HomeMy WebLinkAboutContract 46273-A6CSC No. 46273-A6
AMENDMENT NO. 6
TO
CITY OF FORT WORTH CONTRACT 46273
This Sixth Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Scientel Solutions LLC, a Delaware Company ("Vendor"),
Buyer and Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on December 17, 2014, the Parties entered into City Secretary Contract
46273 to provide support and maintenance of the City's ALU MDR8000 Public Safety Microwave
and MPLS Network ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add Finley Tower Antenna and
Waveguide Repair/Replacement Services at a cost of $33,492.55.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to include Exhibit A-2 Finley Tower Antenna and
Waveguide Repair/Replacement Services in the amount of $33,492.55. The total not to exceed
amount for the contract including renewal terms is $7,466,664.43.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Sixth Amendment to Fort Worth City Secretary Contract No. 46273 Page 1 of 5
WkeiBill 91Y04I17:1QI„Tel30110113
CITY OF FORT WORTH:
By: Valeri4/4 e Washington (Jul3, 202314:55 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: J U l 3, 2023
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Scientel Solutions LLC
By: S1.911
Name: Nelson Santos
Title: CEO
Date: 06/28/2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Lawrence Crockett (Jun 29, 2023 11:47 CDT)
Name: Lawrence Crockett
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0532
Approved: 6/27/2023
1295:2023-1029001
ATTEST:
By: T�6yxz;� ZQit ub
Name: Dominick Liberio
Title: Pre Sales Project Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Sixth Amendment to Fort Worth City Secretary Contract No. 46273 Page 2 of 5
7scientel
S O L U T 1 O N S
THE UNIVERSAL INTEGRATQR
Scientel Solutions LLC
1120 Jupiter Road, Suite 100
Plano, Texas 75074
Attention To:
Chris Dusseau
City of Fort Worth, TX
Wireless Operations Manager
817-392-5045
Chris.dusseau@fortvvorthtexas.eov
Exhibit A-2
Quote #:
Date:
Expires on:
Quotation
SCIO0667
06/02/2023
08/01/2023
Submitted By:
Jason Saunders
Scientel Solutions LLC
Director, Business Operations
214-551-0266
iaunders@scientelsolutions.com
Project Name: Finley Tower Antenna & Waveguide Repair/Replacement Services
Summary of Work:
Scientel has provided this quote to the City of Fort Worth, TX (Fort Worth) for turn -key
services to replace the damaged antenna and the waveguide at Finley Water Tower (Irving,
TX).
Scope of Work:
Scientel services to include:
• Procurement of replacement 6' high performance antenna and 300' waveguide
• Update and file FCC license modification with the new antenna
• Provide tower climbing services to decommission and disposal of the damaged antenna,
waveguide, and associated hardware
• Install the new antenna, waveguide, and associated hardware
• Perform path alignment to within specifications of original installation
• Scientel will provide Fort Worth with a closeout package which will include:
o Installation photos
o Transmission line sweeps
o Radio performancetest results
o Documentation with equipment information such as serial numbers
Assumptions:
• Scope of work allows for coordinated scheduled deployment and site access, any
interruptions to project schedule may he subject to change order.
• Customer is responsible for any license or permit fees required by local ordinance.
• Scientel will coordinate network change management requests and approvals with City of
Fort Worth.
• Services include repairs an antenna and lines only. Repair of any structural components is
not included.
• Scientelwill schedule installation date with Fort Worth based on the antenna lead time
estimate of 10-12 weeks.
SCIO0667
Scientel Solutions LLC Proprietary and Confidential
06/02/2023
Sixth Amendment to Fort Worth City Secretary Contract No. 46273 Page 3 of 5
scientel
S O L U T 1 O N S OuOtatI0Y1
THE UNIVER5AL INTEGRATDS
Finley Tower Antenna Et Waveguide Replacement - Turnkey 1 $33,492.55
Terms Et Conditions:
Scientel Solutions LLC will accept a written Purchase Order (P.O.). Payment due 30 days after
submission of invoice. This Quote is valid for 60 days.
Acceptance:
If the above Ouote and terms are accepted by the quote recipient, please indicate as
requested below. The completed document may be returned to Scientel with the necessary
Purchase Order via email at Salesord2r@SClentetSotutions.com
Signature: valens W'ashinRton(JuI3,20231a:55CDT) Date: Jul 3, �023
Name (Print): Valerie Washington Title: Assistant City Manager
THANKYOU FOR YOUR BUSINESS
SCIO0667 06/02/2023
Scientel Solutions LLC Proprietary and Confidential
Sixth Amendment to Fort Worth City Secretary Contract No. 46273 Page 4 of 5
CONTRACT PRICING WORKSHEET
Contract
Date
HGACBuy
I
' CW10-19
I
6/2/2023
For Catalog & Price Sheet Type Purchases
No.:
Prepared:
This Form must be prepared by Contractor andgiven to End User. End User issues PO to Contractor, and
MUST also fax a copy of PO, together with completed Pricing Worksheet, to H-GAC @ 713-993-4548.
Please type or print legibly.
Buying =City of Fort Worth contractor:-Scientel Solutions LLC
Agency:
Contact _Larry Crockett Prepared :Jason Saunders
Person: By: _
Phone: 817-392-2401 Phone: 214-551-0266
Fax: Fax: '1-630-652-3805
Email: Lawrence.Crockett0fortworthtexas.aov Email:=isaundersidscientelsolutions.com
Catalog/Price sheet ��City of Fort Worth
Name.
General Description ��Finley Microwave Antenna and Line Repair Services
of Product:
A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary
Quan Description tlili� Unit Pr
Total
1 _SCI-FCC - Licensing Coordination (per link) _ $ 1,275.00 = $
1,275.00
1 _6 It High Performance Antenna, single -polarized, 7.125-8 500 GHz (5% off of List �1 - $ 7,401.45 - $
7,401.45
1 New Tower Materlals(N000081LOOSA) (per 5 It segment) ` '�'_' A _ $ 1,70000 - $
1,70000
300 :N000081 L003A - Equipment''eedline Cable (per ft) � � = $ 1700 = $
5,100.00
12826 =C054025130010A - Installation Services = $ 1 00 = $
12,826 00
36 "SCI-RF - RF Technician $ 100.00 $
3,60000
4 =SCI-PM-MESH - Program Manager $ 150.00 _ $
600.00
Total From Other Sheets, If Any:
Subtotal A:'I $
32,502.45
B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary
(Note. Unpublished Items are any which were not submitted and priced in contractor's bid.)
Quart = Description = Unit Pr = Total
Total From Other Sheets, If Any:
Subtotal B: $
Check: Total cost of Unpublished Options (B) cannot exceed 25% of the total of
the Base Unit Price plus Published Options (A+B), - For this transaction the percentage is: 0%
C. Other Allowances, Discounts, Trade -Ins, Freight, Make Ready or Miscellaneous Charges
Shipping $ 1,200.00
Additional Discount $ (209.90)
A. Catalog / Price Sheet Items being eurchased - Itemize Below - Attach Additional Sheet If Necessary $ 990.101
1 Delivery Date: _ 8/2/2023 11 D. Total Purchase Price (A+$+C): � $ 33,492 55 1
Sixth Amendment to Fort Worth City Secretary Contract No. 46273 Page 5 of 5
M&C Review Page 1 of 3
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND FORT�rll
Create New From This M&C
DATE: 6/27/2023 REFERENCE **M&C 23- LOG NAME: 04SCIENTEL MICROWAVE
NO.: 0532 FINLEY TOWER REPAIRS
CODE: C TYPE: CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize Execution of Amendment No. 6 to City Secretary Contract No. 46273 with
Scientel Solutions, LLC, Using a Cooperative Contract, in the Amount of $33,492.55, for a
Total Contract Amount of $7,466,664.43 for the Information Technology Solutions
Department
I_*9161 �ilu=kq117_11110]►I
It is recommended that the City Council authorize the execution of a sixth amendment to City
Secretary Contract No. 46273 with Scientel Solutions, LLC, using Houston -Galveston Area Council
Cooperative Contract No. CW10-19 in the amount of $33,492.55, for a total contract amount of
$7,466,664.43 for the Information Technology Solutions Department.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to request authorization to execute
Amendment No. 6 to City Secretary Contract (CSC) 46273 in the amount of $33,492.55 and correct a
previous M&C, clarifying the amount and history of a long-term contract previously authorized by City
Council.
On December 9, 2014, City Council approved Mayor and Council Communication (M&C) C-27128 for
a ten-year professional services agreement with Scientel Wireless, LLC (Scientel), by and through
cooperative contract Houston -Galveston Area Council (HGAC) Cooperative Contract No. CW10-14, in
an amount not to exceed $2,097,700.00 for maintenance of the City's Public Safety Microwave
System. City Secretary Contract (CSC) 46273 was executed beginning January 1, 2015.
On June 26, 2018, City Council, through M&C P-12212, authorized a second amendment for
additional maintenance services and an upgrade to the City's Public Safety Microwave System in the
amount of $381,037.60. CSC 46273 Amendment No. 2 was executed on July 20, 2018 and increased
the total amount of the contract to $2,478,737.60.
On April 30, 2020, the City executed CSC 46273 Amendment No. 3 to upgrade the microwave system
software at a one-time cost of $9,500.00. The total contract amount increased to $2,488,237.60.
On October 12, 2021, City Council, through M&C 21-0775, authorized a fourth amendment for
additional maintenance services and to further upgrade the City's Public Safety Microwave System
using HGAC Contract No. CW10-19. The M&C authorized a one-time cost of $76,618.55 and an
additional maintenance cost of $8,000.00. However, M&C 21-0775 neglected to mention the new total
amount of the contract. CSC 46273 Amendment No. 4 and M&C 21-0775 should have stated the total
not -to -exceed amount of the contract, as authorized by the council, was $2,572,856.15.
On August 9, 2022, City Council approved M&C 22-0549 for additional maintenance services and
upgrades to the City's Public Safety Microwave system, increasing the cost of the contract through
2032 by $4,860,315.73. However, M&C 22-0549 did not mention the new total contract amount,
considering the previous amendments and M&Cs. CSC 46273 Amendment No. 5 and M&C 22-0549
should have stated the total not -to -exceed amount of the contract as $7,433,171.88.
On March 2, 2023, a major weather event caused significant damage to the microwave equipment
located at the City of Irving Finley Tower, part of the City's Public Safety Microwave system. This
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31159&councildate=6/27/2023 6/27/2023
M&C Review
Page 2 of 3
M&C is to request authorization to execute a contract amendment to CSC 46273 to purchase the
required replacement hardware to fully restore microwave services between the City of Fort Worth and
the City of Irving, in the amount of $33,492.55. Upon City Council approval, the new total cost of CSC
46273 will be $7,466,664.43. CSC No. 46273 is still operating by and through cooperative contract
HGAC No. CW10-19 and, therefore, competitive bidding is not required.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
Funding is budgeted in the Other Contractual Services account of the ITS Radio Services
Department's Info Technology Systems Fund, as appropriated.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
SUCCESSOR CONTRACTS: In the event the Houston -Galveston Area Council (HGAC) agreement is
not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with
a valid HGAC agreement. If the City Council were to not appropriate funds for a future year, staff
would stop making purchases when the last appropriation expires, regardless of whether the then -
current purchase agreement has expired.
The City will initially use the HGAC contract to make purchases authorized by this M&C. The
Cooperative Contract is set to expire on September 30, 2023. If HGAC CW10-19 is extended, this
M&C authorizes the City to purchase similar equipment and services under the extended contract. If
HGAC CW10-19 is not extended but HGAC executes a new cooperative contract with Scientel
Solutions, LLC and with substantially similar terms, this M&C authorizes the City to purchase the
equipment and services under the new HGAC contract.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, City Secretary Contract 46273 will expire
December 31, 2027.
RENEWAL OPTIONS: The Agreement may be renewed for one additional three-year term beginning
January 1, 2028 and expiring December 31, 2030 and for one additional two-year term beginning
January 1, 2031 and expiring December 31, 2032.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Info Technology Systems Fund. Prior to
an expenditure being incurred, the Information Technology Solutions Department has the
responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Iy:Z07J4■
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriainatina Department Head:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
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M&C Review
Page 3 of 3
Additional Information Contact:
ATTACHMENTS
Donlen Ruffin (2017)
04AUTHORIZE AMENDMENT TO CITY SECRETARY CONTRACT 46273 SCIENTE funds availabilitv.Ddf (Public)
FID Table Scientel Antenna reDlacement.XLSX (CFW Internal)
Form 1295 2023-1029001.Ddf (CFW Internal)
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