HomeMy WebLinkAboutContract 59733CSC No. 59733
FORT WORTH
CITY OF FORT WORTH
PURCHASE AGREEMENT BASED UPON AN INTERLOCALAGREEMENT BETWEEN THE
CITY OF FORT WORTH AND CITY OF AMARILLO.
WHEREAS, Section 271.102 of the Texas Local Government Code allows Local Governments to pursue
mutually beneficial and cooperative purchasing programs; and
WHEREAS, pursuant to Subchapter F, Chapter 271 of the Texas Local Government Code, the City of
Fort Worth ("City"), a Texas home -rule municipality and the City of Amarillo have entered into an
Interlocal Cooperative Purchasing Agreement on December 12, 2007 which provides that when the one
of the Local Government Entities enters into a contract with a Vendor for goods and services, the other
Local Government is able to enter into a Purchase Agreement with the Vendor under the same terms and
conditions offered to the Original Local Government Entity so long as the Vendor is agreeable (Copy
Attached as Exhibit "A");
WHEREAS, Lighthouse Uniform Inc. ("Vendor") responded to ITB 7025 Amarillo Fire Department
Class "A" Uniform issued by the City of Amarillo agreeing to allow other Local Governmental Entities
to enter into a Purchase Agreement with Vendor under the same terms and conditions as those contained
in the ITB (Copy attached as Exhibit `B");
NOW THEREFORE, City and Vendor each of which will individually be referred to as a "Party" and
collectively as the "Parties" enter into this Purchase Agreement.
The Parties agree that any references to the City of Amarillo in Exhibit `B" shall be construed as the City
of Fort Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall
inure to the City as if the contract in Exhibit `B" were originally executed between the City and Vendor.
This shall specifically include any requirements imposed on Vendor by virtue of the City of Amarillo ITB
7025 Amarillo Fire Department Class "A" Uniform Ordinance included in Exhibit `B."
The Agreement includes the following documents which shall be construed in the order of precedence in
which they are listed:
1. Exhibit A — Interlocal Agreement between the City of Fort Worth and the City of
Amarillo;
2. Exhibit B — Contract between the City of Amarillo and Vendor for ITB 7025 Amarillo
Fire Department Class "A" Uniform;
3. Exhibit C — Vendor's Quote, Pricing, Scope of Services or Purchase Order; and
4. Exhibit D — Conflict of Interest Questionnaire.
Exhibits A, B, C and D which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
"B" pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits
thereto. In the event of a conflict between Exhibit `B" and this Agreement or Exhibit "A", then this
Agreement and Exhibit "A" shall control.
City shall pay Vendor in accordance with the fee schedule in Exhibit "C" and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall be in an amount up to Fifty -Five Thousand Dollars ($55,000.00). Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this Agreement unless
City requests and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first approves such expenses
in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager ("Effective Date") and expires April 25, 2024. City shall have the option to renew this agreement
for 2 (two) one-year renewal options by written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent documents and records of Vendor
involving transactions relating to this Agreement. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities subject to Vendor's reasonable rules and regulations while
at Vendor's facilities, and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice
of intended audits, and all such audits shall be conducted on regular business days during Vendor's regular
business hours in a manner that will not unreasonably interfere with Vendor's operations at its facilities.
City's auditors shall present proper credentials to the manager of Vendor's facility at the time that they
are admitted to such.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,
whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern
District of Texas, Fort Worth Division.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received
by the other party by United States Mail, registered, return receipt requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Valerie Washington, Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
To VENDOR:
Lighthouse Uniform Inc.
Ben Meyerson, Secretary
1532 15th Ave W
Seattle, WA 98119
[SIGNATURES FOLLOW]
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
By: Valerie Washington (Jul 7,202317:08 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Jul 7, 2023
APPROVAL RECOMMENDED:
U
By: J s Daviss7, 202315:30 CDT)
Name: James Davis
Title: Fire Chief
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Lighthouse Uniform Inc.
0
By: Ben Meyerson TJUl7, 202311:14 PDT)
Name: Ben Meyerson
Title: Secretary
Date: Jul 7, 2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: B Jul 7,202315:29 CDT)
Name: Brenda Ray
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jeremy Anato-Mensah
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fort Worth & Amarillo EXHIBIT A
Cooperative Purchasing Interlocal Agreement
FORT WORTH CITY SECRETARY
CONTRACT NO.
COOPERATIVE PURCHASING INTERLOCAL AGREEMENT
This Cooperative Purchasing Interlocal Agreement ("Agreement") is made and entered
into as of the date written below between the City of Amarillo, Texas ("Amarillo"), and
the City of Fort Worth, Texas ("Fort Worth").
WHEREAS, both Amarillo and Fort Worth have each determined a need for a
cooperative agreement to purchase like goods and services to avoid duplicate
procurement efforts and obtain the benefits of volume purchasing; and
WHEREAS, Amarillo and Fort Worth are authorized by Section 271.102 of the Local
Government Code to pursue mutually beneficial and cooperative purchasing programs;
NOW, THEREFORE, for and in consideration of the mutual obligations and benefits
contained herein, Amarillo and City of Fort Worth agree as follows:
SECTION 1. The purpose of this Agreement is to provide Amarillo and Fort Worth with
additional purchasing options by satisfying the provisions of Section 271.102 of the
Local Government Code.
SECTION 2. The parties agree that each of the parties shall respectively designate a
person to act under the direction of, and on behalf of, the designating party (the
"Designated Representative").
SECTION 3. At the request of the other party, a party that enters into a contract with a
vendor for goods or services (the "First Purchasing Party") shall attempt to obtain the
vendor's agreement to offer those goods and services to the other party (the "Second
Purchasing Party") for the same price and on the same terms and conditions as have been
offered to the First Purchasing Party. If the vendor so agrees, and if the Second
Purchasing Party is agreeable to such terms and conditions, the Second Purchasing Party
may enter into its own separate contract with the vendor for the purchase of such goods
or services.
SECTION 4. Unless otherwise agreed between the Designated Representatives,
payments for a purchase made by the Second Purchasing Party shall be paid directly to
the vendor and not to the First Purchasing Party. The Second Purchasing Party shall have
the responsibility of determining whether the vendor has complied with any provisions in
its contract with the vendor, including but not limited to those relating to the quality of
items and terms of delivery, and shall be responsible for enforcement of its contract
against the vendor, including all cost of enforcement.
Page 1 of 3 - ; -
Fort Worth & Amarillo
Cooperative Purchasing Interlocal Agreement
SECTION 5. This Agreement will be subject to all applicable federal, state and local
laws, ordinances, rules and regulations.
SECTION 6. This Agreement shall remain in effect from the date of execution until
terminated by either party. This Agreement may be terminated, without cause or penalty,
upon not less than thirty days written notice to the other party.
SECTION 7. The parties acknowledge that each party and, if it so chooses, its counsel
have reviewed and revised this Agreement and that the normal rule of construction to the
effect that any ambiguities are to be resolved against the drafting party must not be
employed in the interpretation of this Agreement or any amendments or exhibits hereto.
SECTION 8. If any action, whether real or asserted, at law or in equity, arises on the
basis of any provision of this Agreement, venue for such action shall lie in state courts
located in Tarrant County, Texas or the United States District Court for the Northern
District of Texas — Fort Worth Division. This Agreement shall be construed in
accordance with the laws of the State of Texas.
SECTION 9. If any term or provision of this Agreement is held to be illegal, invalid or
unenforceable, the legality, validity or enforceability of the remaining terms or provisions
of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or
unenforceable term or provision, the parties shall endeavor to agree to a legal, valid or
enforceable term or provision as similar as possible to the term or provision declared
illegal, invalid or unenforceable.
SECTION 10. Execution of this Agreement does not obligate Amarillo or Fort Worth to
make any purchase, to pay any membership fee or to otherwise or in any manner incur
any cost or obligation.
SECTION 11. This Agreement may be executed in multiple counterparts, each of which
shall be deemed an original, and all of which shall constitute but one and the same
instrument.
SECTION 12. The undersigned officers and/or agents are properly authorized to
execute this Agreement on behalf of the parties hereto and each party hereby certifies to
the other that any necessary actions extending such authority have been duly passed and
are now in full force and effect.
SECTION 13. All notices, requests, demands, and other communications which are
required or permitted to be given under this Agreement shall be in writing and shall be
deemed to have been duly given upon the delivery or receipt thereof, as the case may be,
if delivered personally or sent by registered or certified mail, return receipt requested,
postage prepaid, to the respective city representative set out below, or his/her designee.
Page 2 of 3
Fort Worth & Amarillo
Cooperative Purchasing Interlocal Agreement
EXECUTED this' c�th day of 007.
CITY OF FORT WORTH
1000 Throckmorton Street
Fort Worth, Texas 76102
CITY OF AMARILLO
P.O. Box 1971
Amarillo, Texas 79105
City anager'sOffice: City Manager's Office:
Q4 I
Karen L. Montgomery UAlan M. Taylor
Assistant City Manager/CFO ;�71'- City Manager
City Secretary's OffTV
Approved as to Form and Legality
TkC�*/V
Marty Hendrix City Attorney's Office:
City Seereta y 001�
DATE yl� Claud Drinnen
Deputy City Attorney
Approved as to�Form and Legality
City
DeniNchro
Assistant City
Page 3 of 3
R5643530
MAILING ADDRESS:
City of Amarillo
Purchasing Department
P.O.Box 1971
Amarillo Texas 79105-1971
LIGHTHOUSE UNIFORM
133215TH A VENUE WEST
SEAT LEWA98119
City of Amarillo
INVITATION FOR BIDS
Quote Number 7025
AMA.RILLO FIRE DEPT. CLASS "A"
L7-ORM - ANWAL CONTRACT
STREET ADDRESS:
601 S. Buchanan, Room 307
Amarillo. Texas 79101
(806)378-3028
EXHIBIT B
DATEISSUED: 04/ 12/?A21
BIDS OPEN:
04/ 15/2021 4:00 PM
Page -
NO BID ACCEPTEDAFTER THIS TIME
In order to be considered, responses must be
received in the City of Amarillo Purchasing Office
601 S. Buchanan Street, Rm. 307, Amarillo, TX 75
before the designated due date and time stated.
Please quote us prices for the item(s) on the attached bid sheet(s). The right is reserved to accept or reject all or any part of your offer
and to accept the offer the City Council considers to be the lowest responsible bid. By submitting this bid, Elie undersigned hereby certifies
that said bid has been independently arrived at and char price, terms or conditions appearing or applicable hereto, have not and will not be
disclosed by or on behalf of the bidder to any other bidder or competitor. Bids are to be returned in an envelope and your envelope must
clearly indicate that a bid is enclosed and reflect bid number.
GENERAL, CONDITIONS OF BIDDING - READ CAREFULLY
I. ALL BIDS MUST BE QUOTED F.O.B.DESTTNATION.
2. Show unit prices, extensions, and total bid. In case of discrepancy betweenunit price and the extension. the unit price will be taken.
3. State on face of bid exactly what you .are furnishing (brand or manufacturer's name),
4. Any catalog or manufacter's reference in this quotation is descriptive, but not restrictive, and is used only to indicate type and grade,
unless otherwise specified.
5. NOTE: The City of Amarillo is exempt from all Federal Excise and State Taxes. DO NOT include tax in your bid price or invoice. The
PurehaseOrderissued to the successful bidder contains the requiredstatutc to be filed as a tax exemption certificate.
6. The City of Amarillo reserves the right to accept or rejcci any or all bids or parts of bids and to waive any formalities and technicalities.
7• If your bid is figured on an 'ALL OR NONE' basis, please so state. The City reserves the right to award a bid on this basis.
In order to be considered on an all or none basis, bidder is responsible fir submitting pricing for all items on the bid-
8. Cash discounts will be figured front date complete shipment of order is received, or date invoice is received by the Purchasing Department,
whichever is later. Purchase Order Number must appear on all invoices and delivery- tickets. Send invoice to mailing address listed
at the top of this page.
9. Payment for the material will be made after complete shipment and the entire order has been received by the City, and after
the using department has certified receipt of the material and verified that the material is in accordance with the bid submitted.
10, THIS BID MU6'I' BE SIGNED IN THE SPACE PROVIDED BELOW TO BE CONSIDERED.
11. THIS BID MUST BE SUBMITTED ON THE ATTACHED BID SHEETS.
The undersigned hereby offers to furnish and deliver the articles or services as specified on the attached bid sheets at the prices and terms
therein stated and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer.
Delivery or completion time �S i.-e�� 1 o//r� Mtn n Q Terms(Sta Discouni iLd
d)
Nam
e of Business `i ��� ut��h trrv.� lb • By���
AutRepresentative- Signed by Hand
Business Telephone By �.e V��Z(
Authort�.ed Representative - Typed or Printed
Toll Free Number 'Lt' — 5 vy S
Fax Number 'Zola - yY2. _V- Email t/"P-IPJrSo�
Remit Address if different fom above
(THIS BD) IS VALID FOR 90 DAYS UNLESS OTHERWISE STATED)
04/13/2021 TUE 15: 09 ( JOB NO. 59491 12003
R5643530 City of Amarillo
INVITATION FOR BIDS
Quote Number 7025
AMARILLO FIRE DEPT. CLASS "A"
LNIFORNI - ANNUAL CONTRACT
ADDITIONAL BIDDING INSTRUCTIONS
1, Bid Preparations
a. Each bidder is expected to carefully examine the invitation, specifications and all bidding instructions and conditions. Failure
to do so will be at the bidder's risk. If clarification is needed regarding the meaning or intent of any part of the invitation to bid
and the bidder feels the oral explanation is contrary to the infarntation in the bid documents, then the bidder should demand
a written confirmation. Oral explanations or instructions given before the bid opening will not be binding.
Page -
b. Each bidder is to furnish the information requested, Alternate commodities or services, trade-ins, etc„ will be considered only
if asked for on the invitation,
c. EACH BTD MUST RF. SIGNED ON THE FIRST PAGE OF THE INVITATION. THIS BfD MUST BE SIGNED TO BE CONSIDERED.
The bidding firm will be responsible for assuring that only authorized persons sign bids-
d. Bids submitted on other than the attached bid sheets or with different terms or provisions will not be considered as responsible
bids. Bidders are invited to attach any additional information, but we will give first consideration to the information on our bid
sheets, in the format we requested.
2. Modification or Withdrawal of Bids
Bids may be withdrawn or modified by written notice received by the Purchasing Department prior to the exact hour of the hid
opening. A bid may also be withdrawn in person if the identity of the person cart be established and a receipt is signed for the
bid- No bid can be withdrawn or modified after the exact hour designated for the bid opening.
3. Bid Bonds
a. When a bid calls for a Bid Bond, that Bond must be presemalong with the other bid documents at the tine of the bid opening.
A cashier's check or certified check issued by a bank satisfactory to the owner is acceptable in lieu of a Bid Bond. Personal
or Company checks are not acceptable, Bids without bond or check will not be considered.
b. Checks posted by unsuccessful bidders will be returned after the contract has been properly executed, Checks will be returned
by certified mail or may he picked up by a properly identified person after signing a receipt.
4. InspeL,4ion by Bidders
If the bid requires alteration to any building or land and detailed specifications are or are not provided, each bidder is expected
to visit the site and be responsible for identifying any part(s) of the specifications that are not adequately defined. If an addendum
to the Bid Invitation is required it will be necessary to advise all prospective bidders, and it may be necessary to delay the bid
opening.
S. Bid must be submitted on the Attached bid sheets. Bids submitted on any outer form will not he considered,
6. The City reserves the right to postpone a scbeduled bid opening If only one bid is received.
SPECIAL BIDDING INSTRUCTIONS
BIDS MAY BE MAILED TO THE ADDRESS LISTED ON PAGE 1, OR FAXED TO: (806)
378-9494.
AN ALTERNATE BID MUSTSTAND ALONE, BE RECEIVED IN A SEPARATE ENVELOPE
THAT IS SEALED AND CONTAIN ALL THE REQUIRED BID DOCUNrENTATION AND
ADDENDUMS AS THE ORIGINAL BID REQUIRES.
Per the terms of Chapter 176 of the Local Government Code, should any
vendor be awarded all or any part of the goods or services on which this
Bid or Proposal solicits a return, then it Is the vendor's sole
responsibility to pro -tide the City of Amarillo, with an updated Conflict
of Interest Questionnaire, Form CIQ. The vendor must file the updated
04/13/2021 TUE 15: 09 [ JOB NO. 59491 12004
R5643530 City of Amarillo
INVITATION FOR BIDS
Quote Number 7025
AMARILLO FIRE DEn.CLASS "A"
MFORM - ANNUAL CONMRAC`r
form within 7 days after learning that a prior filing (if any) is no
longer accurate. This form and the names of the City Council Members,
Mayor, City Manager, Deputy City Manager, and Assistant City Manager is
available on the City's website located at www.amarillo.gov
INDEBTEDNESS TO THE CITY OF AMARILLO,
PER CITY ORDINANCE NO.6706, THE CITY OF AMARILLO WILL NOT AWARDA BID
OR CONTRACT TO VENDORS WHO ARE DELINQUENT IN THE INDEBTEDNESS TO THIS
CITY.
QUESTIONS, CLARIFICATIONS AND CORRESPONDENCE:
All questions and requests for clarification must be submitted to the
Purchasing Agent in writing and will be answered by the Purchasing Agent
in writing. No questions will be accepted or answered verbally. Except
as provided in this section, upon issuance of this RFP, RFQ, or Bid
vendors are specifically directed not to contact other City personnel,
to include any Engineers or Architects and anyone other that purchasing
personnel for answers to questions, clarifications, meeting,
conferences, or technical discussions or anything else related to this
RFP, RFQ, or Bid. Failure to strictly abide by this policy may result
in the immediate disqualification of the vendor from this and other
bidding opportunities.
Exempted from, the no contact rule is the Pre -bid meeting, to which all
of the registered vendors are invited. Pre -bid meetings can be either
mandatory or non -mandatory. All questions presented at a Pre -bid
meeting will be addressed in an aggregrated Question and Answer document
that will then be provided to all vendors at the same time.
If the answers do not change the information published in the original
documents, they will be sent a clarification only. If the answers do
change the information published in the original documents, they will be
sent an addendum. Addendwns require signed acknowledgement of receipt
of the addendum by signed and submitted with the response to the RFP,
RFQ, or Bid.
It is the responsibility of the respondent to verify if any addendum(s)
or clarification(s) have been issued and to make sure the respondent has
Page -
04/13/2021 TUE 15: 09 ( JOB NO. 59491 (2005
R5643530 City of Amarillo
INVITATION FOR BIDS
Quote Number 7025
AMARILLO FIRE DEPT. CLASS "A"
UMFOILNI - AID jAL CONTRACT
received ail copies. Contact the Purchasing Department at 806-378-3028
to verify this information. Respondents may also go to
www.publiepurcbase.comand register as a vendor with the City of
Amarillo and to download a copy of the addendum or any other bidding
documents. Addendum and clarifications will he posted to the public
purchase website. If a vendor is not registered with public purchase,
then all bidding documents will need to be requested through the City of
Amarillo Purchasing Office by emailing purchasing2@amarillo.gov.For
vendors that receive copies of Kids and correspondence through the
purchasing office, addendums ,and clarifications may be mailed or emailed
to the vendor' s contact information we have on file. It is the vendor'
s responsibility to keep their company's information updated with the
public purchase website as well as with the City of Amarillo. If an
addendum(s) or clarification(s) is not able to be mailed or emailed due
to size or for any other reason, then registered respondents may be
called and asked if they would like to pick up a copy from the
Purchasing Department. Vendors may submit signed addendunns to the City
by emalling purchasing%tamarillo.gov or by mailing them to the City of
Amarillo Purchasing Department.
All questions must be submitted at least 10 days prior to the bill due
date. All questions will be answered at least 7 days prior to the bid
due date. If the questions cannot be fully answered by that time then,
the opening date of the bid will be extended by amendment to allow
sufficient time for all questions to be answered and those answers to be
provided to all registered vendors.
Submit your questions to:
purchasing2(Wamarillo. gov
Page -
BIDDER MUST ACKNOWLEDGE RECEIPT OF ALL ADDENDUMS BY ACKNOWLEDGING ON BID
FORM WHERE PROVIDED, AND OR BY RETURNING THE SIGNATURE PAGE OF THE
ADDENDUM. ALL ADDENDUMS MUST BE ACKNOWLEDGED AND RECEIVED BY THE BID
OPENING DATE AND TIME IN ORDER FOR THE BID TO BE CONSIDERED.
Addendums #1 Acknowledged ft (Signature)
04/13/2021 TUE 15: 09 [JOB NO. 59491 2006
R5643530 City of Amarillo
INVITATION FOR BIDS
Quote Number 7025
AMAkILLO FIRE DEPr.CLASS "A"
UNIFORM - ANNUAL CONTRACT
Addendums #2 Acknowledged (Signature)
Addendum #3 Acknowledged_ (Signature)
Addendums #4 Acknowledged (Signature)
Addendum #5 Acknowledged (Signature)
NO AWARDTO DEBARRED OR SUSPENDED VENDOR'S ASSURANCE FORM. PLEASE
RETURN SIGNED FORM WITH YOUR BID.
24 HOUR CONTACT INFO1ZMATION
The City of Amarillo operates on a twenty -four-hour basis. In order to
be prepared for emergencies, please provide your company's contact
information for after -flours contact.
CONTACT NAME �,
AFTER HOURS TELEPHONE NUMBER: 'fib 2 6' — 5 60D o� �, 01, q
*COOPERATIVE PURCHASING`
The contract resulting form this solicitation will be available for use
by all governmental entities, providing there is no conflict with any
applicable statutes, rules,policies,or procedures.The governmental
entities will have the option to use the pricing as agreed to within the
resulting contract.
Governmental entities will issue their internal purchase orders directly
to the contractor(s), however, shall reference and cite the City of
Amarillo contract number ( Solicitation number) within the purchase
order document.
*FUNDING OUT CLAUSE*
Notwithstanding any contrary provision of this agreement, each payment
obligation of the City created by this agreement is conditioned upon the
availability of funds that are appropriated or allocated by the Amarillo
City Council for the payment of the product of functionally similar
products. If sufficient funds are not allocated and available for any
subsequent fiscal year (October 1 to September 30) during the term of
this agreement, the City may terminate this agreement or reduce its
obligation to match the appropriated funding. The City shall notify the
Page -
04/13/2021 TUE 15: 09 ( JOB NO. 59491 10007
R5643530 City of Amarillo
INVITATION FOR BIDS
Quote Number 7025
AMARILLO FIRE DEPT. CLASS "A°
UNIFORM -.ANNUAL CONTRACT
vendor that funds have not been appropriated by the City Council at the
earliest possible time and this agreement will terminate or be reduced
at the beginning. of the fiscal year for which no funds or reduced funds
have been appropriated by the City Council. No penalty shall accrue to
the City in the event this provision is exercised, and the City shall
not be obligated or liable for any future payments due or for any
damages as a result of termination or reduction under this section. This
provision shall not be construed so as to permit the City to terminate
or reduce this agreement in order to purchase, lease or rent similar
equipment from another entity.
PLEASE INCLUDE DESCRfPTI'VE LITERATURE ON ANY ITEM BID.
Page -
ALL PRICES OFFERED HEREIN SHALL BE FIRM AGAINST ANY INCREASE FOR THE
INITIAL, TERM OF THE CONTRACT, AT LEAST SIXTY (60) DAYS PRIOR. TO
COMMENCEMENT OF SUBSEQUENT RENEWALTERMS, THE CITY MAY CONSIDER A
REQUEST FOR PRICE ADJUSTMENTS. ALL REQUEST FOR PRICE ADJUSTMENTS WILL BE
WRITTEN AND INCLUDE DOCUMENTATION THAT SUBSTANTIATES ADDITIONAL COST.
SUCH ADJUSTMENTS MUST BE ACCEPTABLE TO BOTH PARTIES OF THE ITEM(S) IN
QUESTION. **PLEASE CONTACT THE PURCHASING DEPARTMENT AT 806/378-3028 FOR
THE PROCEDURES FOR RL:COMMENDING COST INCREASE REQUESTS."
QUANTITIES ARE ESTIMATES BASED ON PAST USE AND FORECAST OF ANTICIPATED
FUTURE NEEDS. VARIANCE MAY BE AS MUCH AS 25% DECREASE OR INCREASE IN
ACTUAL USE.
THIS IS A ONE (1) YEAR CONTRACT WITH OPTIONS TO RENEW FOR FOUR (4)
ADDITIONAL ONE (1) YEAR PERIODS, IF AGREEABLE BY BOTH PARTIES.
***NOTICE... NOTICE*** UNIT OF MEASURE WARNING"*
WHEN SUBMITTING A RESPONSE TO THIS BID YOU MUST SUBMIT YOUR DID WITH A
UNIT PRICE IN THE UNIT 43F MEASURE AS SHOWN ON THE BID SHEET FOR YOUR
BID TO BE CONSIDERED. IT DOESN'T MATTER IF THE EXTENDED PRICE IS
CORRECT IF THE UNIT PRICE IS SU`BMI'TI"ED INCORRECTLY THE BID WILL BE
DEEMED AS NON -RESPONSIVE FOR THAT ITEM. IF THE ITEM IS PART OF A LOT
THEN THE LOT WILL BE DEEMED UNRESPONSIVE.
SPECIFICATION NO, F -206
PAGE NO, 10 OF 10
18.0 Expedited tailorins (includes shin time):
Expedited tailoring and shipping shall be any process that reduces the 8-week standard
assembly and delivery of the uniform, Expedited tailoring shall include manufacturing of uniform
and shipping out within:
18.1 1 day I So .t-4)
18.2 2 days _ II.,!:, , w
18.3 3 days j( 1 op , uo
18.4 1 week ,_ • w
18.5 2 weeks —a
18.6 3 weeks
18.7 4 weeks
18.8 6 weeks
•� V� P '1 b
�j � \ WQ �l �� W� .
VIMA u4 sk. w-�
04/13/2021 TUE 15: 09 [JOB NO. 5949] (2018
R5643530 City of Amarillo
INVITATION FOR BIDS
Quote Number 7025
,01ARIT LO FIRE DEPT. CLASS "A"
UNIFORrit - ANNUAL CONTRACT
vendor that funds have not been appropriated by the City Council at the
earliest possible time and this agreement will terminate or be reduced
at the beginning of the fiscal year for which no funds or reduced funds
have been appropriated by the City Council. No penalty shall accrue to
the City in the event this provision is exercised, and the City shall
not be obligated or liable for any future payments due or for any
damages as a result of termination or reduction under this section. This
provision shall not be construed so as to permit the City to terminate
or reduce this agreement in order to purchase, lease or rent similar
equipment from another entity.
PLEASE INCLUDE DESCRIPTIVE LITERATURE ON ANY ITEM BID.
ALL PRICES OFFERED HEREIN SHALL BE FIRM AGAINST ANY INCREASE FOR THE
Pagc -
INITIAL TERM OF THE CONTRACT. AT LEAST SIXTY (60) DAYS PRIOR TO
COMMENCEMENT OF SUBSEQUENT RENEWAL TERMS, THE CITY MAY CONSIDER A
REQUEST FOR PRICE ADJUSTMENTS. ALL REQUEST FOR PRICE ADJUSTMENTS WILL BE
WRITTEN AND INCLUDE DOCUMENTATION THAT SUBSTANTIATES ADDITIONAL COST.
SUCH ADJUSTMENTS MUST BE ACCEPTABLE TO BOTH PARTIES OF THE ITEM(S) IN
QUESTION. **PLEASE CONTACT THE PURCHASING DEPARTMENT AT 806/378-3028 FOR
THE PROCEDURES FOR RECOMMENDING COST INCREASE REQUESTS.*�
QUANTITIES ARE ESTIMATES BASED ON PAST USE AND FORECAST OF ANTICIPATED
FUTURE NEEDS. VARIANCE MAYBE AS M` CH AS 25% DECREASE OR INCREASE IN
ACTUAL USE.
THIS IS A ONE (1) YEAR CONTRACT WITH OPTIONS TO RENEW FOR FOUR (4)
ADDITIONAL ONE (1) YEAR PERIODS, IF AGREEABLE BY BOTH PARTIES.
***NOTICE... NOTICE*** UNIT OF MEASURE WARNING***
WHEN SUBMITTING A RESPONSE TO THIS BID YOU MUST SUBMIT YOUR BID WITH A
UNIT PRICE. IN THE UNIT OF MEASURE AS SHOWN ON THE BID SHEET FOR YOUR
BID TO BE CONSIDERED. I'F DOESN'T MATTER IF THE EXTENDED PRICE IS
CORRECT IF THE UNIT PRICE IS SUBMITTED INCORRECTLY THE BID WILL BE
DEEMED AS NON -RESPONSIVE FOR THAT ITEM. IF THE MNI IS PART OF A LOT
THEN THE LOT WILL BE DEEMED UNRESPONSIVE.
04/13/2021 TUE 15: 13 [ JOB NO. 59501 (ZO01
R5643530 City of Amarillo
INVITATION FOR BIDS
Quote Number 702,5
AMARILLO FIRE DEPT. CLASS "A"
L?fiFORM - ANNUAL CONTRACT
EXAMPLE: IF WE REQUEST A UNIT PRICE PER POUND DO NOT SUBMIT A PRICE PER
50# BAG AS YOUR UNIT PRICE. IF WE REQUEST A PRICE PER ROUND OF
AMMUNITION DO NOT USE THE PRICE PER. BOX OR THE PRICE PER CASE AS YOUR
UNIT. SE =SET
TO BE AWARDEDAS ONE LOT.
Page -
04/13/2021 TUE 15: 13 [JOB NO. 59501 12002
R5643530
Line DescriPtion
No
1 CLASS A UNIFORM
JACKET AND PANTS
CLASS "A" PER
HID SPECIFICATION FD-206,
ISSUADICF< DATED 03/05/21
City of Amarillo
INVITATION FOR BIDS
Quote Number 7025
ANLAPILLO FM DEPT.CLASS "A"
UNIFORM - ANWAL CONTRACT
item Quantity Units Unit Price
Number Ordered q
200 $5 76 02 30
Page -
Extended Price
Totals 26, 9 ,4
9�
i 6 (V -t � k's, ti ` iS�. v� s � ems-- C� g ,�v� �' 1�1 V� L4-- t �t7 -
04/13/2021 TUE 15: 09 [ JOB NO. 59491 12008
SPECIFICATION NO. FDFD-206
PAGE NO. 1 OF 10
THE CITY OF AMARILLO, TEXAS
PURCHASE SPECIFICATION
FOR
Amarillo Fire Department Class A Uniform
1.0 CLASSIFICATION AND SCOPE
1.1 Class" ion
The Amarillo Fire Department (AFD) uses class A uniforms for members to wear to
designated events. It is the goal of the AFD that these uniforms be consistent in make-
up of materials and quality of finished product_ As a department we will purchase 15-
20 new uniforms a year and will have multiple uniforms sent in for promotion and
Honor Guard (HG) changes.
1.2 SCOP,9
It will be required of the vendor to make arrangements to travel to Amarillo to
measure members for new uniforms or provide AFD personnel with the proper
training to complete these measurements. A standardized measurement/order form
will need to be provided by the vendor to the AFD for the ordering process.
1.3 Use
Manufacturing times of the uniform orders can be found in the specs listed later in
this document. It is also requested that the vendor keep a stock of department
patches, provided by the AFD, to reduce any delays in the manufacturing of the
garment.
Department Approval
Prepared bIssuance/Revision U,LinE Purchasing
3-5-21 Sam Baucom/10. Issuance Fire TD 3-5-21
Sam Baucom / Trent Davis
This specification, until revised or rescinded, shall apply to each future purchase and contract for the
commodity described herein. Retain for future reference.
04/13/2021 TUE 15: 09 [JOB NO. 59491 12009
3 1 S 4 57)
5,23
2.0 CassA Uniform Jacket
SPECIFICATION NO. Fb-206
PAGE NO. F 10
AL alt1'
2.1 Style —Double Breasted
2.2 1+ inches of seam allowance per seam (this enables a jacket to be let out up to 4 inches
without compromising fit or appearance).
2.3 Weight. 12 oz.
2.4 Finish, Tropical Worsted
2.5 Blend. 55% Polyester / 45% Wool
2.6 Color. Black
2.7 Buttonholes. Military type cloth bound holes
2.8 Pockets. Black - One welt breast pocket and two lower open welt pockets.
2.9 Buttons. 6 ,Gold for Chief Officers, 6 silver for Lead Firefighters (Captain) and below
2.10 Badge Tab. Black - Metal centered 1 inch above breast pocket, Navy Blue — Cloth on left
breast
3.0 Class A Uniforms Jacket Striping i 3 9 ytew r
3.1 Military lace sleeve braid (Class A)
3.2 Military nylon sleeve braid (Honor Guard)
3.3 Striping shall begin 2 % inches above cuff of sleeve
3.4 Striping has % inch between each stripe
3.5 Striping shall be halfway or all the way around the sleeve
M
4.0 Class A Uniform Jacket Longevity Marks (u LccS(- 0It 2C'1'4
v)
4.1 Line / color year of service marks
4.2 Chief Officers. One gold Maltese cross for every five years of service. Center above
striping on left sleeve
4.3 Captains and Line Officers. One silver Maltese cross for every five years of service. 4.4
Center above striping on left sleeve
5.0 Class A Uniform Pant
�1'10
>r l o 'Z � �� es.. �2g �— y 4�
5.1 Weight. 1:►. oz. I zo . 2a'--44 6 — 60)
5.2 Finish. Black - Tropical Worsted
5.3 Blend. 55% Polyester / 45% Wool
5.4 Closure. Zipper fly — hook and eye fastener
5.5 Pockets. 2 side. 2 hip
04/13/2021 TUE 15: 09 [JOB NO. 59491 2010
SPECIFICATION NO. FD-206
g5CA 1q-S -- 1-+•S (rc�n�or�>
Dress Uniform Shirt
6.1 Style. Paragon
6.2 Color. White
6.3 Sleeves. Long Sleeve
6.4 Fabric. 65% polyester / 35% combed cotton
6.5 Pockets, Two pleated pockets with scalloped pockets
6.6 Badge Tab. Above left pocket
6.7 Military Creases
6.8 Cross-stitched shoulder straps
TO Dress Caps '% 9 L' • -' � ?-" 1-4-�
8.0
PAGE NO. 3 OF 1
7.1 Style. Bell -crown cap
7.2 Color. Black or White
7.3 Visor shape L59 black, 2 lnches
7.4 Black poly serge crown or
7.S Black Acetate lining
7.6 Haircloth — each of four projections behind outer fabric for firmness to hold the shape of
the bell look.
7.7 Chin Strap. Gold, Silver, Black
7.8 Chin strap fabric to match sleeve braid
7.9 5 eyelets (tine front center, two per side for ventilation)
7.10 Side Screw.. Cap device primary color match
7.11 Adjustable interior band (behind leather sweatband) enable cap to be adjusted to
preferred fit_
-0
Caa Devices. - 0 3 p
8.1 1-5/8 Cap Device (gold or silver alloy)
8.2 Screw back. attachment with top center pin and jewelry style clutch
8.3 Scramble a 2),1° R-M.
8.4 Engine iD en. .
8.5 Single Bugled -'1_q , L1D e_a ,
8.6 2 Parallel Buglef'O , 10 e 4
8.7 2 Crossed f3ugl�>,o • to t--
04/13/2021 TUE 15: 09 [JOB NO. 5949] 12011
SPECIFICATION NO. FD-206
PAGE NO. 4 OF 10
8.8
3 Crossed Bugle-1 3 u A a �o
8.9
4 Crossed Bugles 30, to
8.10
S Crossed Bugle,8 30. ,.
a
r3S .tom'- 2- --t4
9.0 Belts
$ o • Lk — ba
9.1
Color. Black Leather with basket weave finish
9.2
Size. 1 % inch wide
9.3
Buckle. Geld or Silver
" c�?-1 t"r
10.0 Ties
10.1
Style. Traditional 4inhand tie 1
10.2
Color. Black
10.3
Length. Regu la r or Long
.% I I ,kt, m, W 1. A,�
11,0 Gloves $ t9 to cy "Jk"V5
11.1 Style. With or Without gripper dots (Gripper dot gloves for HG only)
11.2 Color. White
12.0 Shoes
12.1 Style. Hi -Gloss Low quarter oxford
12.2 Color. Black Permashine
�Iz���M .�� ��k t,e e0��-�«� o ►,1 �
13.0 Uniform Patches t 11
13.1 Department to supply patches for Jacket applKlion
13.2 Placement Determined by Department Specifications
14.0 Full Uniform Package.
Class A F'ackaee
The Class A Package to include a jacket, badge tab, department supplied patches, sleeve
striping, ,and Maltese crosses, cuffing of sleeves, pants, hemming of pants, cap, rank
specific cap device, chin strap, side buttons, white dress shirt, tie, gloves, belt, buckle,
and shoes. r # G g 1,, ID ek (3 L— 146
04/13/2021 TUE 15: 09 ( JOB NO. 59491 10012
SPECIFICATION NO. FD-Zp6
PAGE NO. 5 OF 10
14.1.1 regular
14.1.2 oversize
14.2 HIS Package
The donor Guard Package to include a jacket with red border epaulet, honor cord,
badge tab, department supplied patches, cuffing of sleeves, pants with striping,
hemming of pants, cap, black 911 chin strap, side buttons, white dress shirt, tie, gloves,
belt, buckle, and shoes.
-1-49y
14.2.1 regular _ f
14.2.2 oversize
1� b 9y.3� t(Ics-i - sb)
15.0 Coat and Pants Only .11 � LA kA , ) C" ( L. — 6 k)
15.1 Class A Uniform
The Class A Uniform to include a jacket, badge tab, department supplied patches, sleeve
striping, and Maltese crosses, cuffing of sleeves, pants, hemming of pants.
15.1.1 regular
15.1.2 oversize
15.2 HG Uniform
The Honor Guard Uniform to include a jacket with red border epaulet, badge tab,
department supplied patches, cuffing of sleeves, pants with striping, and hemming of
pants.
15.2.1 regular
15.2.1 oversize
too* 15.3 Women's Cut option (Package. Uniform. Jacked
15.3.1 regular
15.3.2 [rversi
50.E
Upon the need for a specific item the Amarillo !Fire Department will need the ability to purchase these
Items separately from the offered packages. These Items will be referred to as line items.
04/13/2021 TUE 15: 09 [JOB NO. 59491 12013
SPECIFICATION NO, FD-206
PAGE NO. 6 OF 10
16.0 Cafeteria Packas:e:
To be bid by line item.
16.1 Class A J,3cket
The Class A Package includes a Jacket, badge tab, department supplied patches, sleeve
striping, and Maltese crosses and cuffing of sleeves. r,
16.1.1 regular ��c,��oL, 2.o -r i �. 0
r
16.1.2 oversize
16.2 Women's Cut option
16.2.1 regular ! �.. 1 . 1 } 7 0
16.2.2 oversize ! b .1 . L s p .a°%
16.3 HG Jacket
The Honor Guard Jacket includes a jacket with red border epaulet, badge tab,
department supplied patches, and cuffing of sleeves.
16.3.1 regular - [(J-A-
�tr� 7,b -k !-4 .b t16.3.2 oversize
16.4 Women's Cut Qption
16.4.1 regular
16.4.2 oversize
16.5 Men's Pants o
16.5.1 regular — 10 - • 4
165.2 oversize I-� ��. (Lit
16.6 Women's Cut option {pant, skirt)
16.6.1 iregular i p1 . 0 e Cv — i k�
16.6.2 oversize 2b t,� , _ 3 4
16.7 g a s $J
Cap complete (no device) �` S c- cam * 9 (.0 .3 4 u
16.7.1 Upgraded band
+41 1C`. Ulu
1 TU ,-At`
� �
1 oY ati.
16.7.2 Upgraded visor
� � O ` �
o
04/13/2021 TUE 15: 09 [JOB NO. 59491 0014
16.7.3 Cap strap A 19 1 o ",`
16.7.4 Gold / red Ii , ; o tti
16.7.5 Silver / red 7� 2� , w c-
16.7.E Black / red I
Cap side button (pair)
16.7.7 Gold (FD) 77� •p �i
16.7.8 Silver (FD) 1-4-IL, f4 ,
163 Cap Device
16.7.1 gold g b , (0 [ h
16.7,2 silver :* � k o eti.
16.7.3 custom chaplain (Dept. provided) 1 LL ,3 �
16.8 While Srilrt
16.8.1 Regular I
16.8.2 Oversize 4 -+3 z-v 1
16.8.3 No patches
16.9 Tie (black, Standard)
16.9.1 Regular dr 1 �+ . No Ga ,
16.9.2 Long Iv 19 • , p eL
16.10 Belt, black with buckle, specify color (silver or gold)
16.10.1 Regular -T 3 S , lc, t-t,
16.10.2 Oversize 9k `kb , 1D ti,
16.11 Buckle gnly
16,11.1 Silver 1'3
16.11.2 (Bold 9 0 cti
16.12 Gloves. Standard
16.12.1 Non texture
16.12.2 -textured 9 e e4
16.13 Dress shoe. Oxford Permashine
16-13.1 Men's 5t �} (� ,3 0
16.13.2 Women's C4 9 p eU
SPECIFICATION NO. FD-206
PAGE NO. 7 OF 10
04/13/2021 TUE 15: 09 [JOB NO. 59491 U015
SPECIFICATION NO, FD-206
PAGE NO. 8 OF 10
16,14 Sleeve Strip nj 1
16.14.1 Gold metallic (1/2-inch only),* 13.90 �� S�r C itt'&' J
16.14.2 Silver metallic (1/4 inch or 1/2-inch) r--
16.15 HG only Shoulder Cord
16.15.1 Red braided 1-5 9 • '�U ia,
16.16 HG only pant stripine
16.16.1 1./2 inch (red)
16.17 Years of SeC&e marks (Maltese Crosses) 1 cross oer 5 vears' service
16,17.1 Bullion thread silver or gold (individual) IW cMosS
16.17.2 chaplain Crosses (pair)
16.18 Misc. Accessories
16A8.1 Badge tab holder (individual) 5 9-s cs—, f
16,18.2 Collar insignia, city 2, specify rank upon order �D S�
16.183 Gold FD jacket button (individual) db 5 , 9 s
16.18.4'>ilver FD jacket button (individual) 1 S .95
16.18.5'Washer (Individual) -/ b -Sb eea .
16.18.6 Toggle (individual) S+' o • so 0, -
All uniforms returned for upgrades shall have all new materials necessary to complete the alteration
Including replacing old rank/insignia to ensure all new upgrade materials match, excluding
department patches and badge tab unless requested by department. The upgraded uniform shall
appear consistent with that of a new uniform of the equivalent rank.
The alterations listed below enable the jacket to be modified to meet a given specification approved
by the Amarillo Fire Department
17.0 Alterations
17.1 Jacket strioin&L 4 inch or 1 2-inch
17.1.1 add 1 stripe A 9 0 , IS'
17.1.2 add 2 stripes -4 t b 6 - f96
17.1.3 add 3 stripes I 1 7- 1 '('p
17.1.4 add 4 stripes -4 i W 0 .5 r
04/13/2021 TUE 15: 09 [JOB NO. 59491 12016
SPECIFICATION NO. Fb-206
PAGE NO. 9 OF
17.1.5 add 5 stripes `0157 :4 • s b
17.2 Maltese crosses
mr-1
17.2.1
add 1 cross
�;- (' 'l o
17.2.2
add 2 crosses
,0 60 ,`0
17.2.3
add 3 crosses
-5L 3 -+o
17.2.4
add 4 crosses
1)L} , 2,b
17.2.5
acid 5 crosses
:; o
17.2.6
add 6 crosses
?'� �(• Zo
17.2.7
add 7 crosses
D
17.2.8
add 8 crosses
ly
17.2.9
add 9 crosses
- gy . 7 o
17.2.10 add 10 crosses
- . Za
17.3 Jacket reconditionirg 11 -Zp _ Up
4ALA �- 4C.,D,,^
3- . J'()
1 2.Oo
15.16
19.00
Z�,So
33 ,vv
17.4 HG Pant'Stri ina only
17.4.1 add une color stripe (red) .x a
17.5 Patch removal, iacket
17.5.1 Patch Sewn, jacket X'Z,-L- • 9 S
17.5.2 Patch Sewn, shirt A I Fs 9- '#
17.5.3 Take in/let out, side seams (jacket) 3 y . 9s
17.5.4 Take in/let out, pant waist .51 3�r . 91 ?" puw {
17.5.5 Add gusset, Jacket J ►'2-,S- `O f6.,r J P aV'_4
17.5.6 Add shoulder epaulets, qty 2 _C-0 . rm
17.5.7 Item pants -*
17.5.8 Sew button, replacement per button -* +.Du v tA
N 9. 9 IV— + 644011.
All [terns/packages ship via standard ground freight with an 8-week production timeframe. Expedited
tailoring and freight timeframes are listed below in the event the garment is needed outside of a
standard 8-week window.
04/13/2021 TUE 15: 09 [ JOB NO. 59491 12017
Lighthouse Uniform Co.
Bid - Amarillo Fire Dept.
Quote #.7025
4/13/2021
For: Gloria Cadile
Please call 206-282-5600 ext 103 with and questions.
Thank you,
Ben Meyerson
[ JOB NO. 59491 12001
Local Preference Consideration
City of Amarillo
Section 271.9051 of the Texas Local Government Code "CONSIDERATION OF LOCATION OF RESPONDENTS
PRINCIPAL PLACE OF BUSINESS";
In accordance with SECTION 271.9051 OF THE Texas Local Government Code, If a local government receives one or
more competitive sealed bids from a vendor whose principal place of business is in the municipality and whose bid
is within five (5%) percent of the lowest bid price received from a vendor who is not a resident of the municipality,
on contracts less than $500,000 the municipality may enter into a contract with (a) the lowest vendor or (b) the
vendor whose principal place of business is in the municipality if the governing body of the local government
determines, in writing, that the local vendor offers the local government the best combination of contract price
and additional economic development opportunities for the local government created by the contract award,
including the employment of residents of the local government and increased tax revenues to the local
government.
Local Preference Consideration DOES NOT apply to a Construction Projects over $100,000 or Telecommunication
and information Technology Bids/Purchases.
If you DO NOT have your (principal place of business located within the City of Amarillo city limits — STOP — do
not fill out this form.
This "Application for Local Preference Consideration" does not mean that the City of Amarillo is limiting
responses to this request for bids/proposals to only those businesses located within the city limits. All
bids/proposals are welcome.
Respondents who wish to qualify under the local preferences law must have their principal place of business
located with the Amarillo city limits.
If your principal place of (business is within the Amarillo city limits and you want to apply for local preference
consideration, then you must:
1. Complete the Local Preference Consideration Application, and
2, Describe in writing, and attach supporting documentation, the additional economic development
opportunities for the City of Amarillo that will be created If you are awarded this contract. include the
number of City of Amarillo residents that you will employ to complete this contract and the increased tax
revenues that will be generated for the City of Amarillo if you are awarded this contract.
04/13/2021 TUE 15: 13 [JOB NO. 59501 10004
Local Preference Consideration Application
Business Name:
Physical Address:
Mailing Address:
City, State, Zip Code:
Business Type:
o Corporation — Indicate state of Incorporation
o Partnership — indicate "general" or 'limited"
o Sole proprietorshilp
Attachments: Describe in writing, and attach supporting documentation, the additional economic development
opportunities for the City of Amarillo that will be created if you are awarded this contract. Include the number of
City of Amarillo residents that you will employ to complete this contract and the increased tax revenues that will
be generated for the City of Amarillo if you are awarded this contract.
CERTIFICATION: I hereby certify under penalty of perjury that the information which I have provided on this form
is true and correct, that I am authorized to sign on behalf of the business set out above and if requested by the city
will provide, within 10 days of notice, the necessary documents to substantiate the information provided.
(Please print)
Authorized Representative Signature
Printed Name
Title
pate
(Attached description and documentation of economic impact as outlined on previous page)
04/13/2021 TUE 15: 13 [ JOB NO. 59501 12005
DATE: NOVEMBER 30, 2021
TO: BRANDON MASON
DEPARTMENT: FIRE
RE: Bid No. 7025 AMARILLO FIRE DEPARTMENT CLASS "A" UNIFORM — ANNUAL CONTRACT
FROM: PURCHASING DEPARTMENT
We wish to advise you that the contract referred to above will expire on April 25, 2022. You
are being advised now so you may review requirements (including any wording on bid and
specifications) and provide Purchasing with any changes. A memo from your department will
be required indicating any changes or no change by December 15, 2021, to ensure a new
contract is in effect prior to expiration of current contract.
Please provide us with the funding you will use for this contract, as it is now required by the JD
Edwards system.
Should the current contract expire before a new one is awarded all requisitions for those
commodities or services must have City Manager approval prior to submitting them to
Purchasing Department.
Please tell us the quantity you have used against this contract up to the present.
Gloria Carlile, Public Safety Buyer
Signature:
Funding:
Quantity used to date:
(4) Four, (1) One Year Renewals Left
February 13. 2023
LIGHTHOUSE UNIFORM
ATTN: BEN MEYERSON
1532 15T" AVENUE WEST
SEATTLE WA 98119
RE: Renewal of Bid No. 7025
Amarillo Fire Department Class
"A" Uniforms -Annual Contract
04/26/2023 thru 04/25/2024
Total Amount $20,797.50
Dear Vendor,
The City of Amarillo would like to inform you of the renewal of Amarillo Fire
Department Class "A" Uniforms -Annual Contract with your company, Lighthouse
Uniform, as allowed by the contract now in effect. Orders will be placed as needed
by the department.
Renewal of the contract will begin April 26,2023.
Sincerely,
Trae Kepley
Purchasing Director
City of Amarillo, Purchasing Department
TK/lb
b meyer.151 ecM
EXHIBIT C
Ben Meyerson
Quote Date:
1532
15th
Ave W
L G H T H O U S E 06/08/2023
Seattle, WA 98119
Uhl IFOR M C O M FA N Y
(206)282-5600
Item Description
UOM
QTY Unit Price
Extended
1 STARS BATTALION CHIEF
EA
10
$
31.10
$
311.00
2 STARS DEPUTY CHIEF
EA
10
$
31.10
$
311.00
3 STARS ASSISTANT CHIEF
EA
5
$
31.10
$
155.50
4 STARS CHIEF
EA
5
$
31.10
$
155.50
BLACK MOHAIR/FLAT BRAID FOR DRESS COATS 1 1/4"
EA
10
$
37.20
$
372.00
CAPTAIN BARS (UNIFORM INSIGNIA)
EA
10
$
31.10
$
311.00
LIEUTENANT BARS (UNIFORM INSIGNIA)
EA
25
$
29.10
$
727.50
DRESS CAPS -BLUE
EA
50
$
96.34
$
4,817.00
DRESS CAPS -GOLD STRAP BANDS
EA
10
$
17.10
$
171.00
DRESS CAPS -NICKEL SILVER STRAP
EA
20
$
17.10
$
342.00
DRESS CAPS -WHITE
EA
25
$
96.34
$
2,408.50
DRESS CAPS -WHITE LEATHERETTE
EA
2
$
121.34
$
242.68
DRESS CAPS -WHITE LEATHERETTE WITH GOLD LEAFS
EA
2
$
171.34
$
342.68
GOLD METALLIC PIPING/BRAID 1/8"
EA
40
$
40.10
$
1,604.00
SILVER METALLIC PIPING/BRAID 1/8"
EA
40
$
13.90
$
556.00
SILVER STARS W/WOOL BACKING
EA
50
$
5.95
$
297.50
GOLD STARS W/WOOL BACKING
EA
20
$
13.90
$
278.00
MATTE GOLD W/BRASS QUARTER INCH (CHIEF DRESS COAT)
EA
5
$
5.95
$
29.75
MATTE GOLD W/BRASS QUARTER INCH LARGE
EA
5
$
5.95
$
29.75
MATTE GOLD W/BRASS QUARTER INCH LARGE (ASSISTANT CHIEF DRESS COAT)
EA
5
$
5.95
$
29.75
MATTE GOLD W/BRASS QUARTER INCH LARGE (BATTALION CHIEF DRESS COAT)
EA
5
$
5.95
$
29.75
MATTE GOLD W/BRASS QUARTER INCH LARGE (CAPTAIN DRESS COAT)
EA
5
$
5.95
$
29.75
MATTE GOLD W/BRASS QUARTER INCH LARGE (DEPUTY CHIEF DRESS COAT)
EA
5
$
5.95
$
29.75
MATTE GOLD W/BRASS QUARTER INCH SMALL
EA
5
$
5.95
$
29.75
MATTE GOLD W/BRASS QUARTER INCH SMALL (ASSISTANT CHIEF DRESS COAT)
EA
5
$
5.95
$
29.75
MATTE GOLD W/BRASS QUARTER INCH SMALL (CAPTAIN DRESS COAT)
EA
5
$
5.95
$
29.75
MATTE GOLD W/BRASS QUARTER INCH SMALL (CHIEF DRESS COAT)
EA
5
$
5.95
$
29.75
MATTE GOLD W/BRASS QUARTER INCH SMALL (DEPUTY CHIEF DRESS COAT)
EA
5
$
5.95
$
29.75
MATTE GOLD WITH A (7/8) INCH WIRE SMALL (DRESS CAP)
EA
5
$
5.95
$
29.75
MATTE GOLD WITH BACK QUARTER INCH SMALL (LT DRESS COAT BUTTON)
EA
5
$
5.95
$
29.75
MATTE GOLD WITH BRASS QUARTER INCH LARGE (LT DRESS COAT BUTTON)
EA
5
$
5.95
$
29.75
MATTE GOLD WITH BRASS QUARTER INCH SMALL (BATTALION CHIEF DRESS COAT)
EA
5
$
5.95
$
29.75
MATTE NICKEL W/BRASS QUARTER INCH LARGE
EA
5
$
5.95
$
29.75
MATTE NICKEL W/BRASS QUARTER INCH SMALL
EA
5
$
5.95
$
29.75
MATTE NICKEL WITH A (7/8) INCH WIRE SMALL
EA
5
5
5.95
5
29.75
PANTS, FEMALE
EA
15
$
120.20
$
1,803.00
PANTS, MALE
EA
20
$
102.70
$
2,054.00
UNIFORM COAT FEMALE <BELOW LIEUTENANT
EA
20
$
566.00
$ 11,320.00
UNIFORM COAT FEMALE >LIEUTENANT AND ABOVE
EA
5
$
616.00
$
3,080.00
UNIFORM COAT MALE <BELOW LIEUTENANT
EA
20
$
566.00
$ 11,320.00
UNIFORM COAT MALE >LIEUTENANT AND ABOVE
EA
15
$
616.00
$
9,240.00
$ 52,755.36
EXHIBIT D
CONFLICT OF INTEREST DISCLOSURE REQUIREMENT
Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts or
seeks to contract for the sale or purchase of property, goods, or services with a local governmental entity
(i.e. The City of Fort Worth) must disclose in the Questionnaire Forms CIQ ("Questionnaire") the person's
affiliation or business relationship that might cause a conflict of interest with the local governmental entity.
By law, the Questionnaire must be filed with the Fort Worth City Secretary no later than seven days after
the date the person begins contract discussions or negotiations with the City, or submits an application or
response to a request for proposals or bids, correspondence, or another writing related to potential
agreement with the City. Updated Questionnaires must be filed in conformance with Chapter 176.
A copy of the Questionnaires Form CIQ is enclosed with submittal documents. The form is also available at
http://www.ethics.state.tx.us/forms/CIQ.pdf.
If you have any questions about compliance, please consult your own legal counsel. Compliance is the
individual responsibility of each person or agent of a person who is subject to the filing requirement. An
offense under Chapter 176 is a Class C misdemeanor.
NOTE: If you are not aware of a Conflict of Interest in any business relationship that you might
have with the City, state Contractor name in the # 1, use N/A in each of the areas on the form.
However, a signature is required in the #7 box in all cases.
Revised 6.9.2021 cc
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
TOM, M W4
This questionnaire reflects changes made io the law by H.B. 23. 941h Leg., Regular Session. OF9CELSEONLY
This questionnaire is being liled in accordance with Chapter 176. Laval Govemment Code, by a vendor who Date peceived
has a business relalionship as defined by Section 176-0010-al with a Kcal governmental enlirg and the
vendor meats requirements under Section 176.1006(a)-
By law this questionnaire must be liled with the records adminislralor of the IccaJ gavarnmenlal entity not laser
than the 7th business day after the dale the vendor becomes aware of facts that require the statement io be
filed. Sap Section 176-0o6(a-1), Local Goaemment Code.
A vendor commits an otkmm if the vendor krtmingly violates Section 176.006, Local Government Code. An
oflanse under dris section is a misdemeanor.
-11 N ame of vendor who has a business relationship with local governmental entity.
N/A
J
ChadLthis box ifyou arm filing an uptiafr} ioa pmviouslyfil�d quesfionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local govemrrrent officerabout whom the information is being disclosed,.
Name of Officer
J describe each employment or other business relationship with the local government officer, or family member of the
officer, as described by Section 176.002(a)(2)(A). Also describe any family relationship with the local governrnentofficer.
Complete subparts A a nd B for each empl oyment or busi ness relationship descri bed. Attac h addition al pages to this Fo rm
CIO as necessary.
A- Is the local government officer or a family member of the officer receiving or likely to receive taxahfe income,
other than iriwastment income, from the vendor?
nYes EhNo
B- Is the vendor receive ing or likely to receive taxable income, other than iriwestment income, from or at the direction
of the local govemment officer Or a family member of the officer AND the taxable income is not reoeiwed from the
local governmental entity?
FE---�IYas F1No
IJ Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect towhich the local government officer serves asan officer ordirector, or holds an
ownership inlerest of one peroent ormore.
J Check this boot if the vendor has giwan the local government officer or a fam ily member of the officer one or more gifts
L� as described in Section 176.01Q&)(2)(B), excluding gifts described in Section 176-003(a-1 ).
J ten Mtie'Plotl
Ben Meyerson'(ful 7, 202311:14 PDT) Jul 7, 2023
E4gnaA1re of vendor doing business with the governmental antily Cale
Form provided by Taxes Ethics Commission rrnw. athi cs.stata. M. u s RoAsed 111x2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Cade may be found at http:J,vww. statutes_legis_state.tx_us!
Does.;LG+htrrkfLG.176.htm. For easy reference. below are some of the sections cited on this farm.
Local Government Code lr 17&001f1-a): "Business relationship" means a connection between two or more parties
based on corrn-erda activity ofone of the parties. The term does not include a connection based on:
(A) a wan saction that is s ubject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a pu rchase or lease of goods or services from a person that is oh artered by a state or federal agency and
that is subject to regular exam i nation by, and reporting to, that agency.
Local Government Cade & 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to avendor if:
(2) thevendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a oontract between the local govern mental entity and vendor has been executed;
or
(i i) the local governmental entity is considering entering into a contract with the
vendor.
(B) has given to the local government officer or a family memberofthe off icerone ormore gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contractwith the vendor_
Local Government Code 4176.O116(a) and (a-1I
{a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a fam ily member of the officer, descri bed by Section 176.003(a)(2) (A);
(2) h as given a local government officer of that I oval govern mental entity, or a family member of the
officer. one or more gifts with the aggregate val ue specified by Section 176.003(a)(2H B), exdudi ng any
gift described by Section 176.003(a-1)1 or
(3) has a family relationship with a local government officer of that Iocal governmental entity_
{a-1) The completed conflict of interest questionnaire must be filed with the appropriate records ack-ninistrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to arequest for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or mare gifts described by Subsection (a); or
(C) of a family relationship with a local government officer_
Farm proOded by Texas Ethics C6mmISSiDn www.othies.state.lx.us Re%dsed 111fi2021