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Home My WebLink AboutContract 52599-R4DocuSign Envelope ID: A0698FD9-D13D-4A8B-A0B0-1C17E2DB4218 CSC No. 52599-R4 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION June 28, 2023 Texas Excavation Safety Services, Inc. d/b/a Texas 811 Attn: Chris Stovall 11880 Greenville Ave., Suite 120 Dallas, Texas 75243 Re: Contract Renewal Notice — 4th Renewal Contract No. CSC No. 52599 Renewal Term: June 30, 2023 to July 1, 2024 Initial Renewal Amount: $180,000.00 The above referenced Contract with the City of Fort Worth expires on June 30, 2023 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 41h and final term in an amount up to $225,000.00. This contract was amended on 6/9/2023 to include a price increase of 25%, which is also reflected in this renewal. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at httv://fortworthtexas.2ov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 DocuSign Envelope ID: A0698FD9-D13D-4A8B-A0B0-1C17E2DB4218 ACCEPTED AND AGREED: CITY OF FORT WORTH Tic k�:G By; Dana Burghdoff (J 10, 202W.16 CDT) Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: I -aura !R Wilson for By: Laura RWilson for (Jul 7,2023 16:55 CDT) Name: Chris Harder 444�oaan, Title: Water Director p0� FORToad *..* 00, Pvoo=4 ATTEST: °�a*o.� % .hk�cStaRs� Oa�n nEXA?oAp By: Name: Jannette Goodall Title: City Secretary Texas Excavation Safety Services, Inc. Name: Chris Stovall Title: President & CEO CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ,Reguaa Pwa Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: DBIack(Jut 7, 202317:02 CDT) Name: Doug Black Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: P-12353; (Amendment 1) Date Approved: 6/2 5/2019; 6/9/23 Form 1295 Certification No.: 2020-616777 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 CERTIFICATE OF INTERESTED PARTIES FORM lofl Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5. and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity firing form, and the city, state and country of the business entity's place Certificate Number of business. 2020-616777 Texas Excavation Safety System, Inc dba Texas811 Dallas, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is uaiu rrcucu being filed. City of Denton Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract 7336 One -Call Notification Services 4 Nature of interest Name of Interested Parry City, State, Country (place of business) I (check applicable) I Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DEC�gLARATION �S i I y G My name is A I e,1211 % . 7. Ti7��i�-{ OYL and my date of birth is Ib —3 ~ I i $a My address is 7 oo b �O Dr -,e Lon_ L- �J�`a I � vtJEF (let) (City) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct Executed in i County, State of "7 CE^✓ . on the day of .20 . (moq) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission ww w.ethics.state.tx.us Version V1.1.3a6aaf7c M&C Review CITY COUNCIL AGENDA COUNCIL ACTION: Approved on 6/25/2019 REFERENCE** 60PONE-CALL NOTIFICATION DATE: 6/25/2019 NO.: P-12353 LOG NAME: SERVICES AD WATER IT CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize a Sole Source Agreement with Texas Excavation Safety Systems, Inc. d/b/a Texas 811 for Underground Construction One -Call Notification Center Services For The Water Department in an Annual Amount of $180,000.00 with Five (5) One -Year Renewal Options for the Same Annual Amount (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize an Agreement with Texas Excavation Safety Systems, Inc., d/b/aTexas 811 for underground construction one -call notification center services for the Water Department in an annual amount of $180,000.00 with five (5) one-year renewal options for the same annual amount. (ALL COUNCIL DISTRICTS) DISCUSSION: Established under the Underground Facility Damage Prevention and Safety Act (Texas-1997), a "one -call" underground construction safety and underground facility damage prevention notification system provides excavators and other underground construction operators, such as those conducting underground boring activities, with the capability of making only one call prior to excavation, whereby all subscribing utility companies with underground lines in the area receive notice of a planned excavation. An underground utility owner/operator is then given the opportunity to physically locate and mark the location of its underground lines, to help an excavator or underground construction operator avoid accidental damage. The City of Fort Worth Water Department has utilized a one -call notification service since 2009. Over the last 12 months, there have been 167,912 locate requests. Previous purchases of this service were made utilizing a competitive solicitation with a best value analysis. The City's current vendor, Lone Star 811, has notified the City that it will cease operation in Texas on July 31, 2019, leaving Texas 811 as the sole provider in the state. A one -month overlap of services from each vendor is required to train and validate all processes and settings, to ensure a successful transition. The City maintains over 7,000 miles of water mains and sewer mains. Protecting this infrastructure from damage caused by excavation and underground construction activity is essential to public health and safety. Utilizing a one -call notification center services has been beneficial in minimizing conflicts and associated damage to water and sewer assets from excavation and underground construction activity. BID ADVERTISEMENT - This procurement is exempt from the competitive bidding requirements as provided for under Section 252.022(7) of the Texas Local Government Code because Texas 811 is the sole provider of one -call notification center services in Texas. BID ADVERTISEMENT - This procurement is exempt from the competitive bidding requirements as provided for under Section 252.022(7) of the Texas Local Government Code because Texas 811 is the sole provider of one -call notification center services in Texas. FORTFORTH file:///C/Users/RobertsA/Documents/P-12353.htm[8/l/2019 4:52:09 PM] M&C Review PRICE ANALYSIS - The Water Department staff reviewed the proposed price and certified that it is fair and reasonable. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the M/WBE or BDE Ordinance, because the M/WBE Waiver is based on the sole source information provided to the M/WBE Office by the Purchasing Division Buyer. AGREEMENT TERMS - Upon City Council approval, this Agreement will Begin on July 1, 2019. RENEWAL OPTIIONS - This Agreement may be renewed for up to five (5) successive one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient fund to satisfy the City's obligation during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as appropriated, of the Water and Sewer Fund and that prior to an expenditure being made, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund I Department Account Project ID ID FROM Fund Department Account Project ID ID Submitted for Citv Manaaer's Office bv: Oriainatina Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Year Program Activity Budget Year Susan Alanis (8180) Kevin Gunn (2015) Cynthia Garcia (8525) Anabelle Dunn (7648) Call Center Services - Aonroved Exemption Form 5-22-2019.odf Reference # Amount (Chartfield 2) Reference # Amount (Chartfield 2) file:///C/Users/RobertsA/Documents/P-12353.htm[8/l/2019 4:52:09 PM]