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HomeMy WebLinkAboutContract 54131-R3CSC No. 54131-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 21, 2023 Andritz Separation Inc. Attn: Glenna Terrell Or Whom It May Concern Dept 0312 PO Box 120312 Dallas, TX 75312 Re: Contract Renewal Notice — 3rd Renewal Sole Source - OEM Aqua Screen Contract CSC No. 54131 Original Contract Amount: $500,000.00 The above referenced contract with the City of Fort Worth, as renewed, expires July 12, 2023. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter (if applicable). Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at lim): foi•tworthtexas.eov/Durchasine_ to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Shatabya rergland Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH ban"?� 8('Wr6u7&�Cyr By: Dana 6:ir;'idoff , 202!!928 CDT, Name: Dana Burghdoff Title: Assistant City Manager Date: APPROVAL RECOMMENDED: Chn"fr ovher f4gdev By: Ch r stopher H 4rder(Jun 26, 202312:18 CDT) Name: Chris Harder Title: Director, Water Department 4 antj ATTEST: p of FORriyaa 000 dVo o=A By: Name: Jannette S. Goodall Title: City Secretary CONTRACTOR/VENDOR: By: Andritz Senaration Inc. v Name: - Lt- _ Title: Date: CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Shatabya Bergland Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: P I By: DBlack (Jul 6, 2023 17:49 CDT Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 20-0248 Date Approved: 4/7/2020 Form 1295 Certification No.: Exempt OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 4/7/2020 REFERENCE **M&C 20- LOG NAME NO.: 0248 CODE: C TYPE: CONSENT PUBLIC HEARING: 60AQUASCREEN EQUIP ANDRITZ NO FORT WORTII SUBJECT: Authorize a Sole Source -Procured Purchase Agreement with Andritz Separation, Inc., for Original Equipment Manufacturer Aqua -Screen Equipment and Repair Parts for the Water Department in an Annual Amount up to $500,000.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize a sole source -procured purchase agreement with Andritz Separation, Inc., for original equipment manufacturer Aqua -Screen equipment and repair parts for the Water Department in an annual amount up to $500,000.00 and provide for up to four renewals. DISCUSSION: The Water Department will use this contract to purchase Original Equipment Manufacturer (OEM) Aqua -Screen equipment, components, and replacement parts to maintain existing equipment. There are six units in service in the Village Creek Water Reclamation Facility that are designed to screen out debris entering from the sewer lines into the plant to prevent damage to existing equipment. Andritz Separation, Inc., is the documented sole manufacturer of OEM Aqua -Screen equipment. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance. The M/WBE Waiver is based on the sole source information provided to the M/WBE Office by the Purchasing Division Buyer. AGREEMENT TERMS - Upon City Council's approval, this Agreement will begin on May 6, 2020 and expire on May 5, 2021. RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates that the costs for renewal years shall remain the same as the first year. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation for the purchase agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID I ID I I Year (Chartfield 2) 1 FRO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 Submitted for Citv Manager's Office bv_ Dana Burghdoff (8018) Oriainatina Department Head: Chris Harder (5020) Additional Information Contact: Martin Phillips (8293) ATTACHMENTS 60AQUASCREEN EQUIP ANDRITZ Exemntion.r)df (CFW Internal) 60AQUASCREEN EQUIP ANDRITZ FID TABLE.Ddf (CFW Internal) 60AQUASCREEN EQUIP ANDRITZ Form 1422 exemr)tion.Ddf (CFW Internal) 60AQUASCREEN EQUIP ANDRITZ Funds Available.docx (CFW Internal) 60AQUASCREEN EQUIP ANDRITZ-3.Ddf (CFW Internal) 60AQUASCREEN EQUIP ANDRITZ-MWBE.Ddf (CFW Internal) 60AOUASCREEN EQUIP ANDRITZ-SoleSource.Ddf (CFW Internal) I DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 05/31/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME' Aon Risk Services Central, Inc. Philadelphia PA Office (A/C.N o. Ext): <866) 283-7122 (aC No.): (800) 363-0105 100 North 18th Street I E-MAIL 15th Floor ADDRESS: Philadelphia PA 19103 USA INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURER A: Liberty Mutual Fire Ins Co 23035 Andritz Separation Inc. INSURER B: Liberty insurance Corporation 42404 1010 Commercial Blvd., South Arlington TX 76001 USA I INSURER C: INSURER D: INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: 570099666733 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER ((�MM/DD/YYYY) fJ MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY TB2651004304103 U6/01/202306/01/2024 EACH OCCURRENCE $10,000,000 CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $1 , 000 , 000 MED EXP (Any one person) $ 5 , 000 PERSONAL&ADV INJURY $10,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $10,000,000 J XI POLICY 17 PECTRO ❑ LOC ( PRODUCTS - COMP/OP AGG $10,000,000 OTHER: A AUTOMOBILE LIABILITY AS2-651-004304-033 06/01/2023 06/01/2024 COMBINED SINGLE LIMIT $2 000 000 (Ea accident) , , BODILY INJURY Per X ANYAUTO ( person) OWNED SCHEDULED BODILY INJURY (Per accident) — AUTOS ONLY AUTOS HIRED AUTOS NON -OWNED PROPERTY DAMAGE — ONLY AUTOS ONLY (Per accident) A X UMBRELLA LAB OCCUR TH7651004304113 06/01/2023 06/01/2024 EACH OCCURRENCE $10,000,000 EXCESS LIAB CLAIMS -MADE H AGGREGATE $10,000,000 DED I (RETENTION B WORKERS COMPENSATION AND WA765DO04304133 06/01/2023 06/01/2024 X I PER STATUTE I IOTH- EMPLOYERS' LIABILITY Y / N AOS ER ANY PROPRIETOR / PARTNER / EXECUTIVE B OFFICER/MEMBER EXCLUDED? IN N / A WC7651004304143 06/01/2023 E.L. EACH ACCIDENT 06/01/2024 $1 , OOO , OOO d M M n 0) rn rn 0 u1 O Z d R V d U (Mandatory in NH) wi E.L. DISEASE -EA EMPLOYEE $1 , 000 , 000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $1 , 000 , 000 — DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Contractual Liability is included in the referenced General Liability policy. The City of Fort worth, Texas, its officers, agents, employees and representatives are added as an Additional insured with respect to the General Liability, Automobile Liability and umbrella Liability policies, if required by written contract with Certificate Holder and subject to the policy terms, conditions and exclusions. General Liability, Automobile Liability and umbrella Liability polices evidenced herein is 111111LA Primary and Non -Contributory to other insurance available to the Certificate Holder, but only to the extent required by written contract with the Insured and always subject to the policy terms, conditions and exclusions. waiver of Subrogation is granted in favor of The City of Fort worth, Texas, its agents, officers, directors and employees if required by written contract but n CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE Y+ POLICY PROVISIONS. City of Fort worth AUTHORIZED REPRESENTATIVE Attn: Jane Hughes Fort worth ton St. Fort worth Tx 76102 USA ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000051779 LOC #: A ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk services Central, Inc. Andritz Separation Inc. POLICY NUMBER see Certificate Number: 570099666733 CARRIER NAIC CODE See Certificate Number: 570099666733 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Additional Description of Operations / Locations / Vehicles: limited to the operations of the Insured under said contract and always subject to the policy terms, conditions and exclusions of the General Liability, Automobile Liability and workers' compensation policies. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD I DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 05/31/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME' Aon Risk Services Central, Inc. Philadelphia PA Office (A/C.N o. Ext): (866) 283-7122 (aC No.): (800) 363-0105 100 North 18th Street I E-MAIL 15th Floor ADDRESS: Philadelphia PA 19103 USA INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURER A: Liberty Mutual Fire Ins CO 23035 Andritz Separation Inc. INSURER B: Liberty insurance Corporation 42404 1010 Commercial Blvd., South Arlington TX 76001 USA I INSURER C: INSURER D: INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: 570099672250 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER ((�MM/DD/YYYY) fJ MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY TB2651004304103 U6/01/202306/01/2024 EACH OCCURRENCE $10,000,000 CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $1 , 000 , 000 MED EXP (Any one person) $ 5 , 000 PERSONAL&ADV INJURY $10,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $10,000,000 POLICY I X] PECTRO ❑ LOC (PRODUCTS - COMP/OP AGG $10,000,000 J OTHER: A AUTOMOBILE LIABILITY AS2-651-004304-033 06/01/2023 06/01/2024 COMBINED SINGLE LIMIT $2 000 000 (Ea accident) , , BODILY INJURY Per X ANYAUTO ( person) OWNED SCHEDULED BODILY INJURY (Per accident) — AUTOS ONLY AUTOS HIRED AUTOS NON -OWNED PROPERTY DAMAGE — ONLY AUTOS ONLY (Per accident) A X UMBRELLA LAB OCCUR TH7651004304113 06/01/2023 06/01/2024 EACH OCCURRENCE $10,000,000 EXCESS LIAB CLAIMS -MADE H AGGREGATE $10,000,000 DED I (RETENTION B WORKERS COMPENSATION AND WA765DO04304133 06/01/2023 06/01/2024 X I PER STATUTE I IOTH- EMPLOYERS' LIABILITY y / N (A05) ER ANY PROPRIETOR / PARTNER /EXECUTIVE B OFFICER/MEMBER EXCLUDED? � NIA WC7651004304143 06/01/2023 E.L. EACH ACCIDENT 06/01/2024 $1 , 000 , 000 d 0 u1 N n co rn rn 0 u1 O Z d R V d U (Mandatory in NH) (wi) E.L. DISEASE -EA EMPLOYEE $1 , 000 , 000 If yes, describe under DESCRIPTION E.L. DISEASE -POLICY LIMIT $1 , 000 , 000 — A E&0 - Pro eF OPERATIONS below ssional Liability TB2651004304103 06/01/2023 06/01/2024 Agg/per Occ $10,000,000 - Primary Claims -Made DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Contractual Liability is included in the referenced General Liability policy. The City of Fort worth, Texas, its officers, agents, employees and representatives are added as an Additional insured with respect to the General Liability, Automobile Liability and Umbrella Liability policies, if required by written contract with Certificate Holder and subject to the policy 21 terms, conditions and exclusions. General Liability, Automobile Liability and Umbrella Liability polices evidenced herein is 'd I Primary and Non -Contributory to other insurance available to the Certificate Holder, but only to the extent required by written contract with the Insured and always subject to the policy terms, conditions and exclusions. waiver of Subrogation is granted in favor of The City of Fort worth, Texas, its agents, officers, directors and employees if required by written contract but 4nLS CERTIFICATE HOLDER CANCELLATION 4 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City Of Fort worth AUTHORIZED REPRESENTATIVE Attn: lane Hughes Fort worth ton St. Fort worth Tx 76102 USA ^�yya//yy :�tei�cO ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000051779 LOC #: A ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk services Central, Inc. Andritz Separation Inc. POLICY NUMBER see Certificate Number: 570099672250 CARRIER NAIC CODE See Certificate Number: 570099672250 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Additional Description of Operations / Locations / Vehicles: limited to the operations of the Insured under said contract and always subject to the policy terms, conditions and exclusions of the General Liability, Automobile Liability and workers' compensation policies. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD