HomeMy WebLinkAboutContract 23113 CITY -SECRETARY
CONTRACT NO.
Interlocal Agree-men t Between the
Tarrant County Workfo►-cp Development Board and City of Fort Worth
I. Agreement Prov lions
A. Purpose of Agreement "
�s
,:
To serve as an agreement between the Tarrant County Fort Worth. Workforce Development Board U
(Board) and City of Fort Worth (City), describing tl; : transition, of Grant Recipient status to the
Board from the City,and the ad=ministration of Job Training Partnership Act(JTPA)Programs in the
City ofFott Worth service Delivery Area1Substate Area(SDA)during Program Year 1997(PY97).
r`9
It is expressly understood and agreed that enforcement of the terms and conditions of this agreement, N'
and all rights of action relating to such enforcement, shall be strictly reserved to the Board and the
City, and nothing contained in this agreement shall give or allow any claim or right of action
whatsoever by any person other than the Board and the City, It is the express intention of the Hoard
and the City that any entity,other than the Board or'he City receiving services or benefits tender this "
a,reenient, shall be deerned an incidental beneficiary only. This agreement is not intended to create r
r_y rights, liberty interests or entitlemems n favor of any person. The agreement is intended only
to set forth the contractual rights and responsibilities of the signatory parties.
B. Period of Agreement
This Agreement_ shall become effective on July 1, 1997 and shall remain in effect until ,tune 30,
1998.
C. Definitions
Grant Recipient - the local fiscal agent "responsible and accountable. for the management of all
workforce development fonds available to the Board", as provided by Section 2308.303 of the Texas
Government Code. This definition includes JTPA Binds.
AdministratiN e Entity-the entity, designated to administc `he JTPA job training plan. (Section-t(2),
JTPA)
Board _Furct�OYIS - includes the functions nd responsibilities dc.:,crihcd for local workforce
deg-eloprrent boards in Section 2308.302 cf the Texas Government Code. A partial but
representative list of these functions and responsibilities includes: planning and oversight of ail r
workforce training and services in the Tarrant County Workforce Development Area (tit'D,
evaluation of all workforce development programs in the WD_%; operational planning and
administratio , of all workforce training and senliccs 1 Meted through the Texas Workfor-e {
{
Commission (TWC); ser.=ing as a single point of contact for local business to cooimn ,?nicate their
skill needs and influence the direction of all workforce development programs; development of the
local plan for addressing workforce development needs in the WDA; assumption of the functions
and rrssponsibilities of local workforce development advisory boards, councils, and committees
authorized by federal or state laws (including Private Industry Courelk. under the JTPA); and
monitoring and evaluation of the effectiveness of the career development centers, state agencies, and
contractors providing workforce training and services.
,i
D. Compliance With Law Pad ."Iegulatiao
The City will operate programs addressed by this Agreement in evnplzance with a applicable 1e
federal and State of Texas legislation and regulations;grant agreements and contract provisions; the
provisions of this agreement; and amendments to any of the above.
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E. Acknowledgment of Funding Source
The City will acknowledge the Board,by including a printed notice that program funding is received
from the Board, in all material:,related to programs governed by this Agreement that are produced
for distribution to other entities or to the general public. j
F'. Communication
The City and Board will act in good faith to inform each other in a timely manner of events and
information relevant to programs addressed by this Agreement. On the last Wednesday of each
month preceding a meeting of the Board, unless an alternative date is °stablished by the Executive
Director of the Board,staff of the City and Board will meet to discuss items to be considered by the
Board at its next meeting and other related issues. The City will provide material in support of ite ns
to be considered by the Board to the Board staff on or before the last Friday of the month preceding
the Board meeting at which the item will be considered.
G. Job Training Plans
The City has developed and published public notice of the Calendar Yea,, 1997 (C-R' ) I; T: 713
Summer Youth Program Job Training Plan. This plan has been approved by t: Board artd the
Mayer of the City of Fort Worth, and has been approved by the T`VC. The City will administer the
CY97 Title I113 Summer Youth Program, and will be responsi' ,modifications to the � fle II'
Plans through Oc!ober 31, 1997.
PY97 Title IIA, IIC, and III Job Training Plans for the SDA, in, e. n 123 Edi cation
Coordination Plan Amendments, have been developed jointly ' j ?card, ha,%e beer
approved by the Board and Mayor of the City of Fort Worth, anu nm tted ,o TWC for
approval for implementation of programs in the SDA beginning 997, The City w",
administer PY97 Title IIA, IIC and III Programs, including the Section 11- _ducation Coordination
Progi ems, and ivill be responsible for modifications and amen ii-cots to the.lob Training Plans for
those programs through October 31, 1.997.
IEI. Staff
The City will continue to administer and to operate the JTPA prcgrams without disruption of client
services.
.As the Board hires staff,hiring preference will consistently be granted to applicants that are c,.-xently
working within the system, including employees of the TWC, JTPA administrative entities/grant �.
recipients, Child Care Manageineiit Services (CCIN1S)/Child Care'Training (CCT)contractors, ai,d
temporary employees or contractors that have worked or are working or the Board. This practice
will conform with the provisions of Chapter 2308 of the Texas Government Codc and appropriately
value current knowledge of the programs with which the Board inust work, in the context of an open
job posting and hiring process. Applicants currently employed by the employment and training
departments of the City oT Fort Worth and Tarrant County will receive this h .:nb preference.
1. Unexpended Funds From Current Contracts
Unexpended JTPA funds from contracts currently in effect between the TWO and the City will Le
passed through in their entirety to the City by the Board for use in delivering these programs.
.I, Close out of Current Grants
The City will be responsible for ail reports, including Close Out Reports, on the City's PY94, PY95,
and PY96 contras°.s with the I WC for programs under Titles IIA, IIB, 'IC, III, Section 123
Education :Coordination Programs, and any Rapid Response co-tracts. Copies of all reports will be
provided to the Board at the time of submission to TWC.
K. Expenditure Reports/Close Out Reportq/Requests for Funds/Other Reporting
Requirements
The fol'owing provision ap lies to P L 97 Contracts effective July 1, 1997, and to PY94, PY 9ti, and
PY96 contracts on the effective date of their reissue to the Board. Tie City will request funds from
the Board, using the forms ar.0 documentation provided by the Board. The Board will request the
funds frorz-i TWC, and will transfer the funds to the City in a timely manner. Please see Section II
`Budget' of this Agreemert fo. further information on ful,ding transfers, On or before the fifteenth
(lay ofeach monr` City`vi I. provide to the Board expenditure reports for each grant providing
t nding for the seams described in this aag Bement, utiiizing the financial reporting forms
provided by the Board. Documentation and florins -ocessa.ry to effect a completed closeout package
for a grant or c-)ntract ,A:ll be processed in accord witti the provisions of the Texas Workforce
C:omrnissioi. Fin:rrlcial I'4.amigen?ent 11A;aimai, an,-1 will be provided to the Board b} the City no less
than four busii,e:� dav-� the closeout packape is clue, to flw T%%—
The Board will provide to the Citj comprellensi— procedures for submission of Expenditur
Reports, Close Out Reports, and Requ4sts for Funds.
On or before the last Friday of each inonth, the City >> ill provide to the Board a report of current
pt,rformance against JTPA fjerf-�rma-nce standards, state performance goals, and other perfoi-rnance
measures that the Board may require.
L. Monitoring
;i
The Board will assume responsibility for rrior_itoring programs frorn the City.
M. Audit Resolution ,Acrd. Other Administrative Costs
In the event that the City, in its current capacity as administrative entity or in the future as previous
administrative entity or as subcontractor to the Board, is involved in audit resolutions, preparation
of final close out repc_,ts, or other actvities related thereto, then the cost of personnel working on
audit resolution, preparation of final close out reports, or other activities related thereto are valid
costs chargeable to JTPA aY -- th.- Board agrees that such -Prsonnel and other costs will be-
reimbursed by the Board,subject to the availability of funds during the contract period in which
costs are incurred.
N. Disall,^ed Costs
The City is the party responsible to the Board and to the State for any disallowed costs incurred
through June 3( X998 in dischar) its responsibilities for t le Titles IIA,IIB, IIC, III, and Section
123 Education Coordination Programs. This is in accord with section VII of the Interlocat
Agree!bent establishing the Beard and Workforce Governing Board.
0. Participant He,.
For the most expedient deliverr of services to active participants, the City will maintain the official
pa;-tieipant files on site at its offices. Thce parts of the files (active or inactive) required by the
Board will be subm4ted by the City in a timely fashion. kny questioned information from an active
participant fie ;rill be provided to the Board upon request. The City will continue to enter
participant data in the Client Management System (CMS) but��-i11 provide such information to the
Board as nef Jed.
P. JTPA Property
t he City will continue to have fiduciary responsibility for the property under its administration,
h1aintain inventory lists and conduct physical inventory during its tenure as Adminis rative Entity.
FN CC' p+rop:rty shall he surrendered to the ,5oard for disposal ui nor�'_� alien of d.iisnosition to
iFi 5 a,2rl:ei nci.i, the C t`, rrcliti- 11-ic
3 C1%1,rCi of any n0(tC\pd d<iWe
property with a 1-Init Acquisition. C'o of $1,000 c.r riiore rwrchasec, and Cho City «ill submit
requests for purchases of$5,000 ^r more to the BoarO, which will in tuna request purch=zse approval
from TWC.
`Q). Contingency Playa
In case some Linforeseen obstacle precludes the continuation of the process for the Board to assume
all JTPA contracts in the required time frame, the Board. Ord the City/will de.relop an interim plan.
NA hick will provide continued sery .,es to pa0:,.;ipants until such time that the obstacle is removed.
R. Cunt ,< t M10 Statutes
If any provision of this A-reernent conflicts xith reiev ant Federal or stag° statutes or implementing
zegulations, those statutes or regulations shall take precedence, If a provision of this Agreement
conflicts with provisions of the Job Training Plans c,lnF:nuy in effect for programs in the SDA,those
Plans will be amended to conform with this Agre,ii;(-cst.
S. Amendments
This Inter-local Agreement shall be subject to amendment after its approval by the parties hereto.
Such amendment must be approl-ad by a majority vcte of the Boarcl and by the Mayor of the City
of Fort Worth. In addition, prior to consideration of any amendm-,nt, the amending party shall
provide: two weeks written notice to the other parties. This notice shall include proposed
amendments(s) an(! the date, time, -nd place when it is proposed tha4 the Board will consider the
proposed amendments.
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11, Budget
Funding for PY97 JTPA Programs in the SDA will be divided between the Board and 1,11c 01v Ili
acc-)rd -with the follwxj ng budget.
Total Board City
Allocation
Admin -TJperatioiial )-'�drniji Operational
11A $1,588,247 $174,483 $50,089 $143,366 $1,220,509 `
I
lic $666,26S $52,322 $22,431 $60,11 1 $531,4,04
Iii $i,C69,503 $63,903 5',4,"27 : 96,523 $874,550
11A 8% $106,000 $o $o $o 100106,000
[11A 50X, $309,433 $5,000 $0 $56,885 $247,54.8
LTotal: $3,739,451 $295,508 $107,047 —r$356,885 $2,r)80,011
The Board will retaht the first $6 •,492 of administrative funds associated with any additional
funding received for JTPA programs in the SDA during PY97. After this condition has been
satisfied, the Board and City will negotiate the proportion of administrative funds associated with
an., additional funding to be passed through to the City. This preportion may vary if the variance
is acceptable to both parties. The Board will retim 30% of any PY9(- program incentive funds
r,=ik ed, and 70%of those funds will be passed through to the City.
0
(tu
The Honorable Kenneth. Barr Date
Mayor
City of Fort Worth
S
. Ste fen eta o L Date
Chairman
Ta:iant Court; Workforce Devclownent Board
AD D AS TO AND LEGALITY.
erne
Assistant "Cit:i t Y
JAMESTED BY
Contract Authorization
Date ---
1--';tj? of Fort Wortk' -'s"OXCIS
*61dal-
Mayor and Council Comnit� Wcation
DATE TZVERE7.4-CE NrJMBER _T' .�'-ICE
08/12197 G 16224 081VOkk R of 2
SUBJECT APPROPRIATION OPDINANCE AND INTERI-OCP1 AGREEMENT WITH —, ,H.__ 1t3W'iN-l*
COUNTY WORKFORCE DEVELOPMENT BOARD
RECOMMENCIATION:
It is recommended that the City Council:
1 . Authorize the C'ity Manager to enter into an Interlocal Agreement with the Tarrant
County Workforce Development Board to receive $3,406,896.00 to operate Workforce
Career Centers for a period beginining July 1 , 1997, and ending June 30, 1998, and
2. Adopt the attached appropriation ordir.ancp increasing estimated rec•aipts and
appropriations ir, the Grant Fund by $3,406,896.00,sub,jaCt to eceipt of the grant.
DIS0*USSION:
On February 20, 1996, the City Council approved M&C C-115298, w1hich authorized an
Interlocal Agreement with the City of Arlh,gton and Tarrant County. The agreement
established a Workforce Development System covering all of Tarrant County and the cities
thereir. The agreement also provided for the creation of the Workforce Development Board
and Workforce Governing Board to implement the agreement.
The City of Fort Worth has been the grant recipient -ind administrative entity for the Job
Training Partnership Act QTPA) program funds since its inception in 1984. As provided 4 ,r
in state law, the Workforce Development Board t,came the grant recipient for all JTPA iunds
on July 1 , 1997. The Citv wild continue to be the administrative entity until June 30, 1998.,
Under the new arrargement, the board will receive JTPA funds that are appropriated for
Tarrant County an(! will in turn pass through appropriate amounts to the City and Tarrant
County to continue the operation of 9 network of Workforce Career Centers. The pr�,nary
functions of the board consists of policy development, resource rri"nagement/aliocation,
development of a comprehensive workforce plan and providing for program evaluation an
oversight.
The City of Fort Worth Department of Employ!oent ?nd Training will continue to administer
other workforce programs that are funded by the U.S. Department of Laber, e.g. the Ouanturi
Opportunities, Youth Fair Chance programs and the National Council on the Aging Seni(-.rs
Program.
J*14.P....in%l an Reuded Paoer
CY,
J,
11c"
.1.1ayor and Couilcil Commuld tion
REFERENCE HUMLk LOG ISTAME LIAGE
0/
0 12/97 c-
08WORK] 2 of 2
SUBJECT APPROPRIATION ORDINANCE AND INTERLOCAL AGREEMENT WITH THE TARRANT
COUNTY ,,V'ORKFORCE DLVELOPMENT BOARD
FISCAL INFQRMATi0Pq/!7.ERTI Fl CATION:
The Director of Fiscal Services certifies that upon approval of the atove recommendations,
adoption of the atL*-ached ordnance and receipt of the grant, funds will be a•vailable in the
curient operating budget, as appropriated, of the Grant Fund.
RG:m
Suif-,,ndted for City Manager's FUWD A CENTER AMOUXT I CITY SECRETARY
Wfice by: (to)
GR76 45.459 00320W3 5,00
Ramon Guajardo 6191 GR76 451459 008208464000 $340,670.00
GR76 451459 0082 40,670.00
Originating Ilepzrtment Head:
GR76 451459 008208466('10 0-8-466('10- $340,670.00
GR76 451459 0682 &U,7W`D
$340,670.00
GR76 451459 008208468000 $340,6-?0.00
GR7o 4,51459 008208469000 $340,670.00
GR76 451459 008208470000 $340,670.00
GR76 451459 008208471000 $340,670.00
GR76 451459 M2168472(37 $340,670.00
GR76 -anous 008208463010 $340,866.00
GR76 various 008208464010 $340.670.00
GR76 various 00820846501() $340,670.00
GR76 various 0082084660,0 $340,670.00 APPROVED
GR76 various 008208467010 $340.670.00 . COUNCIL i
C'Tv
GR76 various 01820846801C $340.671,00
GR76 %anous 009208469010 $340,670,00 INT
GR76 N ar: ,Is 1)0820847001'- 5340,670.00
GP76 t V:, 'es 0082,)8471010 $340,670.00
GR76 various 008208472010 $340.670.00 Ckty S*ffe*r7 Of thO
k,diard Sapp 5310 (from) City of Fort wt)Ttli'Tex"
Pttr Additional Infornialion
ontat:!:
Pnnw on Rerydeo P9L*1