HomeMy WebLinkAboutContract 43647-A1 City Secretary Contract No. q3(.P
AMENDMENT NO., 1 TO
CITY SECRETARY CONT. T NO. 4364,7
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City of Fort 'Worth ("'City") and BIBLIOTHECA ITG, LL C D.
BIBLIOTHECA, a, Linu*ted Liability Company, incorporated, in the state of Delaware, and acting by and
through Joseph Al Co�alla, its duly authorized Chief'Executive Officer, collectively referred to as the
"Parties," made and entered into City of Fort Worth City Secretary Contract ("CSC") No. 43647
on September 26, 2012, ("Agreement"); and
WHEREAS, the Agreement invo lves, Radio Frequency Identification (RFD) equipment,
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software, licenses, warranty, implementation,, technology services and ongoing maintenance and
support for the City of Fort Worth; and
WHEREAS, the parties now wish to amend the Agreement to increase the amount to be
expended during the Initial Term. The scope of services and items included with the RFID
technology are: self-check kiosks and payment stations for library patrons, automated sorting
system to; streamline material handling, book drops for returned materials, staff stations to check
materials 'in and out, security gates, RFID tags for library materials and associated so,ftware and
equipment.
NOW THEREFORE, City and Consultant, acting, herein by and through their duly
authorized representatives, enter into the following agreement:
Section 3, Compensation, is hereby amended to increase the contract amount for 'the
Initial Term by $163,000.00, for a total contract amount for the Initial Terrn up to 516,200.00.
Thi's 'increase for the Initial Term is inclusive of'all services and expenses, but does not increase
the contract, amount for any subsequent Renewal Term.
����"dment No. I to CSC No.43647
Fort Worth Bibliotheca,ITC,LLB dba Bibliotheca OFFICIAL RECORD
Page I of 2 RFCEIV ET CITY SECRETARY
FT. WORTH, TX
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All other provisions of the Agreement that are not expressly amended herein shall, remain
in full force and effect.
Executed on this oday o�f 2013.
CITY OF FORT WORTH: BIBLIOT ITG, LLC
By:.,
Charles Daniels Joseph A, dla
Charles
stant City Manager Chief Executive Officer
Date.- AV 100000
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I/Mar. J. Kayser Name. rx Ck e 1
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City Secretary T"itle:
APPROVED AS TO FORM AND,
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Males ia B. Fan-ner
Assistant City Attorney,
Contract A-uthoriziatiOW.
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M&C. a(41
Date Approved-.
OFFICIAL RECORD
Amendment No. I to CSC No,43647
City of Foti Worth'-Bibliotheca,ITC,L,LC dba Bibliotheca CITY SECRETARY
Page 2 of 2 "a WORTHO TX
Official site of the City of Fort Worth,,Texac-1
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C"N%0. ' ''AGENDA
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COUNCIL A Approved on 7/23/201
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DATE, x'12312013 REFERENCE **C-26363 84 I BLlOTH CA RFI
AMENDMENT
CODE: C TYPE: CONSENT PUBLIC NO,
HEARING.
SU'BJ'ECT: Authorize Execution of Amendment I o. 1 to City secretary Contract Flo. 43647,, an
Agreement with Bibliotheca ITG, LL C, Increasing the Contract in the,Amount lip to
$1 613,1000.0 for e. Total Contract Amount Lip to $516,200.00 for the F=irst Year to provide
e Radio Frequency Identification solution for Multiple Library Locations, Throughout the
City (ALL COUNCIL IISTRICTS
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RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 1 to City
Secretary Contract loo. 36 ”'with Bibliotheca ITG, LLC, to, increase the, contract in the ,amount up to
$163,000.00 for a total contract amount up to $516,200.,00 for the fiat year to provide a radio
frequency identification solution for multiple library locutions throughout the City.
On September 25, 20121 (M&C C-25878) the City Council approved Cite secretary Contract loo.
43647,1 authorizing sibliotheca IT , LLC, to provide a Radio Frequency Identification I IC solution
for multiple library locations throughout the City. Authorized funds in the amount of$353,200.00 have
been expended, in accordance with the original Agreement for the fiat term which expires September
2511 20113. Expenditures included purchase of e uipment that will' be used on an ongoing basis,
centrIalized processing of new library mateIrIialsi, coinvers,io,n of existing library materials and full
implementation at the Ridglea Branch Library.
The Library's F=iscal Year 20 11 3 approved budget included the amount of 163,0001 oo for RFII
projects. A contract amendment is required for authorization to use these funds. The RFID solution
includes equipment, software, licenses, implementation, technoll�ogy services, ongoing maintenance
and support, and warranty to provide improved customer service and more efficient operations. RFI
gives customers the option of quickly checking their own materials in and out of the library and
improves.proves inventory control.. The proposed timeline provides for a phased in implementation of two to
three brunch libraries per year.
M BE -A waiver of the goal for l' sE subcontracting re uiremenits was requested by the
Purchasing Division and approved by the MNVBE Office because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS The Agreement begun on September 26, 2012 and will expire on September
25, 2013.
ADMINISTRATIVE CHANGE ORDER An Administrative Change Order or increase may he made
by the City Manager in the amount up to $51 ,o o,oo and does not require specific City Council
approval as long as sufficient funds have been appropriated.
Lo name-. 131P09-0289 LIBIRARYCOI,LECT Page l of
RENEWAL OPTIONSI - This Agreement may be renewed: for up to four successive one year terms, at
the City's options. This action does not, require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligation during the renewal
terms. Staff does not anticipate a contract increase beyond the originally authorized amount for any
renewal term.
FISCAL INFORIVIATIONXERTIFICATION:
-rhe Financial Management Services Director certifies that funds are availablie in the current operating
budget, as appropriated, of the, Gener,al Fund.
TO Fund/Acc,ount/Centers FROM Flu nd/Accou nt/Centers
0001 531450 0841000 $1633000.00
..........
Sijbmi"tted for Ct"t
yManager's Office by: Charles Daniels (6199)
Originating, Depart,anent Head: Gleniece Robinson (7706)
Add1itilonal Informat"lon Contact. Sheila Scullock (7708)
ATTACHMENT'S
Logname: 13PO9-0289 LIBRARYCOU,ECT Page 2 oft