HomeMy WebLinkAboutContract 59552-A1DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
CSC No. 59552-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 59552
This First Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and ePlus Technology, Inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on June 6, 2023 the Parties entered into City Secretary Contract 59552 to
provide products and services under The Interlocal Purchasing System Cooperative
23 0105 ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add a Projective Objectives Plan
(exhibit A-2) at a one time cost of $195,292.96. The current authorization of $11,200,000.00 will
remain the same.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add the attached Projective Objectives Plan (exhibit A-2)
at a one time cost of $195,292.96.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 1 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
I:TK8J 01 go 10411FRel PIET".1104 0113
CITY OF FORT WORTH:
By: Valerie Washingt
on n (Jul3, 202312:40 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: J U l 3, 2023
APPROVAL RECOMMENDED:
�
By:
Name:
Kevin Gunn
Title:
Director, IT Solutions Department
Q.p4uvnn��
FAR
ATTEST:
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Ovo oo =c°
By:
Name:
Jannette Goodall
Title:
City Secretary
VENDOR:
ePlus Technology, Inc.
LD.VocuS
By:�Y�69��LLaughl i n
Title: senior VP contracts
Date: 6/28/2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: BobbvBobbv L , 2023 13:23 CDT)
Name: Bobby Lee
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0061
Approved: 02/14/2023
1295:2022-966298
ATTEST:
DocuSigned by:
By: L
aV't,�,
well
Title: Sr Contracts Admi n
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 2 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
Exhibit A
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 3 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 4 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
D=Sgl Envelope ID. CEBa72E5 13889 4472.81365 B9512FCOF84F
e+ PROJECT OBJECTIVES PLAN
City of Fort worth
This Agreement and Protects Obtectives Plan ("POP") is made June 6"', 2023 ('Effective Date') by and between
City of Fort Worth ('Customer") and ePlus Technology, in[. ('ePlus') (each of ePlus and Customer a "Party" and
together the "Parties"). This POP is governed by the signed Contract 230105 Technology Solutions Products and
Services agreement effective May 14, 2020 ('Agreement").
1.1 EXECUTIVE SLWAtAlly Of THE SERVICES
Customer has engaged ePlus to migrate their current DNS and DHCP infrastructure to an infoblox NIOS Grid
solution. This POP is based on Customer's representation that it currently provides DNS, OHCP, and IPAM
throughout its enterprise via MS Active Directory DNS, MS DHCP, and MS Excel.
3.2 DEFeirrioNs
Deliverable: A measurable indication of progress within a given phase, documentation in hard copy or electronic
form such as analyses, reports, manuals, test results, or any other dens as set forth in section 2.2.
Milestone. A specific goal, obtectwe, or event pertaining to services described m this POP.
Normal BusY3ess Hours: The hours of Monday through Friday 8.00 a.m. to 5.00 p.m. local time, excluding any
federal and ePlus observed holidays- A list of ePlus observed holidays will be provided upon request.
Products: Thud -party hardware and/or software products are sold separately and are not deliverables.
2.1 SEavicts
The Services that ePtus and/or its subcontractor shall provide will include.
Requirements, Discovery, and Planning
ePlus will work with Customer personnel to gather, analyze, and review with Customer the following Information:
• Internal DNS
• DNS data conversion requirements
• Current DNS configuration files
• Internal DHCP
• DHCP data conversion requirements
• Current OHCD configuration files
• Other services requirements.
SNMP
C Syslog
o NTP
o TFTP
o Email alerts
o RADIUS and/or Active Directory authentication for GUI administrators
Engagement
• Final Grid configurations
• Final data conversion and import
• Pre migration data validation testing
• Migration cutover support
• Post migration testing and monitoring
6,4,12023 Gtr of tort Norio Irl Dplaa 1283f6 PAGE 2
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 5 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
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` PROJECT OBJECTIVES PLAN
e
City of fort worth
Project Management
ePlus understands that the delivery of business outcomes is realized through the success of projects. Success is
achieved through setting proper expectations, clear communications, and the reduction of risk through effective
management of people, process, and tools. Knowing this, ePlus has included Project Management in its service
engagements. For this POP ePlus will be providing:
• Standard Project Management is utilized when the management requirements for a project are typical of
a mid -sized project. The expectation is that the Project Manager will be working on tasks which may
include meeting planning, resource scheduling, equipment confirmation, issue tracking, project closeout
and satisfaction surveys.
2.2 DEuvERAR3Fs
ePlus will provide Services only, and no Deliverables will be provided except as follows.
• Configuration of DNS/DHCP/IPAM
• Documentation of configuration at project completion
• Documentation will be provided in MS Word or Excel
Notwithstanding anything to the contrary set forth herein. (I) ePlus shall have the right to retain a copy of any
work product of its personnel for its records (is) as part of ePlus' provision of the Services. ePlus may utilize
proprietary works of authorship that have not been created specifically for Customer, including without
limitation computer programs, methodologies, designs, tools, and documentation, as well as intellectual
property rights, ideas, concepts, know-how, or data, and any derivatives thereof, which have been originated.
developed or purchased by ePlus or its affiliate, subcontractors or suppliers ('ePlus Information'), and (u) eplus
Information and ePlus' admmistratNe communications and records relating to the Services shall remain the sole
and exclusive property of ePlus.
2.3 PtAa or PERFoghuNa
Unless otherwise specified elsewhere in this POP, all on -site Services will be performed at Customer's facilities
located at the following location1s) I'Customer Site').
is 275 W 13th St. fort Worth, TX 76102
Services will be performed remotely
3.1 GENERAL 3tfsPOfISlIu Es
During the course of this project, ePlus will require the support of Customer staff and computing resources. If the
required Customer resources cannot be made available, the scope of the Services, estimated schedule Isee section
5.1), or bah may be affected. Customer agrees to provide the following:
• A work area suitable for the tasks to be performed and any required software or documentation.
• If Customer directly procures any hardware or software required for this project, Customer agrees to
provide the hardware, software, and any accompanying support documentation or instructions.
• Ensure sufficient rack space, power, electric, cooling, etc. for new hardware is in place prior to
implementation
Note. The Customer is responsible for moving existing equipment within a rack to make
suffioent space for new hardware. ePlus resources are not responsible for moving existing
equipment during the physical installation of new hardware.
• Customer is responsible for the removal and disposal of hardware being replaced as part of this project
6W2023 Orr cr rat 1\brin Irl Dploa t283b6 PAGE 3
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 6 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
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e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
Provide location for disposal of packing matenals. ePlus will dispose of debris (cardboard. plastic, wood
skids, Styrofoam, and other miscellaneous packing materials) in customer -supplied dumpster
Customer will provide patch cables related to protect unless otherwise specified in this POP.
A secure storage location for all equipment delivered to the Customer Site until the scheduled ePlus
installation date, if applicable.
Contact personnel to escort the ePlus resource(s) through the Customer Site.
Access to the Customer Site during the work hours required for this protect.
Current network topology
Electrical power outlets to support requirements of the installed network equipment
Provide a single technical point of contact, who is familiar with the 17 environment and requirements, to
work with ePlus engineering resource(s) throughout protect and act as a liaison between the Customer's
staff.
Provide requested network diagrams/information to ePlus resource within two (2) days of the initial
request.
Customer represents and warrants that it has all right, title and interest in and to any data furnished in
Connection with the Services and/or that it has obtained all necessary consents, permissions and releases
necessary for ePlus to perform as obligations under this SOW.
3.2 PROJECT SPECIFIC CUSTOMER REYORswunits
• Customer will provide data export from legacy systems per ePlus-provided instructions.
• Customer will provide access to the relevant technical staff to review migration data issues with ePlus in a
timely and responsive manner.
• Customer is responsible for physical installation of appliances (if applicable).
Physical installation in racks
Physical powering
.. Physical connection to the network (connection of network cables)
• Customer is responsible for performing basic appliance configurations lif applicable):
.. Setting of IP via console cable (detailed step-by-step instructions to be supplied by ePlus)
Setting of remote SSH access via console Cable (detailed step-by-step instructions to be supplied
by ePlus)
Customer is responsible for performing any required network infrastructure changes, such as.
.. Routing/DHCP Helper changes
Switch and VLAN configurations
.. Firewall changes
• Customer is responsible for performing legacy system converswns, including:
Retirement of legacy servers/services
.. Configuration changes to legacy servers and services
3.3 SYSTEM REspokustmEs
• Customer is responsible for providing all software and associated licenses.
• Unless otherwise agreed by the Parties. Customer shall respond within two (2) business days of ePlus'
request for documentation or information needed for the protect.
N412023 Car on Fcrt Norio IMoCior 2263E6 PAGE G
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DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
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e+ PROJECT OBJECTIVES PLAN
City of FM Worth
• Customer shall ensure that contracts with its own vendors and third parties are fully executed and enable
Customer's business requirements to be met in fun. Customer shall be responsible for all payments to.
and the performance of, all non-ePlus entities assigned to, or working on this project.
• ePlus will not be responsible for data loss. Backups should be performed prior to work starting. All data is
the responsibility of the Customer.
• Should a manufacturer provide Customer with specialized or custom software unique to Customer, eplus
will not be responsible for any delays or failures to perform related to use of such software.
• ePlus shag not be responsible for support and maintenance of products.
• Unless otherwise specified in this POP, ePlus shall not be responsible for any customuation of, or labor to
install software (except operating systems or firmware pre -installed by the manufacturer).
• Services do not include resolution of software or hardware problems resulting from third party equipment
or services or problems beyond ePlus' control.
• Services exclude any hardware upgrade required to run new or updated software.
4.1 GENERAL AssumpnoNs
The following assumptions were made to create this POP. Should any of these assumptions prove to be incorrect
or incomplete then ePlus may modify the price, scope of work, or Milestones pursuant to the Change Management
Procedure set forth herein. ePlus assumes:
• Where applicable, Customer's Site shall be ready prior to the date scheduled for ePlus to perform the
Services. Costs associated with Customer's Inability toll) make the Customer Site ready or (2) meet any
of the other responsibilities specified in this POP shall be billed at ePlui then -current time and materials
rates plus travel and other related expenses. Any additional costs incurred by Customer as a result of
delays shall be the sole responsibility, of the Customer.
• This POP defines exclusively the scope of the ServKes. This POP shall not apply to any purchase, support
or maintenance of products, which are purchased separately.
• In the event ePlus is required to provide third party materials under this POP (i.e. cables, racks, etc.).
Customer shall be responsible for any costs, maintenance, and/or warranty obligations therein.
• Acceptance tests conducted in respect of the Services shall apply only to such Services and shall not
constitute acceptance or rejection of any Product purchased or licensed separately by Customer.
• The schedule shall be extended up to thirty (30) days for any personnel change requests made by
Customer.
• Customer acknowledges that at any time during the project, if progress is stalled, by no fault of ePlus, for
more than twenty (20) contiguous Business Days, ePlus reserves the right to issue a Milestone Completion
Certificate for work that has been completed.
• If Services include any assessments of Customer's network, systems, or security protocols. Customer
understands that no guaranty is made by ePlus or its subcontractors that such assessments will detect all
security weaknesses, potential security problems, vulnerabilities, or potential breaches. ePlus does not
guarantee that recommendations or actions undertaken pursuant to this POP will completely address all
issues Identified or not identified.
If an ePlus Subcontractor is used to perform the security assessment/audit services, the data will
be shared with ePkis for gap analysis and recommendation purposes.
• If Services include the Implementation of any system dealing with Emergency 911 (E911) Services,
including but not limited to phone systems, the Customer is responsible for ensuring its 911 dialing Is
6,V2023 City of Fort worth Irvlobio, 129366 PAGE S
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 8 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
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e+ PROJECT OBJECTIVES PLAN
City of Fort worth
compliant with all applicable laws. Including but not limited to "Karts Law' and the "Ray Baum Act
ePlus encourages customers to consult with their counsel regarding this matter.
• Documents are created using ePlus templates (structure and format) and delivered to Customer in
softcopy only. Customization to deliverable documents Istructure, format, and/or other non-standard
content) must be handled via a Change Request (CR) unless explicitly stated in this POP.
• ePlus Deliverable Documents include up to two 12) revisions, per document, based on Customer feedback.
Subsequent revisions will require a CR or separate POP.
4.2 PKolta S►Eciic Assumpriow
• Calls and meetings will be scheduled at a mutually agreeable time between the Customer's and ePlus'
resources. The calls and meetings will be scheduled through ePlus' Project Manager.
• No training Is included in this project unless otherwise specified in this POP.
• Services schedule reflects work effort based on non-contiguous Business Days and does not include a full.
time ePlus Engineer for staff augmentation during the project.
5.1 ESTwUTEDTw*uf*
The estimated timeline for the Services will begin within thirty (30) days after execution of this POP and continue
for not more than twelve (22) months. If Services have not been scheduled at the execution of this POP, a timehne
should be developed mutually by the Parties and agreed to before each phase of the Services begins. The actual
start date well depend on the following considerations'.
• Scheduled availability of a qualified systems engineer
• Receipt of Product and any necessary equipment
• Receipt of signed POP from Customer prior to proposed start date
• Receipt of purchase order from Customer
5.2 TEKx41f1ATK1N
Either Party may terminate the POP for any reason on thirty (30) days prior written notice to the other Party.
Upon any such termination, ePlus will be pad all fees and expenses which have been incurred or earned in
connection with the performance of the Services through the effective date of Such termination. Additionally, in
the event Customer cancels any Services with less than two (2) weeks prior notice, Customer shall remburse ePlus
for any non-refundable expenses incurred in preparation for such cancelled Services.
for the Services performed under this POP. Customer agrees to pay ePlus a fee of $12,940.00 Ithe "fee").
Milestones are as follows.
Milestone 1 Protect Kickoff 56.470.00
Milestone Project Completion $6470.00
Epq 202i Up of or, svonn irloeiaf 129166 PALE 6
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 9 of 21
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e+ PROJECT OBJECTIVES PLAN
City of Fort worth
The Pricing in this POP Is valid for sixty 160) days from delivery to the Customer. Fees include reasonable travel to
and from the required location up to a maximum of fifty (50) miles and Incidental expenses. Customer shall issue
a purchase order adequate to cover the Fee prior to commencement of Services. Fees for additional serwcei
related to but not defined in this POP will be on a time and materials basis at a rate set forth in a written
amendment or Change Request. All tasks under this POP will be completed during Normal Business Hours.
Payment is due pursuant to the agreed -upon terms in the Agreement. Customer acknowledges that ePius may
participate in and retain the benefit of Incentive plans or other programs with, among others, Its travel providers
wherein ePlus may receive benefits, such as frequent flier miles or other consideration for corporate travel volume.
Fees, expenses, and other charges for the Services do not include sales, use, exase, value added, or other
applicable taxes, tariffs, or duties. Payment that may be due on such amounts, and shall be the sole responsibility
of Customer (excluding any applicable taxes based on ePlui net Income or taxes arising from the employment or
independent contractor relationship between ePlus and its personnel).
Upon ePlus' completion of a Milestone or Service performed, eWus shall notify Customer by providing one of the
following forms of acceptance.
• Signed work order or time sheet, or
• Milestone/Service Compteiwn Certificate ('MCC'), or
• Protect completion document
Customer has five 15) working days from the completion of the Services or Milestone, as applicable, to accept the
work performed as being complete. Signing of the MCC, approving the time sheet, or Customer's failure to
respond to the approval request within the designated five (5) working day period, signifies Customer's acceptance
of the Milestone or time sheet and that Services have been performed in accordance with the POP. In order to
refuse acceptance of the Services, Customer must provide ePlus with full details that show that Services do not
conform to the POP. ePlus shall address such non-conformance in a timely manner and shall compile an action
plan to correct any deficiencies. The acceptance process shall be repeated until all deficienues have been resohied
and the Services meet the requirements of the POP. Acceptance may not be withheld due to defects In Services
that do not represent a material non-conformance with the requirements of the POP.
6.0 LHANGE• F
Any change to the scope of Services or the obligations of the Parties under this POP shall be set firth Ina mutually
agreed change request signed by both Parties ('Change Request'). The Change Request may be drafted by either
Party and will describe the nature of the change, the reason for the change, and the effect of the change on the
scope of work, Deliverables and/of the schedule. The Parties will negotiate in good faith the changes to the
Services and the additional charges, if any, required to irrhplement the Change Request.
W2023 C ty of Fort worth Intodo, 121366 PAGE
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DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
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e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
This POP r City of Fort Worth-Infoblox428366 Is acceptable- Please sign and return to Nicole Provo at
Nlcole.provo@epl us.com.
IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have caused this POP to be
executed.
FOUL lwgi . Valen�Wa�shington (Jul 3, 2023124 CDT)
Paul Austin Valerie Washin�t n
Paul nustin ....�„� .
Sr Director M Assistant City Manage
6/6/2023
Jul 3, 2023
6�11 p33 City I,1213 -Ct Y
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 11 of 21
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e+ PROJECT OBJECTIVE PLAN
City of Fort Worth
This Agreement and Project Objective Plan ('POP') is made June 13'', 2023 ('Effectjve Date'; by and between
City of Port worth ("Customer'; and ePlus Technology, inc. ('ePlus') (each of ePlus and Customer a "Parti'
and together the ' Parties"). This POP is go•.rrned by the signed master agreement, SLED contract US-
T P5230105, for the provision of professional or consulting sernces by ePlus to Customer (the "Agreement').
1 1 Exilcu vt SUM mARY of THE SERvKEs
on behalf of ePlus, Red Hat .API provide Customer with Serv:ces on a time and materials (T&M) basis utilizing
prepaid services vendor Skus.
12 DEFWIt10Hs
Deliverable: A measurable indication of progress within a given phase, documentation in hard copy or e;ectronic
form such as analyses, reports, manua:s, test results, or any other items as set forth in section 2 2.
Milestone A specific goal. objective, or event pertaining to services described in this POP
Normal Business Hours: The hours of Monday through Friday S 00 a.m. to 5:00 p.m. local time, excluding any
federal and eP:us observed holidays. A list of ePlus observed holidays will be provided upon request.
Products: Third -part; hardware and/or software products are sold separately and are not deliverables
2.1 SE0.VIQS
The Services that Red Hat shall provide will include:
• Red Hat Sku GPI,-P,A1 Project Management Resource at a rate of S182 76 per hour
• Red Hat Sku GPS-SC Senior Consultant Resource at a rate of 5328 10 per hour
• Red Hat Sku GPS-SA Senior Architect Resource at a rate of 5385.17 per hour
• Red Hat Sku GPS-C Consultant Resource at a rate of 11250.21 per hour
• R.emote work will be consumed in one (1; hour increments
• An addendum POP with a speck task list •will be required for projects) requiring project pricing.
Engagement Readiness
Lo istics
• Assist Customer with identrfyrrtg points of contact
• Coordinate with Customer and/or Prime Contractor Project Manager prior to kickoff
• Coordinate pre -kick off meetings to help align project and assess known risks
• Help with project kickoff meetings with Customer and consultants
• work with Customer and, -or Prime Contractor Project Manager to determine the key objectives and
schedule for the project
• Coordinate rev,e.v of requirements
• Coordinate rere.v of pro,ect plan
• Coordinate resources from RedHat to support the pro,ect schedule
• Coordinate Customer schedules of availability and expected levels of utili:ation
• Klanage schedule based on infrastructure dependencies
- .-:3 Gty of Fort Worm-IIec"- Anzio* Servic=-133294 PAGE
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DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
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e* PROJECT OBJECTIVE PLAN
City of fort Worth
• Assis with coordination of consultants on site requirements and logistics
• Coordinate badging requirements
• Coordinate access to Customer's document repository
• Request enterprise documentation to support the project requirements and goals
• Assist with comp'etion of prerequisite checklist
Technical oversight
• Assist in developing and providing a technical prerequisites checklist for Customer to complete
• Assisting Customer
o Validating the technical prerequisites have been completed by Customer
o Determining Customers technical readiness
o Conducting workshops and, or informal mentoring discussions, if Red Hat and Customer agree it
is needed, for answer.ng technical questions.
Red Hat will provide the following professional services to assist Customer with the following tasks throughout the
rest of the term as set forth in the redemption summary:
Discovery
Analysis
• Conducting workshops and.; or informal mentoring discussions, if Red Hat and Customer agree it is
needed, for:
C. identify stakeholders and establish key project contributors and roles
C. Analyze current bus<ness objectives and key aspects of their environment
o identify candidates for initial automation efforts, impacts, and stakeholders
Rlannine
• Conducting workshops and/or informal mentoring discussions, if Red Hat and Customer agree it :s
needed, for:
C. Help Customer discover dependences and create a strategy to incorporate automation into
larger business workflows
C. Help Customer discover communication pathways and how Ansible will communicate secure:v
within the environments
o Help Customer establish ways of creating and maintaining automation code. incorporating good
practices from Red Hat experiences and established Customer tools and processes
o Help Customer identify security and comp,iance standards required for Ansible Automation
Platform )AAP; and measures to be taken to conform or mitigate concerns
o Help Customer deep -dive into specific automation use cases including stakeholders and
developers, and define minimum viable products to work towards
• Deployment and configuration of network appliances
• Security standards applied to network app lances
• Regular checks of network devices for adherence to security profile
• Assist Customer with establishing a backlog of tasks to be completed during the foundation increment, in
support of providing a minimum viable product (MVP) as discovered and defined by preceding workshops
Cty of rot Ww"-Pec-at Anzio* Semcc-133:44 PAGE 3
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e+ PROJECT OBJECTIVE PLAN
City of Gon Worth
Infrastructure
• Assist Customer with deploying, configurng, and va'idating an AAR controller cluster (the cluster; and the
backend data store based on the reference design pro,oded
Assist Customer with:
• integrate the cluster with one (1; supported identity provider
• Import Ansible content from a supported source control management system into one (1) project
• Integrate the cluster vnth two 12: dynamic inventory sources or two (2) manually -configured inventories
• Create role -based -access controls (RSAC) using built-in roles and bound to existing groups from Customer
identity provider
• Create two (2) credenoa' objects
• Configure two (2),ob templates in AAR
• Combine job templates into a workflow temp ate. as needed
• Plan and deploy additional toots as identified during navigate
• Dep oi. configure, and validate a private automation hub (PAM) cluster and the backend data store based
on the reference design provided
• Create and use tyro (2) custom execution environments
• Install and configure a production instance of AAR, as per documentation and configuration from the
nonproduct:on instance
• Demonstrate integrated backup and recovery tools for AAR
Automate
Intefration
• Assist Customer with call AAR representational state transfer (REST) applKation programming interfaces
(API) from a provided IT seroce management I 75f.`!1, to define a reusable process for triggering Ansib'e
tasks for end users
Automation
• Assist Customer with creating Ansible content, including playbooks and roles to enable execution of the
previously identified rfvP
Technical oversight
Assist Customer v,ith:
• Resolve technical issues and escalations
• hfanage the engagement's technical scope and ad,ust, as necessary
• work with Customer and RedMat Customer experience and engagement, as app'icable, for
c Submit, resolve, and escalate RedMat product issues
- Submit RedMat project requests for enhancements IRFEsj
• Submit and resolve RedMat support exceptions
• Manage technical executive communications to facilitate decision making and technical progress status
• Conduct workshops and/or informal mentor discussions, if Red Mat and Customer agree :t is needed, to
o Fill relevant Customer technica' knov,ledge gaps to support engagement execution
C. Facilitate on demand architectural decision making
6i-' VZ 023 C:y :r cc-t s•:crn•Ree-e: Ara_m Sew::e:•13325c PAGE a
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 15 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
DWJSIr Envelope ID: 918a6E59 IA%-4%e-eA£0-Gs7CASC779A
�!
/,+ PROJECT OBJECTIVE PLAN
City of Fort Worth
Documentation
• Deve!op a site -specific engagement overview/summary, in collaboration with Customer• fisting the tasks
or describing at a high !evel the professional services performed by Red Hat (the ''consulting engagement
report" or • CER';, designed to capture, to the extent applicable
c Red Hat consultants and Customer engagement participants
c An executive summary of goals, ob,err:es, and ongoing issues or ! : _ - _s
An o•.•erviev, of engagement purpose and approach
- mp'ementation details and verification
- A summar; of knowledge transfer topics b; consultants, and o technica next steps with Red Hat
suggestions
c The CER w0 be on Red Hat systems, or if Customer so desires, Customer may set up a system to
which Customer grants access to RedHat to share ,.ievnng of the CER with Customer.
Project Management
Red Hat vn;l provide project management that will consist of the fo!!ov.ing
• Facilitate project closeout meeting with Customer and consuitan8;sl
• Provide a project closeout report
• Partner with Customer to Identify priorities throughoit the engagement
• Provide briefings on project status
• Support risk and issue tracking
• Act as Customer's and consultant(s;' primary point of contact for risk and issue mitigation
• act as scrum !eader for combined Red Hat and Customer team
• Coordinate resources from Red Hat to support the project schedu'e
• Work with Customer to support change management
o Conduct impact analysis for proposed changes and present for approval to Customer
o Define financial impact for scope changes within the project and present to Customer, as needed
• Facilitate project team coordination to support documentation maintenance and reoev.
Infrastructure
• Replication of backend database
22 DELIVERABLES
ePius will provide Services only, and no Delrverab!es will be provided.
2.3 PLACE OF PERFORMANCE
unless otherwise specified elsewhere in this POP, all on -site Services will be performed at Customers facilrtres
located at the following locations; ("Customer Site'):
• Services will be performed remotely
61'13•'2023 Gty of Fort Worth-ReCWt An:i" ser -ces-1372M PAGE S
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 16 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
DOCUSIgn Eroeiope ID: 9'bE6ES9-DA9E-4E6!-&Ae-O-G4,-CASC— 9A
e+ PROJECT OBJECTIVE PLAN
City of Fort Worth
31 GENERAt RESr016BNiiES
During the course of this project, ePlus will require the support of Customer staff and computing resources If the
required Customer resources cannot be made availab!e, the scope of the Services, estimated schedu'e Isee section
5 1), or both may be affected. Customer agrees to provide the following:
• A work area suitable for the tasks to be performed and any required software or documentation.
• If Customer directly procures any hardware or software required for this project, Customer agrees to
provide the hardware, sofrnare, and any accompanying support documentation or instructions
• Ensure sufficient rack space, power, electric, cooling, etc for new ha•dv.are :s in place prior to
implementation
e Note Customer is responsible for mo•.Tng existing equipment within a rack to make sufficient
space for new hardware ePlus resources are not responsible for moving existing equipment
during the physical insta'Jation of new hardware.
• Customer Is responsible for the removal and disposal of hardware being replaced as part of this project.
• Provide location for disposal of packing materials. ePlus will dispose of debris (cardboard, p'astic, wood
skids, Styrofoam, and other miscel!aneous packing materials) in customer -supplied dumpster
• Customer vall provide patch cables related to project unless otherwise specified in this Pop.
• A secure storage location for all equipment delivered to Customer Site until the scheduled ePlus
installation date, if applicable.
• Contact personnel to escort the eP:us resource(s) through Customer Site.
• Access to the Customer Site during the -Work hours required for this protect
• Current neTr,orktopology
• Electrical power outlets to support requirements of the installed network equipment
• Provide a single technical point of contact, who is familiar with the IT en,oronment and requirements, to .work
with ePlus engineering resource(s) throughout protect and act as a liaison between the Customer's staff
• Provide requested network diagrams.. information to ePlus resource v,ithin two (2) days of the initial request.
• Customer represents and warrants that it has all nght, title, and interest in and to any data furnished -n
connection with the Services and;'or that it has obtained all necessary consents, permisswns, and re'eases
necessary for ePlus to perform its obligations under this POP Customer shall indemnify, defend, and ho'd
ePlus harmless from any Calms or'iaVities arising out of Customer's breach of the forego:ng.
3 2 PROJECT SPECIFIC CUSTOMER RESPOAS8IUTIES
• Time[.., access to reasonably requested accurate and complete information relative to the project
ob,ectrve plan
• Communication, in writing, of requirements, expectations, and: or ob,ectrves
• Communication, in writing, of any desired changes in the project objective plan
• If applicable, adequate workspace, netv,ork connectivity, telephone, dial up, or Intranet access
o VPN access to RedHat's interna: network, from the Consu;tant's laptop, is required in order to
provide the best possib'e support to Customer.
• Customer shall be responsible for the actual content of any data file, selection, and Implementation of
controls on its access and use and secunty of the stored data.
C 11. 2223 C^J:?10 Wce-P-ReC-!t AP:iDe Sen-ce:•133294 PAGE
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 17 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
DocuC49i Emeiope ID:918E5ES9-OAX-.:E6E-EAE,3-Gs7CA5C779A
e+ PROJECT OBJECTIVE PLAN
City of Fort Worth
• Customer is responsible for ensuring that it has appropriate backup, security, and virus -checking
procedures in place for any computer facilities Customer provides, or which may be affected by the
Services, and that any such data remains retrievable speedily and economically.
• Customer is responsible for ensuring that a l sofr+.are provided by Customer, in connection with the
project, is properly licensed to Customer and that rt has a'1 appropriate subscriptions for Redfiat software.
3 3 SYSTEM RESP04SI8RRrES
• Customer is responsible for providing all software and associated I:censes.
• Unless otherwise agreed by the Parties. Customer shall respond .within two I2) business days of ePlus'
request for documentation or information needed for the project
• Customer shall ensure that contracts with its own .vendors and third parties are ful;y executed and enable
Customer's business requirements to be met in full. Customer shall be responsible for all payments to,
and the performance of, all non-ePius entities assigned to, or working on this project.
• ePlus will not be responsible for data loss Backups should be performed prior to v,ork starting. All data is
the responsibility of Customer.
• Should a manufacturer provide Customer with specialced or custom sofa.are unique to Customer, ePlus
will not be responsible for any delays or failures to perform related to use of such software.
• ePlus shall not be responsible for support and maintenance of products.
• Unless otherwise specified in this POP, ePlus shall not be responsible for any customration of, or labor to
install sofa. are {except operating systems or firmware pre-instal'ed by the manufacturer).
• Services do not include resolution of sofre,are or hardware problems resulting from third party equipment
or services or problems beyond ePlus' control.
• Services exclude any hardware upgrade required to run new or updated software
4.1 GENERAL AssuMPTioAs
The following assumptions were made to create this POP. Should any of these assumptions prole to be ;ncorrect
or incomplete then ePlus may modify the price, scope of work, or Milestones pursuant to the Change Management
Procedure set forth herein. ePlus assumes
• where applicable, Customer's Site shall be ready prior to the date scheduled for ePlus to perform the
Services Costs associated with Customers inability to )1) make the Customer Site ready or (21 meet any
of the other responsibilities specified in this POP shall be billed at ePlus' then -current time and materials
rates plus travel and other related expenses Any additional costs incurred by Customer as a result of
delays shall be the sole responsibility of Customer.
• This POP defines exclusively the scope of the Services This POP shall not apply to any purchase, support
or maintenance of products, which are purchased separately.
• Customer will be invoiced based on customer -signed timesheets.
• In the event ePlus is required to provide third party materials under this POP it e. cables, racks, etc.),
Customer shall be responsible for any costs, maintenance, ar for v,arranty obligations therein.
• Acceptance tests conducted in respect of the Services shall apply only to such Services and shall not
constitute acceptance or rejection of any Product purchased or licensed separately by Customer.
• The schedule sha'I be extended up to thirty (30) days for any personnel change requests made by Customer.
61413:11023 C:y or rort Worth-RlCyt..nLDe Sergi ce:-13329- PAGE 7
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 18 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
DocuSl(T Er.e4cpe ID:9l6E5E59-DA96-S865-BAE4-C447CA5C779A
e+ PROJECT OBJECTIVE PLAN
City of Fort Worth
• Customer acknowledges that at any time during the project, if progress is sta';ed, by no fault of ePlus, for
more than twenty 120) contiguous Bus ness Days, ePius reserves the right to issue a Milestone Completion
Certificate for work that has been completed.
• If Services include any assessments of Customer's network, systems, or security protocols, Customer
understands that no guaranty is made by ePlus or its subcontractors that such assessments will detect all
security weaknesses, potential security problems, •:ulnerabihties, or potential breaches ePlus does not
guarantee that recommendations or actions undertaken pursuant to this POP will comp'etely address all
issues identified or not :dentif:ed.
C f an ePlus Subcontractor is used to perform the security asses sment,audit services, the data will
be shared with eP',us for gap analysis and recommendation purposes.
• If Services include the implementation of any system dewing with Emergency 911 (Egli) Services,
including but not limited to phone systems, Customer is responsible for ensuring its 911 dialing is
compliant with all app'icable laws, inc;uding but not limited to `Karl's Law' and the "Ray Baum Act'.
ePlus encourages customers to consult with their counsel regarding this matter
42 PROTECT SP'EcIFic AssuM►TIONs
• Calls and meetings voll be scheduled at a mutually agreeable time between Customer's and ePlus'
resources. The calls and meetings wiz be scheduled through ePius' Pf.t.
• No train•ng ;s included in this protect un'ess otherwise specified in this POP.
• Services schedule reflects work effort based on non-contiguous business days and does not include a full-
time ePlus Engineer for staff augmentation during the protect
• Customer vnll be able to provide access to underlying virtual machines (vMs) for the installation of AAP.
• Customer voll have necessary personnel available for implementation and informal training for the entire
engagement.
• Customer will provide non -critical, non -production test system for development and testing
• Out of Scope
o Custom Ansible module development
o Custom Ansible plugin development
o Custom dynamic Ansible inventory script development
o Feature enhancements to the product
o More than one 11) automation platform installation per environment
5.0 PERIOD OF PERFORMANCE
5.1 EsTiMOTEDTowum
The estimated timeline for the Services Will begin vothin thirty 130) days after execuWn of this POP and continue
for not more than twelve (12) months. if Services have not been scheduled at the execution of this POP, a timeline
should be developed mutually by the Parties and agreed to before each phase of the Services begins. The actual
start date will depend on the following considerations
• Scheduled availability of a qualified systems eng:neer
• Receipt of Product and any necessary equipment
• Receipt of signed POP from Customer prior to proposed start date
• Receipt of purchase order from Customer
6; G3,'2J23 Cty of rot WMr-ReC-at Ara}e Se•vicet 3329- Pr.5E 3
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 19 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
Dxul"lgiEr.e.'.pe!D:518E6E55-DA96-SE6?-EAE/O-C•:d7CASC,"i9A
' PROJECT OBJECTIVE PLAN
eCity of tort Worth
52 TERMINATION
Either Party may terminate the POP for any reason on thirty (30) days prior written notice to the other Party
Upon any such term:nat:on, ePlus will be paid all fees and expenses which have been incurred or earned in
connection with the performance of the Services through the effective date of such termination. Additionally, in
the event Customer cancels any Services with less than two 121 weeks prior notice, Customer shall reimburse ePlus
for any non-refundable expenses incurred in preparation for such cancelled Services.
For the Services performed under this POP, Customer agrees to purchase the Red Mat services Skus at a price of
5192,325.96 (fee) that veil be used on a vme and materials basis as set forth below.
The rates are as follows:
GPS-P;M - Consulting Protect Manager
S182.76/hour for Qty 95 hours
517,362.20
GPS-SC - Consulting Sensor Consultant
S328.10/hour for Qty 200 hours
565,620 00
GPS-SA - Consulting Senior Architect
5385.17/hour for Qty 128 hours
S49,301 76
GPS-C — Consulting Consultant
5250 21ihour for City 200 hours
S50,042 00
If specific tasks are listed as part of this engagement. for the avoidance of doubt, ePlus has estimated the tota.'
hours for this project and it is estimated that these hours are sufficient to complete the project, however, this Is a
T&M agreement that will utilize Red Hat services Skus to provide the pool of hours for each of the resources types
listed above, which means that all time worked will be pulled from the pool and that there is no guarantee of
completion of the tasks listed above within the POP price
The Pricing in this POP is valid for sixty (60) days from deliver; to Customer. Customer shall Issue a purchase order
adequate to cover the Fee prior to commencement of Services. Fees for additional services related to but not
defined in this POP will be on a time and materials basis at a rate set forth in a written amendment or Change
Request. All tasks under this POP will be completed during Normal Business Hours. ePlus will charge 1 5 times the
normal hourly rate for hours outside of Normal Business Hours. An eight (8) hour daily minimum applies Services
de!ivered during Non -Business Hours, weekend hours, and hours in excess of forty (40) hours per week or eight (81
hours per day v,dl be bi:led at the overtime rate.
Payment is due pursuant to the agreed -upon terms In the Agreement referenced in section 1 0. Customer
ackno.v:edges that ePlus may participate in and retain the benefit of incentive plans or other programs with,
among others, its travel providers wherein ePlus may receive benefits, such as frequent flier miles or other
consideration for corporate travel volume Fees. expenses, and other charges for the Services do not include saves,
use, excise, value added, or other applicable taxes, tariffs, or duties. Payment that may be due on such amounts,
and shall be the sole responsibility of Customer lexcluding any applicable taxes based on ePlus' net :ncome or
taxes ansing from the employment or Independent contractor relationship between ePlus and its personnel).
61:3,'2023 Cty of" warts-Rearot Anaoe sen•cc-133294 PAGE 9
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 20 of 21
DocuSign Envelope ID: 7EF246EB-AC62-4E26-A579-0091E081504F
Dow:4gn Er•.rlope ID: 918E4E59-OA96-4865-8AE4-C447CA5C779N
e+ PROJECT OBJECTIVE PLAN
City of fort Worth
Upon ePlus' completion of a Milestone or Service performed, ePlus shall notify Customer by providing one of the
following forms of acceptance:
• Signed work order or time sheet; or
• Milestone/Service Completion Certificate ("MCC`); or
• Project completion document
Customer has five (5; working days from the completion of the Services or Milestone, as applicable, to accept the
work performed as being complete. Signing of the MCC, approving the time sheet, or Customer's fatiure to
respond to the approval request within the designated five (5) working day penod, signifies Customers acceptance
of the Milestone or time sheet and that Services have been performed in accordance with the POP. In order to
refuse acceptance of the Services, Customer must provide ePlus wrth full details that show that Services do not
conform to the POP. ePlus shall address such non-conformance in a timely manner and shall compile an action
plan to correct any deficiencies. The acceptance process shall be repeated until all deficiencies have been resolved
and the Services meet the requirements of the POP. Acceptance may not be withheld due to defects in Seroces
that do not represent a material non-conformance with the requirements of the POP
8.0 CHANGE MANAGEMENT PROCEDURES
Any change to the scope of Services or the obligations of the Parties under this POP sha'I be set forth in a mutually
agreed change request signed by both Part;es ("Change Request';. The Change Request may be drafted by either
Party and will describe the nature of the change, the reason for the change, and the effect of the change on the
scope of work, Delrverables and/or the schedule. The Parties will negotiate in good faith the changes to the
Services and the additional charges, if any, required to implement the Change Request
This POP a City of fort Worth-RedHat Ansib:e Services-133291 is acceptable. Please sign and return to at .
IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have caused this POP to be
executed.
- ..r �t11-lr
Do- Yc_augOIin
Senior bP ContractS �..
6/21i 2023
6.:3,12023 Cty or tort worth-aec-s- Ana De Service: 13329s
Valerie Washington (Jul3, 2023 12:40 CDT)
Valerie Washington
Assistant City Manager
Jul 3, 2023
FASE 30
First Amendment to Fort Worth City Secretary Contract No. 59552 Page 21 of 21
M&C Review Page 1 of 3
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND FORT�111
Create New From This M&C
DATE: 2/14/2023 REFERENCE **M&C 23- LOG NAME: 041NFRASTRUCTURE
NO.: 0061 MULTI -COOP
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements for Information Technology
Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc., and World Wide Technology LLC using Multiple State of
Texas Department of Information Resources, OMNIA Partners and The Interlocal
Purchasing System Cooperative Contracts With a Combined Annual Amount Up to
$11,200,000.00, and Four One -Year Renewal Options with State of Texas Department of
Information Resources and OMNIA Partners in the Amount of $10,000,000.00 for the First
Renewal and $6,200,000.00 for the Remainder Renewals for the Information Technology
Solutions Department
RECOMMENDATION:
It is recommended that City Council to authorize non-exclusive purchase agreements for Information
Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc. and World Wide Technology LLC using Multiple State of Texas
Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System
Cooperative Contract with a combined annual amount up to $11,200,000.00, and four one-year
renewal options with Texas Department of Information Resources and OMNIA Partners in the amount
of $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for the
Information Technology Solutions Department.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use these agreements to purchase
equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc and World Wide Technology LLC. to support the City's information
technology infrastructure. This infrastructure includes equipment and software supporting the City's
servers, data storage, virtual desktop environment, and network and telephone systems. These
agreements will be used to support the refreshes for the equipment that has reached the end of life
cycle as well as new projects for City departments using the following cooperative contracts:
Vendor Co-op Expiration RFO Responses
Date Published Due
Presidio,
Netsync and
WWT
Presidio,
Netsync and
WWT
Presidio,
Netsync and
WWT
D I R-TSO-
4167
D I R-TSO-
3763
7/3/2023
1 /10/2024
12/20/2017 2/5/2018
9/12/2016
DIR-TSO- 12/17/2023 3/20/2018
4299
10/13/2016
5/4/2018
10/2/2024 ��1/12/2018 ��2/26/2018
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M&C Review Page 2 of 3
Vendor Co-op Expiration RFO Responses
Date Published Due
WWT and DIR-TSO-
ePlus 4160
PPresidio and �N88
R-TSO- 2/21/2025 2/26/2018 4/9/2018
lus
WWT DIR-CPO- 1/23/2025 3/15/2019 4/25/2019
��4444
Netsync and �N0105
PS 5/31/2023 1/9/2020 2/21/2020
ePlus
WWT OMNIA 5/31/2026 12/1/2020 1/19/2021
210407
On September 28, 2021, City Council approved Mayor & Council communication (M&C) 21-
0753 authorizing similar agreements for information technology infrastructure purchases. Due to
several larger projects, Infrastructure refresh, Future City Hall, planned American Rescue Plan
Act spend, and ongoing City growth, additional spending authority is being requested. To avoid any
confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under
Mayor and Council Communication P-12248, 19-0123, 19-0270, 20-0650 and 21-0753.
Approval of this M&C will allow a total of $11,200,000.00 in expenditures for the initial year,
$10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for projects such
as safety and security, new building projects, building upgrades, building renovations and building
expansion projects. These agreements and spending authority will be made available to Radio
Services, Desktop, Hardware and Security divisions to purchase hardware and software for City
departments as requested.
On May 24, 2022 Mayor and Council Communication (M&C) 22-0366 and 22-0367 were approved to
allocate American Rescue Plan Act (ARPA) Subtitle M (Coronavirus State and Local Fiscal Recovery
Funds) to the Information Technology Solutions (ITS) Department providing up to $3,675,000.00 and
$3,595,000.00 in support of infrastructure, data protection initiatives, information security and cyber
security. The Information Technology Solutions Department (ITS) will use these agreements to
purchase equipment and services to support the City's information technology infrastructure based on
initiatives identified in (M&C) 22-0366 and 22-0367.
ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of
the business. No specific contract amount is guaranteed.
PRICE ANALYSIS - The Texas Department of Information Resources Contracts (DIR), OMNIA
Partners (OMNIA) and The Interlocal Purchasing System Cooperative Contracts offer discounted
pricing. Staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. DIR, OMNIA and TIPS Contracts are competitively bid to
increase and simplify the purchasing power of government entities.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
SUCCESSOR LANGUAGE: The City will initially use these contracts to make purchases authorized
by this M&C. The Cooperative Contracts are set to expire on various dates. If the contracts are
extended, this M&C authorizes the City to purchase similar equipment and supplies under the
extended contract. If the contracts are not extended, but DIR, OMNIA and/or TIPS executes new
cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 6/28/2023
M&C Review
Page 3 of 3
same equipment and supplies under the new contracts. If this occurs, in no event will the City
continue to purchase goods and services under the new agreements past 2027 without seeking
Council approval.
AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue
for a term of 12 months in accordance with approval date of this request. The agreements will renew
on an annual basis thereafter. The renewals do not require specific City Council approval as long as
sufficient funds have been appropriated.
RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement
may be renewed annually for four (4) one-year terms for the same annual amount. The Interlocal
Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount.
The OMNIA Partners may be renewed for three (3) one-year terms the the same annual amount. The
renewals do not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the ITS Capital Projects Funds for the Technology Infrastructure -IT and
the General Fund to support the approval of the above recommendation and exection of the purchase
agreements. Prior to any expenditure being incurred, the Information Technology Services
Department has the responsibility to validate the availability of funds.
TO
Fund Department I Account Project I Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FRAM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Valerie Washington (6192)
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
Kevin Gunn (2015)
Kevin Gunn (2015)
041NFRASTRUCTURE MULTI -COOP funds availabilitv.Ddf (CFW Internal)
FID Template Multi Coop Dec2022.xlsx (CFW Internal)
Form 1295 Certificate 100986599 - NETSYNC.Ddf (CFW Internal)
Form 1295 Certificate 100987319 CoFW DIR-TSO-4167 Presidio.Ddf (CFW Internal)
Form 1295 Certificate 100987322 CoFW DIR-TSO-3763 Presidio.Ddf (CFW Internal)
Form 1295 Certificate 100987323 CoFW DIR-TSO-4299 Presidio.Ddf (CFW Internal)
Form 1295 Certificate 100987325 CoFw DIR-TSO-4288-Presidio.Ddf (CFW Internal)
Form 1295 Certificate Citv of Ft Worth 2022-96353WWT.Ddf (CFW Internal)
Form 1295 Certificate of Interested EDlus.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 6/28/2023