HomeMy WebLinkAboutContract 55887-A3CSC No. 55887-A3
THIRD AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO.55887
This Amendment is entered into by and between the City of Fort Worth (hereafter
"Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and Fastenal Company ("Vendor"), Buyer and Vendor may be referred to
individually as a Parry and collectively as the Parties.
WHEREAS, City of Fort Worth and vendor entered into a Cooperative Agreement to
provide facilities maintenance, repair & operations for the Water Department identified as City
Secretary Contract No. 57855 beginning July 1, 2022 and ending June 30, 23 ("Agreement/
Contract"); and
WHEREAS, the Parties wish to amend the Agreement to increase the overall annual
amount to $550,000.00 as authorized by M&C 23-0458;
NOW THEREFORE, the Parties, acting herein through their duly authorized
representatives, agree to the following terms, which amend the Agreement as follows:
1. Compensation - Paragraph 2 of the first page of the Agreement is hereby deleted in its entirety
and replaced with the following:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of the Agreement. Total payment made under this Agreement by City
shall be in the amount of Five Hundred, Fifty Thousand Dollars ($550,000.00). Vendor shall
not provide any additional items or services or bill for expenses incurred for City not specified
by this Agreement unless City requests and approves in writing the additional costs for such
services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
2. ALL OTHER TERMS SHALL REMAIN THE SAME. All other provisions of the Agreement
which are not expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
Executed effective as of the date signed by the Assistant City Manager below. FT. WORTH, Tx
FORT WORTH:
City of Fort Worth
a`
By: Dana Burghdoff (J 10, 20 16 CDT)
Name: Dana Burgdoff
Title: Assistant City Manager
Date:
Approval Recommended:
I-AurA R wilson
for
By:
LauraRWilson for(JUI7,202316:52CDT)
Name:
Chris Harder
Title:
Water Director
Attest:
Fo FOR
o'
0'�
°��
ca P
o=Pvo
PPa* oa*
a
oo-000 44
Name:
Jannette Goodall
Title:
City Secretary
VENDOR:
Fastenal Company
By:
Name: +EeroiirP - , William Drazkowski
Title:-Fep�,crnmcnl
Executive Vice President
Date: 7/7/2023
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Reg6t >L %6w
Name: Regina Jones
Title: Contract Compliance Specialist
Approved as to Form and Legality:
By:
Name: Jeremy Anato-Mensah
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0458
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 13, 2023 REFERENCE NO.: **M&C 23-0458
LOG NAME: 13PAMEND FASTENAL MRO FMS HO
SUBJECT:
(ALL) Authorize Amendment to Cooperative Agreement with Fastenal Company to Increase the
Annual Amount by $150,000.00 for a New Total Annual Amount of $550,000.00 for Facility Maintenance,
Repair and Operations, and Industrial Supplies for All City Departments
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the Cooperative Agreement with
Fastenal Company to increase the annual amount by $150,000.00 for a new total annual amount of
$550,000.00 for facility maintenance, repair and operations, and industrial supplies for all City
Departments.
DISCUSSION:
On July 18, 2018, the City of Fort Worth entered into an agreement with Fastenal Company under TXMAS
Cooperative Agreement, No. TXMAS-1 8-51 V07, in an amount up to $100,000.00. On June 2, 2020, Mayor
and Council Communication (M&C) 20-0352 was authorized by City Council to amend the contract
increasing the annual amount up to $200,000.00. On March 2, 2021, M&C 21-0139 was authorized by
City Council to amend the contract increasing the annual amount up to $300,000.00. Amendment No. 2
was executed on July 8, 2022, increasing City Secretary Contract (CSC) No. 55887 to an annual amount
up to $400,000.00 using the administration change order provided by M&C 21-0139.
The increased spending with Fastenal Company is being requested because the Water Department is in
the process of purchasing equipment utilized in the inspection of sewer lines and miscellaneous minor
equipment. This equipment will help determine which pipes need to be replaced before failure or where
repairs need to be made and is essential to the day-to-day operations in the Field Operations Division of
the Water Department. Purchasing requests that City Council authorize an increase to the above -
described contract by $150,000.00 to accommodate this increased, necessary spending. The new total
annual amount of the agreement would be $550,000.00.
FUNDING: The maximum amount allowed under this agreement Citywide will be $550,000.00; however,
the actual amount used will be based on the need of each department and available budget.
AGREEMENT TERM - The current agreement term is from July 1, 2022, to June 30, 2023. Upon the
expiration of the current term, the City will have two (2) options to renew the agreement.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for the purchase of the item.
DVIN: An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or
public entity.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
http://apps.cfwnet.org/ecouncil/printmc.asp?id=31086&print=true&DocType=Print 6/27/2023
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the participating departments' Operating Funds to support approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDsJ:
TO
Fund
Department Account Project ProgramActivity
Budget
Reference # Amounts
ID ID
Year
(Chartfield 2)
FROM
Fund
Department Account Project ProgramActivity
Budget
Reference # Amoun ts
(
ID ID
Year
(Chartfield 2)
CERTIFICATIONS:
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
1. Fastenal FID Table.xlsx (CFW Internal)
Reginald Zeno (8517)
Dana Burghdoff (8918)
Reginald Zeno (8517)
Christopher Harder (5020)
Jo Ann Gunn (8525)
Heather Oakes (8354)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=31086&print=true&DocType=Print 6/27/2023