] ALL OWNED AUTOS [ ) SUILDULED AUTOS [X] HIRED AUTOS [X] NON -OWNED AUTOS ( I GARAGE LIABILITY [] 1 POLICY 1 POLICY 1 POLICY NUMBER (EFFECTIVE 'EXPIRATION( 1 DATE ( DATE 065 GL 023025925 i 01/01/93 B1997RT LIMITS GENERAL AGGREGATE 01/01/94 j PRODUCTS-COMP/OPS AGGREGATE 'S PERSONAL 6 ADVERTISING INJURY I$ EACH OCCURRENCE IS FIRE DAMAGE (Any one firel 15 MEDICAL EXPENSE(Any one person)15 01/01/93 .,5C0,000 1,500,000 750.000 750,000 300,000 10,000 COMBINED SINGLE LIMIT 1$ 500,000 01/01/94 j BODILY INJURY (Per person) B j EXCESS LIABILITY 81997RT 01/01/93 01/01/94 [X]Umbrella Form y( ]Other Than Umbrella Form C I WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY WC1341416511002 07/17/92 107/17/93 BODILY INJURY (Per accident) PROPERTY DAMAGE EACH OCC'JRENCE AGGREGATE STATUTORY LIMITS EACH ACCIDENT DISEASE - POLICY LIMIT DISEASE - EACH EMPLOYEE 5,J00,000 00, JOC _OC,COO 1C^D,'100 DESCRIPTION OF CPERATICNS/I S/VEEICI FORT w'CRTH WATER DEPARTMENT NAMED AS ADDITIONAL :NSURE2 AS RESPECTS ,;ERERAL :._A :d:"'_".`, ALL „PE A:'=::NC GE TEE NA.MEO _Kv:`_'-3 12. WCATE +ATEE _EPA `N _ SAYS OCE E - ..E _ ;:M.JAN7 -T I LL ; ; ER :A:S ,RITO'EN N-COO:: .Y_, TEE __N_:?CCATE ..,...v.BNAME: THE FAILURE TO _:Ai;. 00 C .NCTIGE SEAL:, CMFC31 NC_,..._ SAT:- N GE (ABILITY OF ANY FIND UPON .NE -COMPANY, ITS AGENTS GE RE? SE' hATIVES. CRI. ,D REPRESENTATIVE Appendix D Bermex Personnel Qualification Briefs RONALD BUGENHAGEN Bermex, Inc. Position: Manager - Division Operations Responsible for administering contracts in a four state area. Iowa. New York, Texas. and Pennsylvania. - Assisted in initial implementation and start-up of meter reading and field services for Orange and Rockland Utilities. - Assisted in set up of meter reading operation for the City of Arlington, Texas Water Department. - Recruits and hires local managers for new operations. - Overall responsibility for contracts for seven utilities that include meter reading, collections, field services (gas and electric), meter change outs and installation of AMR devices, and clerical support. Position: Field Services Manager Responsible for field services operations in Iowa including: - Hire and train meter readers. - Direct work force activity for staff of 32 persons. - Administer contracts with Midwest Gas and Southeast Iowa Cooperative Electric Association for CIS, scheduling and meter reading services. - Managed outstate installation program(s) for remote read systems. Enercom, Inc. Position: Energy Auditor Performed energy audits and inspections for utility customers in the Des Moines area including: Jton PrCP,;Xted - Position: 0\‘ner A 2D 54 TED CROSSLEY Berme:v. Inc. Position: Manager - District Operations Responsible for new operation start-ups for meter reading. conservation, field services, and installation contracts which involve hiring and training personnel, securing office space, purchasing uniforms and tools, establishing record keeping procedures and client relations. Responsible for supervising the overall smooth operation of the Conservation Assistance Program. Fitness Audit Program. Michigan field collection programs. and outstate meter reading programs. Responsible for hiring, training, and supervising the nearly 40 employees needed for these programs. Position: Field Services Manager - Meter Reading Responsible for three meter reading operations in the metro Detroit area. Managed all aspects of a three county meter reading operation with 130 meter readers and over 1,000,000 reads per month. Position: Field Services Manager - Weatherization Hired, trained, and supervised staff of 25 persons to field inspect homes for conservation, weatherization and rehabilitation improvements. Duties also included scheduling, quality control. complaint resolution. and client relations. Brothers Specifications. Inc. Position: Special Projects Coordinator Served as key member of new office start-up team in four major programs - Chicago. New York. Philadelphia, and Miami. Duties included recruiting. screening, and training of staff: office space negotiation: client communication: and managerial support until office was self-sufficient. Barton NIallow Projco ‘7!Ilifict Is.01 o: -,20r.cre!e. oftILC 55 RON SMITH Bermex. Inc. Position: Meter Reading Supervisor Responsible for meter reading operations in the Arlington area. Manage nine meter readers and over 76,000 meters each month. Responsibilities include hiring and training personnel, purchasing field equipment, record keeping. customer/client relations, and daily upload and download of route data. Lone Star Gas Co. - 11 Years Position: Distribution Representative Served in several departments of distribution system. Responsibilities included: Training and supervising meter readers, customer service, office accounting, credit collections, service, and engineering/leak inspections. Specific functions included: - Training of field personnel. - Handling customer complaints and resolution. - Supervised large scale meter re-routing projects. - Investigate high/low bill complaints. - Maintain Dallas/Fort Worth airport security clearance for the reading of 300 industrial, commercial, and supercompressibility meters. - Maintained automatic meter reading equipment. - Routine vegetation/leak surveys. - Repair of gas leaks. - Maintenance of service taps. - Line locations. - Routine bar testing and use of combustible gas indicator. - Maintenance of gas meters and meter loops. Restor.itIon iind kl-milla(1011 of ,-71s scr 56 LAWRENCE STEPHENS Bermex. Inc. Position: Assistant Supervisor Responsible for assisting in office operations. maintaining the uploading and downloading of the hand-held units on the personal computer, and in charge of the CRT linked to the client computer mainframe. Provides assistance in the training of new employees. Acts as field inspector and performs audits of reads. Ad Concepts Position: Office Manager/Sales At this graphic arts marketing agency, responsible for maintaining all aspects of office operations, researching new products, cold calling on new accounts, and final approval of work in process. Tobacco Lane Position: Assistant Manager Assisted in the operation of this retail store. Responsible for employee scheduling, ordering and receipt of inventory and supplies, and daily bank deposits. Longhorn Ballroom Position: Assistant Supervisor of Security Responsible for creating work schedules, maintaining employee time sheets, bank deposits, and checking all deliveries in and out. Assisted in the overall supervision of the security guards. Ben E. Keith - Budweiser Distributor Positions: Special Events Assistant Warehouse Manager Draught Specialist Held security clearance e 1.11'W AJDorr and Caryxt,1 W(2-: C • 4'; e-,;:'0.:::;•2!-It l:imcrsIt‘ ot Texas - Arltngton: 3 years undergraduate work A - 5[) 57 Appendix E Financial Statement 58 (Entire Docurn MATVEST, INC. FINANCIAL REPORT NOVEMBER 30, 1992 PLANTE & MORAN MATVEST, INC. FINANCIAL REPORT NOVEMBER 30, 1992 MATVEST, INC. CONTENTS REPORT LETTER FINANCIAL STATEMENTS Balance Sheet Statement of Income and Retained Earnings Statement of Cash Flows Notes to Financial Statements 2 4 5-9 Certified Public Account( pLANT& Z74(X) Northwestern Highway Management Consultant E mORAN Po°,:thfie Box 313-352.2500 sMichigan 481337433°7 FAX 313-352-0018 To the Board of Directors IvIatvest, Inc. We have reviewed the accompanying balance sheet of Matvest, Inc. (formerly Matvest. Inc. and subsidiaries) as of November 30, 1992 and 1991 and the related statements of income and retained earnings and cash flows for the years then ended, in accordance with standards established by the American Institute of Certified Public Accountants. All information included in these financial statements is the representation of the management of Matvest, Inc. A review consists principally of inquiries of company personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion. Based on our reviews, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with generally accepted accounting principles. pkra rIY�ry Jan u (URRI.N1 Cash \ 1'1 equivalents bk - Net of at *,Counts 01$1o,Sol) and Note 1) Preirakt 0,:nses Federal tax refundable t ttii‘'.1..“,,V..nt assets i:urrent assets ASSETS an e for i992 PROM:1<i AND 1.:..k)(111)1vIENI NoIC 2t 011114< Al IS ruTiJer value of ofticers` Cite - Net of b.irrowing, Note 3) 1 10 other ai land oU:Ai other assets assets See Note., FinanCial St le it-, an At,ritrirrit's Report. NOVEMBER 30 1992 MAT VEST, INC. BALANCE SHEET 1991 $ 468,406 $ 858,626 2,405,657 2,181,905 483,533 574,853 301,837 340,641 135,396 79,352 112,213 3,874,181 4,068,238 975,794 873,476 15,562 27,716 26,213 182,092 182,092 209,808 223,867 $ 5,059,783 $5,165,581 LIABILITIES AND STOCKHOLDER'S EQUITY ' NOVEMBER 30 1992 1991 CURRENT LIABILITIES Current ponion of lung -term debt (Note 3) $ 120,0()) $ 120,000 Accounts payable 644,441 552,450 Accrued liabilities: Payroll and related accruals 721,669 849,461 Federal income taxes payable 67,197 Taxes and other 37,455 68,271 Total current liabilities 1,523,565 1,657,379 LONG-TERM DEBT - Net of current portion (Note 3) STOCKIIOLDERS EQUITY Common stock - $1 par value: Authorized - 100,(XX) shares Issued and outstanding - 25,500 shares Additional paid -in capital Retained earnings Total stockholder's equity 120,000 240,000 25,500 40,5(X) 3,35(1,218 25,500 40,500 3,202,202 3,416,218 3,268,202 Total liabilities and stockholder's equity $5,059,783 $5,165,581 2 PLANTEX,MORAN MATVEST, INC. STATEMENT OF INCOME AND RETAINED EARNINGS YEAR ENDED NOVEMBER 30 1992 1991 REVENUE $ 19,010,777 $ 17,238.507 COST OF REVENUE 16,706,343 14,798,290 GROSS PROFIT 2,304,434 2.440,217 OPERATING EXPENSES 2,233,400 2.244,578 OPERATING INCOME 71,034 195,639 OTHER INCOME (EXPENSE) Interest expense (19,188) (35,532) Other - Net 130,170 225,472 Total other income 110,982 189,940 INCOME - Before income taxes 182,016 385,579 INCOME TAXES (Note 4) 34.000 187,000 NET INCOME 148,016 198,579 RETAINED EARNINGS - Beginning of year 3,202,202 3.003,623 RETAINED EARNINGS - End of year $ 3,350.218 $ 3,202.202 Set- iiic-;a1 Statements aliki Aotintarit',; Roport, Pt ANTE &MOPAIN MATVFST, STATEMENT OF CASH FLOWS YEAR ENDED NOVEMBER 30 1992 1991 CASH FLOWS FROM OPERATING ACTIVITIES Net income $ 148,016 S 19 .2-9 Adjustments to reconcile net income to net cash from operating activities: Depreciation and amortization Deferred federal income tax Gain on sale of plant, property and equipment Increase in cash surrender value of officers' life insurance in excess of premiums paid Changes in assets and liabilities: (Increase) decrease in accounts receivable (223,752) 298.622 Decrease in inventories 91,320 167,183 Decrease (increase) in prepaid expenses 38,804 (88.922) Increase in federal income tax refundable (135,396) (Increase) decrease in other current assets 20,361 (109,253) (Increase) decrease in deposits and other (1,503) 2.401 Increase (decrease) in accounts payable 91,991 (39.596) Increase (decrease) in accrued payroll and related expenses (127,792) 226,829 Decrease in other accrued liabilities (30,816) (5,035) Decrease in federal income taxes payable (67,197) (13,089) Net cash provided by operating activities 204,838 1,197,673 CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from sale of plant, property and equipment Purchase of plant, property and equipment Decrease in cash surrender value of officers' life insurance Net cash used in investing activities CASH FLOWS FROM FINANCING ACTIVITIES - Payments on long- term debt NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CA_SH ,AND H EQI-IvALENTS - Be CASH AND CASH EQUIVALENTS - End of ear Accc)untant s R e po rt 410.320 597.679 12.500 (20,000) (16,052) (11,858) (5,966) (5,867) 27,025 39.112 (523,611) (309,995) 21,528 10,524 (475,058) 260,359) (120.000) (123.297) 390.220) 814.017 44)6 4 rrf mom MATVEST, INC. NOTES TO FINANCIAL STATEMFNTS NOVEMBER 30, 1992 AND 1991 NOTE 1 - NATURE OF BUSINESS AND SIGNIFICANT ACCOUNTING POLICIES The Company and its divisions are engaged in contract services and the manufacture of electrical and electronic products. Merger - During 1992, Matvest, Inc. merged with its wholly -owned subsidiaries. Baker Electrical Products, Inc. and Bermex, Inc. The accompanying 1991 financial statements include the accounts of Matvest. Inc. and its wholly -owned subsidiaries. All material intercompany transactions have been eliminated in consolidation. Significant accounting policies are as follows: Cash Equivalents - The Company considers all highly liquid investments purchased with a maturity of three months or less to be cash equivalents. Accounts Receivable - Accounts receivable are due primarily from customers affiliated with public utilities and the automotive industry including approximately $438,000 and $497,000 from specific companies in the utility and automotive industries, respectively. Inventories - Inventories are recorded at the lower of cost (first -in, first -out) or market. Quantities are determined using perpetual inventory records adjusted for periodic physical inventories. Inventories consist of the following: Raw materials Work in process Finished goods Total 1992 1991 $385,913 S 470,254 41,329 19,249 56.291 85.350 $4).33,533 c7.1.s..5 Pet' and Equipment - Property and equipment are recorded at ,::ost, net ot accumulated depreciation and amortization. Amortization is computed on the traiaht- ine basis on the leasehold improvements and accelerated methods of depreciation are used for all other depreciable assets. Investment in Land - Investment in land is recorded at cost. See Acecuntant'N Repi.)rt, 5 PLAry &MORAN MATVEST, INC. NOTFS TO FINANCIAL STATEMENTS NOVEMBER 30, 1992 AND 1991 NOTE 2 - PROPERTY AND EQUIPMENT Details of property and equipment are as follows: Leasehold improvements Machinery and equipment Dies and molds Office furniture and equipment Transportation equipment Total cost Accumulated depreciation and amortization Net carrying amount 1992 493,759 2.691,847 198.718 462,318 31,645 3,878,287 2,902,493 $ 975,794 Depreciation and amortization expense for all property and equipment $410.320 and $597,679 for the years ended November 30, 1992 and 1991, The estimated useful lives for computing depreciation range from three to property and equipment. NOTE 3 - NOTES PAYABLE AND LONG-TERM DEBT 1991 $ 335,123 2,485,790 184,815 340,072 68.212 3,414,012 2,540.536 873,476 amounted to respectively. ten years for A $2.000,000 line of credit bearing interest at prime was in place and available at November 30, 1992 and 1991. The line is unsecured and requires no compensating balance. See Ai:,:ountant' Rcpn 6 pLANTE &MORAN MATVEST, NOTES TO FINANCIAL STATEMENTS NOVEMBER 30, 1992 AND 1991 NOTE 3 - NOTES PAYABLE AND LONG-TERM DEBT (Continued) Long-term debt consists of the following: Note payable - Bank, due in quarterly installments of $5,000, plus interest at one-half of 1% over prime. This note is enrolled in the Michigan Training Incentive Fund and up to 100% of the interest due is paid by the State of Michigan 1992 1991 $ 40,000 $ 60.000 Notes payable - Bank, due in monthly installments of $8,333, plus interest at one -quarter of 1% over prime, collateralized by machinery and equipment. The Company has agreed to certain financial covenants, including maintenance of specified levels of tangible net worth, total liabilities to tangible net worth, working capital, stockholder ownership percentage and restrictions on borrowings and future leases 200,000 300,000 Total long-term debt 240,000 360,000 Less current portion 120,000 120,000 Long-term portion $ 120,000 $ 240,000 Loans payable to life insurance companies of $62,008 in 1991 are reflected as a reduction in related cash surrender value of insurance policies. The minimum principal payments on long-term indebtedness for the years succeeding November 30. 1992 are as follows: Yv_,N,Rs ENIANc, N,-Ai.-=-,Ntutiit 30 1993 1994 See Aci:.-ountai:t- $ 120.000 120.000 7 f)LANTEMORAN IrnH mum. MATVEST, INC. NOTES TO FINANCIAL STATEMENTS NOVEMBER 30, 1992 AND 1991 NOTE 4 - INCOME TAXES Matvest, Inc. and its subsidiaries filed a consolidated federal income tax return for the year ended November 30, 1991. Deferred taxes result from the use of different depreciation methods for financial reporting and income tax purposes and the accrual of certain currently nondeductible expenses. Components of federal income tax expense are as follows: Current Deferred expense (reduction) 1992 1991 $ 21,500 $ 207,000 12,500 (20,000) $ 34,000 $ 187,000 The principal items reconciling tax on income at statutory rates and tax expense recorded for the years ended November 30, 1992 and 1991 are certain nondeductible expenses and the nondeductibility for financial reporting purposes of certain temporary differences under Financial Accounting Standards Board Pronouncement No. 96. At November 30, 1992, the Company has carryforwards of $268,000 relating to net deductible temporary differences reversing through 2007. The Company intends to elect S Corporation status effective December 1, 1992. Under that election, all taxable income or loss will be reported by the stockholder. NOTE 5 - OPERATING LEASES Certain plant facilities and equipment are held under leases with various expiration dates to 1996. Some of the leases include renewal and purchase options. Most of the :eases rrrAlde that :he ).4,111 ot insurank-e and maintenance. Rental expense under the above agreementsother month -to -month i_cases :br the years ended November 30, 1992 and 1991 was approximately S568,000 and S553,000, respectively. Sft. Acc'.-ountant"..; Rcpirt. PLAN „ ,MORA.N L,1 MATVEST, LNC. NOTES TO FINANCIAL STATEMENTS NOVEMBER 30, 1992 AND 1991 NOTE 5 - OPERA 'LNG I.FASES (Continued) The Company leases two buildings from the stockholder. The current lease agreements expire in January 1996. Future minimum rental payments required are $201,000 per year for the term of the leases. Rental payments to the stockholder amounted to $201.000 and $165,000 for the years ended November 30, 1992 and 1991. respectively. Future minimum rental payments required under operating leases with initial or noncancelable terms in excess of one year as of November 30, 1992 are as follows: YEARS ENDING NOVEABER 30 1993 1994 1995 1996 REAL PERSONAL PROPERTY PROPERTY S299,517 $ 91.526 215,896 13,863 201,256 16,771 $733,440 $ 105,389 Subsequent to November 30, 1992, the future minimum rental payments required under the above real property operating leases were renegotiated to the following: NOTE S, CASU 1iOWS Cash 1993 $ 268.473 1994 178,640 1995 164,000 1996 13.667 $ 624.780 d urm 92 and N91ft.>r interest and Incme i w.is as fodov,s Interest Inc.' %Res Sc Accountant's Report. $ 22,116 2:4.093 36,162 24Hc9 9 pLANTE 8,MORAP 59 Appendix F Organisation Charts Nank.i Lawn alt Sece es Mgr Bermex, Inc. June 1993 George Funds President Ken Seidel Mgr District Operations Dave Lanstra Collections Supervisor Chris Hartner Data Processing Manager Virginia Blanks MichCon Coordinator Jim Harkness DECo Lighting Specialist [CS Staff Ted Crossley Mgr District Operations Richard Lorenzo Supv - Broward/Hallandale Richard Ball Supervisor - Ft. Pierce -14 Ron Bugcnhayen District Operations Jack Matthews IA Meter Reading Manager Ken Saxon PA Field Services Mgr Pat Cavluvic PA Clerical Supervisor Charlie Ferris Manager - NY Operations kon Smith Texas Meter Reading Supv Bob LaP Contro Marianne Foell Accounting Manager Fort Worth Office Management Structure June 1993 - District Operations ProjectSupervisor LI Ft. Worth City Staff Ast,istant Supervisor Meter Readers 62 Appendix G Bermex Job Descriptions 63 JOB TITLE: MANAGER - DISTRICT OPERATIONS JOB FUNCTION: To effectively and profitably manage the various service activities performed within assigned district. RELATIONSHIPS: Reports to President Supervises Field Service Managers, Project Supervisors, and Departmental Managers Works with all Bermex staff and utility company personnel in a professional manner. RESPONSIBILITIES: Provide direction, support, supervision and motivation to line managers who report to you. - Provide timely production reports and accurate record information relevant to operating activities for such purposes as control, planning, accounting, and required customer reports. - Ensure that approved policies and objectives are clearly understood and effectively applied in each operating unit. - Supervise and review the preparation of budget and forecast numbers for each of you departments. - Review monthly performance reports and provide explanations for any significant variances. Provide President with copies of all weekly and monthly activity reports for each department. Indicate problem areas and identify corrective action. Prokide monthly an operations repon Itszn-P2 any uial even!. ,01€1 ProTesv,onali%, represent 111e mull to Itankl UhI r L'ustoiner. 64 JOB TITLE: PROJECT SUPERVISOR JOB FUNCTION: To effectively and profitably manage the various service activities (such as meter reading) performed within assigned office. RELATIONSHIPS: Reports to Manager - District Operations Supervises Assistant Supervisor and field personnel. Acts as liaison with client company personnel. RESPONSIBILITIES: Direct the activities of the assistant supervisor in the attainment of departmental goals. Direct the activities of the field personnel. Plan and maintain adequate staffing. - Train new personnel. Personnel administration including daily supervision, performance reviews, wage increase recommendations, discipline, and motivation. Provide timely and accurate reporting of departmental activities to management and clients. - Verification of meter reading data and performance. - Oversee the transferring of read data, and associated computer equipment. Maintain and ensure quality of services provided. r-,j1re,Nt.:-Iiii ;: r 65 JOB TITLE: ASSISTANT SUPERVISOR JOB FUNCTION: Assist in the supervision of field personnel and office operations. RELATIONSHIPS: Reports to Project Supervisor Assists in supervision of field personnel Acts as secondary liaison with all Bermex staff and client company personnel. RESPONSIBILITIES: - Assist in the direction of field personnel daily activities. - Perform field inspections of incomplete work and audits of completed work. - Maintain computer equipment necessary for the transfer of read data, as well as hand-held meter reading devices. - Assist in the training of new employees. Assist in the management of office operations. - Maintain and ensure quality of services provided. - Act as back-up for Project Supervisor in communications with the client. Professionally represent the company to clients and their customers. JOB TITLE: METER READER JOB FUNCTION: RELATIONSHIPS: RESPONSIBILITIES: Obtain meter data on customer's premises in the manner stipulated in contractual agreement. Reports to Project Supervisor Indirectly reports to Assistant Supervisor Daily contact with client customers No supervisory responsibilities Works with all Bermex staff and client company personnel in a professional manner. Obtain an accurate reading of every meter within assigned routes. - Maintain performance standards regarding misreads and skips. - Identify suspected meter tampering and/or irregular conditions. - Comply with stated rules, procedures and policies of both the client Bermex. - Maintain a driver's license, insurance, registration, license plates. vehicle, as needed in the performance of work. Uniform is worn in a neat and clean appearance. - Maintain a favorable relationship with the client's customers. 66 and and To professionally represent the company to clients and their custoili. 67 Appendix H Equal Employment Opportunity Documentation A IN 68 Equal Employment Opportunity Policy It is the policy of Bermex. Inc. provide equal employment opportunities to all qualified and qualifiable individuals without regard to race, color, religion, national origin, gender, age, marital status, or non -disqualifying physical or mental handicap. Bermex believes that all persons are entitled to equal employment opportunities and will not discriminate against its employees or applicants for employment in matters of promotions. wages, benefits, or terms and conditions of employment because of race, color, religion, national origin, gender, age, marital status, or non -disqualifying physical or mental handicap. Bermex does not condone or tolerate deviation from this policy. If at any time an employee feels that these principles are violated, he or she is required to bring the matter to the attention of responsible company officials in accordance with the Communication and Problem Solving Procedure set forth in the company handbook. Composition of the Work Force Bermex' work force is comprised of 183 employees. The male work force has a total of 128 employees. Of these, 30 are minority males, which represents an employment rate of 23% within the male employee work force. The female work force has a total of 55 employees. Of these, 9 are minority females. which represents an employment rate of 16% within the female employee work force. These combined female and male minorities comprise 21.3% of the overall work force. Bermex' five EEO categories are detailed in the chart in Appendix H which shows the percentage of minorities within each category: TOTAL MINORITY • PERCENT Officials & Mgrs. 9 3 33% Professionals 13 5 38 % Technical l0 4 -10 7c Office Clerical -is 32 i)i ,,-;- 1—ebi.:iiii,-_-.7 nOt t7)0111 I he distribution ot: the reinale and mil -unity ork force is reasonably w ell balanced throughout the company. This demonstrates Bermex' commitment to the EEO program and its personnel decisions v1/4ii L'011t ill Lie to he made accordink 69 Affirmative Action Plan Bermex has developed an Affirmative Action Plan the purpose of which is to provide equal employment opportunity for all employees or applications for employment without regard to race, color, religion, national origin, gender, age, marital status, or non -disqualifying physical or mental handicap. To make this Plan effective, and to ensure conformance with the rules and regulations of all applicable federal, state, and local statues, Bermex has developed an Affirmative Action Plan. Bermex' Plan includes the following: I. To recruit, hire and promote for all job classifications without regard to race, color. religion, sex, age, national origin, gender, marital status, or non -disqualifying physical or mental handicap. To base decisions on employment solely upon individual's qualifications as related to the valid requirements of the position for which the employee is being considered. 3 To make promotion decisions based only on the employee's qualifications as related to the valid requirements of the position for which the employee is being considered. 4. To ensure that all other personnel actions such as compensation, benefits, transfers, layoff, return from layoff, company sponsored training, social and recreational programs will be administered without regard to race, color, religion, sex, age, national origin, gender, marital status, or non -disqualifying physical or mental handicap. 5. A review of the Plan will be monitored for analysis of the composition of the work force: the sources of referrals: the rate at which minorities and women have been hired: and the positions filled by minorities and women. This analysis will be used to identify those areas needing additional attention. and will be shared with management. Berinex ari°,, _E. ,A . : AOFT fI.IAISL1104 �•,.A A OFFICIALS 1 h�wArr'b "A'; I OF A MINf!b,;ri>,, F PF(,fTSS'.<<wc..,; i m;, fESw,lo-;h' M3 A,. MALES 3 75 ASIAN HISPANIC BLACI; WHITE FEMALE ASIAN I E t H I A { B I C ! E I H I A I R I C 1 E I H I A 1 8 I C I E 1 H I A R I C 1 E 1 1 4 f 0 1 0 0 ILIAL, I h.IMrr H. N MALT 6 I TOTAL E OFFICE F CLERICAL-N. MALE 3 I TOIAL E OFFICE 6 CLEPICAL-MINORITY 9 I TOTAL E OFFICE I CLERICAL 331 TOIAL 1 OF A MINORITIES TOTAL H UNSAIILED TAMPA. MALE TOTAL H UNSFILLFP IABOF-MINORITY TG1AL N UN51'ILLEO LABOR TOt AL I OF A MINORITIES 2 1 1 1 , 1 2 3 TOTAL C TECHNICAL-N. MALE 32 TOTAL C TECHNICAL -MINORITY 35 1OIAL C TECHNICAL 511 TOTAL 1 OF A MINORITIES 75 41 116 351 2 2 1 30 10 1 6 1 I0 401 { 0 0 0 0 TOTAL EMPLOYEES TOTAL MALES TOTAL MALE MINORITIES TOTAL 1 MALE MINORITIES TOTAL FEMALE EMPLOYEES TOTAL FEMALE MINORITIES TOTAL 1 FEMALE MINORITIES 183 128 30 231 55 4 161 71 Appendix I Reporting Mechanism - "Schedule A' 12- @-!2 me scra«E■ 72 ■REX,INC. ,J. 301 g OETROIT, 4S, 3a4. \a3;F#, RL1N6T Spa 33 TEL: 417 36 - 214 3TE 106 Kege«MA2 For THE RU% E: AR L _.ssas: _._ms�_ INVOICE TO: KQmTNATE 37L2I; METE7 SEFYIOES - AT JE! 9 LIP 2 R G m: Q! #LINT», ZLtS 64:404R21 OEECRIPTION 7lK3:R23G: KT2 RG2g kT £. 6410 INVOICE t e 4q OF ;eE. m a % ROUTE Rain 8EAOS Z4 2,3: 2®c92 R 2J 2-/e& Q 1425 3-4g* E 5 I:.?47 2'&y2 2 5,5 4 2 T E LE ZU; ; ;RIVING OTa: ■OkK:N UT: ! m7k 2J5: »D;i 3;5 §GI !7 |2 Li: GCE sa SN3k5 r aIa ; J2 D ;QT:Gg iEACE REA5 24E 9. &S m,3 ; EE 23: ' k @ E :J§O A-2I AfE BERET. INC. AMR READING SERVICES - ARLIN3T5N DIVISION 01-Apr-32 01-Aor-32 01-Aor-'Z C1CLE ROUTE l 1E I.1. 300K 403. Yi 0 M i'LE 3 3 7 11 2. Iv "IMU:w3. 11 "c:C;Iti P. 7 02-'t}r-32 !::nit, 1. 1 TRANAN, C. 8ALLf 3RO, 5. 32 3ENNET7, ?. SPLIT ItCAAIIN, J. 32 EPOIET 1 R. 006S, 3. RAMAN, 2. 03-Aor-11 ; ;is, R. 03-ior -11 #S4L.7110. 3. 03•�pr ,cCAIN. R. 03-4cr- Z 3n156FIE1.5. 71204 07/ r? 07;306 07/507 07/3aa 09/351 02/352 08/25.1 0)8i4 4/ 555 0( rr/ 08vv5� 09/401 n3/402 05/403 0,j5)4 /407 53/401 -v 18 24 .5 `S 3r iw :ftto Z0 1111 ri 4: 23 29 COMPLETO EGUtE 1 RIVING ROUTES = = ALCM ROUTES = / TOTAL ROUTES 7 DRIVING ROUTE MILES SC14E1. ACTUAL READS is"thi:$ 49! 400 460 522 sag !r. 4°J 470 41 54; 5s 47Z G7f � 522 51- 4331 435 470 491 522 475 481 573 511 527. 548 ,=7 0 V v 9 15 24 316 NO READS READ J J 5 0 V :'IOT READ ERR ERR ERR ERR iRR ERR ERR ERE ERR 7. ETR ERR ,RSA _RR .RR J�X ERR ERR ERR ACTIVITY SUMP FOR 4EEK 1.4f 46: 04-4pr- MILEAGE ROUTE CHASE CHARGE 10. A 50.4 il!, vli SO. 0 50,00 s0.00 10.4 50.)0 SQ.'vV 59.D2 SO.')) io.06 sa.22 5°.10 s1. 38 $0.00 19.10 58.22 53.3I Jv. vv s0. $0.'V0 S0.00 so. )0 io. Co 5v, y0 s0.:v 30.JG s0.00 $0.)u S: _ .v $0.;:) 50.00 Sv. i i so, $0.00 $0.'10 10. s0, 00 $0. $0.00 10. 14.00 $0 i0.J0 SO 50.:0 SO 50.,10 SO 50.00 S0 $0.00 sO so.;0 SO t0,YO so iv..: IC iv..v i..v s' SO.:C S. tv. )© s SC.00 S s sO. 0 [AL iS JJ-- 1--L .ritC %4 :ATE INC. RACING 3ERVI NRE CflMPLS w - ARLIN TON DIVISION 1 DRIVINS R 1 NALKIA6 1 TOTAL ROUTE: DRIVING ROUTE 1ILES ROUTE SUE,. RCTIIAI LEAGE REAriS READS -.. .0 R ING 1w:. W C6- r-:2 DOS:, 9. 10 101455 05-apr -Y'Z HALL7CRZ, 3. 2 12,456 64 TRAHAN, C. Z 1:1457 a 06-4 r-?2 IcC;+IN, P. 7 11/452 4 07-Aor-?2 NNET . t, 3 111:01 4 91-49r-i2 :•C::. 3, 10 11/502 w7 V/-"rjr":,, �'t4{.:.-:iRSt• J. a :1 501 4 07-4pr-J2 14E.NS, R. 12 117504 07-!4or-92 r%C711N, ;. 111515 07-G7-.2 ;PUT 111.. ti 07-4pr-2 3? i!iEi'--:. 11 11.507 07-4pr-32 7RANAN. .. Y .1;:03 06-t,or-.: 3E1NE77. R. 121M 06-4pr-32 4cCAIN, P. 2:552 7 1a: rdL W 26 06-Ac -?2 'cCAIN, .• 1 :213 �+ 08-0r-32 .=L :. 3 .2l!. 4 A13-tier-i2 I;sE: , R. _ 121::`A 06-4pr +i;L:rU(15, .. 12:`5 .?Pilo ;a2, li .21517 f1 08-4o7-32 33S: 3. 12laa: 0:-Aar-32 49-4pr-92 IRI AN. C. 3 12/50: ii E?IHE T, R. 1./60: TliZNS. 3. it 11.1 .V_r%, • . 4c:A11, i. :214. A 16 09-4or-12 00S3, '3. 1'v .... ... J rJ 0Q-I�or-.. x: .,.:.lr '�. :215C3 W 1; 13-Yyr-.2 r. ..iic;:7.1..il .. 141 r'r• k :.V Q"' 3' illriiJ.riM. .. 3 14(CT: +t .• 3 14I65; 3 µ 4 S. - : s i s ;, - It M 15 a 24 21 13 24 16 17 17 14 15 LL as 17 14 14 1° 21 18 19 24 25 A. 14 4-- 560 544 474 471 z44 57 ;w• Jar .V1 !FI »6 457 41 43i 5v= 4 4 4C5 51. 542 5)2 486 5:2 ^1l 45.1 453 513 433 484 37 40 32 40 REAI5 �(� VAA ;,+V JTV -CS CCr 0 2.9,4 234 0 ,S V -... RG� w !44 3 472 0 rL 493 0 54: 4,41, 5V- 465 4EI .67 .10 Slit 511 541 502 436 503 r:. 414 ..v 497 546 546 5:4 5:4 :Ai 4 0 3 0 1 I 0 l 0 0 :NOT V•YVI 3.?C: 1.10: 0.00Z 0.42: , •.Fy v.JA' 0.;'0: 1�l \ J.JV FV . h ,w• 0.00I 1 0.20Z 3 (1. t":: 0.001 G 0.'10: 0 r,.10: 0.10% J :MO!. MOT, • 0. n • �n• f. rYw ACTIVIT( SU$1 ARY FOR 4ED1 ENDING: 11-!+or- ii uAE RUI;TE 101 %'r!nR2E 'SSE CiiAR'r :RR so..3 $0.-/ iRR SC.:0 so. $0.. S0. SV. so.. o, lA :c rl 45-410-=2 DATE SCIt':1r`E A CONPL_, c ROUTE SUMMARY: 1 DRIVING CUTE° 1 WILKINS 1i3UTE3 = 1 TOTAL ROUTES : DRIVING ROUTE MILE ;ACTiV 7 3U1U R' FOR iE<X E1l9INI: 18-Apr C"C.E ROUTE SUED. ACTUAL NO REAO ; NOT 14II.EAfiE MUTE TOTA1 DATE ?lA+" I.D. aO I: NUN. iiID iiL6AGE !!EARS READS READS E.?ROP.S READ CHARSE ';.1!ARSE CHOICE 4E., 13-7.1p 11-apr- 13-4r-11 13-4pr-32 MCCAt . .. 13-4pr-92 BALL 14-4or-S2 4::AIN. 14-4a7-72 4.1.O O. D. 14-40r-2 SP1.17 14--or-U 451. 3. 10 14-40r-92 NE'ES, R. 12 14-Aor-92 SPLIT 14-Apr-32 3?B:46t:ZL . Al 14-Agr-i2 T2,HAN. C. 13-4or-?2 TRAHAN, I5-%ar-12 %C.IN 15-40r-:: ';CA5, P. 15-ipr � L7DRD. 5. 15-4pr-32 15-4pr-92 5ENNETT, , 17.-Apr-:2 52`5:. V. liE5 a.-'1pr-�2 r1, R. i6-4pr-32 :;AG: ;life, 3. 16-Aar-:2 3053. 3. ,, .. !b-Apr:: C:+iN, P. 5ZNHE i, R. 16-aar-92 NENS, R. 16-Apr-12 4cCAIR. .. 16-47-92 inING7M2 4 9 151701 :. 15 / 7 0 2 :a: :3 it 51704 10 15.'705 3 15i'5 1 13/707 15i3Ob - 16/I.4c- J 16r`7`6 10/7�6 ii 16;757 i 16i 7:9 i .. ;301 ;?tQr. 4 :!l.:7T 17i805 17/306 ; .7:807 17!S03 D 18/351 a 18/552 Isiatz 12/?55 ;! . -. 56 :8i1:57 4 :4 44 J V v.✓,Z 30.0 10 410 ;sr) I) 0 3.007, SC. 0 1! 41r 414 0 1 3.24: 30.:0 19 451 459 0 C 0.43Z S0.00 14 sic 278 0 0 0.00. ;MO 27 291 131 0 u 0,00: $0.5 3 412 41.; 0 0 0.00: 10.00 24 4:4 434 0 :i 0.007. $0.00 :3 241 140 3 1 0,... 36.73 4 4‘; O 1 0, - 441 449 0.0^,: sa..73 #52 4:1 0 fi :.v3L i0.00 435 4.16 0 3 0.00Z 10.t30 4E6 485 0 . 0.21Z s0.00 , c1, 512 0 0.00: 10.)0 497 417 0 0 vv.0G: 30.r0 476 37E _ 0 J.vQ: i . w 477 477 0 0 0.00: S0.00 "h . r �J7 4:5 V t 5. 22T w 5I:.': 4:7 .1: 0.24Z 10,00 13 .A 15 r 1a 5 33 24 29 nro 412 407 426 451 412 '. . 0.24Z 50..0 4ati a.2Z; 426 0 0 0.4: 31.53 341 A V o 0.00: $8.58 511 0 Z 0.36Z $0.00 506 0 0 o.m: 1a.00 rv'♦11 :'J. rV rrl . h V. VVh /v. )U 540 1 J. v: Si TJ 451 466 1/ 3 A. r;:: s0.:,0 4 4 r 0.''4 iG, 1G 0 :;R 10.00 0ERR $0.00 0 :78 SC.:a =? i... IQ iRR :;i ERR 1.0.00 E7 SC.:0 J v : 10,0i s©.io AE 21- pr-32 ;ERNES., R. 19:r11 21-Apr- 2 .FR1NEF 1ELU, 11 1S/902 21-4or-32 ]F T 3 19/902. 21-4pr-12 Icw;1N, P. 13/304 4 21-4Qr-92 UE4S, R. 12 19/905 11 21-4pr-32 1c013, J. 13/906 w 21-4r-92 3OSS, R. 1i1 13/997 4 21-411r-12 TRAHAA, C. 3 13/90S ii 22-ADr-32 31itNS, R. :2 20i35i 5 Z2- rr-72 1ENNE7 i , R. 9 20/ '57 22-;or-;2 iALLF3R:, 3. 2 20/953 4 22-40r-?2 0335, 3. 10 29:'154 5 22-Aor-12 "cCn1H, P. 7 20i 95 3 22-4er-12 72A114:1. C. 3 20/356 4 22-A1r-:2 IcCAIN. J. 1 20i957 4 22-«pr -?2 2r-R.Dt617:.u, .. 20055 22- pr-32 :«,cCAIN11101 , �. 22S . - a, •pn -tiler-i2 ;�c� . R. 22-a{ir-12 :ENNE; 7, R. 3 22-7;pr-32 326S. 3. :3 )414 0 .3-4pr-?2 ALLF 0. Z. 2 31105 5 24-y+}r-32 }fCOIN, P. 24-„or-:2 3E A 7-, R. 3 02/52 5 -�+pt- 24 i ...G ;755 �a, 3. -ror.'2 ..;L . 24-kr- 2 WG.1S, R. d J 12153 vu.n2 is 4 s; 12 021 5J 2 ;-+1pr -92 iAHAN. C. 2 :ii 5o 3 24-pr-?2 iF :M F.EL- : C: 57 24-40r-i2 SF.:, .. 0215a 0 Ufca= r'ALKING ROUTES = t TOTAL ROUTES 9RIVIN6 ROUTE MILES ACUTE SCHE1 ACTUAL c READS READS J 1 5,i4 16 510 18 520 t 7 554 21 594 xn �++ •/ I 24 477 23 521 s8 504 5.3 NL 21 526 =i 51: 34 421 502 526 527 L! 219 319 40 324 324 27 517 :'7 :6 136 194 :63 164 :6 541 546 30 563 56: 40 5i; 527 :3 545 547 33 612 612 0 24 532 522 0 35 572 572 56 524 524 3 23 -V 741 NO READ h NOT vS ERRORS RE.y 508 520 554 594 477 477 52 504 249 5:6 532 423 502 526 4 0 0 0 0 7 0 3 0 0 3 a 0 0 a a 2 F. l._2 0,)01 0. 00 f. 0.30: 0.007. ?.004 0.13I 0. 35% 5.467 0.507. 0.00. v.. not WI VVO1 V. VVA ,g. 0.Q1.. , l.: M ).uV4 V. O.C?: 0 0,00: •3 'l. V 01 3. 05Z ERR ERR ERR ERR ERR ERR .R '=0 ERR 5R EJZP iRR ERR ERR RY 7 6 .€iX NON: 25-4pr ROUTE TT H;1REE CHAR! i0.00 50.10 $0,30 10.00 SC.3C ;1.2.4a s13.30 io.00 S8.34 10.30 $10.14 512.30 1=.62 S9.:6 S7 ao .VV st0. lri :5.55 S7.30 S8.34 =?.1a $0, 3 $0.00 $0.20 50.4 $0.00 10.00 10.00 SC.. sc SC. s.;, vs,. ;0 s©.. $ .:0 30.. $0.30 $0.00 SG.. 111, r0 sA.:O $p. $0.30 s0.:0 SC,: SO.:0 $C.:Q $0.. S, 4-:. $0. :0 S0. ;0 SC. i0. )0 $0.:;0 so. 10.00 $4004 se.. EPIC, INC. NETER 3Er;D;NS 3ER'llCc! - ARLiNETCN DIVISION ' -K 5 DATE ROUTE SCNE.^. NAME :.3. 3w,T. Nora. iii u 111.SACIE READS 3ENNETT, 2. „_�ar_r`• !c:.AIN, P. TRAMAN, r. 37-Aor-92 3.C's5, 5. Z7-40.-92 "ILL::R2, 2. 21-Aor-12 NcCA,i?I..1. 28-4r-:2 SPRI,i0r:ELD, 28-'ar-.2:05:, .. 25-4or-2 2R-4or-92 28-11r-;2 3E'•{N€T7. R. 28-4or-92 3PL:T "3-Apr-? ?!:C:;i;. -aor-?? :PP:Nfii ; t C. 21-4or-:2 Nr.CA1N, J. ?-. .r-92 ,,.r,.+ 21-Aor-32 TRANAN. C. :9-Aor-91 1ALLFOR . .. 23-4or-:2 3uitiE . .., v'At-'f:, R. 3u-n¢r -?2 3ENNZ T. R. 10 30-Vor 3C-=^r-32 1013. :0 '-T]r-.. 34 159 1:19 .21:32 : 31 534 :62 02i..Z '3 :3 355 18,1 3 3i104 a 42 463 L63 i3 ^2/ I:)5 D 44 460 480 2 '12i 136 fi 19 455 -- VJ! 1Q/ N 4.. 52 JLf 3 J....CS D 4i 414 414 'J,, .J1 L JL JNJ Z!L 12 a4ii7.2 3 24 312 ;1 0411 ZJ V 22 :i2 JQL 04i .:$ 4, 7;%5 ivy i Qa :Jr J 22 r43 542 34f .-a :i 46 414 4i4 0411:. » 44 5.si :i .4�, ty 9p 520 ... V 1.51 ti Y .IG rrY .W'1 i 351201 4 19 5:5 596 :r 01 202 J J2 646 64: 051:02 0 42 13: 5:: \• r I L'. r R :u St 2 � J 34 vCl-'. 4v5 03::0! 3� 30 5:4 »s+ J I:06 3 SJ :V.: ,.L'.i a A of r.. A. J.: 3:2 wa. ..3 .:C ; -..:: ii ..., I. Val Aw. :� -- S-- .5.17 061252 3 4Q1 49= i 16i ::4 3 ::3 606 6C:6 iu o; :S: ii ;3 5'43 5,:i 2 .-.:ni �e 23 646 i46 06i2Z7 D w+ 6:2 612 V6r253 3 SO $1? 417 Q Q 0 L7 77 AC i'rITY SUM!! Y FOR '4EE WI* Q2-±!ay-92 RE;,; MILEAGE MUTE ZTAL REAv3 ERRORS RED ;,+ARsc :1-1t?RSE y 3 ERR S;. v #u . 0 Su'.30 sl.._ iv. s0, 0a SC.:0 sc. so. S:; -, s.; kt. to. 3U z-7r: it one •e 71G TABLE OF CONTENTS NOTICE TO BIDDERS GENERAL CONDITIONS DEFINITION OF TERMS ............. ..... ......... FART A ......... ........... ...... BACKGROUND/CURRENT METER READING OFERATI PURPOSE OF REQUEST ..... ....... .." ..... • CITY OF FORT WORTH ............ ..... ....... 9 OBJECTIVE ....... ...... ....... 10 SCOPE OF CONTRA(7 SERVICES 10 SCHEDULE CF ACTIVITIES............., ............ 12 PRE -BID CONFERENCE._ .... . ..... 12 ON -SITE VISITS....,...... .............. 12 INR7.17BurTinN,= TO BIDDERS R22:CABLE LAW......... . 13 .,......... ..... E PROCEDURE QUESTIONS AND REtJE 13 QUESTIONS ABOUT THE PRE AND RELATE: ISSUES...—. 14 A: :ENDA CT REJE,T FOR RIZS , . . „ . „ 15 . .. „ ..... „ ....... .. TER.MINATION... ........ ........ ...... ....... 20 AESIGNMENT 1 c-*T--NINC. OF BIDS 21 DISFUTES........................... ...... DIFADVANTAC,ED BUSINESS ENTERPRISE PARTICIPATION22 EQUAL EMPLOYMENT OPPORTUNITY ....... .....,..„22 AMERICANS WITH DISABILITIES ACT 23 AGE. ....... 3 CONFLICT 0F .............. . ..... 24 COST OF 25 DIScUALIF2CATION/REJECTION OF BIDDERS/BIDS 25 REJECTION OF BIDS ....... ............. "26 CORRECTION OR WITHDRAWAL OF BIDS 27 PFTYR C0NT3'-'7CR REP0NSIBILTTY...„.....„20 OONTRACT,...., ...... EXE00TTICN OF CONTRACT ......... ................... 29 N:7:0E T ....... ......" ..... DEFITLT ......... ;0 ...... „.. 30 ABANDONMENT.....,.. ..... . .............. 31 CONSEQUENTIAL DAMAGES................„32 STATEMENT OF LIABILITY..„..... ...... 32 INSURANCE - FRCOF OF COVERAGE 32 WORKERS COMPENSATIONS INSURANCE..,. ..... 33 INSURANCE 34 SCOPE :F INSURANCE36 TAXES...... ............ ..... ...... 36 STATE SALES TAX 37 GUARANTEE-- ....... ............... ......... 37 CONTRACT INCORPORATION ......... ..........„37 VENUE-- ...... ...............,38 EAFTC GENER-.L PERF:RMANCE REQUIREMENTS......., ......... 39 FART D GENERAL INSTRUCTIONS ........ . . . . „ . . . . 43 BID FORMAT INSTRUCTIONS 43 TRANSMITTAL ...... 44 TABLE CONTENTS 44 E:E SECTION ......... 44 INTREEEETION AND EXECUTIVE EA S:D SEI7TIEN ...... 45 ,‘, BID SECTION 5.. ..... ............................. MANAI:EMENT REPORTS BID SECTION 6 .......... ......... 49 COMPLETED VENDOR S PERFORMANCE CHECKLIST BID SECTION 7 . • - . - . . - . . - . . 49 COST SUMMARY FORM BID SECTION 8 ....... ...... 50 AFFIDAVIT , ORDINANCES AND CONTRACT PART E APPENDICES APPENDIX A AFFIDAVITS AND ORDINANCES APPENDIX B ATER DEPARTMENT BILLINT, CYCLE INFORMATION METER TYPES APPENDIX : CONTRACTOR & PERFORMANCE REQUIRMENT5 CHECKLISTS _ E:DDEF- 'KMARY FORM APPENDIX E F FORT CRTH WATER DEPARTMENT SERVICE AREA MF7-7, 2ONTRA27 FOR METER READIND, SERVICES NOTICE TO BIDDERS Sealed bids for contract Meter Reading Services for the Fort Worth Water Department, addressed to Purchasing Manager, City of Fort Worth, Texas, Municipal Office Building, Purchasing Division, 1000 Throckmorton Street, Fort Worth, Texas, 76102, will be received until: JUNE 17, 1993 1:30 P.M. CST Any bids failing to meet pre -qualification criteria as outlined in the letter of April 8, 1993 or any bids received after the closing time will be returned unopened. Bids will be publicly opened and read aloud the same day in the City Council Chambers at 2:00 p.m. CST. A cashier's check, or equivalent, payable to the City of Fort Worth, in an amount of not less than five (5%) of the largest possible total of the bid submitted must accompany the bid, and is subject to forfeiture in the event the successful bidder fails to execute the contract documents within ninety (90) days after the contract has been awarded. The ty 11.eseves the right to t any 3:1 bids and, wal-;ra any or all irregularities. No Bid which has open may be withdrawn until the expiration of rinety (90) days for the date bids are opened. 2 Bids shall be submitted in accordance with this formal Request for Bid specifications contained therein. First Publication: May 14, 1993 Second Publication: Bob Terrell, City Manager Alice Church, City Secretary (month) (day) (year) GENERAL CONDITIONS DEFINITIONS DEFINITION OF TERMS: Whenever in these Request for Bid documents the following terms, or pronouns in place of them, are used, the intent and meaning shall be understood and interpreted as follows: ACCEPTABLE PERFORMANCE: The requirement that the service(s) is performed as stated within 60 days; acceptance by the City Council that the contract is performing as intended, and that all reading and billing schedules are being completed satisfactorily as determined by the City Project Manager. BIDDER: Any Person, persons, firm, partnership, company, association, corporation, acting directly or through a duly authorized representative, submitting a Bid for performing the work contemplated uncer the Contract documents, constitutes a Bidder. o duties. Respons b:ity for final enforcement of Contracts irvoiving the City of Fort Worth is by Charter vested in the City Manager. For the Pu-POSe of this document, the terms City and water Department are synonymous. CITY ATTORNEy: The officially appointed City Attorney of the CIty of Fort Worth, Texas, or his duly authorized representative. CITY COUNCIL: The July elected and qualified governing body of the City of Fort Worth, Texas. CITY MANAGER: The officially appointed and authorized City Manager of the City of Fort Worth, Texas, or his duly authorized representative. F-LNTPACT: The Conraot is toe formal siqoed agreement between the City and the Cor:ractor covering the mutual understanding of the two contracting :art about the project to be completed ier the Contract C::J,:uments. the Project Manager for this project or her duly authorized representative, assistant or agents. DATA-CAPS/HAND-HELDS: The hand-held Cn Q ter which is used to capture the water meter reading for each meter to be read. DIRECTOR, CITY WATER DEPARTMENT: The duly appointed Director of the City Water Department of the City of Fort Worth, Texas, or his duly authorized representative, assistant, or agents. LEGAL HOLIDAYS: Legal holidays shall be observed as prescribed by the City Council of the City of Fort Worth for observance by City employees as follows: 1. New ,'ear's Day January 1 2. M. L. KIng, ir. Eirthda-, Third Monday in January R. Memorial Dc-3-y Last Monday in May 4. Independence Day July 4 Labor Day- 5. First Monday in September 6. Fourth Thursday in November 7. ThanKsgivihg Friday Fourth Friday ih November 9. Chritmas December 25 8. Suct, other days in lieu hoiiday', as the City MAYOR: The officially elected Mayor, or in her absence, the Mayor Pro-tem of the City of Fort Worth, Texas. METER: The meter or meters, together with auxiliary devices, if any, constituting the complete installation needed to measure water and/or wastewater service supplied to any individual customer at a single point of delivery. PREMISE/SERVICE ADDRESS: The location (address) where service is physically provided. RE -READ: verification of the original meter reading for all meter types. ROUTE: Geographical territory or area that identifies a group of accounts. Geographical area within a Lliling cycle feigned for reading efficiency. Read:r1q routes consist of both walking and drive --out routes. cd_JECONTRF%1110R: A sutoccnt or an pers.c:-_ firm, corpora tlon, or ot nerc urier Cutact w th toorollmT2 rac,.or for k on the or ;To,ec t . , -T WAFER DEPARTMEN-!: The Department of the Cit.>, Wurth that provides comprehensive water and wastewater services. CITY OF FORT WORTH, TEXAS WATER DEPARTMENT REQUEST FOR RIDS (RFB) FOR CONTRACT METER READING SERVICES PART A. INTRODUCTION The City of Fort Worth is soliciting tids for a meter reading 1Lervices contract to read standard routes normally read by City Meter Readers. This Request for Bids (RFE) solicits bids from the various contractors in response to tre requirements stated herein. All ncs will he rated in aLcoronce with -17-eir to meet the stated orit,iria and nerformar.Le requirements in terms of overall costs and price/value analysis. Bids are requested on the services specified. instructions are or descriptive purposes to ouide tre Finder r;tt-ri_,retat i of the caality and peyfermance nieiirod. 0 in-atic are to be irm FJffer for no Background/Current Meter Reading Operation The Fort worth Water Department currently employees 18 meter readers to ,ead aPproximately SOD meters each per day using Itron Data -Caps hand-held devices to read water meters throughout the City. Mete- reading route information is don -loaded from the Customer Information System (CIS), which is on the City's maintrame c:-mputer to the Data -Cap. As the meter reader traverses the reading route, the Data-Cap's alphanumeric display shows street addresses, commentary, prompts for the meter data and abnormal conditions. After the route has been traversed, the Delta La,:.; is again connected to the cradle for cnarging and communication of the route c:ata to the CIS. The hu-rent system consists of 22 c.Einceneld device and L2TMUH110F, cradie. meter reading devices are unloaded ni=ntly to the CIS. The devices are loaded with routes schedulej t be read the he -At day. The route management and meter rea-ilno sysem nn :Dm: ccmoiltible PC in -Ionthchtion th tne cx1sr T1S on me:cti,me Jf r- • sited based on the order in which the -.eters are read . Meter locations and other special comments are stored in the CIS and are available for the meter reading device. Purpose of Bid Request Thi RE:8 is to provide interested firms/bidders (hereinafter, 'Bidder, Bidders or Contractor(3)") wit information that will enatiAe bid submission to the City of F37: W-i,rth for contract meter reading services. The purpose of is REP process is to eive the information necessary to be able to select the Bid most acceptable and advantageous to the City. T h REP is comprised of 6 Parts includi7.7. 6 appendices. Part A provides general nrormat 100 of interest to bidders. Part B contains the instructions and conditions tat ,,,ist be followed in order for the City to acnePt the Rid. --allure to follow the intrn.::tions; to meet the cnrcJit,un's, spec: led -ereunder, will be ornur ler Part C he ocier:nnri-maucie Part U thr- endX (,bpi.fd i x parties and Appendix F contains a map of tne Fort Worth Water Department Service Area. The City of Fort Worth Water Department The Water Department is an enterprise fund within the City of Fort Worth framework with the responsibility for maintaining high quality water and wastewater service for City and municipalities, surrounding wnolesale the Dallas -Fort citizens of the customers, including Worth Regional Airport, municipal utility districts and water and wastewater authorities. The City provides retail treated water to over 140,000 customers, all of whom with minor exceptions are located within the corporate limits of the City with a service area totaling apprcximately 295,000 sQua,-e mlies. TL se —,Ice area is divided intp unto walking and routes. Meers are read two (_L) days prior to billing with approximately 140,200 accounts billed monthly. Most of- the meters are in rela-Jively easy to read loca'_Ions, but some are loca,t,'Jd in underd vaults and in The City is responsibLe for calsulation, hiling and recc-ipts fr-sm water, wiasteater and set waste sorvises. s a major source of revenue, the accuracy, timeliness and completeness of meter reading information a crit sal issue for rn n t . Objective The cibective of this is to enter into a contract for meter reading services by July 1993 to commence on October 1 1993. In order to satisfy this objective, the selection of a proven contractor that most closely meets the performance requirements outlined in this document is a critical success factor. Scope of Contract Services successful llontractor, sorth-stion with desiaroted cstomer Sevi,:e Dvin:staff, will obtaln meter read ngs each ms-:th according to pre -arranged meter reading and billing schedules for all retali customers of the C.ty. f read once each Cl-da> worK cycle. The somber of cycles is oased on the number of worktng days F_=:7- mor!: h so that on an average, one cycle must be read per day. Te only scheduled "no -read" days are weekends (5atarday and Sunda':— and i ty approved holidays. The Contractor will be required ts reac the number of routes per day for each cycle as shown in Appendix R, Attachment 1 [he Contractor will ijentify and repsrt dared meters, meter numbers which do nut match ser,vice addresses, and other similar information as may be reasonabl; reciested or required by the t Y . The City will pro,.ilde the hand-held devices with which to read the meters and record the information. Standard walking and meter. reac:ncl -lute info-,77at Appendix R. Attachment 2) or will he co-oviced. (See The City Pro sect 'enecer may inc-ease -- decrease the number of ret,-s read ten ( IC wrirc, tc 7-4? '(ojlerithcrwi - a ir,-flcd. Schedule of Activities The F,:oodule of major activities and tneir tentative completion dates include: Activity Target Completion Date Pelea..oe of PTR may 14, 1993 Pre -Bid Conference May 25, 1993 Written, 17;ues:lons Due June 7, 1993i Bid Opening Date June 17, 1993 r_ontract Execution July 30, 1993 Commence Project Cc7cber 1, 1993 All dates are subject to change by 7_ne City. Pre -Bid Conference The rizy 1,111 hold a 'ire -Bid confe,-ence with potential bidders ,000cerolflq o 15 .ro-e,-,.fLe tO tnis Pc:P. 1cidice o -Pcommendec - nit apt :nal. -o- fe-e on toe toe :4cc officio=li he leci in wr;tlinc, [ny it omer coof-oe oo May 2!--J, 1993 at 11.):00 A.M., CSI, Room P, 1 f 1111 Tiff -A PART B. INTRUClIONS TO BIDDERS PART B. These Instructions To Bidders, outline the general Lonclitions under which the laid shall no made as well as instructions on how to prepare and submit tne Bid to the City. It also outlines the procedure that will be followed in selecting the successful Bid and in completing a contract for meter reading services. Applicable Law Many statutes, regulations, and guidelines may apply to the contract for meter reading services and still others may affect the way bidders choose to conduct business. Bidders are to be familiar with all legal requirements in performance of a services curt rout adequate PriC1F--1-1 ofld best ':roal offer cover all expenses related to compliance with all applicable requirements and stipulations. A.11 bidders must be able to legally conduct busi In tue State of Texas. RFB Procedure Questions and Requests Questions About the RFB and Related Issues De-ng review cit the RFB and preparation of Bid, certain errors, omissions or ambiguities may be discovered. Written questions should be submitted at ieat 10 days befo me to: Pat Grisafi, Customer Service Manager City of Fort Worth Water Department P.D. Box B70 Fort Wcrth, Tex76101 Fax Number: (817) 871-8195 the opening date and This is to allow time to answer the questions and dIstr ,ite them so that all Bidders will have the benefit of the in'ormation. Written questions must be received by the Water Department's Customer Service Manager no later than June 7. 1993. c-,L:rlts ,111!-; the City., c_1:h!,' than t-_-- cie-1.-:, the Lie! prredure, shoulc be made through the Water DeportmEr:t's Customer Service Manager. P J:ders are that the 11ora,--,t or: L,-11=1 the ohhot-,too a:1 iTh tOo • Eiders are required, Prior to the til iou pf ;7d, to re,-1 arl become familiar with the contract documents, to visit the site of the project and examine carefully all local conditions, to inform themselves by their own independent research and investigations by such means as may be necessary to gain a ocmPlete knowledge of the conditions with will he encountered during the work. They must judge fur themselves tie difficulties of she work onci all attending circumsances affecting the cost of doing the work or the time required for its scmpletion, and ubtalh all information required to make an intelligent hid. No information given by the City or any representative of the ther tOtan that contained in the Contract Documents and officially promulgated addenda thereto, shall be binding upon the City. Bicders shall rely exclusively and solely upon their own esT.imates, investiclation, rersh are hecessar-- for f-cil and complete information upon which the rid is based. t :s mutually agreed that the submission of a bid is prima -facie evidence that the bidder has made the 171,:esti;at_ion, exam mat inns and tests here in ret:ulred. 0105 additional oomfienot:oH to va-ia-_:os - t t The acknowledgment of receipt of an addendum is accomplished by sioring the addendum and return: with the -scaled, completed Bid. All addenda must be ackrcwledged for the Bid to be considered responsive. ddenda to this RED ma/ be made by the Lit/ if, in the sole judgement of the City, the changes will not compromise the City's j--tives in this Bid Submission Sealed bids- for curt act Meter P,eadinq Serviees for the Fort Wortn Water Separtmeht, addr,,s.her' to Purchasin':1 Mmager, City of c.hasinci r : Dec- hr,:!C:. Purt WurY', wilI be rese:yed until: JUNE 17, 1993 1:30 P.M. CST hid BldLr Hi: Mail to: n/1-317, 1 rig Manager Llt7 of Fort srih Fur: ion P .0 . Box 17027 Fort Worth, 1 CI 7 E4 Hand Delivery: Purchasincl Divlcn Municlpal Office Building 1000 Throckmorton Street Lower Level Fort Worth, Texas :02-62-8 Sealed bids must have written on the lower -left corner of the enyeic Bic Descripti: Contract for Meter Reading Services Bic Number: Date of Jperirg: June 17, 1993 Tie RFB shall provide d form which ehali include space inwe the (coE-,t per mete- reh5 Per a7e: the e'xtehdec shall be inserteoi and which t-e bidder seali sign and su,cmit along other necessary submisoioos. In oaae of discrepancy beteeh the unit price and the ex'ecded a the m,..st E:::t-cjr to e Sit;1 Hid Security certifictes of insurance within ninety (90) days after the contrast has Leen awarded. Failure to submit the required bid security shall result in the hid being deemed ron-responsive. The hid c-,ect;rity cF the three (3) lowest resPohsive bidders will be retained until contract is awardeo and executed by the successful Bidder, or until some other is made . The bid security of all other bidders will be retarhed promptly after the cariass of the bids. Performance Bond Perfcrmane bonds, certificates of deposits, letters of credit, or Lyisia dePosits are required tor services of this naiture, and must oe submitted prior to the execution of the contract for 7fle bunsi s:tasitard perSormance tic o rid 3 somic,an-, which sn-Till h- oi1 of the City, on forms Pray ded by that surety companycash deposit may be m4de is t e Treasury of the rcr!t or certifica_e of de;_,_,t,t_ t.t;:r Iet-t-r of (a) The contractor shall execute 'our (4) coh:es of a letter ass tOe deposit to toe City 3f Fort Wc-th and PrT./ided for the City to withdraw the deposit if necessary to comp rhicted ws- . Scch letter of asstgnfnent must be acseL,tec' in writing by the fifancial imdtltution. i) Upon satisfactory co-lletich of tse codt-adt for which the deposit is made as =zenur ty, he Li Y of Fort Worth shall reassignthe dePcsit to the contractor, including accrued interest or dividends there, upon expresd crcir of the Fit -) Manager. the oL.,tion od th orovice a letter of credit from a fihahcial ttutiun, the fcr-r. of thh- letter sh--..•1 be a:roved by the Depa-tmeo Bchd=d, Letters of Credit or Leosits wil1 Le fu-o:shed for one hundred (1!-JO I) of t ir-ar.efl td,:rdt amount dt *JO- sost of 4 this FRB, Statement of Indemnification Contractor shalt indemnify and hell narmlees the City and its officers, agents and employees from an> and all loss, damage, I iability, expense, claims or suits against tine City arising out of or In connect jar- ,_111reotly indirect17, meter readino services performed under thls contract whether not said loss, damage, liability or exnense is a result of t r r alleged negligence of the City, its officers, agents aoc employees or otherwise. This indemniti, .D-,J.; include without limitation, any reasonable and necessary attorney's fees for the cofence gf any claim hereLnder ncluin.g aay appeal of claims. The City shall not he ::abbe In the event of olui: assign, liCel shfe anddcr ctte- legal ramificaticne bouorC b/ cu*7:fomer fur impruper data collect methodd Hod it shall be t duty of the Contractor to indemnify and neld harmless, the Cito, state, Assignment Tie Contrast: - 'shall not assign or in 5fly wax trancer ar Interest in t-e ontract without the prior wr _ten _2:10en; of the Signing of Bids The submission and signature of Bid shall indicate the intention of the Bidder to adhere to the provision-, desnribed In this RFB. A. Bids which are signed for a partnership shall be signed in the firm'; name by at Last one 'giartne- .2r. in tine firmi name by an attoros insfact, If signed by or attbrneyeins fact, there msf-, he aLt's, ity te nign bids, dated same date an Bid an- ex,----cated in act with the legal reguirements of the firm. B. are oboe; 'or a -,DrPo-aton nhall have he DisP,utes In case of any doubt difference of OV.I,IT-11.1'n as to the services to no furni'atted hemeaher or the interihre'ltif_dn of the rrnvisiona of he RFB, the acJisions of the City shall be final and binding upon all parties. Disadvantage Business Enterprise Participation Toe City has Q,aals for the particliaatin of disadvantaged business enterprises in City contracts (see Part E, Appendix A Attachment 1, pages 1-9). L, or,ter for n a to be considered rea.t'ansive, t s adm-iiance stateme-t ccrititeti in the Rid moot be Failure to do so shall in the Bid being di sojal if iceaS Equal f Opportunity (-4 ;1 !•• m Z Americans with Disabilities Act In accoriahce w:th the ..Drovisions of the American with Disabilities Act of 1990 (ADA), contractor/se:Ier warrants that it and an:, and all of its sJbcontrantors wi not unlawtelly discriminate on the aFlo of t.:Isability in pr-t:_iy on of servi{-es to the general pof‘lic, nor in the availability, terms andror cunra t. ions mplco.ment fs 1-Dplicants for :_loiyment with, or employees cf contrsi,:itoriseller or any of its subcontractors.. Contractor/seller warrants It will fully cot-nly with AD,-11's provisions and any other applicable federal , st—,te and local laws concerning disab:lity and will defend, inderr-i'y and hold City harmle against any claims or allegations asserted by third parties .ro- against City arisinq out Of- Contractor't CSlldr to comply Age In .frr `,it nit t, and/or :t ntncontractor't 3Lvte,--7- erenoo lau cn IT niS OlahHL:ty toe iLe'rto,--t1-- of this agre,..-=7-t. of ire9-o-o 't- it Contractor further cc-.-enarq that neither it not its icers members, a-_lentb, souisbu racrur, :=2rogram particibants„ or ,r:ersohs acting t F snail :n solicItations or advertiements ts- emt—o,ees to worl.r. on this contraL.t, a moxm able limit - le maximum age L1It asei tibo.n 5 110 0 fibe gballfication, retirement plan or sIatutor, [-inipment. Cs-mtraotor warrants it --117 the pinIlcy and wil end, indemnify an,: -old iity harmless against any claims or legitions asserted t-Ld parties u -;31Jhf..—Intrtinr nit), Elrisinq out of ccan an•77oo its ==--,bc.ontractor's FOI ioe to co,m17_1-7 Polt,-7/ concnin:i aQe scrminatich in 7-e 7,-----orman_e of Conflict of lnteret th::7-71==t :e1 1_7,17 :of MCI curtF-ectiun with, or oblig,ilt:on to, an! hndb-icloE,ed person Cr Cost of Bid This RFB does not commit the City to pay any costs incurred by any kic]iiiir in PrePara and/or suhmission of a E-± cr for aroi_itring or contract rn far he corn ices to Le fnrnih-bH under the RFP, costs c.irEE,t1.- cr indirectly related to resrionding tb thiE ccp A:,11 ho 1tne:Ln1rctnr. Each Bidder will be escsoib1e preparing or resrJondins, to tris RFB. f iementary rh costs inchrred in Disqualification/Rejection of Bids/Bidders dbiers will be ii can ii or ar of the following refisons: re,E,Ebn tb bel_: ex1E7E amnc tH,,E Eldderii; the EiElL'er 1E .Tivc1ied in EiqalEt the acorn 0ran Eontract or Litx; the Rjri1r is failed to Adhere to one or more of the proviEions tLic hidder Li -lilt -id itS End ln the forma' the Bidder has failed to -.Adhere tO gerleraily asoe:pted e"-h cal and Professional principles during the Bid rol-ces; the Bidder has failed tlt :nolc:e a cl:_i-,-rent epor record ry of a natnre -111ar tt whir havE Open succfc11/ perit—led L. the E:id--; the B dder has failed t.":, provide proof of insurance in the amounts and t'rpes as described herein; Bidder has felled ts Indicate no cdera.taladIng Contract .cr-:.cpe and Ob.re' .tives rosr of i:;:r;tie, responsiveness to terms and cenditions, YH: Bidder on fal _±,aw sf ---::artIzatii- 717d rrna,-::et Rejection of Bids s'a IT YmE-- TT - Correction or Withdrawal of Bids actm:)11), L.:1th the :e.-oft3olmg -ouager cannot he withsirah ihricr to the time og :olos. A request for nomeocosideration hf a bid must he au addressed to the Purchasing Manager, and fi1e ith him ior to the time set fsr tte operoi-gi ,sf rids. After all LiIC, not regue5ted for nheehohs.ideratich are hpened and Pot_i1i_17 -eaol (IL, the Lids for which non-CODSideration regue=t-s to,ve Leen properly filed mel-2 at the cption of the City, he -etm-med opened. Any bidder may modify his bid by t-Elegrphic .Jmmunication at any tIme Frio th the t i- set to- Dpeo:ng olds, provided such te:egraphie tooman i -aticn is re,oei.ed = t-- urchas-ing mamager prior to the said bid opening time, and dided further, that tLie Purch&J rii-s.Dger is satits-_ed .7. writtr.Eih arid duly agfmectioated thfl-,-matl--)m of cLim,=;- te erapfIT commonlation over 1-7,e signatue t - nidder wao _:ec the LiJ time. if :suct-, JJ:t F 7 re_eive: ithirthrty-eight (4E) hours after the bid opening :Ime, no f....-her consideration w1,1 be the hic. or belr dutforioeJ repre-setatives are ila,,ited to he rirebent ter the g f Prime Contractor Responsibility if a Bi iriUCes services to be supplied by ott-,er contractors, itI he -na'otoaocr:, tor toe 51,j,er to ar:t as 1..nTrator -iDr 1-e perbra-le o the entire ,y__)nr3f-t iriatej se-res. The Fidier snail be ,__u,-1,:dered the sp]e of contact to, coobtraotAal -- 4,7 r:;.- ail cHargeo, o, the due., nct recoGolze soicontraLtors in this instance. In addit on, tHe sucoess:ful EOerII be -eoi7:oirsible meut ir ut other requirements tnis RFB; nowe,er, the Bid must service(s) hich others, Award of Contract The City reserv-as rigbt to ahafoio, it ;catioh to tne tho tac tra_t, becliioo a-y Execution of Contract Tne City Crauncil all authorize award a contr.-Act to the 501 Bidder and 1 designatn thn succesnfni Bider ad the City's Contractor. i-e. City will require the B16:Jer to sign the nececcary documents entering into the required Contract with it and t pro-.-ide the necessary evls.nhoe of insnrahse as :re: nder the ncntratt eiscumnnts. sr his ser:----s i----c!est ma,- se signed c, tne authorizatior of the Fort ws-th City Nu contract shall: be binding Oil the City untLi it has been dpproved by the Citc, Attorney, and necuted L tan Cit> ria The C--..ity'c reprnsentatie ccring t'is hid prcness As the 1,;aser 11-e:ertmeot DireLi niC Notice to Proceed Tnn Costrantr shall s-smmencn wor- untilacthorized in wr. ci I z t At-- the io hac r--- -sr id sommnrce thn Default City reserves the right to terminate this cortract immediate Corrastor; term cr wrovic_ch of hontriot h/ 'lir, if at any time during tfp term hf this (ontract, Contractor snail fail to commence or fail to 1-11-Lgt---ntlY Provide services in an efficient, timely and Laretni m,Jhner and in striLt accordlin,ie the pro,osinhs of the contract or fall to use an adeguate numher of quality personnel or equipmeht th complete the work or tails ar::- of it!,2; obi - onder tho cnntrat, toeh Cit; shall has: the r'ight, if lisract- shall nst cure any such defaoli after five 'E],) buhiciess days wrilteh notice ther term:nate this hoctract and oomplte the L.,ork in any manner it deems dehirable, iholnding engiagih,„; the cervices cf other hart:--- y such act ry City Or not ce deemed a wavier of any right or remedy st tle If after efernid,-n1 any cuch remedy, tte sost ts the City ;if tn- ;her srmance sf halance of the ihpren_thre :eed to Contractor hereunder, Csn and his shretY -t7 i he liaolp for and shall reimhurse, City for Monies Withheld 'in-y time the City has ,-,,roshifu-ii for tiel.e.ing that Cuntrabfor be unahiett1 ntraLt and satesfautorily anch:r claim e).ists or will eist agairt Cractor and/tilt City arising out er negligence of c_ntractc,'r or the joint neg l of Contracts- ahc C:ity or arli-fing fro,n Cdhtracters'a breach of an; pv-ovi2icin of the contract, then tt it may withhold payment of au- um it fffflerwIue and to Ceatractor in The c 1'411H-held moy be rtiori by C17y fer that se-iod of t:me as the Lit/ may deem adyisable tic, protect the City agal,-st City loss and City serices— This p-t,ision isistended tihie- for the benefit of rIty and i-L,eson shall ars,- ci,o7 acainst the rsity by rdscn 's failure or refusal to witnhold monies. hi- interest 11 be Payat-ile by -he City en any uroler I his c- pr:nion is not istiended: i1,1t Cr L- any ,Aat e'reiuc:u_ a t other City ineludihg immuhity b)/ rd,nLe Abandonment r iOtt 0t the tIhr,' legal defenses; in Consequential Damages subsfanfn-iti fhe Ccntratifor t c_ ,crT tjcJ !t-c' reult faileve to pe-!s rr- cc durint,-; the first d3Y1'_-: CT ServIct- s,'ftsr :--etciter 1, 1993. Contractor agrees to reimburse City for all losses, including t-isit limiferf to, los re.e-tue, rectahver,, and/or rr al assi,stanc,- requirs. tement of I iability Tne e s Hsi, ir• c' ita-L, incidental dust rut or theft, reSponsitfl:i aniform an fur ;i.-ro.-Ided equipment, tools, ttsf.: :Ike. It Is the Coutroter to obtar insu-ami_e _e-.-eracle for s-ach bus fur Ti!o am out flu Contractor deems -apropriate. Insurance -- Proof of Coverage snl1 t all ifsfarasse fu- - to tfLe iit e subc:cntrator's certifi,Jate- The thdiLafe 01'1 Werth as an ad' tionai insuresi ac their interest may arpea-. Worker's Compensation Insurance The :sutractor shall Pr-icYlue doriflti the iite of the contract, Worker's Compensation Insurance (overa,ge for all persons empldyeci in performing the services nnHer eement, and dr all suiccoutrtictcrs if the fticcuntractors do not ii-rovide their c,w:c. Evidence of cuch ,Erage Id Ye 4rm df a iPrt-IeIihe flied wit_ the y ai -raintaiuel for t-oe cicrat:ti thic oro.jeot. ra) The CONTRACT::: agreec t t-cf-Guic_ the Rity a certitic3te scuwIn that It ha ohta:ned a polic:y of workers es-;:-,ensation :e-:surarioe eci:ering each of ItS empl.cyec: or IF, NI, Notice to PncLeed , 11 ce issue: e'il t,e oomolled L.tr1-f.s (h) M'cs: OlINTRAIlTJR '-eqUire and tre-.-Ide a :e-i The CO%TRACTUR shall jp of ll such certif: id_e: to the Ct _ertiticy:tie Contract Compliance ,-ith Worker's C-_-)mpe-1.-Jtion Law) shall be executed ans lubmitted to tte Cit, prior to the City's issuanee :-e Not:se to Proeeec. Iw3urance sontractor snail maintal- -h- s.io,ieg commercial insurance policie for the re-loc of time and limits spec:c: Commercial General Liability Insurance Policy with no s endorse::: the-eon.T 0 Le written on cc__;rrence basis ,Eirid snail be mairtsined fOr the duration of this Agreement. The oombined single limit for bodily it ad propertny damage per oc.:urre:i-e ihall ot be less that, seC'',Cd. peliny shall ha,.e a :,i00,000 annual acidreyiate limit a----i s' snail Le ere_rce: tp assure sush lit -its are a,,a1.1-- 7.=.r th lhe dedettihie ch e Po:ise shall -nt he greader tourhan - Automobile Insurance Policy. -FP policy shall Le maintained for duratIOn this Agreement at the Iffilt 0for t.he cu.-eragen spnc.fied: a' Liability' oaeh neruson -1,2517i3Od0 aeci jP 11-1Cin - :dent it-1C,(100 cr edos,ulea- writtni - nni iimit 3. Statutory Workers' Compensation and Employer's Liability (FL) Insurance 735110,000 each accident 150c,do0 eacch di5ease - policy $500,000 cuch employee F u 1, r Mona ger i hereby- ac t hccr i zed to reduce the requirements set forth above in the event he/she determines tnat best interest. such reduction 3n the City of Fort Worth' for oll P- mcst he aoprces to Cu uw-'Oice:, t 7., , i .crec 1 / r41ct irno of tiha strength and solvenc> .ho the 7,atifactioh of the Risk Manager of Lie rit>, of Fort Wi)rtri. Each insurance policy required t-31)/ this Aqreement shall following clauses: -This inshrahce shall noT he cancelled, limited in scope or cieraC-io, or oc chtil after thirty (30) days prior I o :tten nctice has Leen giv•es to the 31.--k Manager, City et rt - Wcr.h, Thrc,ci.,c-Icrton, Fort Worth, Texas PC11C: r-nchhat this "c,-treement, excepting — 1 lanai 1 1 at-) i 1 tx urt Worth." it emililisixees et ehrtrae. drivino peruonil vehisies, Is irsorah:e is resiLired, ,Jith duple, (her iticates of risurance to Lie e1iered to the City. Prid,r to cemmensing any -40r-FC tiquier this Agreement, the Contractor shall deliver tc the City, IJrdnr u -rtcertificate cantirms the Taxes Yie isaathtu-Te -equiied by this Agreement, ano ji-g ciaih-x:i a endorsements referenLed above. Scope of Insurance and Special Hazard The iniearanee regui ea uej-r the preceding paragraphs shall aiequate preteetti for the Contractor and his subsoittracters, respeeiively, against damage claims that may arise freim operatists, as -1'r this contract, whether such -at:pus t-e sared ur by direet co - tee inttme tax f:r eayrell tax of ahy wi hsi wiiiaais on bxi-ihatt uf neHtir-ietur ur ee State Sales Tax Dr d Lco:r-lot tir.e City, urcialzaticn whlh es Limited 'ale-, EA.oiee aLd Lee Tax A-0r, the tractor ma -A pore.hase, rent or lease all materials, supplies and eqiipmpt used or oei'nu 0 f r c r trOit LA sso ari exemptIou certit cate r his supp!ier In lieu of the rs,,, said exemptioo cerrl'icate to oumt.Tly 7,tare Comptrolle - Puling Ly foe Ch----yetor ih taA shall tf,e esojet ;iorf or-H, the pro%.- of t State Comptro:Ier's i1r.C:11, and any orfler aplisLie State :-1:-Inc.; to tte ThAat Limited Sale5, Exoce ar-d Guarantee .1-erfoarmeo -rue _ -he --:,1--arahtee looloos -,-,Ltik„,it les tr-;Lci are reesej kee:t _;ae 7-feter rea.-_Lod Pratfttn,-11 Liax f4:71x Contract Incorporation Venue 17. e e in T rranr LCI urity, Texas. PART C GENERAL CONTRACT PERFORMANCE REQUIREMENTS The successful Bidder's role in e Veter Reading will be to: Provide the necessary field personnel and supervision to read contracted routes. Interview existing City employees for potential employment. The Contractor 15 under no obligation displaced City employees. Offer whatever compensation/benefits package deemed necessary to attract reliable, quality employees. rov:de uniform to Meter Readers * Provide emplo>ee identification which in:des 3 rhotograph of the employee. Perhshcnnel will be -eouired to wear Contractor provided uniforms and idehti'ication tat:e. The design of t-e uniform is sut,:ect to approval by the City. Furnish and be responsible for ail trasPcrtatiDn necessary to complete the work. Provide Citt ar_Proved ve:cle signs, clearly indicating its use :7 meter reading for the City and associated safety e.t.h.:1r;ment. ,ecies must be Professiorally maintained :c as to a clean ard side the tc:ls, ma-erialE regired by N'ater Readers, :.e. -emer Lars, reading oc:fes, han: animal etc. a minimum number of srneduled contracted routes diay, in a 21 da; cycle cr a total :' routec In addition, the Contractor's major responsibilities include: Training - Cent-aeto- must demonstrate that trained, re6eien-iele PeePle will be used for this Employee training ShOd.:', ieclude classroom and teeld work with a qualified instructor. It is expected that actual field experience will be part of the training. Quality of Work - Meters must be accurate with an error level of not greater than 1 error per 1,000 reads. Chi a monthly basis, a penalty of $5.00 will be assessed for each reading error in excess of 1 per 1,000 reads. (Errors are defined as misreads found by field audit re -reads prior to billing or through customer request ineestigations (re -reads), after completion i of investigation, reading error is confirmed). Cortreste- resfle-sieble ;-.7r insuring that indeual error w1:1 net exheed a maimem c Leire= errors per 1,09 re3d5 for more thar two 2) conseeetie months. Pailure to correct could result in contract termination. Failure to read for afl/ resin, Contractor will incur Penalty of $5.00 for easn meter. Completion of Work - e:and-held devices shall se p:sed up by 7:00 a.m. each work aay and all meter readings are to be comPleted on the day scheduled. All work must be returned to the City 0ei 3:00 P.M. on tine day the meter is read. All nand -held devices must tie picker up frem and ret_ireed to the cite determined by the City. weather cshei-ishiE mest nit -Prevent tee aossmeliment of services under thie- ceetrzetuls otherwie-- eee-eed to by the 2ity. Toe readirg sshedele is Pre..ided witn a certain degree of flexibility which doe-- allr or eceee7iesnal redifieetion. i_ecfl prior approval fro- the City, reeding periods can be extended thrce;;;- "no--ead' days or 'da. Tee averaqe read time fc- a roete le 5 te e nee-s. aestor is to estaolish work schee_ Meter Conditions - Al: ;;;se e- imeee follow-up monitoring of meter readers in field. scheduling, monitoring reader activit7 from reports and follow-up resolution of customer complaints within two (")) days of receiving complaint. Protlems encountered in the field which could result in so:le delllys must on coordinated thrcods the Lostomer Se-.1:e ",arager. Substance Abuse - Contractor must ens_re that Contractor's employees will not consume alcohol or use controlled substances during working ho-rs and will not work under the influence of alco'-sl. a controlled substance or a dangerous d Customer Relations - Contractor is ree:Jssible for ensuring that its employees conduct 7hemselves in a courteous and professional manner when sealing with all customers of the City of Fort Worth 2ePartment. Hand-held Device City will provide hang -held meter reaos devices contract employees and initial training or the e.secifico of its use. The City will provide routine mainti-nase and . =tnd-held devicee tough its selected oontrsi_aiitior. The ,N111 be held financially liable for a,ty ca or lose due to nedligerot-: or abuse by i emE If the eod-telo' devices should 3i while sso sy the the ret3inder of cost the retrieval of readings. is Proni:ited from tamperinz, altev-inc, sr adjusting th -as:-held reading and associated equipment. Upc completion of seices under this s:ntraot the Contractor must return al hari-I reading devices, Dattery packs and assss.iat d equipment to the City by (unless mutually agreed cy the City ar Cctractc- to change t-e time) on the day Pirotion. PART D GENERAL INSTRUCTIONS Ovidfor ease and uniformity ard to aid in the evaluation of bids, it is required that all responses o,omply with the sequence outlined herein. Failure to comply max result in rejection of the response. The Bid is to be completed in eight (8) sections. Each section must contain a cover page identifying tne section. Pages within each section are to be numbered consecutively ith the cover pao:a designated as page number one. For ease handling and reference, please submit the on 8-1i2 x 11 ' pait=er in a ring binder or other binding. e aware that aI: performance requirements will be incorporates', L.-- reference intc the contract. or telegrapnic bids will rct no sonso-erei:L. Bid Format -- Instructions This sect:— :Ines the mini -um requirements fn preparation a'dpre-i-e-tat . of a re.Donce. his oan:zat:: Bidder ail cefiflethe soit_:ply and mintair- tne Requirements Checklists could adversely affect the consideration of your Bid. are expected to examine the entire RFB, irclud ng all perforTa-.1se uire'rents, standard provisionsnd instructiono. Failure to do so will be at the Bidder's risk. Bid Format Transmittal Letter h.sc.ld be c.,isirecseci tc Richard W. awey, Water E17-7-TC-1=r, Fort Worth Water Department. The transmittal letindicate the intention of the Bidder to adhere to the provisions described in the RFB. The letter must of t'e key points of the biA. The letter shcald be :n.:gn,ad by a representative of the organization who ;uthcrized to contract on p.,roce:7_. Table of Contents tal of and bid the anle of contents, listing titles, section's and majo"- cncLIcl tassllinw the tarsttai letter. g)11 sages cc AK - of services. This section should also contain an executive summary that highlights the major contents of the Bid, including critical sucse anc georali recommendations. The exesuive summa snould t:;e: an overview of the proposed services offered and a profile of the Didcier organization (including number of Iears n business, customer base, service history and future goals) Bid Section 2 Workplan Bidder will include a u'etailed p:a- to the reulred work and achieve the desired :;djectives, including ar arnotateo proposed scnedule wn::- Csnt-asr and taf port , if issues as icientin:ation o' potential sonstraints nd other concerns related to the required wc, Bid Section 3 Contractor Organization and Experience The business must be proven and reliLnle in furnishing meter reading services. Provide a brief description and -,]story the firm including current s ze ant] hew man>, on in the firm will be direc_tly engaged in performante is Identify the office that wcuH te recnonslin.le for the services to be provided. incioie 7ur-oer c; ce-Eonne1 nasei at this location an: their e rierte he :oonse contract. De5:rb the finar,cial firm's financial hist-J-7 with and bank references. PYflv Mt-T'ter - r it the sttement Respondents must submit a statement of qualification and exPerienoe that includes, but is not limited to: Years ot- experience in water meter reading. Such experience must have been on meter reading services performed not more than five (5) years prior to the date of this Bid. Brief description of contracts this utilities current and previous nature wth water Provide references of your or=amization's most recent clients of comparable size were the proposed servioes a-e being dtilizec. Peferences may be used for a telephone surve and/Cr sit visits. ;_ customer reference lis.tte :rnsheding shou.s indicating names, addresses and telephone numbers of a minimum of ten (10) utility organizations for which the Bidder rias a contract e-c performing for a minimum of one (1) year. eferenc.,-- sticulC! Client Name: Type Account Base: AddrE,y,-: Con Titie: Number of employees utilizing tre hand-held units ( i f applicable): y p e o etc.) (monthly, --monthly, quarterly, Bid Section 4 Contractor Management Structure Provide a general expianat:on and organ:zational chart which speci': es leadership an, your ..1.a wi l l Into - including tit. act .ea- the centY ctor project se subcont reporting res:o ies; with es, roles and=__Isib :.ties cf the e furnished : the i e uYir;g act . Also, tea* roles; primamanagement structure and prow,__ :nternai management shouldbe aware no C'r t e City. in of idert City or ace and how all ent in the rac Date Hand -he: Route =yc,le Employee Un-read Meters Read Me7ers Bid Section 6 Completed Performance Checklists To aid in the standardization of Bic responses, item - item re-F---Ise checki:sts each of the City's performanne =quiremchts nae been :ncludeu as part of this RF :ontrac- Performance Requirements Questionnaires In Part E. Appendix C as te: e mandatory to be reh,pc-s: the Pc-Th Bid Section 7: Cost Summary --Pete all of these checklists in the activ ty to be rr tr 111)t--1 I ntinqeht costs should be explained. Any omission by the B.dder in no the cost sommary are the sole resPonsitility of the Bidder. The Bidder should provide an itemized list of all contract items. This critical bidder response will provide the basis for evaluating the cost o the contract. -Specify costs for an asditiolnal 3 year contract and the Percent of ihcrease, :f any, for each year 2 - year 5. Bid Section 8 : Affidavits. Ordinances and Contract Examples othe folloi-iing Af'idavits a,-e provided in Part F, Appendix Aand shncls _ in Bisines =hterprie Equal Employmeht Oppo—i_nity ihcL,mpiete AFrilo.,its will be considered non - re5:nsieanc1i. eIt in disquah'ication. ih Appendix = , - CITY OF FORT WORTH DISADVANTAGED BUSINESS ENTERPRISE HID SPECIFICATIONS, SECTION I: 1. POLICY STATEMENT It is in the best interest of the City to promote the equitable utilization of DBE firms in city contracting in order to eradicate the lingering effects of past discrimination and to prevent the City's own spending decisions from reinforcing and perpetuating the exclusionary effects of past discrimination; while at the same time maintaining a high quality of goods and services provided to the City through competitive bidding as required by law. Therefore, it is the policy of the City of Fort Worth to ensure the full and equitable participation by DBE firms in the provision of all goods and services to the City on a contractual basis. The objective of the Policy is to increase the use of DBE firms to a level comparable to the availability of DBE firms which are capable of providing goods and services directly or indirectly to the City. Upon request, the City will assist DBEs by providing them with information on bid specifications, compliance with procurement policy and fulfillment of general bid requirements. In addition, the City will provide information in job performance requirements, procurement opportunities and prerequisites for bidding in City contracts. The City will encourage joint ventures between DBEs, as well as between majority firms and DBE firms on City procurement activities. The City will use its best efforts to insure that DBEs are informed of current and future procurement activities through direct contact, coordination with assistance organizations and placing certified DBEs on the City's bid list. 2. PBE GOAL The City's goal is 15% of the dollar value of contracts for DBEs. On City contracts of $25,000 or more bidders are required to meet the established minimum goal, or upon failure to meet the goal, provide documentation of their "Good Faith Efforts". If the contract amount is less than $25,000, the bidder is not required to submit the DBE information packet. The DBE compliance documentation must be submitted to the Bid Contracting Officer/Buyer no later than ,5:00 o'clock p.m., three (3) business days after the bid opening date. FAILURE TO SUBMIT DBE DOCUMENTATION AS REQUIRED WILL RESULT IN THE BIt BEING CONSIDERED NON -RESPONSIVE TO SPECIFICATIONS. Unless otherwise subcontractors/suppl meeting the City's D specified in writing, only the ers paid directly by the prime will E goal. rst tier counted t Rev. 0 or SECTION II: 1. COMPLIANCE WITH THE CITY'S DBE PROGRAM The City will consider the bidders performance regarding its DBE participation in evaluation of bids. Failure to comply with the City's DBE requirements or to demonstrate or document a "Good Faith Effort", will result in a bid being considered non -responsive to specifications. The lowest responsive bidder meeting the DBE requirements and bid specifications will be awarded the bid. Bidders can comply with the program in one of three (3) ways. Find the one that applies to you and follow its instructions. 1. ENTIRE CONTRACT SUPPLIED BY DBE If you are certified by the City of Fort Worth, the City's DBE contract goal shall be deemed to have been met. You must then complete the Compliance Statement, Attachment 1A, and return it as required pursuant to paragraph 2 of Section 1 hereof. If you are not certified by the City of Fort Worth, please contact the City's DBE Office at (817) 871-6104 to obtain a Certification Form (Schedule A), complete the Compliance Statement, Attachment 1A, and return it as required pursuant to paragraph 2 of Section 1 hereof. CONTRACT IS SUPPLIED WITH DBE PARTICIPATION If you will joint venture with a DBE, complete a Joint Venture Form (Schedule B) and Attachment 1B, sign the Compliance Statement, Attachment 1A, and return then as required pursuant to paragraph 2 of Section 1 hereof. If your DBE participation is in an amount that equals to or surpasses the City's goal of 15`K for DBE, complete Attachment 1A, Attachment 18 and return them as required pursuant to paragraph 2 of Section 1 hereof. If the DBE participation percentage is less than the City's stated goal, you must complete Attachment IC to show the "Good Faith Efforts" you made to meet the City's goal. You should complete Attachment 1B toshow the DBE participation you will have, sign the Compliance Statement (Attachment IA) and return them as required pursuant to paragraph 2 of Section 1 hereof. Al I DBFs wist be certified or n the procegs of being cent f-iel by City of Fort Worth at the time_ ofb d opening. A CUBE not aI ready certified may contact the City's DBE Office at (817) 871-6104 to obtain a Certification Form (Schedule A). Rev. 11/13/90 CONTRACT SUPPLIED WITHOUT DBE PARTICIPATION A bidder that has failed to include DBE participation may be awarded the contract upon the City's determination that the efforts the bidder made to meet the goal was "Good Faith and Honest Efforts". The City must determine that the bidder's efforts were those that, given all relevant circumstances, a bidder actively seeking to meet the goal would make. Sign the Compliance Statement (Attachment 1A). complete Attachment IC and provide anx additional documentation that will substantiate your "Good Faith Efforts". Return all forms and information as required pursuant to paragraph 2 of Section 1 hereof. SECTION III: DBE ASSISTANCE ORGANIZATIONS A list of DBE businesses that have been certified by the City of Fort Worth will be provided to you upon request. Additionally, if there are any questions regarding the interpretation of the City's DBE Policy, please contact the City's DBE Office at: City of Fort Worth DBE Office 1000 Throckmorton Fort Worth, Texas 76102 Phone: (817) 871-6104 The following agency may be able to provide assistance in identifying additional DBE firms to meet your goals: Small Business Development Office 2315 North Main Street, Suite 300 Fort Worth, Texas 76106 Phone: (817) 625-4331 Rev. 11/13/90 Attachment IA DBE COMPLIANCE STATEMENT The undersigned bidder hereby certifies that t, y will comply w.th the DEE Policy in the following manner. (check 1, 2, 0- 3) PLEASE READ INSTRUCTIONS: DBE GOAL, Section 1, r-,aragraPh 2. Page 1 1. ENTIRE CONTRACT SUPPLIED BY DBE (check certification status) Certified by the City of Fort Worth In the process of being certified by t-e City of Fort «crth NOTE: FAILURE TO SUBMIT THIS INFORMATION WILL RESULT IN BID BEING CONSIDERED NON -RESPONSIVE TO SPECIFICATIONS. 2. CONTRACT SUPPLIED WITH DBE PARTICIPATION 3. If DBE participation meets or exceeds tne City's goal, complete Attachment 18. If DBE participation is less than the City's goal, yo..: must complete Attachment 18 and Attachment :C. CONTRACT SUPPLIED WITHOUT DBE PARTICIPATION Complete the "Good Faith Effort" Docure-tation Form, Attachment 1C Authorized Signature Title Name c Company Date The bidder further agrees to provide, directl- to the City UP01 request. complete and accurate inforr7,a?,ion re;.ardin wor percc.r-:_=d by the DBE on the contract, the payment theretore arc y proposed cna-_;es to tie original DBE arrangements submitted with this bid/proposal. The bidder also agrees to allow an audit and/or examinati:- of any books, -ecords, and files held by their company that will s,:a-.antiate the a-:tual performed by the DBE on this contract, by an a_-_-orized officer cr employee of the City. Any material misrepresenta-,ion will be g-ouncs for tenar—rg for ir-1tiat7-7. urc-?r State (ALL L)3F S MUST BE CERTIFIED BY THE CIIY HEF0pL ccNIALT Rev. 11/13 0 CITY OF FORT WORTH Attachment 18 SCHEDULE OF DBE UTILIZATION Date of Report NAME OF PIME CONMACTOR Bid No. COMPAN'Y NAME, NAME SCOPE OF WORK DOLLAR AMOUNT ADRET ND OF PERSON TO BE OF TELEPONE NUMBER CONTACTED PERFORMED WORK DBE CERTIFIED BY CITY The ,,noersigned will enter into a formal agveement with Disadvantaged Contractors tor work in t.r-5 schedule conditioned upon execution of a contract with the City ot Fort Worth. DA E IGNATURE: TITLE: Rev. 11/13/90 Attachment IC Project Name Page 1 of 4 oject Number 'GOOD FAITH EFFORTDOCUMENTATION FORM If you have failed to secure DBE firms or if your DBE participation is less than the City's goal, YOU must complete this form. FAILURE TO COMPLETE THE REQUIRED DBE PARTICIPATION FORMS IS GROUNDS FOR REJECTION OF THE BID. 'ALL QUESTIONSON THIS, FORM MUST BE ANSWERED OR THE BID WILL BE CONSIDERED, NON -RESPONSIVE TO SPECIFICATIONS' Did you obtain a list of DEE firms from the City's DBE Office? Yes No Did YOU contact any of the organizations that are available to assist DBEs, to obtain a list of potential subcontractors/suppliers? It yes, list the agencies below. Yes No Please list each and ever.: subc:ntr in;/suppliar opportunity which will be used in the completion -DT this project. r in Rev. 11/1'3/90 E. Dice YOU solicit bids from Yes No It yes, list firms and the re u Attachment IC Page 2 of 4 s by telephone? these efforts on page 3 of IC. b. If DEE firms were rejected on the basis of quotation being too high or qualifications, attach documentation to support quotation being too high and/or reasons for rejection based upon qualifications; i.e. letters, memos of telephone calls, meeting, etc. Did you solicit bids from DEE firms by Advertisement in the Newspaper? Yes No If yes, attach copy(s) of advertisement. If YOU propose to perform the entire contract without subcontractors or suppliers, please provide a detailed explanation below that proves, based on the size and scope of the project, this is your normal business pra.:tice. 21aaae a7Y aduitio-enf: 3Ifl you fee: will furter faith efforts to o1icit cads from Bts on this project. ThE -:or7-4-7.c.aition of ycur work fo:-ce. ia 70: 3 -c-c7siceraticm. Rev. 11/13/90 Attachment IC PAggs 2 of 4 • This fo-'m is to be used when answering question 5 from the preceding page. REASON CO'A;)A'.:Y NAME. NAME OF PERSON TYPE OF WORK FOR NOT ADDRE0, .ND TELEPHONE CONTACTED PERFORMED DBE SUBCONTRACTING Rev. 11/13/90 Attachment 1C Page 4 of 4 The undersigned certifies that the information provided and the DEE(s) listed was/were contacted in good faith. It is understood that the DEE(s) on the attached list will be contacted and the reasons for not using them will be verified by the City's DEE Office. The misrepresentation of facts is grounds for consideration of disqualification and may result in a bidder being classified as an irresponsible bidder and being barred from City of Fort worth work for a Period of not less than six months. Authorized Signature Title Contact Person Name and Title (if different from authorized signature) Company Name Address Phone Number Rev. 11/13/90 CYCLE INFORMATION The City is read and billed daily by cycle. Tere is a two day windo each cycle after reading to allow for recheck. Atta:!-m.nt : lists all City cycles and routes per cycle. Attazhment II lists all City meters by size(active/inactive) CITY OF FORT WORTH CYCLE/ROUTE BREAKDOWN Cycle 1 # of Routes # of Meters 18 9388 Cycle III # of Routes # of Meters 20 8124 Cycle V # of Routes I of 18 eters 273 Cycle VII # of Routes # of Meters 78E4 Cycle IX # of Routes # of Meters 17 8399 XI # of Routes I of Meters 9481 f Foutes # of Routes 18 Cycle II # of Meters 8352 Cycle IV # of Routes # of Meters 3849 # of Routes # of Routes # of Routes 19 Cycle VI # of Meters 9293 Cycle VIII # of Meters :OE? X of Meters 10,123 yc1e XII # of Routes # of Meters Meters Fc7.tes Heter ?c12 Cycle XVII # of Routes # of Meters 19 8247 Cycle XIX # of Routes # of Meters 19 8743 Cycle XXI # of Routes if of Meters 7 9561 Includes Ina:`_ive Routes # of Routes 18 # of Routes 19 # of Routes 7 Cycle XVIII # of Meters 8149 Cycle XX # of Meters 9561 Cycle XXII # of Meters 1565 TOTAL METER 177,590 TOTAL ROUTES 390 CrTY OF FORT WORTH WATER DEPARTMENT METER INVENTORY SYSTEM INACTIVE/ACTIVE MONTH: FEBRUARY 3, 1992 METER SIZE NEW INACTIVE ACTIVE TOTAL A- -0062 1 23 18 42 1, --0075 11588 19572 106782 137942 --0100 600 2011 9827 12438 7:2)-0150 129 729 2794 3652 E --0200 168 926 3923 5017 F---0300 36 198 217 451 C;---0400 13 50 241 304 H---0600 29 38 182 249 9 14 80 103 ---1000 5 8 43 56 K---1200 0 0 1 1 :,---1800 0 0 0 0 M---1600 0 0 2 2 0 TOTALS** 12578 23569 124110 160257 NOVEMBER 1991 TOTAL METERS IN SYSTEM: 160251 JANUARY 1992 TOTAL METERS IN SYSTEM: 160392 FEBRUARY 1992 TOTAL METERS IN SYSTEM: 160257 CHANGE FROM PREVIOUS MONTH: -135 CHANGE FROM NOVEMBER 1991 REPORT (PLUS) 6 CITY OF FORT WORTH WATER DEPARTMENT CONTRACT FOR METER READING SERVICES CONTRACTOR CHECKLIST CONTRACTOR QUALIFICATIONS AND PERFORMANCE C Experience in providing meter reading services 2. Customer base and references 3. Reference list 4. Years in business 5. Insurance requirements CC CITY OF FORT WCRTH WATER DEPARTMENT OWIIRACT FOR METER READING SERVICES mhrumMANCE CHECKLIST Provide the necessary field personnel and supervision to read contracted routes. 2. Provide uniformed Meter Readers Provide employee identification. Personnel assigned will be required to to wear Contractor provided uniforms and identification badge. 4. Provide for transportation, including City approved vehicle signs, clearly indicating its use in meter reading for the City and associated safety equipment. Provide the tools, materials and supplies required by Meter Readers,i.e. meter bars, reading scopes, hand purps anal repellant,etc. Read a minimum of 15 contracted routes per day in a 21-day cycle for a total of 317 routes per month. Provide management information reports on a daily, weekly, and monthly basis. Maintain liability and insurance coverage in such form and amounts as specified in Fart B, Instructions to Bidders, of the F7.7, document. ce-Aktrat the ,1-71p1,:yee p:eiof driver's license every six mcriths if they are Iered to drive, etion -- All in by 3:00 PM on the day the meter is read. Weather conditions is not a factor for completion of work. 14. Reporting of meter conditions. 15. Customer Relations. 2 CITY OF FORT WCRTH WATER DEPARTMENT CONTRACT METER READING SERVICES BID COST SUMMARY Based on stated cycle/ pricing should be quot COST PER ROUTE x 12 months (yearly) COST PER METER x 12 months (yearly) Appendix D ute size and potential growth f either by route or by meter X 117 Routes = (OR) X 14C,CX Meter * Mileage Cost /mile Specify which routes are subject to mileage cost * Miscellaneous Cost 9TAL CrA4TRA,2T OOST Ccrnpany Name t le ors, EXTENDED COSTS My of Fort Woilh, Texas Mayor and Council Communication . oAro REFERENCE NUMBERLma NAM PAGE O8/O3/S3 | �� | 00MElFRRD I 1 of SUBJECT CONTRACT FOR METER READING SERVICES RECOMMENDATION: It is recommended that the City Council authorize the City Manager toexecute a one (1) year contract with Matvest, Inc., dba Bermex, Inc., to furnish contract meter reading services for the Water Department at a rate of .285 cents per meter read or $628,288.00 per year, with on Option to renew for four consecutive one-year terms, beginning October 1, 1993. DISCUSSION: In 1992, the City Council sub -committee on privatization requested that the Water Department explore various options for meter reading. After determining that consolidating meter reading functions with other utilities (i.e. Texas Utilities and Lone Star Gas) was not feasible, bids were solicited for privatizing meter reading. One bid was received in May 1992. At that time unreliable meter reading equipment dictated that the contractor supply the reading devices as well as the monthly meter reading service. Coot evaluation of the bid versus the in-house costs determined that privatizing meter reading was not cost effective at that time, and a decision was made toretain meter reading in-house and install new reading equipment. In February 1983, o new reading system was installed. The new system eliminated the equipment problems; however, the feasibility of privatizing continued to be explored due to the inability to attract and retain qualified employees. A request for bids for contract meter reading was again released in May 1983. Three bids were received and two companies declined to bid. The bids received were as follows: Vendor Bid Amount Per Meter Reodinq Berrnex,|nc. $495'000 .295 Hocutt 1,549'360 .327 SCh|urnberger $688.800 $.410 S('rv/_es, the �ou�� '�aJ.nq l77.50U WCtmeand mocriv�8�c�u»�S /n reviewing the five-year bids' the City vvreviewingd realize a reduction in nnetnrreodmg costs with a contract in the second year arid by the <h(rd vpx/ would have exoeoded |eaS money on the City of Fort Worth, Texas Mayor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 08/03/93 C-13943 60METRRD 2 of 2 SUBJECT I CONTRACT FOR METER READING SERVICES Contract meter reading will eliminate the need for eighteen meter reader positions, one Clerk II position, and the Meter Reading and Investigation Supervisor position. All affected employees have been notified and the contractor is required to interview these employees for prospective employment. As in the past, every effort will be made to place employees in other positions within the City. Bermex's bid is consistent with the objectives established for privatizing. The contract provides for penalties to be paid by the contractor for misreads, thus encouraging accuracy and quality of meter reading. The contractor, Bermex, Inc., has complied with the City's DBE policy. Funds required for this contract are included in the 1993-94 budget request. FISCAL INFORMATION/CERTIFICATION: The Director of Fiscal Services certifies that funds required for this contract are available in current operating budget, as appropriated, of the Water and Sewer Operating Fund. MG:a ( ‘1,11),ag tick GP,011121 W040 ()riginaling Deparnueul Head: • t • !rfi,r-f,.: ki ( Vf t CAI 5 :-;1-el RETARi • *It $ • IOW